Item M1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: June 5, 2012
SUBJECT: County Divisions' Monthly Activity Report for May, 2012
MONTHLY ACTIVITY REPORT - MAY, 2012
KEY WEST AIRPORT
• In May, passenger figures for April were compiled. During that month, the six airlines
serving Key West International Airport carried a total of 69,447 passengers. This is a
2.1% decrease over April of 2011. However, the years to date passenger numbers for
the first four months of 2012 are 10.2% higher than the same period of 2011.
• A delegation from the Florida Keys Marathon Airport, Monroe County, and the City
of Marathon flew to the Orlando Sanford International Airport to meet with Sanford
officials concerning Airport privatization.
• The EYW Customs project is finally moving along. In April the BOCC signed the
constriction contract for Phase 1 and a kick off meeting for Phases 2 and 3 was held
with Airport and Customs Officials in attendance.
MARATHON AIRPORT
• Annual airport operations and safety training has been conducted.
• Seismic equipment has been installed on north side of airport in conjunction with
university project.
• Passenger Terminal Replanting Front Planters: New plants delivered and
replanting substantially complete.
• Service Road Landscaping: Installation of 72 Sabal Palms along service road on -
schedule to begin the week of July 1, 2012.
• FAA Airport Improvement Program & FDOT Joint Participation Agreement
(JPA) Projects:
• Wildlife Hazard Assessment Project: awaiting delivery of final report
• Environmental Assessment Project Preliminary Draft Report associated with
the runway relocation proposal: awaiting FAA review & comments
• Passenger Terminal Sewer Lateral Design & Constriction Project: awaiting
delivery of plans and specifications for bidding
• Tenant Sewer Lateral Design Project: Initial site visit scheduled with CDM
Smith.
• Emergency Generator/Chiller Switch Gear Project: Proposal awarded and
1
applied for Building Permit.
• Remove Obstruction — R/W 25 Project (Design): Task order to Jacobs Project
Management Co.
• Customs User Fee Facility Initiative: Meeting with Customs regarding
facility design was held on May 15, 2012; alternative design drawings and
cost estimates are being prepared.
• Remove Obstruction — R/W 25 Project (Lease Buyout): Pre -application
submitted to FAA
• Purchase Essential Equipment for Airport Safety and Maintenance Project:
Purchase orders have all been issued and receipt of equipment has begun.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
Monthly newsletter — Wellness & EAP
Human Resources:
Revised 3 job descriptions
Revised 3 forms
IL Turnover Numbers To Date:
April 2012 Turnover: .97% Turnover to date: 6.23%
Resignations:5 1 Terminations:0 Retired:0 Deceased:0 Layoffs:0
III. Human Resources
Unemployment claims: 1 denied
Pre D hearing — 2
Completed Department of Commerce Survey
V alic representative — 2 workshops, Marathon
Applications:
Referral information:
New applications — 348
Newspaper — 30
Re -submittals - 62
Employment Agency — 13
In -House submittals — 13
Friend — 84
Total — 423
Relative — 5
Walk-in — 13
Channel 76 — 0
Internet — 6228
Other — 50
Total - 423
Risk:
RFP for Public Adjuster bid opening
Preparing RFPs for Airport Liability policies
Benefits (Group/Workers Comp):
LES Form SI-17 filed with the State Division of Workers Compensation
Wellness Committee Meeting
One State Mediation - WC
Covered by Health Insurance
2
EMPLOYEES: 1217
RETIREES: 280
SPOUSES: 188
SPOUSES: 75
CHILDREN: 113
CHILDREN: 2
FAMILY: 100
FAMILY: 2
COBRA: 5
SURVIVING SPOUSE: 17
CHILDREN: 1
Safetv :
12 Accident/Incident reports
37 Facility Inspection reports. Resulted in 23 work orders
1 site visit — big Pine
Conducted Gato Bldg Fire Drill
BUDGET & FINANCE
Budget Analysts:
• Prepared, Reviewed and Posted Budget transfers -95
• Reviewed Contract Summaries: 15
• Prepared and Posted Resolutions — 25
• Signed PAF's: 29
• Continued to train the Staff Assistant.
• Contracts Reviewed - 23
• Incoming mail - 80
• Outgoing mail — 36
• Cost Allocation Plan: Continued to work on requested reports and coordinated
other Department reports. We have 7 reports to get to KPMG so that they can
produce the C.A.P.
• FY13 Budget: Attended the Internal Review meetings and revised budget
amounts based on those meetings.
• Updated Revenue schedule and started to make revenue estimates. We should be
getting the State Revenue estimates in June.
• Started to input FY13 proposed and FY12 estimated Revenue & Expenditure data
in the Fund Balance worksheets.
