Item M3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 20, 2012 Division: County Administrator
Bulk Item: Yes No _ Department: County Administrator
Staff Contact /Phone #: Rhonda Haag, 292-4482
AGENDA ITEM WORDING: Approval of Grant Agreement Amendment No. 3 from FL
Department of Agriculture and Consumer Services for Grant 4ARSO10 [# changed to 17522]. This
includes modifications to a previously approved grant to document actual tasks completed and
expenses incurred in lieu of those listed which were anticipated at the time of the grant application two
years ago. This is necessary for accurate grant reporting, allowable use of unused grant funds, and to
allow for reimbursement from the State. This is at no cost to the County.
ITEM BACKGROUND: See below.
PREVIOUS RELEVANT BOCC ACTION: On September 15, 2010 the BOCC approved the Grant
Agreement for Grant 4ARSO10. On October 20, 2010 the BOCC approved minor changes to the
original Agreement. On February 15, 2012 the BOCC approved additional minor modifications under
Amendment No. 1. On March 21st, 2012 the BOCC approved a 90-day no -cost time extension under
Amendment No. 2
CONTRACT/AGREEMENT CHANGES: The modifications include: (1) Paragraph 3 is deleted and
replaced, which allows the County 90 days beyond the June 30, 2012 Grant termination date to submit
required documentation; (2) Paragraph 4A is deleted and replaced, which reduces the overall in -kind
match from $566,285 to $400,000 and allows eligible grant match costs incurred 30 days prior to grant
execution; (3) the Attachment A, Grant Work Plan is deleted and replaced with Attachment A-3, Third
Revised Grant Work Plan with changes to the budget amounts for most line items, including new task
items; and (4) Paragraph 8 is deleted and replaced, which allows a Final Report to be submitted within
90 days after the June 30, 2012 grant termination date.
STAFF RECOMMENDATIONS: Approval
TOTAL GRANT COST: $2,679,138 INDIRECT COST: BUDGETED: Yes X No
TOTAL AMENDMENT NO. 3 Cost: $-0-
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: -$0- SOURCE OF FUNDS: Grant 4ARSO10 (now 17522)
REVENUE PRODUCING: Yes X No
APPROVED BY: County Atty
DOCUMENTATION: Included X
DISPOSITION:
AMOUNT PER MONTH Year
OMB/Purchasing Risk Management
Not Required
AGENDA ITEM #
The Honorable David Rice
Monroe County Mayor
1100 Simonton Street, Suite 2-283
Key West, FL 33040-3110
Re: Amendment No. 3 to Contract #17522 dated 11/09/10
This letter, upon execution by both parties and attachment to the original contract, as amended in
Amendments No. I and 2, shall serve to amend said contract.
The parties hereto agree as follows:
I . Paragraph 3 is hereby deleted in its entirety and replaced with the following:
3. This Agreement shall begin upon execution by both parties and end no later than for
2012, inclusive. If allowed by USDOE, this Agreement shall be effective �m,
purposes of reimbursement of allowable costs resulting from obligations incurred and meeting the
cost share or match requirements as described in Attachment A "', Grant Work Plan. Profit to the
Grantee, or any of its subgrantees, is prohibited by 10 Code of Federal Regulations (CFR) Park
600. This Agreement may be amended to revise Attachment A, Grant Work Plan, if additional
funding is made available by the USDOE and/or Florida Legislature.
2. Paragraph 4A is hereby deleted in its entirety and replaced with the following:
4A. 'rhe Grantee shall be eligible for reimbursement of allowable costs resulting from obligations
incurred during the term of the Agreement, The Department shall reimburse
the Grantee for allowable costs not more frequently than monthly cost reimbursement basis in an
amount not to exceed after receipt and approval by the Department's Grant
manager of satisfactory reports and documentation as required in this Agreement. The parties
agree that the Grantee is responsible for providing a minimum match of toward the
project described in Attachment A—', Grant Plan as amended. All cost sharing or match shall
meet any applicable federal requirements.
Amendment No. 3 to 17522 Page 1
3, Attachment A, Grant Work Plan is hereby deleted in its entirety and replaced with Attachment,",
4, Paragraph 7 is hereby deleted in its entirety.
S. Paragraph 8 is hereby deleted in its entirety and replaced with the following:
K The Grantee shall submit a Final Report,- ' —, ;, < the expiration date of the
Agreement, The Final Report will provide a final narrative detailing and evaluating the
accomplishments and impact of the project, projections of estimated energy savings expected be
accrue from the project and policy recommendations, which may be helpful in implementing
other prqjects of a similar nature. Pursuant to paragraph 4C, 10% of the total Agreement amount
identified in paragraph 4.A will he withheld until receipt and approval of the Final Report.
NO OT14ER PROVISIONS OF THIS CONTRACT ARE AMENDED OR OTHERWISE ALTERED BY
THIS AMENDMENT.
By: By:
Mike, Gresham County Mayor David Rice
Director of Administration
Department of Agriculture
And Consumer Services Date
M
AT'FEST: DANNY L KOLHAGE, Clerk
(Seat)
By:
Deputy Clerk
Date:
Monroe County Attorney
Approved as to form:
Assistant County Attorney
Date:
Amendment No. 3 to 17522 Page 2
ATTACHMENT A-3
,rHIRD, REVISED GRANTWORK PLAN
FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES
GRANT AGREEMENT NO.,j))_17522
STATE OF FLORIDA
GRANT ASSISTANCE
PURSUANT TO
AMERICAN RECOVERY AND REINVESTMENT ACT
UNITED STATES DEPARTMENT OF ENERGY AWARDS
A. PROJECT TITLE: Keys Energy Conservation Initiative
B. PROJECT LOCATION: Monroe County, Florida
C. PROJECT BACKGROUND:
Monroe County will implement a comprehensive energy savings project, in partnership with the City of Key West, City
of Marathon and Islamorada, Village of Islands, which will include several cross jurisdictional and individual
community energy savings activities.
The Grantee has identified eight projects to execute a wide assortment of energy savings activities which will benefit
96% of the Keys population. The activities include installation of solar water heaters, energy efficiency outreach and
education, retrofitting sports lighting, retrofitting outdoor lighting, development of an Energy Efficiency and
Conservation Strategy {SECS), energy audits, purchase of hybrid vehicles and replacement of street lighting poles.
hish, 1---Affordable Residential Solar Water Heaters
The Grantee, in partnership with Habitat for Humanity (H4H), will install or replace conventional hot water heaters with
solar hot water heaters in low to moderate income households.
'Fask 2 - Energy Efficiency Educational Video Communication and Outreach
The Grantee will facilitate the production of a 15-minute video and " a"" radio to
highlight the Keys Energy Conservation Initiative 2010. The educational and outreach materials will be available on
local government websites and television channels. The materials will be disseminated by CD, DVD and email.
Additionally, the Grantee will hold 12 educational workshops for commercial and residential energy efficiency
measures. Outreach components of this project will increase the number of Green Living and Education (GLEE)
Certified Green Business Partnerships by -"445-%.
'Lasli_ L- Retrofit Local Park Ball Field Lighting
_
The Grantee will retrofit lighting in six public parks with new energy efficient light fixtures. The parks include the
Clayton Sterling Sports Complex, Dewitt Roberts Softball Field, Rosa Hernandez Softball Field, George Mira Football
Field, Nelson English Park and Pepe Hernandez Park. These parks are located in the City of Key West.
'La s le
City of Marathon Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit
Phase 1: Greenhouse Gas (GHG) Emissions Inventory — The Grantee will select a consultant to conduct a greenhouse
gas emissions inventory for the City of Marathon. A final report will document the results and recommended strategies
for implementation.
Phase 2: Energy Audits — The Grantee will hire a consultant to conduct community residential and commercial energy
audits and an energy audit for City facilities in the City of Marathon. The results of the studies will be made available to
residents and the business community.
2A, Im, ement an outreach t:11ch tpE�!�%Llngt�Lty 11.000 residents includijig a rebate, riIL�j (2
......... .
ul,centivze audij-pqrticipadon, direct mail thrOLIOI Florida Kevs electric,Co( -ative.u6 i atements
tt€a
n) ,� 'I " __.— —C I — ----- -
----
materials distdbuted at [fie it � "BLqhda COebraflorl", event. Lt 1, al, 2 schools 450
s
�jtMjLst and LISC of the _S�t %,%,ebsite and tie Inckide a motivational flver, flrovde comrnunilv
ATTACHMENT A -
VISE RANTWORK FTAN
, . , e awareness of e, , ,
educational act'V'11cL_(2 U 4, , tion efforts, Partner with the 10C Uffl'
0 ler , G��n L
conservation bengf as arid resources.
Phase 3: Outdoor Lighting Retrofit — The Grantee will conduct an outdoor lighting retrofit for Sombrero Beach Road
Z� Z�
street lights and Marathon Community park lights. The contractor will retrofit 250 outdoor lights.
Task 3. EECS Development
-_ The Grantee will utilize technical assistance consulting services to assist a team of interdepartmental county staff
members with the formulation of an energy efficiency, energy conservation and energy usage strategy. The strategy will
identify the means to achieve goals, metrics for measuring progress, timelines for implementation, financing mechanisms
and staff assignments. The EECS will ensure sustained benefits of the grant funds beyond the grant period, In,addit'c)n.2
Task 6 - County Facilities Energy Audit and Retrofit
The Grantee will implement energy efficiency measures, based upon audit findings, at four Monroe County facilities,
located in Key West, with a total square footage of 197,823 and an annual energy cost of $534,019. An energy audit will
allow the Grantee to develop base -line energy use and an in-depth report of quantifiable energy conservation
recommendations to determine the most cost effective improvements and to ensure the best possible use of the retrofit
funds. The building retrofits will emphasize efficiency and may include retrofit lighting, insulation, heating, ventilation
and air-conditioning (HVAC) upgrades, training programs for operation and facility users and monitoring systems.
Llt ai 1�Jjiflon'_'5 'erg ,,rneters and 2 additional jLu!Z!, c>ut a za t0L1(:hsc',re',(is will be installed at various coanm facilities,
lea.A7 Hybrid Vehicle Purchase
The Grantee will reduce GHG emissions by upgrading the County fleet with �"if " "sty
c hybrid electric vehicles which
i�,Uf
represents 10% of the administrative fleet. The vehicles will replace 4six conventional gas -powered vehicles.
lLisk 8 - Replacement of Street Lighting Poles
The Grantee will replace interior lighting and security lighting in Founders Park and the
Administrative & Public Safety Headquarters parking lot located within the park. This work will consist of stripping 40
existing poles, removing current heads, inspecting each post for damage, repairing damage, preparing ' poles for new solar
heads to be installed, adjusting and strengthening mounts, adding mounting brackets arid installation "of solar heads.
