Item H7Meeting Date: June 20. 2012 Division: Growth Management
Bulk Item: Yes x No — Department: Buildiuz Department
Staff Contact Person/Phone #:. Karen Pleasant x2550 Christine Hurley x 2517
AGENDA ITEM WORDING:
Approval of Amendment Number Two to the Contract between Monroe County and ACS Government
Systems, Inc., (Monroe County Property Appraiser's Software Vendor) to modify the query tool
designed to provide data for ground floor living area (potential downstairs enclosures) increasing the
cost by $3,000.
ITEM BACKGROUND:
The BOCC approved this contract at the December 14, 2011 meeting. One February 17, 2012
Amendment One was approved to change the Target Completion date with no monetary charge. Since
the execution of this contract it was determined that some data within the Property Appraiser's system
was configured differently than expected and an adjustment to the programming is required in order to
accurately report all information, Exhibit A is amended to include additional services to obtain more
accurate data. Completion of programming, testing, installation and verification of modification will
cost $3,000, amending Exhibit B.
PREVIOUS RELEVANT BOCC ACTION:
Approved Contract at December 14,2011
Amendment One at February 17, 2012
CONTRACT/AGREEMENT CHANGES:
Exhibit A: Query Purpose, Functionality, Requirements, Timeline Proposed and Assumptions
modifications.
Exhibit B: Additional $3,000 cost.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $3-000 - INDIRECT COST:
DIFFERENTIAL OF LOCAL PREFERENCE:
,BUDGETED: Yes X No
COST TO COUNTY: $3,000 --- SOURCE OF FUNDS: _ - 148- 5001- 530340
REVENUE PRODUCING: Yes — No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing _ Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM N
124=7
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: ACS Government System, Inc. Contract #N/A
Effective Date:
Expiration Date:
12/15/2011
9/1/2012
Contract Purpose/Description:
To modify the query tool designed under contract between Monroe County and ACS
Government Systems, Inc., to provide information for ground floor living area.
Contract Manager: -Karen Pleasant 2550
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 6/20/12 Agenda Deadline: 6/5/2012
CONTRACT COSTS
Total Dollar Value of Contract: $ 3,000 Current Year Portion: $ 3,000
Budgeted? Yes® NoE] Account Codes: _148- 5001- 530340
Grant:$ N/A
County Match: $ N/A
ADDITIONAL COSTS
Estimated Ongoing Costs: $Q/yr For: N/A
_CNot included in dollar value above) (ep. maintenanre
CONTRACT REVIEW
Division Director
Date In
Changes
Needed
YesQ NoQ
Reviewer
Date Out
Risk Management �L,,L_
YesF Noo
"�Z_ 4
O.M.B./Purchasing
County Attorney
143-
Yes[ Noo
Yes NoEr
Comments:
OMB Form Revised 2/27/01 MCP
W3
MONROE COUNTY
AMENDMENT NUMBER TWO TO CONTRACT BETWEEN
MONROE COUNTY AND ACS GOVERNMENT SYSTEMS, INC.
This is Amendment Number Two to CONTRACT (Contract) made and entered into on December 14,
2011, by MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address
is Marathon Government Center, 2798 Overseas Highway, Marathon, Florida, 33050, and ACS
Government Systems, Inc. ("CONTRACTOR"), whose address is 130 Division Street, Waite Park, MN
56387.
WITNESSETH:
WHEREAS, the County entered into a Contract dated December 14, 2011 to design a new software
query tool for the Monroe County Property Appraiser's (Appraiser) office that will enable the Appraiser to
extract parcel data specifically indicating living area on the ground floor of each Monroe County parcel
and export this information to the Growth Management division for a lump sum of $16,500, for use with
the FEMA Floodplain Management; and
WHEREAS, the Contract between Monroe County and ACS Government Systems, Inc was amended to
move the Target Completion date to May 1, 2012; and
WHEREAS, the new software query tool was designed, installed and tested and by the specified
approved May 1, 2012 Target Complete date; and
WHEREAS, modifications must be made to the query tool to accommodate unforeseen complications
with the Property Appraiser's database;
NOW, THEREFORE, the parties agree as follows:
1. The CONTRACTOR shall perform the new tasks listed on Exhibit A to this Amendment to
supplement the tasks completed in the Contract, within the time prescribed so that the query tool
performs according to modified logic detailed on Exhibit A-1.
2. Additional compensation of $3,000 shall be paid according to Exhibit B.
ACS Government Systems, Inc — BOCC December 14, 20l t Page I of 5
Last Modified: 6,4/2012
IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed on the
day of 20
(SEAL)
Attest: DANNY L. KOLHAGE, CLERK
OF MONROE COUNTY, FLORIDA
By
Deputy Clerk
ACS GOVERNMENT SYSTEMS, INC.
By
i7 )
Witness
Print Name:
(2)
Witness
Print Name:
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
By
Mayor David Rice
Name/Title
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this day of 2012
by , as (insert title) of and for ACS
GOVERNMENT SYSTEMS, Inc. who is [ ] personally known to me, or who [ ] has produced a
drivers license as identification.
SEAL
Notary Public
My commission expires:
ACS Government Systems, Inc- BOCC December 14, 2011 Page 2 of 5
Last Modified: &4/2012
AMENDMENT NUMBER TWO
Exhibit A: Scope of Services
Title: Parcel Extract for Growth Management ID No: 10W2(l x 11'k
Originator: Monroe County, Florida Organization: ACS Government Systems,
Inc.
Purpose:
The CONTRACTOR will modify the developed new query tool accessing the Monroe County Property
Appraiser's (Appraiser) tax roll database to identify and extract three result sets:
• Parcels whose imagery does not follow the standard left to right pattern, thereby skewing the
query tool output extraction results.
• Parcels that have hidden imagery with section codes, thereby skewing the query tool output
extraction results.