• Inputted budgets for State Attorney, Public Defender, Judicial Admin., and Super.
Of Elections along with Workers Comp charges.
• Compiled and processed Budget & Finance May12 BOCC agenda packet.
• Processed and submitted to Finance Dept., MCSO's 911 Wireless/Wireline
January 12, and Interagency Communication's April 12 revenue collection.
• Reviewed, compiled back-up and processed April 2012 Pcard billing statement.
• Processed and submitted to Finance, Comm Murphy April12 tvl reimb, Comm
Rice & Wigington May12 travel reimb .
• Processed the approved May2012 resolutions and forwarded to CAY for legal
stamp.
• Library Donations & Court Technology 2nd quarter revenue and expenditure
reconciliation.
3
• Key West Airport Fund 404, 405 & 406 fund balance reconciliation.
• Balance and reconcile, all Emergency Management FY12 grants revenue and
expenditures.
• Create new projects and input in Govmax TDC's FYI proposed budget.
• Edit BOCC and Constitutional FTE/positions in Govmax.
Grants:
Human Service Advisory Board FY 2013 Funding Organized/preparation of
materials for HSAB FY 13 Funding Recommendation meeting on May 29tn
Oversaw disbursement $1.7M is county funding.
• Substance Abuse Policy Advisory Board Byrne JAG FY 2013 Funding:
Organized application process, solicited applications, organized meeting
date/time/place, prepared materials for meeting. Researched board membership
issues. Oversaw disbursement of $82K in JAG funds, and $29K in Drug Abuse
Trust Funds. Preparation of related agenda items for June meeting.
Funding Line Item for SAMH: Fielded questions, researched, compiled
documents, prepared May agenda item related to county portion of local match.
Meeting with County Attorney and Budget Director. Meeting with County staff
and GCC staff.
BOCC line item FY 13 Funding: solicited and received annual requests from Arts
Council, Fl Key Historic Foundation, Upper Keys Pool, and AARPs.
2012-2013 Federal JAG Drtw Court grant: Submitted completed grant application
for Drug Court.
2012 HSAB and BOCC line items contracts: Processing invoices, regular
monitoring, collecting required documents, processing certifications; addressed
compliance requirements with several entities. Addressed significant
reimbursement issues with Healthy Start and Samuel's House. Worked with Boys
and Girls Club and Big Pine Athletic Association on program collaboration.
2012 State FDLE JAG County grants: Regular monitoring; processing of
invoices, quarterly reporting.
2012 RSAT County Grant: Regular monitoring; quarterly reporting. Prepared
two grant adjustments per FDLE requirements; and related agenda item for
BOCC May meeting.
• 2011 Federal JAG Drug Court grant: Regular monitoring; quarterly reporting
• 2011-2012 Federal JAG Sheriffs Office grants: monitored activity; reviewed
invoices; completed drawdown requests.
• State DCF Criminal Justice Mental Health Substance Abuse Implementation
Grant (Sheriffs Office) Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed/approved invoices; attended
monthly council meeting. Reviewed Semi -Annual report data.
• HSAB website information: Continuing to establish links on Grants page to this
year's and previous years' applications, submissions, funding amounts, etc. and
other HSAB information useful to the public.
• Strategic Plan: Completed Strategic Plan Appendix (analysis of feedback from
meetings and surveys.) Discussed with County Administrator, Deputy County
Administrator, HR Director, the draft SP, Action Plan templates, and coordination
with performance plans and staff evaluations. Attended training on GovMax
4
related to Strategic Planning and inputting of SP priorities, core services,
performance measures and indicators.
Purchasing Department:
Estimated Totals for the month of May 2012 are as follows:
Total purchase orders processed 342
Total orders placed for departments 98
Total orders entered for departments 98
Office Depot orders processed 93
Staples Orders processed 2
We opened 3 bids and processed another 3 which was average from the previous
months. Addendums entered 1, contracts reviewed 39, and bills paid 8, and voided 14
purchase orders. We also processed 837 pieces of mail which was average from
previous
months.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 4/21/12-5/20/12):
• C-1 Congregate Meals totaled 1174 units this period, right on the monthly goal of
1175. We have already seen the meal site attendance level off with the departure
of the seasonal clients. C-2 Home Delivered Meals totaled 2530 units, under the
monthly goal of 2752 but still in the year -to date target achievement range. We
are adding new clients weekly so that we do not find ourselves underachieved.
All qualified applicants on the wait list have been activated.