Poc es ysill be_LqJ)1'1"-'1a'S,11eeded, In addition, -1-0new light poles will be installed at fouS I nder lark, Plantation Hammock
_
Preserve, Plantation Tropical Reserve,44t+F-Fku•afK-�-%4(�"+oeRt and Library Parks. The parks to receive retrofits through
this component of the project are located in Islamorada, Village of Islands.. In total. 15 exi atirT& �Ie le ric, e ct
p,c,, Djg,,Lijjn will be retrofit d w th solar electric ti
installed,
D. PROJECT OBJECTIVES:
• Objective 1: To reduce power consumption within the county by procuring and installing residential solar
water heaters in a minimum of 15 low or moderate income households.
• Objective 2: To create an educational workshop for commercial and residential energy efficiency measures and
a 15-minute video and radio segment to highlight the Keys Energy Conservation Initiative 2010.
• Objective 3: To reduce power consumption within the county by procuring and installing energy efficient
outdoor sports lighting in six public parks.
• Objective 4: To reduce power consumption within the county by conducting a greenhouse gas emissions
inventory, energy audits -a*dan L)IELI c11132L(&plan and installation
of 250 outdoor lighting retrofits for the City of Marathon.
ATTACHMEN'r A-3
THIRD REVISED GRANT WORK PLAN
• Objective 5: To reduce fossil fuel emissions in transportation, building, and other applicable public and private
sectors by developing and implementing an Energy Efficiency and Conservation Strategy.
•
6: To reduce power consumption within the county by implementing energy efficiency measures as
recommended by an energy audit of four county facilities.
• Objective 7: To reduce GHG and energy consumption within the county by upgrading the county vehicle fleet
with hybrid electric vehicles.
• Objective 8: To reduce the annual power consumption within the county by procuring and installing 44086
solar powered light emitting diode (LED) J ight_fir:M res and 71 street lighting poles.
E. PROJECT DESCRIPTION: The Grantee has identified eight project(s) that will greatly reduce power consumption
therefore reducing utility charges and equipment maintenance Z� fees. The following tasks will be performed in order to
meet the project objectives outlined above.
Task I - Affordable Residential Solar Water Heaters (Objective 1):
• Task la: Select a vendor following the procurement procedures outlined in 10 CFR 600, for solar water heater
purchase and installation
• Task lb: Coordinate with F14H to establish an eligible homeowner application
• Task I c: Select a vendor or vendors, negotiate and execute contract(s)
• Task I c: Oversee installation of solar water heaters in ii ",Ur-n ".ia minimum of 15 qualified affordable homes
--Task Id: "-—or
Submit a report to the Department including photographs of the installed solar water heaters,
.�s61igjjLed. energy reduction, a list of applicants and invoices from
411-AtI44-Khe Contractor,
Task 2 - Energy Efficiency Educational Video Communication and Outreach (Objective 2):
e Task 2a: Execute -
a contract with Environmental Education Foundation
- Task 2b: Develop video content
e Task 2c: Produce video, upload to county website and provide to local governments for distribution
* Task 2d: Produce radio segment for Radio Green Earth show OR44rR
* Task 2e: Coordinate educational outreach technical assistance workshops for businesses and residents
* Task 2f. Increase the number of GLEE Certified Green Business partnerships by 41(145 " %
* Task 2g: Submit a copy of all educational materials and video to the Department documenting the energy efficiency
conservation of the project
Task 3 - Retrofit Local Park Ball Field Lighting (Objective 3):
• Task 3a: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install ballpark lighting
• Task 3b: Oversee installation of ballpark lights in six public parks
• Task 3c: Submit a report to the Department including photographs of the installed lighting, utility bills documenting
energy reduction, and invoices from co"'Itractor
Task 4 - Greenhouse Gas Emissions Inventory, Energy Audits and Outdoor Lighting Retrofit (Objective 4):
• Task 4a Select a vendor following the procurement procedures outlined in 10 CFR 600, 1) a greenhouse gas
emissions inventory, 2) a community energy audit and 3) city energy audits
• 'Fask 4b: Select a vendor following the procurement procedures outlined in 10 CFR 600, to install outdoor lighting
• Task 4e: Define scope of work to identify audit needs
• 'Task 4d: Conduct site inspections
• Task 4e: Complete data gathering and analysis for completion of t4)9 E QQ audits
44slk4ft
!L34S4,49] AA L.dLRM,9_TLMai 11 tcx react a imtit M )Q_ to: a
rebate rewards 147cenlive auchtlLiLILIk"i '4�0 1, iecl 'L�C[Lthm ev -_�Jec�ric —0 u&I 1 dia K sJ
ATTACHMENT A-3
THIRD REVISED GRANT WORK PLAN
s ity'-'-�--'Birthdav Celebrqtigll:_'µjp kjinlateN 2500
pL
attendees1 resentations at
—t. L�nts `t 's websne ano' n 1 pLq )er adverg seinenIs
1_]ask 4gt_ Oversee installation of'250 outd'L)c �rh S
• Task 4h: An audit report will be created to establish baseline emissions inventory for a base year and for a forecast
year to identify emissions reduction targets for the forecast year and identify recommended actions, policies and
measures
• Task 4h4j: Submit the final audit report to the Department and photographs of the installed lighting, utility bills
documenting energy reduction, and invoices from both the manufacturer and the installer
Task 5 - EELS Development (Objective 5):
• Task 5a: The Grantee will develop a scope of work for the EECS
• Task 5b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for a technical assistance
consultant to assist with plan development and data
• Task 5c: Develop SECS for county facilities and operations including energy efficiency, energy conservation and
energy usage goals
• Task 5d: DeveJfo a (Yreenho YL racditie inve, S,
• Task Se- Provide the Department with an electronic copy of the EECS,
Task 6 — County Facilities Energy Audit and Retrofit (Objective 6):
• Task 6a: Select a vendor following the procurement procedures outlined in 10 CFR 600, for an engineering firm to
conduct Grade Energy Audits for four county facilities located in Key West
• Task 6b: Create a scope of work and construction bid documents based on energy audit findings and sr le ' q ' t "i -' vendor -,
• Task 6c: Implementation and installation of energy efficiency measures as approved by the Department and
recommended in the audit report,.,p L Ls 5 , (JLJt"igLlm i a y tt rs aj2 L tL) & aL _gjgLe� 11, touch screen s,
• Task 6d: Submit a report to the Department including the audit report, photographs of the installed systems, utility
bills documenting energy reduction, and invoices from both the manufacturer and the installer
Task 7 - Hybrid Vehicle Purchase (Objective 7):
• Task 7a: tLi six hybrid vehicles (and manuals) following the procurement
procedures outlined in 10 CFR 600.
• Task 7b: Finalize purchase of vehicles
• Task 7c: Paint and/or decal vehicles to increase awareness of alternative fuel vehicles
• 'Task 7d: Conduct a training workshop for drivers and maintenance staff
• Task 7e: Submit a report to the Department including photographs of the hybrid vehicles, records of savings and
invoices
Task 8 - Replacement of Street Lighting Poles (Objective 8):
• Task 8a: Identify and designate locations for new light poles
4�
• Task 8b: Select a vendor following the procurement procedures outlined in 10 CFR 600, for
electrica�'/construclion contractors to relrofit 15 existing -C
fiXtUres andEL121L---xi—' s and e ectr c fixtures xyith L €....trtc stir scjaLp )sgljj , ures,
• Task 8c: Obtain quotes isfand advertise for the purchase of 4-N4.86 solar powered light fixtures ar
lix
• Task 8d: Identify existing underground utilities and mark sites for new poles
• Task 8e: Award contract a+ -A f'o r the purchase ot-4i---for400and installation ion oC 86 sofqr'.ILQjv€,� i1pit fixtures and
E L
'M�jg
• Task 8f: Installation of new light poles- and fiwures,
• Task 8g: Submit a report to the Department including photographs of the installed street lighting poles, utility bills
documenting energy reduction, and invoices from installer
ATTACHMENT A-3
THIRD REVISED GRANT WORK PLAN
F. PROJECT MILESTONES/DELIVERABLES/OUTPUTS:
The tables below identify the month of the project each task will start and be accomplished for all eight components of
the Keys Energy Conservation Initiative.
1. Affordable Residential Solar Water Heaters
No.
_,._.
� Task/ActivityDescription
Deli[verabl Ottt�uts
j Start
�
Deadline
�
Month
Mouth
t
Select a vendor(;) following the
procurement procedures outlined
in 10 CFR 600, for solar water
Submit RFP to Department
Month 5
Month 12
heater purchase and installation
2
Develop application for eligible
Submit application to Department
homeowners
Month 6
Month 12
3
Oversee installation of solar water
Contract(s) executed for installation and
heaters in minimum of 15 homes
materials purchased. Copies of invoices
Month 6
Month 16
sent to the Department
4
Geordifiate febakes v, ith Keys
� Se .ebates u rheaters
Month 10
�tet�t}t 4Fi
to e t
be instaiied
,54
Final Report
Submit a report including photographs of
the installed water heaters, utP41,
Month 8
446estimated energy savings and
Month 18
June_30,
invoices
2012
2. Energy Efficiency Educational Video Communication and Outreach
No..
TaNk/Activity Description
Deliverables/ Outputs
Start
Deadline
Month
Month
1
Execute contract with
Contract approved an signed by Board of
Environmental Education
County Commissioners
Foundation
Month 5
Month 6
2
Develop content and produce
Submit outline of content to Department
energy educational video
and place on County website
Month 7
Month 9
3
Produce radio segment
Radio segment broadcasted en NP
Month
3
Month 12
4
Coordinate 12 technical
Training workshops and public
assistaneeGreen Business
educations sessions mete; a - list -o#
Partnership workshops for
Month 10
Month 16
business and residents through
to OeDe^ enWocumentation
GLEE.
5
Final Report
Submit a report including e&eatiena1
4411 .4q
materials created-w4h4upA�,
Month 18
June 30,
2012
3. Retrofit Local Park Ball Field Lighting
No.
Task/Activity Description
Deliverables/ Outputs
Start
Deadline
_
Month
Mouth
I
Solicit R-F-RRFB for ballpark
Contractor selected for installation of
lighting
lighting
Month 1
Month 6
2
Oversee installation of ballpark
Lighting installed in six public parks
li hts
Month 6
Month 1 I
3
Final Report
Submit a report including hoto ra hs of
Month I I
pia-13
THIRD REVISED GiRANT WORK PLAN
the light retrofit, utility bills and invoices June _30,
2012
4. Greenhouse Gas Emissions Inventorv, Enerty Audits and Outdoor Lightinp, Retrofit
No.
Task/Activity Description
Deliverables/ Outputs
Start
Deadline
Month
Month
1
Select a vendor following the
procurement procedures outlined in 10
CFR 6001,-.