• Parcels, that do not have any of the above flaws, and determined to have identified section codes
in the first drawing (far left hand corner) on a property record page. If one of these section codes
is found, then the query tool will add the parcel to a result set. This results set can then be
opened in a parcel viewer to extract the data to a defined output file.
Note: The list of section codes will be defined by Growth Management per requested run.
Query tool Functionality:
1. Select all COUNTY parcels.
2. Open the sketch file for each Parcel.
3. Determine if imagery pattern is not left to right, if so, extract parcel id into result set 1 (the
remaining pages would then not be processed any further).
4. Determine if hidden imagery exist on parcel, if so, extract parcel id into result set 2 (the tool will
process remaining pages).
5. Otherwise, scan through each Parcel's Sketch files to determine if the sketch has one of the
section codes. If one of the codes exists in the sketch, the query tool will process the buildings
on the sketch and determine which building is at the far left corner which would be the ground
level. It will then determine if one of the codes is in the ground level. If the Sketch file has more
than one page the query tool will search through all pages and determine if one of the pages has
one of the section codes in the ground level.
6. If the query tool determines that a parcel may have a living area in the ground level (identified
section code(s)), then that Parcel will be written to result set 3, the name of the result set can be
configured, but the default will be 'Growth Management Ground Living Area Report
Month/DD/YYYr with the date being the date of generation.
7. The query tool will loop through all Parcels.
8. Once the query tool has completed, Appraiser staff will open a Parcel viewer, and load in the
result set that was created by the query tool.
9. Appraiser staff shall be able to run Parcel Record Card and extract the data for all the parcels.
This data file will be forwarded to the COUNTY.
Query tool Requirements:
1. Provide ability to modify and/or enter additional section codes into the query function.
2. Execution of job can be stopped and resumed to assist with long runtime issues that may prevent
it from running completely in one night.
3. Populate a Result set table, accessible to the PA through the Parcel Viewer, to contain list of all
the parcel ids to be reviewed. This table can be queried by Appraiser to determine parcels not
processed in result set 1.
AC Government Systems, Inc — $OCC December 14, 2011 Page 3 of 5
Last Modified: 6/4/2012
4. Upon completion create a text file indicating the total number of parcels, total number of parcels
processed and number of parcels not processed due to error.
5. Create exportable data output in agreed format with Appraiser.
6. The data accurately reflects the parcels having section codes on the ground level.
Timeline Proposed:
Target completion date: September 28, 2012.
This project should begin upon receipt of written approval of contractual agreement with COUNTY.
Accordingly, time allotment for the completion of this project is estimated as follows:
Phase 1
• 2 Days for Coding, Vendor testing Code and Documentation
• 1 Day for Install on Appraiser's system and confirm application running (code entry for query
criteria, extract and export features)
• 20 Days for Property Appraiser to validate data.
Phase 2
• 10 Days for Growth Management to review output data to confirm output is accurate. (commence
30 day data review, reporting inaccuracies)
Phase 3
Additional Time as Needed within 30 Day Review:
• Support and bug fixing as required with response and proposed resolution from ACS within 2
working days of notification by COUNTY to ACS
• Provision of modification to COUNTY/Appraiser
• 2 Days for Appraiser and/or Growth Management approving modifications
Impact on Resources:
Work will be assigned and scheduled accordingly to meet the target completion date in the Timeline
Proposed Section above. CONTRACTOR is committed to completing all necessary work by the timeline
mutually agreed to by CONTRACTOR and COUNTY. However, CONTRACTOR and COUNTY both
understand that there are variables outside of the control of both COUNTY and CONTRACTOR that may
impact the schedule and target completion date. If extension of time is necessary agreement shall be
obtained according to section 7.1 in the Contract.
Assumptions:
o The first drawing displayed (on left hand side) of a property record page represents the ground level.
o Imagery patterns not following left to right flow can be identified and flagged.
o Hidden imagery/section codes can be identified and flagged.
o Appraiser will provide a test environment for testing data output.
o Appraiser will install the query tool and configure the query tool on its system using files and
instructions provided by CONTRACTOR.
o Appraiser and COUNTY Growth Management staff is responsible for full system testing prior to
promotion of the changes to the production environment.
o The Query Tool will be compatible with the Appraiser Computer Assisted Mass Appraisal Software,
and will meet the minimum standards set forth in Minimum Standards Contract between the
CONTRACTOR and Appraiser.
ACS Government Systems, Inc - BOCC December 14, 2011 Page 4 of 5
Last Modified. 6.<4 °2012
r
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AMENDMENT NUMBER TWO
Exhibit B: Cost of Services
An additional lump sum fee of $3,000 U.S. shall be paid to CONTRACTOR upon the successful
completion of the following services as identified in Exhibit A to this Contract: development, coding and
testing, instructional documentation for the Appraiser's office, debugging, support, and project
management.
o The cost is based on CONTRACTOR'S current understanding of the project as outlined in the
Purpose section in Exhibit A.
o Any change to the cost will be subject to the CONTRACTOR Change Control Process and COUNTY
contract; the impact on schedule and resources will be re-evaluated. Should an increase in cost be
required, approval from the Monroe County Board of County Commissioners must be obtained.
o COUNTY may be billed upon acceptance of the work.
o COUNTY has a maximum 30 days from the date of delivery of the work outlined in Exhibit A to
review and provide feedback. If after 30 days feedback has not been provided, or feedback provided
is not in scope of the current Amendment, then the deliverables are deemed to be accepted and the
County may be billed for the work.
o Invoice forwarded to COUNTY will specify the date of completion for each task specified in the
Timeline Section above and total fee amount due.
o The cost for travel and living expenses are not included and not required as all work will be done
remotely
AC Government Systems, Inc — BOCC December 14, 2011 Page 5 of 5
Last Modified: 6/4/2012
AMENDMENT NUMBER ONE TO CONTRACT BETWEEN
MONROE COUNTY AND ACS GOVERNMENT SYSTEMS, INC.