In -Home Services (Information in this section is for the period 3/21/12-4/20/12):
• III-E In -Home Respite: 117 units this period, 490.5 units year-to-date, 37.8% year -to -
date -achieved, 4.46% overachieved. III-E Facility Respite: 450 units this period,
1576.5 units year to date, 44.53% year-to-date achieved, 11.19% overachieved. No
new clients are being added at this time.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for April 2012:
• Case Management: 9.75 units for the month were produced; 129.25 units year-to-
date.
• Homemaking: 175.5 units for the month were produced; 1538.25 units year -to
date.
• Home -Delivered Meals: 175 meals for the month were provided; 1200 meals
year-to-date.
• Personal Care: 93.75 units for the monthly were produced; 627.75 units year-to-
date.
Overall Program Achievement was 76.53%, 6.8% underachieved year-to-date.
CCE (Community Care for the Elderly) for the period 3/21/12-4/20/12 (new contract
period is 3/1-6/30 2012):
Case Management: 66.75 units for the period and 78.75 units year-to-date. 17%
achieved year-to-date. There are 155 clients on the waiting list.
• Intake: No units achieved and 0 units year-to-date.
• Chore: No units achieved and 0 units year-to-date.
• Homemaking: 487.75 units for the period and 954.5 units year-to-date. 58%
achieved year-to-date. There are 125 clients on the waiting list.
• Personal Care: 319.25 units for the period and 667.5 units year-to-date. 80.54%
achieved year-to-date. There are 59 clients on the waiting list.
• Respite: 52 units for the period and 108 units year-to-date. 45% achieved year to
date. There are 23 clients on the waiting list.
CCE overall is at 51% achievement, 1% overachieved and within the target range.
• ADI (Alzheimer's Disease Initiative) for the period 3/21/12—4/20/12: 236.50
units were produced in the period and 2024.25 units year to date. 85.72%
year-to-date achieved, 2.37% overachieved. One client was lost during the
month, which will bring expenditures back into the target range.
• HCE (Home Care for the Elderly Program) for the period 4/16/12—5/15/12:
20.75 billable units this period, 159.75 billable units year-to-date. 60.23%
year-to-date achieved, 31.44 % underachieved. There may need to be a de -
obligation of funds under this contract.
Monroe County Transit
• One-way trips provided: 2145
• Unduplicated clients served ; 259
• Special Needs Clients registered: 583
• Deposited Revenue: $2508.0
• Expenditures:60,559.58
• Percentage Spent Fiscal YTD:72.4
Community Support Services
Incoming calls, provision of information and referrals 1,142
Unduplicated Welfare client households that received service 72
New Welfare cases receiving service 19
Low Income Home Energy Assistance Grant Program cases- 37 $9,350.00
Low Income Crisis Assistance cases — 48 $8,405.69
Home and field visits 28
Office visits 408
Bayshore Manor (BSM)
Bayshore Manor's current census is 13 residents. The current census is five private pay
and 8 subsidized. BSM provided 375hrs of OA3E respite care and 0 hours of Medicaid
Waiver this month. Bayshore Manor has five OA3E clients and two private pay respite
clients.
There are two clients on the waiting list.
Revenue for May 2012 $39,197.90
Expenditures for the same period $70,977.97
Percentage of the budget spent year to date 60.52%
T TRR A R V
• Library usage figures continue to reflect the increase in Library onsite service
hours:
6
• April circulation reached 34,463 items, 5% higher than last year's total for the
same month; this is a strong indication of the result of the Libraries' restoration of
Monday hours —our patrons are appreciating and making good use of the
additional hours of service
• 34,962 Library customers made use of our onsite services, 11% higher than a year
ago —another indication of patron use of Monday service hours
• Visits to the Library's eBranch rose by 50% from April a year ago —the eBranch
includes the Library's main website/online catalog and the gallery of digitized
historical images from our Local History collection, which are constantly
reaching a new audience who are prompt to express their appreciation and
revisiting of past memories
• 255 new Library cards were issued, 64 more than in the month last year
• 6,777 public access PC sessions were provided to the public in April, which was
an increase of 11% over the previous year, while the use of our wireless service
continues to attract customers into our branches as well as to prime locations
outside, where they can access our "hot spots", especially at times when the
Libraries are closed.
• Library staff answered 8,279 reference questions in April, up 16% from a year
ago
• Our fiscal year is more than halfway through, and Library spending is on pace
with the year
EXTENSION SERVICES
• Number of services provided: 504 phone calls, 47 office visits, 16 visits to clients,
19 group teachings with 398 participants, 7 media submissions, and 547
publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date
Expenditures and Encumbrances: $155,693.21; Remaining Balance: $33,612.79;
Percentage of budget spent and/or encumbered year-to-date: 82%.