Submit RFP to Department°
1 a greenhouse as emissions mvento
g g inventory,
�,�lc r � � � rrctE�r f�€��;� `�trrt� �«rrtrs �.,
_ ..� .W " t'rac,t
Month '1
Month 4
2) a community energy audit and
€€st
11 t€ g lr rc r is and
l ..__ _
_3) city energy audits
2
Select a vendor following the
Submit R-VLPL),Lgj2giLed.vendor to
procurement procedures outlined in 10
Department
Month 2
Month 4
CFR 600, for outdoor lighting installation
3
Sign contract with consultants
Consultants selected to conduct
GHG inventory, community
Month 4
Month 5
energy audit and city energy audit
4
Define scope of work and identify audit
Submit scope of work to
needs
Department
Month 5
Month 8
5
Site inspections, measurements and data
Consultant will draft final report
analysis
for City approval
Month 8
Month 14
6
Oversee installation of outdoor lighting
250 outdoor lights installed
Month 10
Month 14
7
Final Report
Final audit reports submitted to
N116,44.2
Department
Month 15
Jlme_30,
2012
5. EECS Development
No.
Task/Activity Description
Deliverables/ Outputs
Start
Deadline
Month
Month
I
Develop scope of work for EECS
Scope of work complete
Month I
Month 3
2
Select a vendor following the procurement
Consultant assisted with plan
procedures outlined in 10 CFR 600, for a
development and data gathering
technical assistance consultant to assist with
Month 6
Month 6
plan development and data
3
Develop EECS for county facilities and
EECS adopted by Board of
operations including energy efficiency,
County Commissioners
Month 7
Month 16
energy conservation and energy usage goals
`.;.
DL� Le1�'D. E r"k.�P'k1"sa3iS^, . t ,['k ission
SlSb" ILIkIQ 1'°..€�'�t;1t.
'�1t.)Xtrl"
.. _
..._
t.,..
I3]v' jj orvv t;,¢.i'Lifht`T `&nd s.�.+riD 'E€SE'tit'�' t (.txl cs
16
1 2()1
45_
Final Report
Final EECS submitted to
_ � ,44
Department
Month
.tune 30
18
2012
6. County Facilities Ener2v Audit and Retrofit
No, Task/Activity Description
Deliverables/ Outputs
Start
Mouth
Deadline
Month
1 Select a vendor following the procurement
Month 2
Month 2
ATTACHMENT A-3
THIRD REVISED GRANTWORK PLAN
procedures outlined in 10 CFR 600, for an
Agreement signed and approve
engineering firm to conduct Grade Energy
by Board of County
Audits for four county facilities located in
Commissioners
Key West
2
Conduct energy audit
Detailed investment grade audit
Month 3
Month 4
submitted to County
3
Define scope of work for retrofits as
Submit scope of work to
Month 6
Month 7
recommended in energy audit
Department
4
A,,dvcr,txs_e, fbr, selec.1 contract,o,r and,
Board of County Commissioners
Month 8
Month 9
execute contract for facility retrofits
approval and execution
5
Complete installation of energy efficiency
Installation documentation
retrofits, L)Lqs <td itiq LiqL�LnLnieters and
complete
Month 9
Month 18
),,kbfie oulreach WUchscreens.
6
Complete measurement and verification
Energy saving calculations
Month 17
Month 18
documented
7
Final Report
Submit a final report to include
A40W1+-P9
evidence of energy savings as a
Month 19
June_30,
result of the energy audit
2012
7. Hvbrid Vehicle Purchase
No.
Task/Activity Description
Deliverables/ Outputs
Start
Deadline
Month
Month
I
Prepare purchase order for 4vesix hybrid
Vehicles ordered
%th
vehicles following the procurement
Month 6
6J2ne,30�
procedures outlined in 10 CFR 600.
.20 2
2
Finalize purchase of vehicles and arrival
Vehicles arrive
M-E*Vth
Month 8
&fulle
2012
3
Paint and decal vehicles
Vehicles painted and decaled to
-N1 ef 1191-1
increase awareness of alternative
Month 9
4M, 30
fuel vehicles
2012
4
Conduct a training workshop for drivers
Workshops and training completed
and maintenance staff
Month 10
-1-1-may
30, 2012
5
Final Report
Submit a report to the Department
including photographs of the
%-hm)4"2
hybrid vehicles, records of savings
Month 12
June.,30,
and invoices
1
1 2012
8. Replacement of Street Lfi!htina Poles
No.
Task/Activity Description
Deliverables/ Outputs
Start
Deadline
month
Month
I
&e--,c4A&ertise for a vendor
l le t it lmm?e iest For
following the procurement
LIrgp sals Issued
procedures outlined in 10 CFR 600,
Month I
Month 6
for to retrofit
4016 existing poles and fixtures and
(ice 7Qpoies mid fixtures,
Obtain queksbids for the purchase
and instaHation of solar powered
ptii-,ehasedCw-qrqc-or selecled
Month 4
Month 6
light fixtures_Ap,(Ul )Ies
Identify existing underground
Sites prepared for installation
Month 6
Month 7
A'rTACHMENTA-3
THIR D REVISED GRANTWORK PLAN
--�
-utilities and mark sites for new poles
4
Installation of new and retrofitted
Light poles and fixtures installed
light poles...and tlixtin-es
Month 6
Month 10
5
Final Report
Submit a report to the Department
including photographs of the installed
1-6
street lighting poles, fixtures, utility
Month 10
June-30,
bills and invoices
2012
ATTACHMENT A43
REVISED GRANT WORK PLAN
G. PROJECT BUDGET -
The budget below summarizes the project by Funding Category. All dollar amounts are rounded to the nearest whole
dollar value.
Cost Share: Matching Funds and
Other In -Kind Contributions
Funding Category
Grant Funds
Fundina
Source of Funds
Monroe County, Habitat for
1. Salaries
Humanity, OF/GITF, City of Key
$i98,s94:88S75, 119.09
c-,c�15�.$ i 96,062.73
West GR, City of Marathon GR,
UF, Islamorada GR
2. Fringe Benefits
g
cam, 824 W 17
Monroe County, UF, City of Key
`a3 8A$23,317.92�$50•`66.
West GR, Islamorada GR
3. Travel (if authorized)
$0.00
$-, 330.00
Monroe County
Monroe County, Habitat for
4. Supplies/Other
$94, 4521,750.00
c' 4,045.00
Humanity, Green Living and
Expenses
Energy Education Inc, City of Key
West GR, Islamorada GR
5. Equipment
$§167.316.00
$0.00
Monroe County, €RyiFeR me
6. Contractual Services
$2,424-7s35.391.535.00
idueatieR , KEYS
$14645.BA$149,596.09 Energy, City of Marathon GR,
Cameron -Cole LLC
7. Indirect (+cif
authorized)
5-0.00
S0.00 A
Total Project Budget
S1679,1 38.00
Total Project Cost
$3,244424079,138.00
Grants Funds - Cost Share
Cost Share
Percent) e
I2.99%
Cost Shy �,"'�'otal Project Cast
�
H. TOTAL BUDGET BY TASK:
The project budget below summarizes the project by Project Task. Project Tasks correspond to the "Project Description' section.
All dollar amounts are rnnnded to the nPnrPct —h. 1, rWla . 1L
Cost Share: Matching, Foods and
Other to -Kind Contributions
Matching
Pr °ect Task Grant Foods Funds Source
I t oinplelc Residenliall Solar
%'aler Ileyaser 4n �. "��A. ;,.y; ra , t
onroe ("ouno I Ia bna,� for I Iurnanityr
=.00
Cornplen: Fnerg Fducation U 61 1". Monroe t"OLMIN Greeiu I,iv n10
().()(Woo$3and 1-nergy Education, Inc. t:nv ironinentltl
and Outr¢,ach
Fducation I`oundadon
C ornlflelrc Baal! Park Light 5744,7�1tD,dlfl
Reirofil C t) o(Ke\ West. K1`1_ ' l�nerp
ATTACHMENT A43
REVISED GRANT WORK PLAN
4
Cc)j nplelc t it Ili Inv entoa\,
�\udk and Lighting
a 1t11J.ti1}t1.0tf
t."its cal Marratlta�r�.
complete l" S r -
S,- " "�0)0,00
Ul . Monroe Countv, C aalnei`011-COIC 111:
leie C ount'k facilities
6om;
.��tidn andRctra�tit
`.�'t�ifl
Monroe Count
.00
_
Coniplcte Purchase of It brid
r.d,
Monroe Cou€ IN
gill
8
Cornplete Solar Park I. igliintg
'oo
Ill antorsada -
9
Ongoing ag ProJect AArlon and
R.ti li45rt frig
00
Monroe COLMINr
Totals:
,
00
`"®
.0
I o1al Prolea t Cost-
S ,
Grant Funds Cost Share-
u ;,-r,0
I. BUDGET DETAIL:
Using the definitions provided below, the detailed, line -item budget clarifies the Budget Summary shown in Section G. Budget
Category Sub -Totals have been rounded to the nearest whole dollar value. Up to 10% of grant funds may be used for
administrative costs, excluding the cost of meeting reporting requirements of the program. Administrative costs are defined as:
allowable, reasonable, and allocable Direct and Indirect costs related to overall management of the awarded grant (including
travel), For each budget line -item, the appropriate column identifies if the cost is: 1) Grant or Match, 2) a Direct cost used to
calculate Indirect Costs (if approved) and 3) whether the cost is Administrative in nature. A description of what is required for each
budget category is as follows:
l . Salaries - Identify the persons to be compensated for work on this project by name (if known), position, and title. Show the
hourly cost and total hours to be charged for each person or position. Divide annual salaries by 2080 hours and nine month
academic salaries by 1560 hours, to find the hourly rate.
2. Fringe Benefits - Multiply the rate by the total salaries to which fringe benefits apply. If the rate is variable, explain and
show calculations,
3. Travel - List trips by their purpose and/or destination. Indicate the number of days for each trip. The Department will only
reimburse for travel at the appropriate State of Florida rate (Section 112.061, Florida Statutes), using the forms referenced in
Attachment B, Payment Request Summary Form. Be prepared to provide the Department with details on costs utilized to
calculate the "Amount Budgeted" for each trip.
4. Supplies & Other Expenses - List expendable supplies by category description, unit costs and quantity. List other expenses
not included in any of the above categories. Examples would be printing, copying, postage, communications, etc. Non -
expendable equipment valued at less than $1,000 may be listed also. Include only expenses directly related to the project, not
expenses of a general nature. For Match only, list costs related to donated real property such as land (not to exceed the fair
market value of the property).
ATTACHMENT A413
REVISED GRANT WORK PLAN
5. 1,,qy mnent - List non -expendable personal property/equipment valued at $1,000 or more by description, unit cost and
k - quantity. Computers and data-processing equipment should be described in detail.
6, ('0171ractualSeriices - Subcontractors should provide the same information required by this budget table, with the following
exceptions: (a) when professional services are provided at a pre-existing approved rate or fee shown on the budget; or (b) the
subcontract is to be obtained competitively. For either (a) or (b), show an estimated maximum amount.