This Amen ent umber One to CONTRACT (Amendment) is made and entered Into this
day of 2012, by MONROE COUNTY ('COUNTY'), a political subdivision of the
State of Florida, whose address is Marathon Government Center, 2798 Overseas Highway, Marathon,
Florida, 33050, and ACS Government Systems, Inc. CCONTRACTOR7, whose address is 130 Division
Street, Waite Park, MN 56387.
WITHNESSETH:
WHEREAS, the parties entered into a contract dated December 14, 2011, to design a new software
Query tool for the Monroe County Property Appralesr's office that will enable the Appraiser to extract
parcel data specifically indicating living area on the ground floor of each Monroe County parcel and
export this information to the Growth Management division, and
WHEREAS, there have been unforeseen delays due to adequate staff for CONTRACTOR which
necessitate a change In the delivery schedule by CONTRACTOR; and
WHEREAS, the COUNTY authorized CONTRACTOR to begin work on January 17, 2012: and
WHEREAS, no work is being done on COUNTY premises and CONTRACTOR is the only vendor able to
do the work described, obviating the need for COUNTY'S usual insurance documents and coverages;
NOW, THEREFORE, the parties agree as follows:
1. The Completion Date, presented in Exhibit A of the odglnai contract, under "Timeline Proposed"
is emsndsd from Mang 28, 2012, to May 1, 2012, as shown on the attached Amended Exhibit A.
2. The proposed beginning date on Exhibit A of the original contract under "Timeline Proposed" is
amended to January 17, 2012 as shown on the attached Amended Exhibit A.
3. Section 32 of the contract dated December 14, 2011, Is hereby deleted.
4. These amendments are to December 14, 2011.
S. All other provisions of the contract dated December 14, 2011, remain in effec L
BALANCE OF PAGE INTENTIONALLY LEFT BLANK
SIGNATURE PAGE TO FOLLOW
Amendment One ACS Government Systems, Inc — SOCC Mamb 21, 2012. PW I of 4
Last Modified: 2/1712012
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Print Name: Lsc, 6;tr4v,^oi
A I'm
STATE OF
COUNTY OF
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
By — A�
Mayor/ChaldWi
ACS GOVERNMENT SYSTEMS, INC.
By
1Y T. �Allfllll
Moor�a..tl
Print Name �ff//
NOR j I or RN
'ISTO FORA
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W" l V 0 A8 TpTTT'O� rf
Cris:
Tf fo=olntrumertt was acknowledged b e this day of '' 2p�
by A— ss (Inaerttftia) . ''of and for
t30 FER14MENT SYSTEMS, Inc, who Is [ 14personally known to me, or who [ ] has produced a
driven: license as identiflcadOn.
SEAL- Jule A,M"
lIR�610-I�rsw�p
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Amendment One ACS Government Systemm,1=— SOCC Much 21, 2012. Pop 2 of
L,A9 Modilick 2117/2012
AMENDED
Exrhiblt A: Scope of Services
Title: Parcel Extract for Growth Mang,ement ID No: I CRO20
Originator. Monroe County, Florida Organization: ACS Government Systems'
Inc.
The CONTRACTOR will develop a new query tool accessing the Monroe County Property Appraiser's
(Appraiser) tax roil database to Identify parcels that may have Ilvktg space on the ground level. The
query tool will determine 9 section codes (FLA EPB, LLF, SOF, SOU, GBF, OBU and any other codes
manually entered) exists In the first drawing (far left hand comer) on a property record page. if one of
these section codes is found, then the query foal will add the parcel to a result set. This results set can
then be opened In a parcel viewer to extract the data to a defined output file.
Note: The list of section codes will be defined In a configuratlon file,
1. Select all COUNTY parcels.
2. Open the sketch No for each Parcel
3. Scan through each Parcel's Sketch files to determine W the sketch has one of the section codes.
If one of the codes exists in the sketch, the query tool will process the buildings on the sketch and
determine which building Is at the far left comer which would be the ground level. It will than
determine If one of the codes Is In the ground level. if the Sketch file has more than one page the
query tool will search through all pages and determine It one of the pages has one of the section
codes In the ground level.
4. If the query tool detenrrines that a parcel may have a living area In the ground level, then that
Parcel will be written to a result set, the name of the result set can be configured, but the default
YAM be'Growth Management Ground Living Area Report MoMh/DQ/yyYy'tit Mthe date being
the date ofgsnonft r.
5. The query tool will loop through all Parcels.
8. Once the query tool has completed Appraiser staff will open a Parcel viewer, and load In the
result set that was created by the query tool
7. Appraiser staff shall be able to run Parcel Record Card and extract the data for all the parcels.
This data Rio will be forwarded to the COUNTY.
Query I cam llr�
I. Provide ability to modify and/or enter additional section codes into the query function.
2. Execution of Job can be stopped and resumed to assist, with long rundme Issues that may prevent
It from runningg completely In one night.
3. Populate a tabb, accessible to tie PA, to contain Net of all the parcel Ids to be reviewed. This
table be queried by Appraiser to determine parcels not -_ - ed.
4. Upon completion create a text No Indicating the total number of perceis, total number of parcels
processed and number of parcels not processed dire to error.
5. Falled status: if a parcel can't be processed write error to table (03 above) and continue to next
parcel.
8. Create exportable data output In agreed format
7. The data accurately reflects the parcels having a living area in the ground level.
Amendment One ACS Government Systems, Inc — BOCC March 21, 2012. Page 3 of 4
last Modified: 2/17/2012
i
Tlrrhellne ��r yak
Target completion date: May 1
This project should begin upon
was given January 17, 2012.