The Extension Director accomplished the following activities:
• Completed a two-day University of Florida (UF) Program Review of the Monroe
County Extension Office. OF representatives met with staff, advisory committee
members, and the County Administrator. Preliminary feedback was positive and
included suggestions for improving various aspects of programming. Program
Review is part of the OF Extension quality improvement program for the local
Extension offices.
• Conducted a meeting of the Monroe County Climate Change Advisory
Committee (CCAC) with an emphasis on reviewing yard waste composting
proposals as per BOCC direction. The important outcome of the review is that in -
county composting of yard waste appears to be feasible and the CCAC
recommended that the BOCC move forward with evaluating potential proposals.
• Participated in a trip to the Waste Management waste to energy and recycling
facilities in Broward County. The operations seem to be very efficient and both
processes are definite improvements over land filling our waste. Waste used to
create electricity is considered a renewable resource and generates much less
7
greenhouses gases than would the methane that would have been produced if the
waste was land filled.
The Environmental Horticulture Agent accomplished the following activities:
• Organized a Restoration Pruning Workshop in Marathon presented by Dr. Ed
Gilman and the Florida Forest Service. Eighty-seven people were in attendance to
learn how to properly trim trees after a hurricane.
• Organized a Rugose Spiraling Whitefly Workshop in Marathon presented by Dr.
Catharine Mannion, Entomologist, University of Florida/Tropical Research
Education Center. A total of 30 people were in attendance.
• Organized the bed design and re -landscaping of the Marathon Airport
Beautification Project, with three Master Gardeners assisting.
The Family & Community Development Agent accomplished the following activities:
• Worked on the Community Greenhouse Gas Emissions Inventory and Report.
This report will document emissions for the entire County over five years and will
lead recommendations for emissions reductions.
• Collaborated with the Monroe County Climate Change Advisory Committee to
produce a final draft of the solid waste section of the Community Climate Action
Plan.
• Attended and participated in the Southeast Florida Regional Climate Compact
retreat. This workshop focused on addressing the recommendations received for
the Draft Regional Climate Action Plan and finalizing the plan.
• Worked with staff at two high schools to complete the High School Financial
Literacy Program and plan for next year's program.
EMERGENCY SERVICES
Fire Rescue/EMS
• Started annual county -wide Fire Rescue capital inventory with Monroe County
Clerk's office.
Emergency Management
• Hurricane Preparedness public information has been updated and submitted to local
media for publication by June
10, 2012 (Weekly, Keynoter, KW Citizen and the Barometer).
• Continue to work on the process of equipment purchase for Functional Needs clients
(Special Needs) to be utilized at the Monroe County shelters. Approval from the
Florida Department of Emergency Management to extend timeline and purchase of
the Functional Needs Support Services equipment with Homeland Security Grant
Agreement 11DS-29-11-54-01-091 has been received.
• Reviewed Miami-Dade's updated radiological Emergency Alert System (EAS)
messages to ensure they correspond with Monroe County radiological EAS messages
to meet the new Hostile Action Based (HAB) and Fast Breaking Event FEMA and
NRC criteria.
• Participated in the annual Statewide Hurricane Exercise by activating the Emergency
Operations Center with the participation of county emergency responders.
9
• Conducted annual Emergency Management meeting with municipal emergency
personnel, MCSO and the State of Florida Emergency Management personnel.
Trauma Star
• Began Helispot training with all EMS agencies within Monroe County for off -
highway setup of Helispot. The focus is on Lighting and Safety.
• Completed training of four (4) new Charge Medics.
KWIA
• Continuing preparation for June FAA inspection.
• Fire Stations Fire Alarm system updated and tied into the main panel at the terminal.
• Mass Casualty Incident trailers shore power updated supplying electricity to operate
the trailer.
Fire Marshal
• Attended 2012 Assistance to Firefighters Grant Training seminar.
• Attended Miami Education Seminar and local sprinkler training classes sponsored by
Florida Fire Marshals Association.
Fire Academy
• Completed the State certified Firefighter 11 class -Conducted Respirator Fit Testing for
Firefighters.
• Conducted Live Fire Training for Key West Fire Departments Firefighter I Class.
• Conducted Vehicle Extrication training for 97 firefighters over 12 days.