7. Indirect Costs/Rate Indirect Costs are not authorized.
8. Total Budget Category — Show the total of all line -items within a Budget Category.
9. Totqj_13ud t - Show the total of all categories.
ge
A,r,l'AC1J11EN'1'A-a3
REVISED GRANT WORK PLAN
1. Salaries
Direct costs used
Grant = G
to calculate
Hourlv
FT411 Q Li 11
or Match
Indirect Cost?
Admim
Salaries (Name/Position)
Cost
110l'RS
=
Total Gross Salary
M
Y/N
Cost? Y/N
111`11 Administrative Support
I
Services
$19.95
$4;kLr4-RTL 7-2
m
N
N
TIF11 Contract and Site
Coordination
$3T98
7 9,ti
m
N
N
Doug Lu" q�,�4;w,
06, 110j2
4190
44
1 Y'27,20
m
N
Nm CassvI R) 0910 - 09,O I I
S 4 6 37
8
53 70 96
10
1 N
N
Nat Cas�,Ql 10;0 1, I I - 010 1'�
$48,69
"146 07
NA
N
A nn 10gqr, I Q0 1, 1 - 06,302
S-31 78
47
6Ci
1
N
Jeri-!,L!,SijLj)qtt j OQ 10 - 09"O11
441 o-',
S249,78
M.
N
N
Jerry Bametl I (�, 0 t I 06,3012
S41 63,
15
S624 45
m
N
Shane Smith tO 01, 11 u6 10112
$16,47
1
9
K 11L, 7t>
m
N
M ',-
j 10, 0 1, '1 l - 96 301
4, 17
m
N
N
Douglas Gregory _LLL)0, .10 -
2,14
Ot, 3C, I2
S43m80
144-r�jsvk'52
$ 4 GO 11 0, 7 0 0
m
N
N
N at ('n sse`s 11 09, 10^ 09 i0 11
$46 37
6
m
N
Alison
111 i
S20,40
-
490
2,� L12 Q
'Yl
N
N
Alicia Betancourt
$23.12
*
444ws�wk-, 3 5
=
$ 1&,4A&0P5,4 3 3.20
m
N
N
3
Mark Imigan
$5185
*
2-11
3�7
=
$441-610-1-124,N) 00
m
IN
N
Jay Gewin
$29,72
*
41-;4)
=
$444,42,44Q,.O-O
m
N
N
Rod Dclostrinos-J L09 10
09,'30? 11
$32,69
*
�4,1340
W 60
m
N
N
I 1 -09- 0
4
'1�
- 09 30, 11
24,(44 -,'Lo L-1
�W 1
$,9,414,005 967 0,'
-
m
N
N
E444
ATTACHMENT' A-323
REVISED GRANT WORK PLAN
L, aL,�-LLTLIL) -
I
091 3 OI I
S-3 0, 0 5
'
1,:w.
Al
N
N
H� 11
S1122
"
21 2
Yl
N
�Ni
Kwhwdl'azo IHNW-09,30H
2 ,,7 8
L,5
�63Q
1 011 10 -
09 110 1 i
7
N,
N
Ladino HiOAIO-09,rOH
S94-18. 4
rL39
92
m
N
N
Diucknifflk;i
I t 9? 10 - 1) ",O,I 1
14964,5
=
S2,4�447501 171 3,,
m I
N
N
I'ars Pedersen 11 K 10 -
S18 1(r
17
-
A190 32
m
N
A
Amorm) Bona 1 L09 10 -
IT-
SJ 7 54
38
$W
m
N
N
09
.a
245
.5
NI
N
N
$16 96
34
�,576,64
M
N
N
Arthur Mak-ala H 09 10 -
Oc},N 1 t
$15"0
6
Sal 10
Al
N
N
jerm IZiche, 1 09 W - 0930 1
O S 5,20
24
S,64 80
10
N
N
Jens Farrcll 11 09, 10 - 09 '30 J I
S Is 19
S486,08
3S
N"
Mark Bacon 1, 09 10 09,30 1 t
S15 19
r
�',tso,08
m
N
N
1,11r) I-nas 13 1 r ss I I JR 10-
09 0 1 1
S� �9,74
m
N
Sandi N'lorales � 1 09 10 -
j12 74
S40`7 ci8
M
A
N
jean Cme I 09, 10 09, "0 11
NI_'...).)
92 2
N
A
090 11
Si 1,78
nk
3,)
S,76 9()
NII
N
N
Marion Brmylc� I 1 011? 10 -
091011
$10,3 7
24
N I
A
Sandy Rico ' 1, K 10 - 09 ',0 11
---------- — -
S10,17
---------- —Z—
--------- 4�
$394-(L(,
m
N
iN,
Jacek Witmil, 10,01 1 11 to
W3W I
S18 16
Sl)()()
NI
N
I ara St a nsbur\, 11,09 10-
S1649
20
SO
M
N
N
ATTACHMENTA4,3
REVISED GRANT WORK -PVAX
HIM 11 t0
I OLLI, L LLiL)
m
N
$24�4-531
m
N
N
IKLt Vvllj"'jn�l;t�t)
7 6
�'4 IAL
%I
N
N
06 30, 1
m
N
N
Mar,446,oAlErcal Phjh Is 10 ()1 f I
m
N
N
30 12
S18 70
8-
$149 60
M
N
N
w La
S16,99
20
N
1:11w
06;30, 1)
S3090
io
�309 00
m
N
N
Lcys
S4Q4,436,90
1-5060,25,
m
N
N
2
S 2
vt
N
UL
44047, 5
m
N
N
Le'3lljn�
$-3,67
28 'Y5
8
%"-1
N
N
0 7
47 25
M
N
N
fi Paul S'anc nula"
27 1,
18,25
S495 12)
m
N
N
�Oaicm KeLsj`,nejg�
6
S16 90
7t
5 25
S2 5 7 73
m
7
N
7
er
S3, -, 07
')2 75
4765 99
m
N
N
Malm" 1
$25,98
W
M
N
-Kns- Enerv
S36,90
rt
8
',Q95 20
N
hue, Vinson ' c N' s Ll L —L\
11-7 17T—*T—
7
\4
N' 1
N I
-Pap
ATTACHMENT A43
REVISED GRANT WORK PLAN
Barn I iavis Key, _Fneral
, I
's
I- �69.36
m
N
N
Josh 'YaTorcstuh— —K—,Ltmta�-
"3,67
6
�202 02
m
N
Michael Fluflss Ke, U.rig&K
uLu
',4,75
5190-� M
m
N
�3', 67
2
14
N,
12
N
N
L)5
sloi 0;
m
N
N
S:�, o'7
I-S67,34
M
-Awam-Lo3aL al- o.S
`° 38,97
*
2
S77 94
m
N
N
sumg Fhomas,
j2-�j g
*
160
$6,269.0
M11
N
N
Pan ChUrQss
42,L04
70
m
N
N
S-11444 17 ) 0
5
;�99 $4,44)4i !,25
m
N
N
1
17,50
2 1 265
$3�907 75
N
N
2(
$ 1, N) s 00
m
N
N
Ps 94
x.
10
$288,40
m
N
N
$ -, 1 7
"5
5
06 30 12
s,43) 90
126
S5,5.1,8_S0
m
N
N,
Nat Cassel! If, 09 10 - 09,0( 11
4,1637
10
N
Alicna Betanwun
Us' K2
N
Bob
6
11 111,11,11,11,11"109 10 - (N I
$34491
m
N
N
Bob I I I - 00 30, 12
S366v
3M
$ 10,998 00
m
Nat Cassel I C N 10 - 09 10, 11
$46 37
S51007
m
N
N
j e, a i r , i k.:L(� L)l I I - 0 6 0 12
t,,30 916
1
lls
S,,,560 40
-M
N
,vlanucl Domench
$79L2�j
m
N
N
l
�\h Ll lkij,js 1L� 0 1 1 0 6 2
$1743
370
�4 L ,,10
m
N
N
'Ismv, 6 onzal ez 10 r0 1 11
06 10I
$28M
. ... ..... ....
J 5
N
G lafira Carmona 10 0 1 11 -
1f24,35
10
m
N
ATTACHMENT A-a-1
VVVMVDf'-RAXTW(ARK MAN
06
S22,66
m
N
!,\a
-fl+
Rov Sanchez,4,4�446,-f4W
11 -W 3 0, 11
444,)
$41f4,64688 78
m
N
N
-g$44.39
Hm--Sman-,�Zl E Q1
2453i
6
S27192
m
N
52��77
2
$51 �4
Ron I - 06;' , U
N
30 10
4 W
*
4
S192 28
m
N
10!; 10 - {M30 1 1
S47.42I I
*
1-8912.8
$91-411-6PIL LA
m
N
N
JohnSuuej M`[11-06-3W12
48i. 5
7 (% 25
663 9,1
M-
N
$
10,
0? 11
$26.51
.4697
SQ,644.0018,57
m
N
N
5_2 7
$5194
N11
!0, 1 10 - 091�10`1 I
$2092
*
1 .24051 75
$44604W Lr,, 2 3 1.1.
m
N
N
S27A,
"
34 75
N
09 W
Si 7 _,L)
8
S1-11840
'\4
N
ReRlleat*W-Go—,&h4w; NUIQ
$16,95
$44494X49� jg
'M
N
MO<2 06 -,'0, 1
S�7'N
10
S 172.90,
M
N
Au
$Ztl�
�91,91
m
N
swanev 10 1 0 - 05 _Tilt
$25,;W7
5 7 5
$44 -GI)Ngs
m
N
N
-00,30JI
�S28,vLl
S2 8v t 4
m
N
12, S-l-'l
6 25
1 7Q 19
\1
IN
N
Cup-t<.31yv Lamsmyl 1 09 0"', 33 UQ
S�3 54
0
SOVOO
M
N
N
j 10
2 6
$�LL
-
'29
M
N
Amum, Lawson 10 1' 10
$ Z-.� I f.
I
10-125
c 14
\11
N
N
�A I sk1, ,m,, n 11, 116,30t"2
V) -1 T)
1:
10 2 25
ATTACHMENT A-20
REVICF11) C.R ANT WORk PLAN
10 1 1 U - 09 30 I i
31.1 50
6 1
M
N
N
A R� 1
2 o'
(), S 9
Mn
N
I-enm'son I 1 01), 0 - 09, "o I I
$2616,05
155,00
$-7870GCMA45,587 75,
GM,
N
y
Alwua BetancouTt
*
21_�620
$ 3Q
M
qL
Ely
1-1 1 1
$4�, 90
'
*
400
,1 'M" 40
M
N
I faag
Q14A)LI 1_0910; 11
$364442, S, 84
*
-44SJLOO
04
G
N
y
0 0, 1, 1 2 2 0 ! 2 $48,9030,28 * -2(04,700 00
144�4,—`62,1_19,: 00
G
N
y
'0� V) 06,3 $3540
S31,49 9 M
G
N
y
,a
Sub -Totals for Salaries C tegory
$X41y&2&AQ_ j
2. Fringe Benefits
Approved
Direct
% per
costs
Work Plan
Benefit #
Benefit # 2
Benefit #
used to
or enter
I
Health /
3
Grant
calculate
"N/A" &
He& Med
Workers
Retuenient
= G or
Indirect
Admi4�
Amount Gross
provide
7.65% &
Comp 20%
235% &
Total Fringe
Match
Cost?