, 2012.
receipt of written approval of contra
ACOOMIngly, time allotment for the completion
EHOU
• B Days for Coding
2 Days for Vendor testing Code
• 1 Day for Documentation
• 1 Day for Install on Appn s gyMgm
criteria, extract and export features)
MAK2
agreement with COUNTY, which
Of thls project Is estimated at 3 to 4 Weeks:
and confirm application running (code entry for query
' 4 Days for Growth Management to review output data to cmhfirm output Is aoairate.(commante
30 day data review, reporting Inaccuracies)
P
Addlo"al Time as Needed Within 30 Day Review:
• lvupport
workiand bug fbdng as required with response and
ng days of notification by COUNTY to AC. ProPOW resolution from AC8 within 2
• Provision of modification to COU
• 2 Days forApp r and/orNTY/gpp��r
OUw Man
agement approving modMcatlons
Work VAU be assigned and scheduled accordingly to
Timeline be
Section gh► meet the target completitingon data in the
work by the timeUne mutuallyabove. CONTRACTOR Id committed to com
CONTRACTOR and COUNTY agreed to by CONTRACTOR and COp1Ueap necessary
both COUNTY and CONTRACTOR tihatmarm that there are variables outside of the
�jreof
extansbn of time is necasssary agreement may
be btalnct the eedd actand taWor completion data. if
Cc' according to section 7.1 In the
AUMMIMA:
c The first drawing diWayed (on left hand
level. side) of a property record
• ° Appro�+ Provide
the test environment for testing data output,
t reiuesente the ground
MR quay toot and
inetructions provided by CONTRACTS pure the query foal an Its system using files and
o Appraiser and CDUNTY Growth
Management staff Ia re
pThe Query Tool Will be romotion of the changes to the production environ�ble far hilt system testing prior to
c 190ft a , and will moo the minimum with � �P�ser Com
between the CONTRA set forth In MlerMass Appraisal
CONTRACTOR and Appralser. Standards Contract
Amendment One ACs (3ovanumg gy,taM
L" MWiC& V 1 yROI i ram, soCC Mail, 21, 2012.
Pop 4 or4
MONROE COUNTY
CONTRACT FOR PROFESSIONAL SERVICES
WITH ACS GOVERNMENT SYSTEMS, INC.
THIS CONTRACT (Contract) Is made and entered Into this *& day of f 21" 1-, by
MONROE COUNTY ("COUNTY"), a political subdivision of the State of Florida, whose address is
Marathon Government Center, 2798 Overseas Highway, Marathon, Florida, 33050, and ACS
Government Systems, Inc. ("CONTRACTOR"), whose address is 130 Division Street, Waite Park, MN
56387.
Section 1. SCOPE OF SERVICES
The CONTRACTOR shall do, perform and carry out In a professional and proper manner certain duties
as described In the Scope of Services on Exhibit A.
Section 2. COUNTY'S RESPONSIBILITIES
2.1 Coordinate with Monroe County Property Appraiser (Appraiser) on layout of data extraction file.
2.2 Review and confirm accuracy of data extract provided by the Appraiser prior to promotion of new
query tool to production environment on the Appraiser's system.
Section 3. TERM AND EFFECTIVE DATE
This contract Is effective on the date stated above. The term of the contract is effective through
completion of services, as defined In Exhibit A.
Section 4. COMPENSATION
4.1 Compensation shall be according to the rates shown on Exhibit i3, attached. The COUNTY
agrees to pay the CONTRACTOR based on successful completion of work within the Scope of
Service according to product delivered. Compensation shall be only for the amount of work
completed, regardless of the cause of any delay.
Section 5. PAYMENT TO CONTRACTOR
5.1 Payment will be made upon delivery and acceptance of the query tool according to the Local
Government Prompt Payment Act, as described In Exhibit B. Any request for payment must be in
a form satisfactory to the County Clerk (Clerk). The request must describe In detail the services
performed and the payment amount requested.
5.2 Continuation of this contract Is contingent upon annual appropriation by COUNTY.
Section 6. CONTRACT TERMINATION
Either party may terminate this contract because of the failure of the other parry to perform its obligations
under the Contract. COUNTY may terminate this contract for any reason upon fifteen (15) days notice to
the CONTRACTOR. COUNTY shall pay CONTRACTOR for work performed through the date of
ACS Government Systems, Inc— BOCC December 14, 2011 Page 1 of 14
Last Modified; 11/9/2011
termination.
Section 7. AUTHORIZATION OF WORK ASSIGNMENTS
7.1 Additional authorizations may contain additional Instructions or provisions specific to the
authorized work for the purpose of clarifying certain aspects of this Agreement pertinent to the work to be
undertaken. Such supplemental Instruction or provisions shall not be construed as a modification of this
Agreement. Authorizations shall be dated and serially numbered, and executed by County's Growth
Management Division Director and authorized representative of CONTRACTOR.
7.2 The CONTRACTOR shall not assign, sublet, sub -contract or transfer any rights under or interest
in (including, but not without Ilmitations, moneys that may become due or moneys that are due) this
agreement or subsequent Work Assignment without the written consent of the COUNTY, except to the
extent that any assignment, subletting, or transfer is mandated by law or the effect of this limitation may
be restrfcted by law. Unless specifically stated to the contrary In any written consent to any assignment,
no assignment will release or discharge the assignor from any duty or responsibility under this
agreement.
Section 8. NOTICES
All notices, requests and authorizatlons provided for herein shall be in a signed document and shah be
hand delivered, or mailed, certified / registered / return receipt requested, or sent by courier service with
a signed receipt, to the addresses as follows:
To the COUNTY: Christine Hurley, Division Director
Monroe County Growth Management Division
2798 Overseas Highway, Suite 410
Marathon, Florlda33050
Roman Gastesl, County Administrator
1100 Simonton Street, Suite 205
Key West, Florida 33040
To the CONTRACTOR: Paula McNutt -Richards
ACS GOVERNMENT SYSTEMS, Inc.