PUBLIC WORKS
• Pollution Control removed approx. 18 tons of debris illegally dumped in County rights
of way and 11.96 tons for other departments (7,040 lbs. from the Key West Garage;
7,5001bs. of tires from the Marathon Garage; 1,400 lbs. for the Land Authority; 240
lbs. for the Road Department; 2,6001bs. for Facilities Maintenance; 2,4001bs. for the
Marathon Airport; 260 lbs. for the Sheriff s Office; and 2,480 lbs. for special clean
UPS)
• Household Hazardous Waste program crushed a total of 511 bulbs and recycled 930
batteries:
Eight car batteries, 52 lead sealed, five power tool batteries, 476 Alkaline,
22 Lithium -ion, 12 button, 326 Nickel -Cadmium, and 29 Ni-MH batteries
• Paint collection/recycling program collected 84 gallons of paint, stains and joint
compound
• Began inspection and repair of front end loaders in preparation for hurricane
season
• Completed inspection and repair of fuel delivery trick in preparation for
hurricane season
• Five events at the Nelson GC required 22 hours of employee overtime
• Installed water line at Nelson GC for pump out boat
• Repaired major leak in water supply to the Islamorada Library
• Repaired electric outlet for Card Sound a/c
• Installed foot wash at Key Largo Park playground
• Installed shade screen at Harry Harris Park bleachers
• Replaced all FCT signage at Settlers Park, Friendship Park and Key Largo Park
• Completed tree trimming at Harry Harris Park, Friendship Park and Key Largo
Park
• Removed cushion track at Key Largo Park and completed root damage repairs to
track base
• Transport FlU cot trailer to PK garage for service
• Spread clay on Key Largo Park ball fields
• Contractor completed roof repair at Key West Courthouse
• Emergency pump repairs completed at the Freeman Justice Center
• 77.9% of 140 requested work orders were completed within three days at the Stock
Island Detention Center
• Renovation of the juvenile cell continues
• Crossover and back flow preventer for FKAA water supply to cooling towers
completed and new meter installed
ENGINEERING
Engineering Services
• Tom's Harbor Channel — Consultant revising MOT plan to obtain FDOT permit;
contractor began spall repair work on May 18, 2012.
• No Name Key Bridge Emergency Repairs — — Project completed. Contractor was
paid Final on June 1, 2012. Project closed.
• No Name Key Bridge Repair Design — Consultant performed infrared inspection;
completed draft design development report and submitted to County.
• Old SR 940 Leg A (Watson Boulevard Bridge) — Consultant proceeding with
design; anticipate delivery of 60% plans on June 8th
• Pigeon Key Ferry Service - contract amendment to extend service until June 30,
2013 on June Agenda. Reduced base service to reflect decrease in funding.
• Doctor's Arm Culverts- Project manual sent to CAY for approval. DEP
environmental resources permit application submitted.
• US 1 Bayside Shared Use Path — Consultant proceeding with geotechnical work,
drainage calculations and 60% plans. Consultant contract amended to add design
and permitting of a pedestrian bridge over Marvin Adams waterway
Hurricane Debris and Disaster Services — 9 responses ranked at a public meeting
on May 8th. Contract with highest ranked respondent (DRC Emergency Services)
is on the June agenda.
• CR 905 Bike Lane Project - Consultant is proceeding with surveying and
geotechnical borings contract tasks.
Duck Key Security Cameras — Contractor and FKEC met; discussed power drop
location. Contractor obtaining building permit for utility installation of cameras.
Project Management
• Conch Key Fire Station — Work restarted, contractor (PFEC) remobilized May
28th 2012. Raising the second floor two (2) additional feet. Forms for second floor
beams to be poured next week (June 13-14)
• Marathon Courthouse — Abatement and demo completed. Contractor re -mobilized
and constriction restarted May 28th 2012.
10
• Blimp Road (Cudj oe Key) Launch Ramp- Awaiting constriction docs and
estimate from consultant
• ADA Segment 2- Signed contract to provide ADA upgrades to MC Facilities
from MMO-MM47.
TDC Projects
• E. Martello Brick and Mortar Restoration — Awaiting proposal; expect a contract
for July BOCC meeting.
• W. Martello Brick and Mortar Restoration — Awaiting proposal; expect a contract
for July BOCC meeting
• Murray Nelson Theater Dressing Rooms— Exterior wall complete. Rough
plumbing and fire sprinklers are installed. Rough electrical started.
TECHNICAL SERVICES
We completed 170 work orders, worked with Clerk's office on inventory of computers
and phones, continued to rollout new computers, updated library computers, tested new
servers for HyperV, scheduled Marathon studio upgrade, designed new video encoder
systems for MCTV, continued preparations for MP2 upgrade, upgraded Kaspersky
clients, and pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls:
892
Office visits:
346
New clients:
65
Field visits:
15
Benefits Delivery at Discharge:
9
Transportation program:
Transportation calls:
422
Veterans transported:
170
Financial data:
The financial data for the month of May totals $256,286.00 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
11
GROWTH MANAGEMENT
2009, 2010, 2011 & 2012 GROWTH MANAGEMENT REVENUE vs. EXPENSE
REVENUE ENDING APRIL
Total
Revenue
FY' 09
Total
Revenue
FY' 10
Total
Revenue
FY11
Total
BUDGETED
Revenue FY 12
Total Revenue
YTD as of
April, 2011
Total Revenue
YTD as of
April, 2012
Administrative Engineering
$44,814
$2,052
$19,866
$0
$14,949
$4,688
Boat Improvement Fund
$683,175
$668,103
$699,750
$600,000
$312,140
$311,073
Building Book/Copy/etc.