G914
Name ofEmployee
Salary (S)
break-out
Cost
& Cost
Cost
Benefits ($)
M
YIN
w4w
Admin
N'A
$?490
$4-440
S4Q0
00
M
N
N
?4,894
}{f lI Conti act
and sne Coon,] mwoy,
�,743L00%
N/A
N/A
N/A
I—,
M
N
N
oM
&1,"�911,9)7.20
7
N//A
N/A
Ni/A
5, 7
M
N
N
Uusscj _LI L)9-L1�1'.,
$972-�443370 96
3100%
N/A
M A
N/A
M
N
N
ATTACHMEN'r A-41
DIV1,11I.V9l C-12 A N;'1*WC112W PJAX
,ReO4,lomu4no�Nm Ca,sel
I ()O i i I Ob 3 C12
S-14r19,94814607
31,00%
N/A
N/A
N/A
$3-- 47,7945
m
N
N
i as L)O�
4
- - ------
3 1 _QQ%
NA
N/A
NA
$,1444,34403,00
m
N
N
L-IiLz�)6 3012
$J
31 00o/o
N/A
N/A
NI/A
$4,,U4A-97'43 .
m
N
N
'eu w o I II (f(� " o 12
S(iN 41
31 00",�
N A
N A
N, A
10,01, 11 ot), 0, 12
Kl�
31 _0,')%
N/A
N/A
N/'A
3 8 2 8
m
N
N
$ -4 rl. 2, 011,03760
3127 —80%
N/A
NA
N/A
$ 9 �' 3, 06,�, 45
m
N
N
Nai Cassu
$') 78,2
,1 005
N A
N
N A
S962"
N111
N
N
Ahcut botancwxt
,-5 ,-13L 2 -0
IAW�
N, A
N, A
N
S 1,5 i 0 4,
m
N
N,
son
y2hyj��5 i�, d L� c, li----
A---
---- -
If
o,00'),i�
N,A
N A
SO 00
m
N
N
n I g"lui
$4,-WeGo,00
31,00%
N/A
N/A
N/A
(oo
m
N
N
Gewin
$0 0
3100%
N/A
N/A
N/A
S 14�6 2 w 0
m
N
N
-$24-47&9U.J146()
31,CO%
N/A
N/A
N/A
$8L4,4103,445.13
m
N
N
$5, 043�,F ) 9 6 7,0 2
31,(,()%
N/A
N/A
N/A
$1,`'`' -,48-19 78
m
N
N
R,andal sw)linu 11 09 If) -
09 3t is I I
—61)(Lif
3 100",
N A
N A
\A
—S, ii-SA-1
M
`i.
N
I OM( j
30 11
N;A
NA
N A
N11
N,
0
09 30, 11
LL"ELL-3L)
31,00%
N1,11A
N—"A
N,A
1�600,25
m
N
N
09"'0 11
S 1,021'42
.;i 0011111,
N A
NA
N A
SKO3 26
N11
N
N
09 30, 11
S096 9?
-,1,00"o
N-11A,
N A
S,1,16,0�
\-,I
N
N
Brandon Druckemillei
S I ,-M-321
N A
N A
N A
IS
S4 9�
N A
N, -A
NA
d
N
ATTACHMENT A-a3
REVISED GRANT WORK PI A N
99, '10 11.
^;2
31 00o
NA,
N,A
M
N
-,42006"L
09 30, f 1
j4,170-35
"I 00`1
N A
N, A
N A
N
N
IC
0930 n
S S76,04
3, 1,001�,,,
N A
N,
N A
S� 78 7(,,
%I
N
N
rqT DA,pla UJN io
09, �O I I
S91,20
31 0011,�
N A
NA
N A
Jean Rlclw, 11 09 10 091) --OI I
N A
N A
N A
MO
N
'N
{Y1,},, I o - 09 Z()I I
KA
N,A
Nr
S 15 0, 6S
All
N
an- L O"J I
-9-8
all linrl"i
N, A
\11
N
N
()91;",() 11
yg5,9 74
21 1 001!
'N A
N A
N A
17 52
N, I
N
N
S, "I ndi Al Lid eL, 11,
0?30e 11
$407,68
31 ()0',,,
A
stl 19 10 M,,,I I
i!El
.
A
A
S91 T,
N11
N
09 {{I, 11
31 00'i4
N,A
NA
N A
116 86
M
N
N
01130 11
S249 98
1 001�1G",,
KA
`N 'A
N A
$77 15
M
N
N
ll�OQ�W- oo "o'll
S
"394,06
31 00%
N A
N A
N A
S122 16
m
N
09 30; 11
"000
3 1,00"J�
',A
N A
N, A
SOOO
NAI
N
N
DUI-LAnL["UE��
09 30i i
$,29,80
1 OWN
N A
N,A
N A
$ 102) N
MO
N
1 09,10 -
09 1011
sli99 49
3100" 0
N A
N A
N
18584
m
N
N
filar", I'mu-n
$000
0011�11
N A
N A
N A
so 00
m
N
N,
m
N
d De tin oi 0 0 1 11 to
W30,12
U2 .i) 6 8, 0 0
3 1, Rj %
N A
N,A
N A
�8 -2 7 0 8
M
N
N
11.10
$416 80
L C 0
N A
N,'
m
N
N
I I to
06/30
s 3 0 () 5 0
"1 Wl�ll
NA
N A
N P,
S93 16
M
N
El"RalL ILI
$414 4r
-
A
N,A
A
S f2'9 48
N
N
miterc"
—S, 0
.31 CMb I
N A I
N A
SO 21\2
N
ATTACHMENT A43
urvmFn CRANITWORK PI AN
L) -3-Q-1 2-
1
1
fl
-I
L)o 2 QIZ
$10 00
3 1
N
N
06,30111,�
N, A,
N L
a 54 mslnll
00 ',0112
5
N' A
NIL•A
N';
N
Cvmbia Michaud I 00 1, 11 M
SIIIL8.11
31
A
N-,AI
S 17
0 Wr,
NA
NA
N,A
m
N
N
77ich,ael Commander Kevs
neua
S—
A
IV) Oo
M
N
1AIN,,nollumai KeN4[,.Lieruv
S4915 I
0,0011,,,
-A
N A
NA
5 L) -()L,
NA
Jon
S 162 78
NIA
N, A
N A
1h
N
Pauk Sand
!EL)LTI�
N A
N, A
S 00
N
N
L,
" I,
A
A N�
KA
N0,00
m
U,(mLcq
A
A
L
Ni
Michael
Lo L, L�
0,001"b
N,A
N,A
N
SO Oo
NT
N
N
1
_5 6 9, 3 6
0,001
N,A
N, A-
N�A
$0,00
M
N,
N
un
Q 00'�',
N, A,
'
Chuek Vinson I4.ev5 TqLELnj
�519LILIL
9 (4} 2
'A\
SO,00
'NII
N
N-
S67 3,4
O,W"o
N, A
N
0 00
ti
A
N,A
So,00
m
N
Kc—Di
101,02
0,0011/1
A
N, A,
A
N
L.hlma
46734
0,00%
N' A
N, A
A
so 00
%1
N
N,
-�ev L"'n �r v
ST7 94
(),()0%SO,00
NA
.7 —' A
m
N
-11,
N A
N�A
N A
Sume
St,,,26SS0
I t 0° b
N A
N A
N t
51-9-JI-Lx'I.3
Nl
N
Paw ChIldgs
$ I , N9-2 90
1,00",
N A
N, A
�A
S52 1 (7
N,
L:LLD B11uno
I 9,-1l,..f
',I
N,
"N A
N, A
SJ2749
M
I�RE,,gE--a4S
ATTACIINIENTA43
REVISED GRANT WORK PLAN
I CR-�a Muckt}Urp
,7
371 00,N,
N, A
N A
ILI -2f-
.,
'Ni
A
NA\
A A
S4'3 2 45
M
N
A
lWiard Famwr
�_,,",40
31 00
N,A
N A
NA
S89 40
m
N
A
Cark)s Solis
N„A
.`.`..:A;.
N A
NI
N
N
06; 3,f1 12
5 81 8 0
2 7 801N,
4
A
N,
5Y1,55} 2)3
m
A
Nal Cassel 11;(),
31 00'i,,
N, A
N li,
A
S 14, '75
m
N
A
Alicia Betaiwoun
S t L2 Lh 56,
N A
N, A
N,A
06 _0614(6
'M
N
A
- S1011 - C
1 MM 10 - 0930 It
7�2-7.50
31 00%
N/A
N/A
N/A
$gq4,492 705,5,
m
N
N
Bob Stone -44-*EiA-K-w�ag Pwfq#
Mil 06 30F I
$w" 1 9 1) 8 0
T ml%
1-4,,AL&�N
$4.5093_409 38
m
N
N
.at C assel 1 [,0910 09 30,11
$5 10 07
NA
N,
N_11A
$(,)
N
A
ames U'ruce t 0,) 1 1 - 001;3012
$L500,40
1,00%
N A
N A
A A
1 1(
A
"i
06?30; 121
',S7 9 5, 2 0
31 001i,6
N A
N A,
A A
S114o,51
m
N
N
ft ",0, 1 '2
1
1,001,,,
A
_N A
A
$1 999 22
m
N
N
Fonv (, onzulm 10;0 1 11
0(v30,12
-,,I OM,u
N A
N' A
N-A
1Q8 41
f
N
N
06,301 P
I 00,i,
NIA
N A
6
M
Ghifim Camon, 10 0 t 11
S97 40
31 001",
N A
N A
NA
S'O IQ
M,
N
\fidwej Lew 1001-I I ft'30,12,
$67 98
1, 001"
A
N",/\,
N,A
_21 (N
"\,I
N,
I lWn Forman I OM 1 11 1
1,0011",
N, A
N'111 A
$168
N
Ro-, Sancliez,,--F4i�kaRaF,*?,r
7
091i.,Ci } I
S44-7--W89K ?fl
4', l 00",,,
zx
$4, N-A
"w'!