130 Division Street, Waite Park, MN
Waite Park, MN 56387
or addressed to either parry at such other addresses as such party shall hereinafter furnish to the other
party in writing. Each such notice, request, or authorization shall be deemed to have been duly given
when so delivered, or, if mailed, when deposited In the m alls, registered, postage paid.
Section 9. RECORDS
CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under
this Agreement in accordance with generally accepted accounting princlples consistently applied. Each
ACS Govemment Systems, Inc--13OCC December 14, 2011 Page 2 of 14
Last Modified: 11/9/2011
party to this Agreement or their authorized representatives shall have reasonable and timely access to
such records of each other party to this Agreement for public records purposes during the term of the
agreement and for five years following the termination of this Agreement. If an auditor employed by the
COUNTY or Clerk determines that moneys paid to CONTRACTOR pursuant to this Agreement were
spent for purposes not authorized by this Agreement, the CONTRACTOR shall repay the moneys
together with Interest calculated pursuant to Sec. 55.03, FS, running from the date the monies were paid
to CONTRACTOR.
Section 10. EMPLOYEES SUBJECT TO COUNTY ORDINANCE NOS. 010 AND 020-1990
The CONTRACTOR warrants that It has not employed, retained or otherwise had act on its behalf any
former County officer or employee subject to the prohibition of Sectlon 2 of Ordinance No. 010-1990 or
any County officer or employee in violation of Section 3 of Ordinance No. 020-1990. For breach or
violation of this provision the COUNTY may, In its discretion, terminate this agreement without liability
and may also, In its discretion, deduct from the agreement or purchase price, or otherwise recover the
full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or
employee.
Section 11. CONVICTED VENDOR
A person or affiliate who has been placed on the convicted vendor list following a conviction for public
entity crime may not submit a bid on a contract with a public entity for the construction or repair of a
public building or public work, may not perform work as a CONTRACTOR, supplier, subcontractor, or
CONTRACTOR under contract with any public entity, and may not transact business with any public
entity In excess of the threshold amount provided In Section 287.017 of the Florida Statutes, for the
Category two for a period of 36 months from the date of being placed on the convicted vendor list.
Section 12. GOVERNING LAW, VENUE, INTERPRETATION, COSTS AND FEES
This Agreement shall be governed by and construed In accordance with the laws of the State of Florida
applicable to contracts made and to be performed entirely In the State.
In the event that any cause of action or administrative proceeding Is instituted for the enforcement or
Interpretation of this Agreement, the COUNTY and CONTRACTOR agree that venue shall Ile In the
appropriate court or before the appropriate administrative body in Monroe County, Florida. Mediation
proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida
Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe
County. Both parties specifically waive their right to a trial by Jury, This Agreement Is not subject to
arbitration.
Section 13. SEVERABILITY
If any term, covenant, condition or provision of this Agreement (or the application thereof to any
circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent
jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be
affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be
ACS Government Systems, Inc — BOCC December 14, 2011 Page 3 of 14
Last Modified: 11/9/2011
valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the
remaining terms, covenants, conditions and provi slons of this Agreement would prevent the
accomplishment of the original Intent of this Agreement. The COUNTY and CONTRACTOR agree to
reform the Agreement to replace any stricken provision with a valid provision that comes as close as
possible to the intent of the stricken provision.
Section 14. ATTORNEY'S FEES AND COSTS
The COUNTY and CONTRACTOR agree that in the event any cause of action or administrative
proceeding is initiated or defended by any party relative to the enforcement or interpretation of this
Agreement, the prevailing party shall be entitled to reasonable attorney's fees, court costs, investigative,
and out-of-pocket lexpenses, as an award against the non -prevailing party, and shall Include attorney's
fees, courts costs, investigative, and out-of-pocket expenses In appellate proceedings.
Section 15. BINDING EFFECT
The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of
the COUNTY and CONTRACTOR and their respective legal representatives, successors, and assigns.
Section IS. AUTHORITY
Each party represents and warrants to the other that the execution, delivery and performance of this
Agreement have been duly authorized by all necessary County and corporate action, as required by law.
Section 17. ADJUDICATION OF DISPUTES OR DISAGREEMENTS
COUNTY and CONTRACTOR agree that all disputes and disagreements shall be attempted to be
resolved by meet and confer sessions between representatives of each of the parties. If no resolution
can be agreed upon within 30 days after the first meet and confer session, the issue or issues shall be
discussed at a public meeting of the Board of County Commissloners. If the issue or Issues are stiff not
resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or
remedy as may be provided by this Agreement or by Florida law.
Section 18. COOPERATION
In the event any administrative or legal proceeding is instituted against either party relating to the
formation, execution, performance, or breach of this Agreement, COUNTY and CONTRACTOR agree to
participate, to the extent required by the other party, In all proceedings, hearings, processes, meetings,
and other activities related to the substance of this Agreement or provision of the services under this
Agreement. COUNTY and CONTRACTOR specifically agree that no party to this Agreement shall be
required to enter Into any arbitration proceedings related to this Agreement.
Section 19. NONDISCRIMINATION
COUNTY and CONTRACTOR agree that there will be no discrimination against any person, and it is
expressly understood that upon a determination by a court of competent jurisdiction that discrimination
has occurred, this Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. COUNTY or CONTRACTOR agree to comply with all Federal and
Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but
ACS Government Systems, Inc — HOCC December 14, 2011 Page 4 of 14
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are not limited to: Tide Vii of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on
the basis of race, color or national origin; Title IX of the Education Amendment of 1972, as amended (20
USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; Section 504 of
the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on the basis
of handicaps; The Age ❑iscrimination Act of 1975, as amended (42 USC ss. 6101-6107) which prohibits
discrimination on the basis of age; The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as
amended, relating to nondiscrimination on the basis of drag abuse; The Comprehensive Alcohol Abuse
and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating
to nondiscrimination on the basis of alcohol abuse or alcoholism; The Public Health Service Act of 1912,
ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol
and drug abuse patent records; Title Vill of the Civil Rights Act of 1968 (42 USC s. et seq.), as amended,
relating to nondiscrimination in the sale, rental or financing of housing; The Americans with Disabilities
Act of 1990 (42 USC s. 1201 Note), as may be amended from time to time, relating to nondiscrimination
on the basis of disability; Any other nondiscrimination provisions in any Federal or state statutes which
may apply to the parties to, or the subject matter of, this Agreement.