$10,050
$8,867
$10,836
$10,000
$6,113
$4,742
Building -Income fromPermits/Applications
$2,537,198
$2,134,998
$2,180,439
$2,000,000
$1,122,507
$1,066,014
Certificate of Competency/Contractor Exam
$29,782
$160,815
$18,817
$155,000
$14,385
$144,563
Code Compliance
$344,640
$348,442
$532,445
$395,000
$342,603
$256,564
EducationFees- Building
$30,228
$32,420
$24,677
$0
$13,940
$13,303
EducationFees -Environmental
$0
$2,120
$14,254
$0
$8,262
$8,272
EnvilonmentalMitigation
$100,231
$133,368
$155,042
$100,000
$43,288
$148,847
Fire Marshal
$80,804
$45,571
$15,240
$18,000
$9,312
$7,873
Flood Review (sub -account of Building Income)
-
-
-
-
$39,680
$35,920
Flood Variance
$0
$50
$0
$0
$0
$0
Historic Preservation
$400
$0
$0
$0
$0
$0
ImpactFees
$329,596
$176,996
$163,363
$127,510
$91,634
$98,693
Conservation Land Purchase (ROGO Buv)
$0
$0
$0
-
$0
$7,088
Marine Resources
$0
-
$3,079
$3,000
$2,049
$1,300
Planning Adnin/Research/Copy/etc.
$4,078
$1,629
$295
$1,500
$1,421
$715
Radon/DCA
$2,923
$2,459
$26,526
$24,500
$14,292
$13,324
Recoverv/DBPR
$2,894
$2,459
$26,551
$24,500
$14,294
$13,324
Wastewater
$0
$0
$0
$0
$0
$18,509
Zonirig/ROGO/Environmental
$521,583
$443,278
$471,401
$400,000
$268,496
$216,136
Total
$4,722,396
$4,163,627 $4,362,581
$3,859,010
$2,319,364
$2,370,947
EXPENSES ENDING APRIL
Total Actual
Expense
FY' 09
Total Actual
Expense
FY' 10
Total Actual
Expense
FY11
Total
BUDGETED
Expense FY' 12
Total Expense
YTD as of
April, 2011
Total Expense
YTD as of
April, 2012
Boating Improvement - County$
$7,651
$13,784
$106,379
$502,881
$43,397
$67,691
Boating Improvement- State $
$313,085
$292,524
$364,167
$250,000
$113,838
$191,923
Building Dept.
$2,236,331
$2,144,364
$2,351,380
$2,340,029
$1,251,603
$1,226,606
Code Compliance
$1,049,348
$1,157,050
$995,330
$1,292,751
$543,825
$578,477
Comprehensive Plan
$46,045
$380,765
$240,249
$252,000
$110,186
$43,422
EnvilonmentalResources
$269,072
$280,108
$295,142
$368,729
$159,336
$174,427
EnvilonmentalRestoration
$128,739
$153,611
$158,229
$171,162
$83,893
$61,963
Geographic Info. (GIS)
$232,759
$209,676
$168,827
$196,657
$97,418
$88,543
Growth Mgmt. Admin.
$458,496
$464,890
$909,891
$762,593
$421,808
$210,932
Planning
$899,234
$990,168
$1,052,377
$1,189,798
$540,233
$605,740
Planning Commission
$84,698
$80,563
$81,844
$84,191
$43,780
$42,037
Total
$5,725,458
$6,167,503
$6,723,815
$7,410,791
$3,409,317
$3,291,761
Difference (Revenue vs. Expense)
-` 1,003,062
-$2,003,876
-$2,361,234
-$3,551,78n
-$1,089,952.80
-$920,813.89
NOTE: FY '09, ' 10, ' 11 Revenue, Total Budgeted Revenue FY 12 & Expenses (all) from Finance *FY'09, ' 10, & ' 11 Building Expenses updated
2/7/12 per reports with ME, All expense totals confirmed by ML 03/15/12; Revenue YTD FY' 11, & YTD FY' 12 from CommPlus. Account No. &
Fee ID for Flood Review. 4/18/12 Land Acquisitionname and account number updated -now Conservation Land Purchase-158-341905-SG.