M
N
N
Ko v San c. h ez 10 0 i I I - 06 0 1
S271,92
31 00%
N A
N A
N'A
"�,94,30
v I
Ron ChcialiL�(} 10 - 09?30, 11
$5 . 54
s 1 0011",
NA
NA
NA
15 99
N
N
Cbet.ry
1, 06"'10
0,
_LO.60
NA
N/A
N/A
$l_494A_�?a 89
m
N
N
P+ee W+4 ol n sutter
10,01i09-093MO
" -,- — --- ----
$9,444,40,IL)7
21,00%
N/A
N/A
N/A
$ -, s
I m
N
N
Al"FACHMENTA4,;
RFVI,,P&ncRANT W('112wpl AN
$6,4&P,9050 1, -1�
21 00%
N /A
NIA
NIA
m
N
N
ll -I L )a
43 3 S I
N- A
N,'
N
QhLmLak 1�� 'a� EL 1 0 9 9 30, W
SO Oo
N A
N A
N A
'0
S '00
m
N
N
tJLC:r_% I �kLl's 10 1 10 og "o.lj
4�
195,57
21 0011"",
N,A
N A
N A
S,8 97
M,
N
L-C 1 Le Ck i 101 09 - 09 30, 10
4,54,94
f, ('01
A
A
LI,�L
'
= sl I w 7
m
N
N I
Lqul U 10 1, 10 09, 0,' I I
L, -LILL I L
21
N A
N A
N�A
S-192-55
M
_N
1,�,
SLhuxo Li,L,
$953,89
2j,Co%
NA
NA
NA
S2 0 0
m
N
138,40
N A
NA
NA
S2Q 06
m
N"
0 1: 10-09 30,11,
s923 78
Krl
N A
n
414 99
N1
-
N
N
72.90
N A
N A
N,�A
S,6,31
NIf
N
o
-
$91 91
N A
N A
N A
S19 0
m
N
1 05 2 ri 1 i
N,�A
N'.A
S 193 17
.10
N
N
g2LL, 14
2 1 ,.Q-Q%
N/A
N/A
N/A
S '1-.;1,95 91
m
N,
N—
I I 0630; i 2
3, 9
2
NA
N_A
" 7 67
N
N
N
09 30, 10
1(1 QQ
21
N,A
X A
NA
If) OMIO, 11
S6011,29
21 00%
N
L&
N A
NA
Swl-)b 69
N,
N
&K-e, As s-4 44)-V-M A T i g Llt�)l r, 1
9 L LiLL: 0-30 H
$4 GA,','Q_21 2
21 00%
N/A
NlA
SW,''S09 97
m
N
N
0630 Il'
�2470.50
21 001',4,
N A
N_, A,
7520 06_
M
N
N
A 1i�M ll(L,09 30, 11
S�
_L15 63
N A
dNl/A
NA
sl 10
N
A Regayl 10, 1 11 06 30, 2
$30689
2J,QV,,
N A
N,A
N;A
S64 45
m
N
N
Z,' 7 5
A
-44
A
N
y
Go k+ f t N, 44 A e fl s tar
U)l Ii
$1473.&�,-,905,d5 1-
f-I
27.8,80%
N A
N A
S,03'49 10, 86
G,�l
N
y
ATTACHMENT' A-ai
REVISED GRANT' WORK PLAN
3. Travel * Cannot exceed cost limitations required by Section 1 2.061, Florida Statutes
Direct
costs
used to
Grant =
calculate
G or
Indirect
Name of
Period of Trip
Amount
Match =
Cost?
Admim
Emplovee
Destination
of days)
Purpose of Trip
Budgeted
M
Y/N1
Cost? Y/N'
Task
Travel to centrally located meetings of all
Kev West,
project partners and stakeholders for
Marathon and
2s: per month for 6
development of video content and
2
Douglas Gregory
Islamorada
months
production
M
N
N
_S24&(W()
"Travel to centrally located meetings of all
Key
v West,
project ect partners and stakeholders for
Alicia
Marathon and
2x per month for 6
development of video content and
I Betancourt
Islamorada
months
production
00
M
N
N
Bob Stoner
On -site to monitor energy audits and
6
fvlaiiijgem<,� st
Kev West
tfivi4 L4_L1 lia),
retrofirconstruction
M
N
N
Key West to
4414-
4-o+e(4'-FP.4 �,_ 'Coordination meetings tLLih
.E
Grant Admin
Marathon
'kA,'+4 L\_tn v.'�
$= 10'00
M
N
Y
Kev West to
C "grd� 0' Mart Marathon 1) i) �c a'� i k. f " o f C g L� a c t i�I t i V,
$4,29] 0. 00 1
M N Y
Sub -Total of Travel Category
$7,549,30.00
tHSe —L- i�rt d4,41i) FL1 -&4-4-t
ATTACHMENT A-2L3
REVISED GRANT WORK PLAN
4. Supplies - Other Expenses
Direct costs
Grant
used to
= G or
calculate
Admin,
Match
Indirect
Q0,64- eosl?
jLi,sk
Description
Unit Cost (S)
Quantitv
Total Cost S
= M
Cost? Y/N
Y/N
$41QPP
4_5
Advertising 44i�erfc2«&44 rj
K Lx L4e
fwm'Lol —witatan,
$450770,00
1
7,/0,00
M
N
N
Hosting Energy Efficiency Educational workshops Llnct
Room Rentals, Advertising,
2
Record Keeping, Prescntations,S _q
S44Q695.00
4(
M
N
N
Advertising - Green Business Educational Outreach and
Partnership Development, mcluding cNvws),cuqis
$4Q4"] 0.00
"41GI099S 10.00
M
N
N
Marketing and Record Keeping - Residential 12 Step
Outreach
S44X40 LQ. 0 0
2�1
$'94K�o I (J. 0 0
M
N
N
Cooidinating/hosting 4, annual community -wide Green
1, iving Awards eventsv\ eiii
$4_9Q(1i 00
14.
-Xk
$4,000 10.00
M
N
N
Copying, postage.,..L(,Le4LhqrLq and
3
M
N
N
Si000 00
S i 1, LQ il L� q
'�i
N
Advertisement for ofball park retrofit
$$kxw).00
M
N
N
Office supplies, paper, postage, phone and internet for
5
EE'CS development
$1911Q(40. 00
*
I
SIWQ41) 00
M
N
N
Expenses related to 2 vendor selection processes (RFP
6
announcements, advertising, etc)
S475QW7,00.00
*
I
$4,�700,00
M
N
N
Offlice supplies (paper, copies, postage, phone, etc.)
S4,3-51�1 0, 0 0
*
0. 00
M
N
N
F-7
Tags
1;46 2 9,LtQ'00
M
N
N
ATTACHMENTA4.3
P
Office upplies, paper, postage, telephone, etc.
$4,-5(P020,00
� *
I
IN
y
Sub -Total of Supplies - Other xpenses Category
$8Q4&k,'117q�.00
Direct costs
Grant
used to
G or
calculate
Admin,
Match
Indirect
Cost?
Sub -Total of Equipment Category
SH±1741 (,%; (,.00
6. Contractual Services
Direct costs
used to
Name of Vendor
Description
Fee/Ra te (S)
Quantitv
Totat Cost ($)
or Match
M
Indirect
Cost?
Solar Water
Heater
F'quipment and
| ~ --- ----
ATTACHMENT A43
UVVI(;.Fn GRANT WORK PLAN
�-4+Y4-R+W1W+R,,4
Video mid Radio
F-owi4atG*o-, Radio
Segment
2
Green Earth
Production
$30,000.00
1,(R
=
$30,000.00
G
N
N
Development of
i M a t e
Educational
lttt scjLv
Video
0( .00
D
A)O
=
-',.',-941Sl Q0,00
M
N
N
Video Content
Development
Assistance
(13,� iM and
Coordination sand
Worksh(M,��
Bih 7.,-11 CpIca
Radio
'h, er!-, )
Green Earth and,
wol %r€s,
OHT
L I
$30,ow2t:3.00
*
100.
$30,0(A)203.00
M
N
N
Installation of
3
KEYS Encr�,v
I il-ht Fixtures
*
1.00
$,;4�,�,&(%83100
M
N
N
jeczic
4,S)--',)-i �L�x sil'
--
$4050,000.00
1 A
$007q,000-00
G
N
N
Electrical
Engineering and
trw
Desi-pn
$>I-,-;-40,000.00
1,00
$-w,10,000.00
G
N
I N
Green
Generation
Luminaries or
Compatible Light
kp,�, 7] i�j, 1,,,j e t c
Fixtures
4190 A)O
ZI �(IL)OQM
6
N
N
,LT
W-wReNNifin'-,
t IrliMrfll 3,lectsic.
Light Poles from
$-,1,990��2.790.00
.00
G
N
N
�Life-045
ATTACIUM,ENT A-20
Ir, " 4 x"r "in D L" VI AN
ballast box to the
lizIn ILxlture6,
Conduct GHG
4
GFIG Emissions
Inventor N
Emissions
Inventory
&1.4Q&,000.00
*
1,0()
$4,0�,,000.00
G
N
N
(4+K�6,t64f,40-'SG - Citv
Conduct City
Energy Audit
Energy Audit
SN32,000.00
*
1.00
=
$=q-, 2,000.00
G
N
N
Conduct
Community
Energy Audits.,
C�efisw#a,*O "S( - i
ach cr�
U
Community Energy
$200.00
N
N
Audit
Us:L.-,Lnqrsa
Fne,,,
Out LLC.2112,murlim
2 L)(0
!;"6 (a)()
G
LnL��tLcLm Lft
of-outdool-
1�2
fit C I �, s w I
Cily Mw
_L)j -athon
199�06
�4 000 W
6
Conduct retrofit
of outdoor
lighting in the
I ighting Retrofit
City of Marathon
LI actors
and install 1,i'D
---- --
---
Hectri�',
$a-, '19C159,0 0 0, 00
-U,01,00
$59,000.00
M414 -140(41-1
N
N
Technical
Consulting
Services to
develop EELS
(34Kt PQQ
5
Cameron -Cole, LIIC
aud ("olumunitV
QHO Inventm,
2- )0
N
��-tiraitt:�ttan was
Development of
I IC
EUCS
250
om
M
N
C-l"R z—I\(tKJnMI
Comm.