Section 20. COVENANT OF NO INTEREST
COUNTY and CONTRACTOR covenant that neither presently has any Interest, and shall not acquire any
interest, which would conflict in any manner or degree with its performance under this Agreement,
and that only interest of each is to perform and receive benefits as recited in this Agreement.
Section 21. CODE OF ETHICS
COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply
with the standards of conduct for public officers and employees as delineated In Section 112.313, Florida
Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with one's
agency; unauthorized compensation; misuse of public position, conflicting employment or contractual
relationship; and disclos ure or use of certain information.
Section 22. NO SOLICITATIONIPAYMENT
The COUNTY and CONTRACTOR warrant that, In respect to itself, it has neither employed nor retained
any company or person, other than a bona fide employee working solely for it, to solicit or secure this
Agreement and that It has not paid or agreed to pay any person, company, corporation, individual, or
Finn, other than a bona fide employee working solely for It, any fee, commission, percentage, gift,
or other consideration contingent upon or resulting from the award or making of this Agreement. For the
breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to
terminate this Agreement without liability and, at Its discretion, to offset from monies owed, or otherwise
recover, the full amount of such fee, commission, percentage, gift, or consideration.
Section 23. PUBLIC ACCESS
The COUNTY and CONTRACTOR shall allow and permit reasonable access to, and inspection of, all
documents, papers, letters or other materials In its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONTRACTOR
in conjunction with this Agreement; and the COUNTY shall have the right to unilaterally cancel this
Agreement upon vlolatlon of this provision by CONTRACTOR.
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Section 24. NON -WAIVER OF IMMUNITY
Notwithstanding the provisions of Sec. 768,28, Florida Statutes, the participation of the COUNTY and the
CONTRACTOR in this Agreement and the acquisition of any commercial liability Insurance coverage,
self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a
waiver of Immunity to the extent of liability coverage, nor shall any contract entered Into by the COUNTY
be required to contain any provl sion for waiver.
Section 25. PRIVILEGES AND IMMUNITIES
All of the privileges and Immunities from liability, exemptions from laws, ordinances, and rules and
pensions and relief, disability, workers' compensation, and other benefits which apply to the activity of
officers, agents, or employees of any public agents or employees of the COUNTY, when performing their
respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the
same degree and extent to the performance of such functions and duties of such officers, agents,
volunteers, or employees outside the territorial limits of the COUNTY.
Section 26. LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non -Delegation of Constitutional or Statutory Duties. This Agreement is not Intended to, nor shall it be
construed as, relieving any participating entity from any obligation or responsibility imposed upon the
entity by law except to the extent of actual and timely performance thereof by any participating entity, in
which case the performance may be offered in satisfaction of the obligation or responsibility. Further,
this Agreement Is not intended to, nor shall it be construed as, authorizing the delegation of the
constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida
constitution, state statute, and case law.
Section 27. NON -RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce
or attempt to enforce any thlyd-party claim or entitlement to or benefit of any service or program
contemplated hereunder, and the COUNTY and the CONTRACTOR agree that neither the COUNTY nor
the CONTRACTOR or any agent, officer, or employee of either shall have the authority to inform,
counsel, or otherwise Indicate that any particular Individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, Inferior to, or superior to the
community in general or for the purposes contemplated In this Agreement.
Section 28. ATTESTATIONS
CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, Including a
Public Entity Crime Statement, an Ethics Statement, and a Drug -Free Workplace Statement.
Section 29. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any
member, officer, agent or employee of COUNTY In his or her individual capacity, and no member, officer,
agent or employee of COUNTY shall be liable personally on this Agreement or be subject to any
personal liability or accountability by reason of the execution of this Agreement.
Section 30. EXECUTION IN COUNTERPARTS
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This Agreement may be executed in any number of counterparts, each of which shall be regarded as an
original, all of which taken together shall constitute one and the same instrument and any of the parties
hereto may execute this Agreement by signing any such counterpart.
Section 31. SECTION HEADINGS
Section headings have been inserted in this Agreement as a matter of convenience of reference only,
and it is agreed that such section headings are not a part of this Agreement and will not be used in the
Interpretation of any provision of this Agreement.
Section 32. INSURANCE POLICIES
32.1 General Insurance Requirements for Contractors and Subcontractors
As a pre -requisite of the work governed, or the goods supplied under this contract, the CONTRACTOR
shall obtain, at its own expense, Insurance as specified below. The CONTRACTOR will ensure that the
Insurance obtained will extend protection to all Subcontractors engaged by the CONTRACTOR. As an
alternative, the CONTRACTOR may require all Subcontractors to obtain Insurance consistent with the
attached schedules.
The CONTRACTOR will not be permitted to commence work governed by this contract (including pre -
staging of personnel and material) until satisfactory evidence of the required Insurance has been
furnished to the COUNTY as specified below. Delays In the commencement of work, resulting from the
failure of the CONTRACTOR to provide satisfactory evidence of the required insurance, shall not extend
deadlines specified in this contract and any penalties and failure to perform assessments shall be
Imposed as if the work commenced on the specified date and time, except for the CONTRACTOR's
failure to provide satisfactory evidence.