Formatting decimal place 11011.
12
MONROE COUNTY
GROWTH
REVENUE
APRIL, 2012
aaaaaa�a Upper Keys
Middle Keys
rm Lower Keys
* Dees net include "Beat I uprovement Fund" iurcenze-receipts only
Revenue 2012 vs. 2011
Office
February, ' 11
February, ' 12
March, ' 11
March, ' 12
April, ' 11
April, ' 12
FY' l l -April, ' 11
FY' 12-April, ' 12
Upper Keys
94,973.65
85,627.01
133,261.24
137,764.42
83,131.32
121,631.47
818,227.14
887,367.23
Middle Keys
152,561.61
129,262.53
154,789.03
120,031.02
130,212.78
140,466.58
1,022,470.80
920,249.03
Lower Keys
28,906.60
27,106.78
27,464.62
17,035.86
26,910.22
33,780.23
166,526.26
252,257.85
TOTAL
1 276,441.861
241,996.321
315,514.891
274,831.301
240,254.321
295,878.28
2,007,224.20
2,059,874.11
* Does not include "Boat Improvement Fund" income - revenue from receipts only.
13
IvlfiiNR E COUNTY
ROI "TH
ill0 000 0,0------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- MANAGEMENT
REVENUE
151 0 000 0----------------------------------------------------------------------------------------------------------------------------------------------------------------------------- -------------------- ---
Upper Kegs
1.000.000200 ----------------------------------------------------------------
m lYTi Me Keys
:9 Lower Keys
-------- -------- -------- -------- -------- -------- -------- -------
TOTAL
0-00 No I -Im I W,..] �
k
. FOf; y .
"Does not include "Boat Improvement Fund" income - receipts only
14
Marine Resources Office
May 2011
$22,186.75
June
$15,121.70
July
$0.00
August
$4,978.00
September
$15,082.00
October
$0.00
November
$0.00
December
$0.00
January 2012
$5,000.00
February
$11,574.00
March
$1,325.00
April
$2,675.00
Total
$77,942.45
Derelict Vessel Program:
15
20
16
12
8
4
0
Derelict Vessels Removed
May June July Augg Sept Oct Nov Dec Jan Feb March April
2011 2012
May 2011
$67,303.00
June
$500.00
Jl
$45,728.00
August
$19,422.22
September
$10,945.00
October
$300.00
November
$12,700.00
December
$6,550.00
January 2012
$32,850.00
February
$7,902.00
March
$16,212.00
April
$16,212,00
Total
$220,412.22
Vessel Pumpout Program
16
Number of Pumpouts
160
4Q
d
,—w
120�
F
QQ�
����'7
--
60
t 4 t t $ (t
t
40
'TQ
r -- --
Q
May June July Augg Sept Oct Nov Dec Jan Feb March April
20112012
Sewage Removed (gal.)
6000
ti fI f ei 5 i3 i
rJt i
SQQQ`
yj I! I
4
�j<
r
4000�
3000
'
2000
QQQk
T
}
Q -�
May June July Augg Sept Oct Nov Dec Jan Feb
March April
20112012
May 2011 $300
June
$400
July
$225
Aug
$75
$3,459
Sept
$0
Oct
$0
Nov
$0
$1,267
Dec
$0
Jan 2012
$115
Feb
$625
March
$560
April
$0
110
I Total: 1 $2,300 1 $4,726
CODE COMPLIANCE DEPARTMENT
1400
1200
1000
800
600
400
200
.. . . ......... .
0
UPPER KEYS OFFICE
18
2.50
2.00
150
100
50
0
J? iT
41) x\° �`° �4
°
NEW CASES 37 INSPECTIONS COMPLETED 228 SM 0
MIDDLE KEYS OFFICE
19
NEW CASES 65 INSPECTIONS COMPLETED 475 SM 0 CEB
20
� LP
NEW CASES 58 INSPECTIONS COMPLETED 495 SM 0
BUILDING DEPARTMENT
PERMITS
INSPECTIONS
PLAN REVIEW
Upper Keys
211
976
1,220
Middle Kevs
155
72
1,155
Lower Kevs
68
63 5
412
TOTAL
434
1,68-11
2,787
NOTE: Inspection by region data derived from daily schedules -Building inspectors only.