)9
LoO
M
N
ATTACHMENT A -al
REVISED CRANT WORK PLAN
Investment
Grade Energy
6
t*- Fif-m-1 UNZ
Audits
$100,000.00
1,00
$100,000.00
G
N
N
Retrofit
Construction (to be
determined by
findings of energy
audi t.,, 4tm*�,*-YA-4
(4,-tf 4f
Nectrome
S-Vices 11s� LF 51)
e- *ffA4f4,4,'
S6GG-,WQ687 700,00
1.00
7(),00
G
N
N
Bglu( —fit
21mLW2L)LEt
h4�uYmliL'Aa,
(,',LIL,jg �L)CNands
-------------- -
Admfimqtra-t�
ies an;
8
Inc
Parks
-44,0(QORUIA�.00
1,00
- -----
4444AGC�53 j, 1j,00
G
N
N
k+sta4 1
Construction
LnL, Lp��
scivices
--t&,-gQq5 .00
1,00
4 190-$23,600,00
0
N
N
$2119(49-09
i
I-QQ
4
N,
Sub -Total of Contractual Services Category
$2,,5,74,--%- �--541,,l 31 o00
Iis a f 4 - p P—A "I,
ATTACHMENT A-41
REVISED GRANT WORK PLAN
7. Indirect Cost if approved)
Approved
'Total
Indirect Cost
Total
Indirect
Total Direct Costs
Rate (Y,,) from
Total Indirect
Indirect
Costs
Budget Category included in Base
for Budget
Grant Work
Cost for Budget
Costs for
for
of Indirect Cost Calculations
I Category
Plan
=
Category
Grant
Match
NrA
44�
s-
Sub-Total of Indirect Costs Category
N/A
S
$
8. Total Project Budget
Budget Category
Total Costs for Budget
Category
Total Grant Costs
+
Total Match Costs
1. Salaries
$3-4-11�1_:)Q11H 2N,� LK
-$41&'-1Y;*;1w.S'1 7 I 909
+
—i)
2. fringe Benefits
I / �1)2-
+
1q4,,g2�4,4x4L5_0211617
3.1'ravel (if authorized)
$4X,,4411.00
=
$0.00
+
$-,a-,54930. 00
4. Supplies/Other Expenses
$84,4339?. 196.00
1 :7,go.00
+
5. Equipirrent
(,7,316,00
=
$444;84&J67,3 16.00
+
$0,00
6. Contractual Services
I ,',3,�.00
+
49,596,09
Total Project Budget
$2,679,138.00
ATTACHMENT A-23
TI-11RD REVISED GRANT WORK PLAN
J. MFASURES OF SUCCESS: In the Final Report, the Grantee shall address how the project objectives were
accomplished,
• Accomplish a reduction in energy consumption through, a minimum of, 15 residential solar water heaters,
4-0086 solar powered LED street lighting and4x16 energy efficient sports lighting
retrofits.
• Complete educational for commercial and residential energy efficiency measures and a 15-
minute video and radio segment to highlight the Keys Energy Conservation Initiative 2010.
• Accomplish a reduction in fossil fuel emissions in transportation, building, and other applicable public and
private sectors by developing and implementing an Energy Efficiency and Conservation Strategy and the
Z�
purchase of fi,)af1sJ..x1 hybrid vehicles.
• Accomplish a reduction in Energy consumption by conducting a GFIG inventory, energy audits-&+d, retrofitting
250 outdoor lighting retrofit andpl�,pgi g a suss, aiiiabilitN_,��LirLi�Lt�...actioLi ark
Grant Agreement No. 17522 - _f�5 tLidLij L, 3 Page I
BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 20,2012 Division: County Administrator
Bulk Item: Yes No Department: County Administrator
Staff Contact/Phone#: Rhonda Haaa.292-4482
AGENDA ITEM WORDING: Approval of Grant Agreement Amendment No. 3 from FL
Department of Agriculture and Consumer Services for Grant#ARS010[#changed to 175221. This
includes modifications to a previously approved grant to document actual tasks completed and
expenses incurred in lieu of those listed which were anticipated at the time of the grant application two
years ago. Thij is necessary,for accvrate grant reporting, allowable use of unused grant funds,and to
allow for reimbursement from the State. This is at no cost to the County. This item is contingent upon
approval by the to legal department.
................. ..............
ITEM BACKGROUND: See below.
PREVIOUS RELEVANT BOCC ACTION: On September 15, 2010 the BOCC approved the Grant
Agreement for Grant #ARS010. On October, 20, 2010 the BOCC approved minor changes to the
original Agreement. On February 15, 2012 the BOCC approved additional or modifications under
Amendment No. 1. On March 21"', 2012 the BOCC approved a 90-day no-cost time extension under
Amendment No. 2
CONTRACT/AGREEMENT CHANGES: The modifications include: ( ) paragraph 3 is deleted and
replaced, which allows the County 90 days beyond the June 30, 2012 Grant termination to to submit
required documentation-, (2) Paragraph 4A is deleted and replaced, which reduces the overall in-kind
(X.X match from$566,285 to$4,00, ) and allows eligible grant match costs .incurred 30 days prior to grant
execution; (3) the Attachment A, Grant Work Plan is deleted and replaced with Attachment A-3, it
Revised Grant Work Plan with changes to the budget amounts for most line iteiins, including new task
items; and(4)Paragraph 8 is deleted and replaced, which allows a Final Report to be submitted within
90 days after the June 30,2012 grant tennination date.
................................ ...... ........................
STAFF RECOMMENDATIONS: Approval
TOTAL GRANT COST: J2,679,138 INDIRECT COST: — BUDGETED: Yes X No
TOTAL AMENDMENT NO.3 Cost: J-0-
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY:_-, ® SOURCEOFFUNDS: Grant#ARS010(now J_
REVENUE PRODUCING: Yes_X_ No AMO T PER MONTH— Year
Atty ljlq�.........
APPROVED BY: County J* O /Purctasing Risk Management
DOCUMENTATION: Included X Not Required—
DISPOSITION:.. AGENDA ITEM# 1q,
ATTACHMENT A-3
THIRD REVISED GRANT WORK PLAN
• Objective 7: To reduce GFIG and energy consumption within the county by upgrading the county vehicle fleet
with hybrid electric vehicles.
• Objective 8: To reduce the annual power consumption within the county by procuring and installing 86 solar
powered light emitting diode(LED)light fixtures and 71 street lighting poles.
E.PROJECT DESCRIPTION:The Grantee has identified eight project(s)that will greatly reduce power consumption
therefore reducing utility charges and equipment maintenance fees. The following tasks will be performed in order to
meet the project objectives outlined above.
Task I-Affordable Residential Solar Water Heaters(Objective 1):
• Task I a:Select a vendor following the procurement procedures outlined in 10 CFR 600,for solar water heater
purchase and installation
• Task I :Coordinate with H4H to establish an eligible homeowner application
• Task 1c:Select a vendor or vendors,negotiate and execute contract(s)
• Task 1c:Oversee installation of solar water heaters in a minimum of 15 qualified affordable homes
• Task 1 : Submit a report to the Department including photographs of the installed solar water heaters,estimated
energy reduction,a list of applicants and invoices from the Contractor.
Task 2-Energy Efficiency Educational Video Communication and Outreach(Objective 2):
• Task 2a:Execute a contract with Environmental Education Foundation
• Task 2 :Develop video content
• Task 2c:Produce video,upload to county website and provide to local governments for distribution
• Task 2 :Produce radio segment for Radio Green Earth show
• Task 2e:Coordinate educational outreach technical assistance workshops for businesses and residents
• Task 2f.Increase the number of GLEE Certified Green Business partnerships by 45%
• Task 2 :Submit a copy of all educational materials and video to the Department documenting the energy efficiency
conservation messages of the project
Task 3-Retrofit Local Park all Field Lighting(Objective 3):
• Task 3a:Select a vendor following the procurement procedures outlined in 10 CFR 600,to install ballpark lighting
• Task 3 :Oversee installation of ballpark lights in six public parks
• Task 3c:Submit a report to the Department including photographs of the installed lighting,utility bills documenting
energy reduction,and invoices from the contractor
Task 4-Greenhouse Gas Emissions Inventory,Energy Audits and Outdoor Lighting Retrofit(Objective 4).
• Task 4a Select a vendor following the procurement procedures outlined in 10 CFR 600,1)a greenhouse gas
emissions inventory,2)a community energy audit and 3)city energy audits
• Task 4b: Select a vendor following the procurement procedures outlined in 10 CFR 600,to install outdoor lighting
• Task 4c:Define scope of work to identify audit needs
• Task 4 :Conduct site inspections
• Task 4e:Complete data gathering and analysis for completion of 100 audits
• Task 4f: Outreach program aimed to reach approximately 10,000 residents,including,but not limited to:a rebate
rewards program to incentive audit participation,direct mail through the Florida Keys Electric Cooperative utility
statements(7600 residents),materials distributed at City's'Birthday Celebration'(approximately 2500 attendees),
presentations at two schools(450 students),use of the City's website and newspaper advertisements.
• Task 4g: Oversee installation of 250 outdoor lights
• Task 4h.An audit report will be created to establish baseline emissions inventory for a base year and for a forecast
year to identify emissions reduction targets for the forecast year and identify recommended actions,policies and
measures
• Task is Submit the final audit report to the Department and photographs of the installed lighting,utility bills
documenting energy reduction,and invoices from both the manufacturer and the installer
ATTACHMENT A-3
THIRD REVISED GRANT WORK PLAN
Task 5-EECS Development(Objective 5):
• Task 5a:The Grantee will develop a scope of work for the EECS
• Task 5 :Select a vendor following the procurement procedures outlined in 10 CFR 600,for a technical assistance
consultant to assist with plan development and data
• Task 5c: Develop EECS for county facilities and operations including energy efficiency,energy conservation and
energy usage goals
• Task 5 :Develop a greenhouse gas emission inventory for community facilities.
• Task 5e: Provide the Department with an electronic copy of the EECS
Task 6—County Facilities Energy Audit and Retrofit(Objective 6):
• Task 6a:Select a vendor following the procurement procedures outlined in 10 CFR 600,for an engineering firm to
conduct Grade Energy Audits for four county facilities located in Key West
• Task 6b:Create a scope of work and construction bid documents based on energy audit findings and select a vendor.
• Task 6c:Implementation and installation of energy efficiency measures as approved by the Department and
recommended in the audit report,plus 5 additional energy meters and 2 public outreach touchscreens.
• Task 6 : Submit a report to the Department including the audit report,photographs of the installed systems,utility
bills documenting energy reduction,and invoices from both the manufacturer and the installer
Task 7-Hybrid Vehicle Purchase(Objective 7):
• Task 7a:Purchase up to six hybrid vehicles(and manuals)following the procurement procedures outlined in 10 CFR
600.
• Task,7b:Finalize purchase of vehicles
• Task 7c:Paint and/or decal vehicles to increase awareness of alternative fuel vehicles
• Task 7 :Conduct a training workshop for drivers and maintenance staff
• Task 7e:Submit a report to the Department including photographs of the hybrid vehicles,records of savings and
invoices
Task 8-Replacement of Street Lighting Poles(Objective 8)-
• Task 8a:Identify and designate locations for new light poles
• Task 8b:Select a vendor following the procurement procedures outlined in 10 CFR 600, for electrical/construction
contractors to retrofit 15 existing poles with new solar powered light fixtures and replace 71 existing poles and
electric light fixtures with new poles and new solar powered light fixtures.
• Task 8c:Obtain quotes and advertise for the purchase of 86 solar powered light fixtures and 70 replacement light
poles.
• Task 8d:Identify existing underground utilities and mark sites for new poles
• Task 8e:Award contract for the purchase and installation of 86 solar powered light fixtures and 7 Ilight poles.
• Task 8f. Installation of new light poles and fixtures.