The CONTRACTOR shall maintain the required Insurance throughout the entire term of this contract and
any extensions specified in the attached schedules. Failure to comply with this provision. may result In
the immedlate suspension of all work until the required insurance has been reinstated or replaced.
Delays in the completion of work resulting from the failure of the CONTRACTOR to maintain the required
Insurance shall not extend deadlines specified in this contract and any penalties and failure to perform
assessments shall be imposed as If the work had not been suspended, except for the CONTRACTOR's
fallure to maintain the required insurance.
The CONTRACTOR shall provide, to the COUNTY, as satisfactory evidence of the required insurance,
either:
• Certificate of Insurance
or
• A Certified copy of the actual Insurance policy
The County, at its sole option, has the right to request a certified copy of any or all Insurance policies
required by this contract.
All insurance policies must specify that they are not subject to cancellation, non -renewal, material
change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the
County by the insurer.
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The acceptance and/or approval of the Contractor's insurance shall not be construed as relieving the
Contractor from any liability or obligation assumed under this contract or imposed by law.
The Monroe County Board of County Commissioners, its employees and officials will be included as
"Additional Insured" on all policies, except for Workers' Compensation.
32.2 INSURANCE REQUIREMENTS FOR CONTRACT BETWEEN COUNTY AND CONTRACTOR
Prior to the commencement of work governed by this contract, the CONTRACTOR shall obtain General
Liability insurance. Coverage shall be maintained throughout the life of the contract and Include, as a
minimum:
• Premises Operations
• Products and Completed Operations
• Blanket Contractual Liability
• Personal Injury Liability
• Expanded Definition of Property Damage
The minimum limits acceptable shall be:
$300,000 Combined Single Limit (CSL)
If split limits are provided, the minimum limits acceptable shall be:
$100,000 per Person
$300,000 per Occurrence
$ 50,000 Property Damage
An Occurrence Form policy Is preferred. If coverage is provided on a Claims Made policy, its provisions
should include coverage for claims filed on or after the effective date of this contract. In addition, the
period for which claims may be reported should extend for a minimum of twelve (12) months following
the acceptance of work by the County.
The Monroe County Board of County Commissioners shall be included as Additional insured on the
commercial general liability Insurance issued to satisfy the above requirements. This requirement may
be met through a blanket additional insured provision endorsement as well.
32.3 PROFESSIONAL LIABILITY INSURANCE REQUIREMENTS
Prior to the commencement of work governed by this contract, the CONTRACTOR shall obtain
Professional Liability Insurance.
Recognizing that the work governed by this contract Involves the furnishing of advice or services of a
professional nature, the CONTRACTOR shall purchase and maintain, throughout the life of the contract,
Professional Liability Insurance which will respond to damages resulting from any claim arising out of the
performance of professional services or any error or omission of the CONTRACTOR arising out of work
governed by this contract.
The minimum limits acceptable shall be:
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Last Modified: l 1/9/2011
$250,000 per Claims made basisl$500,000 Aggregate
The Monroe County Board of County Commissioners shall be named as Additional Insured on all policies
issued to satisfy the above requirements.
32.4 WORKERS' COMPENSATION INSURANCE REQUIREMENTS
Prior to commencement of work governed by this contract, the CONTRACTOR shall have proof of
Workers' Compensation Insurance with limits sufficient to respond to the applicable state statutes.
In addition, the CONTRACTOR shall obtain Employers' Liability insurance with limits of not less than:
$100,000 Bodily Injury by Accident
$500,000 Bodily Injury by Disease, policy limits
$100,000 Bodily Injury by Disease, each employee
Coverage shall be maintained throughout the entire term of the contract.
Coverage shall be provided by a company or companies authorized to transact business in the state of
Florida.
If the CONTRACTOR has been approved by the Florida's Department of Labor as an authorized self -
Insurer, the COUNTY shall recognize and honor the CONTRACTOR's status. The CONTRACTOR may
be required to submit a Letter of Authorization Issued by the Department of Labor and a Certificate of
Insurance, providing details on the CONTRACTOR's Excess Insurance Program.
If the CONTRACTOR participates in a self-insurance fund, a Certificate of Insurance will be required. In
addition, the CONTRACTOR may be required to submit updated financial statements from the fund upon
request from the County.
Section 33. INDEMNIFICATION
Notwithstanding any minimum Insurance requirements prescribed elsewhere in this agreement, the
CONTRACTOR covenants and agrees that he shall defend, indemnify and hold the COUNTY and the
COUNTY's elected and appointed officers and employees harmless from and against (I) any claims,
actions or causes of action, (11) any litigation, administrative proceedings, appellate proceedings, or outer
proceedings relating to any type of injury (including death), loss, damage, fine, penalty or business
Interruption, and (ill) any costs or expenses that may be asserted against, initiated with respect to, or
sustained by, any indemnified party by reason of, or in connection with, (A) any activity of
CONTRACTOR or any of its employees, agents, contractors in any tier or other invitees during the term
of this Agreement, (B) the negligence or willful misconduct of CONTRACTOR or any of its employees,
agents, contractors in any tier or other Invitees, or (C) CONTRACTOR'S default In respect of any of the
obligations that It undertakes under the terms of this Agreement, except to the extent the claims, actions,
causes of action, litigation, proceedings, costs or expenses arise from the intentional or sole negligent
acts or negligent acts in part or omissions of the COUNTY or any of its employees, agents, contractors or
Invitees (other than CONTRACTOR). Insofar as the claims, actions, causes of action, litigation,
proceedings, costs or expenses relate to events or circumstances that occur during the tern of this
Agreement, this section will survive the expiration of the term of this Agreement or any earlier termination
of this Agreement.
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In the event the completion of the project (Including the work of others) is delayed or suspended as a
result of the Contractor's failure to purchase or maintain the requl red Insurance, the Contractor shall
Indemnify the County from any and all Increased expenses resulting from such delay.