21
Inspections
Inspections, FY 2012 vs. 2011
February,' 11
February,' 12
March,' 11
March,' 12
April,' 11
April,' 12
YTD - FYI I
YTD - FY' 12
Building
936
1,045
1,110
1,195
1,201
931
7,194
7,452
Plumb/Mech
953
809
1,038
751
433
265
6,262
4,770
Electrical
337
369
414
368
956
638
3,009
3,069
Total
1 2,226
2,223
2,562
2,314
2,590
1,834
16,465
15,291
22
Plan Review
February, '11
February,'12
March, '11
March,'12
April, '11
April,'12
YTD - FYI
YTD - FY'12
1,895
2,063
2,433
2,250
2,064
2,787
14,859
14,718
23
MONROE
COUNTY
GROWTH
MANAGEMENT
I
'Iw : ' C I► 1.
GIS OFFICE
Projects - Data/Map Requests/Technical/Programming
Coastal High Hazard Mapping — Planning
2004 AICUZ — APZ Analysis — Planning
Industrial Zoning Analysis — Planning
USFWS Focus Areas — Tier III Parcel Anah-sis
Marsh Rabbit — Parcel Analysis - Environmental
SQL Seii er Database Maintenance
Flex Viewer (GIS) development
GIS Addressing
- 26 Address Assigtunents
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, In Progress.........................................................................
1
Appealto DOAH, In Progress.................................................................................................
1
Alcoholic Beverage Permit, Applied.......................................................................................
1
Conditional Use, Minor, Permit, Applied................................................................................
3
Conditional Use Minor Deviation Applied..............................................................................
1
Conditional Use Minor Deviation In Progress.........................................................................
1
HB 7207 Time Extension, In Progress....................................................................................
2
Public Assembly Permits, In Progress.....................................................................................
3
Variance, Administrative, Applied..........................................................................................
1
Variance, Administrative, In Progress.....................................................................................
1
PermitReviews.......................................................................................................................
213
VacationRental, Issued...........................................................................................................
1
Vacation Rental Mgr. License, in progress..............................................................................
1
24
LUDMap Amendment, Applied.............................................................................................
1
LUD Map Amendment, In progress........................................................................................
1
MCC Text Amendment, In progress........................................................................................
14
MCCText Amendment, Completed........................................................................................2
ROGOExemptions, Applied...................................................................................................
1
ROGO Exemptions/Denials, Issued.........................................................................................
4
LDRD's in progress.................................................................................................................
2
Records Research Request......................................................................................................
1
Letters of Understanding in progress.......................................................................................
1
Historic Preservation Committee Applications, In Progress ...................................................
2
Administrative Meetings
Development Review Committee — 1 meeting, 4 items
Planning Commission Meeting — 1 meeting, 2 items
April Proiects 2012
COMPREHENSIVE PLAN AMENDMENTS
Proj ects:
KeyLargo LCP Update.........................................................................................................1
COMPREHENSIVE PLAN UPDATE
Meeting Attendance:
In-house Staff Only................................................................................................................1
In-house / Keith and Schnars Staff........................................................................................2
Reviewed / Updated current calendar/schedule.....................................................................1
COMPREHENSIVE PLANNING - MITCH HARVEY 4/12
Development Review Committee meeting............................................................................1
Planning Commission Regular Meeting................................................................................1
Review of draft Evaluation and Appraisal Report.................................................................1
Preparation of Administrative Relief LDC Amendment.......................................................1
Keith & Schnars Teleconference...........................................................................................1
Review of Affordable Housing Advisory Committee Documents........................................1
Reviewof Key Largo LCP....................................................................................................1
Review of Key Largo LCP Transportation Policies..............................................................1
Affordable Housing Advisory Committee backup preparation and review ..........................1
Reviewof NROGO policies..................................................................................................1
Teleconference with Keith & Schnars...................................................................................1
Regional Water Supply Plan Workshop................................................................................1
Responded to E-mails and phone calls.................................................................................10
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
CATEGORY:
Site Visits
Administrative Relief/Beneficial Use Apps
CodeEnforcement Referral...................................................................................................5
Permit Inspections/Final Bio Inspections..............................................................................90
OTHER: Misc Bio
Site Visits [Miscellaneous]...................................................................................................6
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS:
25
Code Enforcement Assessment Memo..................................................................................4
GISMap Assorted.................................................................................................................'10
GOECARecording................................................................................................................1
OTHER:
Permit Application Review/Assessment-Plan Reviews Completed by Bio ..........................173
MEETINGS:
Comp Plan/EAR Review meetings........................................................................................1
FWS/FEMA BO Coord..........................................................................................................2
Climate Compact Leadership Summit...................................................................................1
MOCO Climate Change Advisory Comm.............................................................................1
DRC.......................................................................................................................................1
PlanningCommission............................................................................................................1
BOCC.....................................................................................................................................1
Pre -Application — Assorted....................................................................................................1
OTHER:
PhoneCalls [Estimated].........................................................................................................600
Front Counter Walk Ins [Estimated]......................................................................................150
26