• Task 8g: Submit a report to the Department including photographs of the installed street lighting poles,utility bills
documenting energy reduction,and invoices from the installer
ATTACHMENT T -3
THIRD REVISED GRANT WORK PLAN
F.PROJECT MILESTONES/DELIVERABLES/OUTPUTS:
The tables below identify the month nth of the project each task will start and be accomplished for all eight components of
the Keys Energy Conservation nservation Initiative.
1.Affordable Residential Scalar Water heaters
Ntr, Task/Activity Deseniptiora4,° Deliverabiest Outpatt Mart b"od#00
month minit'lli
..._ . .
1 Select a vendor(s)fo to wing the
procurement procedures outlined
in 10 CFR 600,for solar water Submit RF.P to Department Month 5 Month 1.2
heater purchase and instal la ion.
..h nteaaTalicati S _ a__�_._._..._____.......__.._....�..__....ent _._. ........................ _...
2 Uevelc cun for eli iblle urbrnit app�licatir�n tan Oepart:n�u Month 6 Month 1
wners
3 Oversee installation of scalar water Contract(s)executed for installation and
heaters in minimum of 1.5 homes materials putrchasedd. Copies of invoices Month 6 Month 16
scant to tune T)e an treat
............................
_ ___ _ .......... ._
4 Final deport Submit a report including photographs
30,
of the installed hater heaters,estimated Month 18 Irene 2
2012
_v _........�_' ruersa�win -Saud invoices
2.Kier Efficienc�r Ednreatinrnal uridera Gorrrmu nicatio n and Outreach
Nrr. I skP A twit I?+ orrptt�rn T1eIi� abl /Ourtprrts "Start [13t-4 iliwe
, ; 8!vlobttr N outb
1 Execute contract with Contract approved an signed by Board of
Environmental Education Cu"ouanty Commissioners Month 5 Month 6
C�o uundation
. 13Lve1op content and produuce Submit ouuthne of content to I3e........partrn.ent
energy educational video d place on County nnty wuwebsite Month 7 Month 9
3 I'rundnace radip s�mertt ' IC.adir.>se neat broadcasted _ Mcstntun� Month.Il 2
4 cntardinare 1 technical Green Training Workshops and public
Business Partnership workshops educations sessions docuumentation. Month 10 Month'16
for business and residents through
GLEE
S F irtal Report Subuia repo inclun raterials Month I June 3d°nd, 2012
3.Retrofit Local Park Ball Field Li btlrr
........._, .. _ —-
crlptlori Dellverables/Outputs Stark I�eup#iirrr
Nye CoslrlAcklwd O Month. k ion' tb°
1. Solicit Request For Bids for Contractor selected for installation of Month'1 Month 6
ball.ark li htin li hang
2 Oversee installation of b0park ~~ Lighting installed in six public parks W Month 6 I Month I I
fli lets
3 Final Deport Submit a report including photographs of „J June 30,
the light retrofit,utility bills d.invoices Month '1.1 2012
Ntn: Taskdntlnwi rniveato L w ie rrdits and Cutd r Lr urtirr Retrofit mm 4.Greenhouse Gas E rrrrssnorns I
crlptToaat� ;. �b weablesX C1>sttplts:. Stitt, Diln �
ATTACHME NT A-3
REVISED GRANT WORK PLAN
G. PROJECT BUDGE T
The budget below summarizes the project'by Funding Category,, All dollar amounts are rounded to the nearest whole
dollar value,
Cost Share:Matching Funds and
Other In-Kind Contributions
:Fun:dint Cate or Grant Funds Funding Source of Funds
Monroe County,Habitat for Humanity,
1. Salaries S75,219i,00 $196,06100 UF/GITF,City of Key West GR,City of
Marathon GR UF,Islamorada GR
2.Fringe Benefits $23,318i,00 $50,266.00 Monroe County,UF,City of'Key West GR,
Islamori GR
3.Travel(if authorized} $0.00 $30.00 11111111 County
Monroe County,Habitat for Humanity,Green
4. Supplies/Other Expenses $21,750.,00 $4,0451100 Living and Energy Education Inc,City of Key
West GR,Islamorada GR
5. Equipment $167,316.00 $0.00
6.Contractual Services $2,391,535.00 $149,596.00 Monroe un Coty,KEYS gy,City of
Marathon GR.,CarncroiFner LLC
7. Indirect if authorized $0.00 $0.00 N/A
Total Project Budget $2,679,138.00 $400,000.00
Total Project Cost $3,079,138.00
Cost Share Percents e 12990% G K -,�vn:
_
H.TOTAL BUDGET BY TASK:
The pr91ect budget below summarizes the prq.-)jcct by Project"Task.Project Tasks coff espand to the"FroJect Description"section.
All dollar arnounts are rounded to the nearest whole dollar value.
Ki
Gx
mg,
I ioll,
I Complete Residential Solar $82,300.00 $8,023.00 Monroe County,Habitat for Humanity
Water Heater
Complete Energy Education Uli Monroe County,Green Living
2 and Outreach $30,00UO $62,498,00 and Energy Education,Inc,Environmental
I Education Foundation
3 Complete Ball Park Light $744,790.00 $80,57100 City of Key West,KEY Energy
Retrofit
4 Complete GHG Inventory, $400,000,00 $78,392,00 City of'Marathon
Audit and LiLhtinL_
5 Complete SECS and GHG $25,000,00 $84,3441,00 UP,Monroe County,Carneron-Cole LLC
Inventory
6 Complete County Facilities $787,700.00 $42,836,00 Monroe County
Audit and Retrofit
7 Complete Purchase of Hybrid $177,066,001 $1,495,00 Monroe County
Vehicles
t8 Comelete Solar Park Lialiting $333,745.00 117,501.00 Islamorada
9 Ongoing Project Ad in and $98,537.00 $14,33100 Monroe County
Reporting
Totals: $32,679,1338..00 $400,000.00
TotalProjectCot: $ ,079,1800
�ffikr
" ,
s Cdf P
ATTACHMENT A-3
REVISED GRANT WORK PLAN
G. PROJECT BUDGET
The budget below surninarizes the pr(-.)jev.t by Funding,Category, All dollar amounts are rounded to the nearest whole
dollar value,
(:'usf SharcMatching Funds and
Other In-Kind Contribution%
FunqLnjL!!e 1.ors Grant )nines F un unds ding source of Funds
Monroe County,Habitat for Flunianity,
E Salaries $75,219,00 $196,063,00 UFIGITF,City of Key West GR,City of
Marathon GR,UF,Islaniorada GR
2. Fringe Benelits $23,318DO $50,266,00, Monroe Countv,UF,C'Ity of Key West GR,
Warnorada GR
3, Travel(if authorized) _70.00 $30.00 Monroe Coj!jtty
Monroe Counly,Habitat foi-I funianity,Green
4. Sup plies"Other Expenses $21,750,00 $4,045.001 l hing aniii f',,,,ncrgy Vchuica) t,',wn hx:,Ci)y 4,11'Key
.........................
00
I monme("(114jiffly, In E"10; Fncq'z'�
6.Contractual Services $2,391,535.00 111�149'5(4014) "�City 0,
%toraffif"Vo till..Caf�wrc'ln ("oh:11,1"
7, 1 A I C,.u (I I J L41 hon fed ho us) 3a)i N) N
I I 54Jl Pr@Dao",6a I i k I d r,NA 'Q.679,10(00 $400�Mow-)T_
Total Project Cost S3,079.138.110 Grants Funds #m Com Sham
t'Share PprC�ntB c '� Cci%-Sham
H.TOTAL BUDGET BY TASK:
The projmt budget helow sunwinarizes the r ject b Fruiect'rask.ProjLct Tasks correspocuf to the"Project Dc%cription"wAftion.
All dollar amounts are rounded to the nearest whole dolt ar value.
................................. ...........
Cost Share: Mattlihig Funds and
Other fit-kind Contributions
Matching
prpjcvt'Irask Grant Funds Fund% Source
I Ct"riplIctife, Residculial Solar S8�"UXpJW) W02'14 00 Molarm, ounly. Rabiluill Ux lhntuauutv
lcmcr
i (J I l ,j%1onrv%-(''cnjiuy,Grecii I i n ing
500,(o 0,00 S62,44S.(X) and Ev'lerg')", I'duca6'(111,11111c,F1111%innioncglu"d
and Oloovach
Ball 11airk I ip
oolplefe ht S7 14,7W)I X) N'80,51731 till Ciryo(Kcii,%cst, KIA' Uncw'�,',y
COMJ�1104:6114; lnw vnoor�,%
"I \�'dv mad I �ohmlz $400ANN)'00 S78 3021 1119) Cky ol'�Ntirwhon
otrqpktv, 1,1"CS aiiiid(AR;
105"(0),00 38,4,144(M) ('11", N111,wivic(ounn,w,,%Caawron-Colc I I't,
............. .................
C am plckk�Courlvy F"acihfi�s
6 8`71187,7N)1,W) C42.9 Wig) Nionrtv Counly,
7 0,Mph"tc I'lar,ha'c of Hybrid 00 hicnnrvir( inurity
..........
8 n, 'oojlk- olar 1"v4' ["uLhnn ' (4) Islan'toc'u'la
awnOn,�,;,ouq, Adinki wd $99,5 17,(M 14,3 1,3,00 Monroli:
T.,�A% s2"t79A
rokal 1'ro eo Cost: 83'o'7#)j 1&oj) Grant Uun&,O,Com Share
z z z z z z z z z z z z X z z z z z z z z ZZ z z z z z z z
C-� 0�, lei CIA C.,Z) le) Ck
F7 -
Ir, yT 11) 11! 09) 11; C11 X 0\ In 00 �c Art 10 r-, z q -,t 'C' 0\
S", �3 iA co -t) 0, w) In r 4 r- r- EO) r- rA w 141� �.-1 r 01
�c 't, 'ri 4n
wta01
r-i "I
vq V� V4 kA b6 b6 e'l �A
k 11 Ij 11 1 fi 4k il I
w W� lei W% In
e tit
kn
kri, In CC
In
rA r' I- oc r,1
dik f.
W) rl a, 'C "n -t C� 't z 0 V, 0 r Z
In It r�: I. cc ('11
1: 2
In r- 00 r 00 r c wi oc o,-,l rj m 4 t i ci n w, 00 ct, "n 0
-f ri rq -4, q f r,� ct ri "A
VA CA r,i 111 1 4-, n r 4 rA
4A 4.1f rA Vi �A V+ 'A EA �os �A 46 �A vq V� (1#4 �A iA V'i Eo� �A V� V) V)
Ic 1-n
A 10
CD
q
a, cz, C�
ch
0
10
Cr C0"
I'D
Pr'
i
7� 00
7- 7� P
> > >
-Tz -2
a c;U
tt Ch r 4
14 'S C.`� A
v a 'Lo 12 Cr
�5
Le" t,4
lu %J u U t1k
> 1:,
C) 0
ut.<
R.
Admin