The first ten dollars ($10.00) of remuneration paid to the Contractor is for the Indemnification provided for
above.
Section 34. INDEPENDENT CONTRACTOR
At all times and for all purposes hereunder, the CONTRACTOR Is an independent contractor and not an
employee of the Board of County Commissioners. No statement contained In this agreement shall be
construed so as to find the CONTRACTOR or any of his/her employees, contractors, servants or agents
to be employees of the Board of County Commissioners for Monroe County. As an Independent
contractor the CONTRACTOR shall provide independent, professional judgment and comply with all
federal, state, and local statutes, ordinances, rules and regulations applicable to the services to be
provided.
The CONTRACTOR shall be responsible for the completeness and accuracy of its work, plan, supporting
data, and other documents prepared or compiled under its obligation for this project, and shall correct at
its own expense all slgnlficant errors or omissions therein which may be disclosed. The cost of the work
necessary to correct those errors attributable to the CONTRACTOR and any damage incurred by the
COUNTY as a result of additional costs caused by such errors shall be chargeable to the
CONTRACTOR. This provision shall not apply to any maps, official records, contracts, or other data that
may be provided by the COUNTY or other public or semi-public agencies.
Section 35. DELAY
The CONTRACTOR agrees that no charges or claims for damages shall be made by it for any delays or
hindrances attributable to the COUNTY during the progress of any portion of the services specified in this
contract. If possible, such delays or hindrances, if any, shall be compensated for by the COUNTY by an
extension of time for a reasonable period for the CONTRACTOR to complete the work schedule. Such
an agreement shall be made between the parties based on funding avallabil Ity.
IN WIT �SSHEREOF, the parties hereto have caused these presents to be executed on the &OL
_ 201!
(SEAL.) m
F,}
Attest: DANNY L. KOLHAGE, CLERK
OF MON `COUNT. , FLORID
By cf,"' tea,/�.,
Deputy Clerk
AC5 Govemment Systems, Inc — BOCC December 14, 2011
Last Modified: 11/912011
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
By -e��
Mayor/Chalffffoan
M014ROE COUNTY ATTORNE '
APPROVEO AS TO FORM+:
M. GAIMALEY
SS ;,: NT COUNTY ATTORNEY
Page 10 of 14
ACS GOVERNMENT SYSTEMS, INC.
By
Mo. V mum
so
Print ame• ll C,) A
(2) �ZA
ltness
Print Name: ,- SO' Ard .'
STATE OF A AnQjetL
COUNTY OF(j(�%Ll
�ka
The for of ins ument was acknowledged be re me I y of 017
by as (insert title) _ of and for ACS
GOVERNMENT SYSTEMS, Inc. who Is [ t Kpersonally known to me, or who [ ] has produced a
dd vets license as identification.
5E, Adle A.�
W Cantu, E*J=31, 3pi,$
ACS Govemment Systems, Inc— HOCC December 14, 2011
Last Modified: 11/9/2011
7,
a ub is
y commission expires:
Page 11 of 14
Exhibit A: Scope of Services
Title: Parcel Extract for Growth Management ID No: CR020
Originator: Monroe County, Florida Organization: ACS Government Systems,
Inc.
Pumose:
The CONTRACTOR will develop a new query tool accessing the Monroe County Property Appraiser's
(Appraiser) tax roil database to Identify parcels that may have living space on the ground level. T he
query tool will determine if section oodes (FLA, EPB, LLF, SBF, SBU, GBF, GBU and any other codes
manually entered) exists in the first drawing (far left hand comer) on a property record page. if one of
these section codes is found, then the query tool will add the parcel to a result set. This results set can
then be opened in a parcel viewer to extract the data to a defined output file.
Note: The list of section codes will be defined in a configuration file.
Query_tool Functionality:
1. Select all COUNTY parcels.
2. Open the sketch file for each Parcel
3. Scan through each Parcel's Sketch files to determine if the sketch has one of the section codes.
If one of the codes exists In the sketch, the query tool will process the buildings on the sketch and
determine which building is at the far left corner which would be the ground lev al. It will then
determine if one of the codes is in the ground level. If the Sketch file has more than one page the
query tool will search through all pages and determ Ine If one of the pages has one of the section
codes in the ground level.
4. If the query tool determines that a parcel may have a living area In the ground level, then that
Parcel will be written to a result set, the name of the result set can be configured, but the default
will be'Growth Management Ground Living Area Report MonttvDD/YYYY' with the date being
the date of generation.
5. The query tool will loop through all Parcels.
6. Once the query tool has completed Appraiser staff will open a Parcel viewer, and load in the
result set that was created by the query tool
7. Appraiser staff shall be able to run Parcel Record Card and extract the data for all the parcels.
This data file will be forwarded to the COUNTY.
Query tool Requlrements:
1. Provide ability to modify and/or enter additional section codes into the query function.
2. Execution of job can be stopped and resumed to assist with long runtime issues that may prevent
It from running oompletely in one night.
3. Populate a table, accessible to the PA, to contain list of all the parcel Ids to be reviewed. This
table can be queried by Appraiser to determine parcels not processed.
4. Upon completion create a text file Indicating the total num bar of parcels, total number of parcels
processed and num bar of parcels not processed due to error.
5. Failed status: if a parcel can't be processed write error to table (#3 above) and continue to next
parcel.
6. Create exportable data output in agreed format.
7. The data accurately reflects the parcels having a living area in the ground level.
ACS Government Systems, Inc — BOCC December 14, 2011 Page 12 of 14
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Timeline Proposed:
Target completion date: February 28, 2012 but no later than March 28, 2012.
This project should begin upon receipt of written approval of contractual agreement with COUNTY,
anticipated January 9, 2012.
Accordingly, time allotment for the completion of this project is estimated at 3 to 4 weeks:
PHASE 1
• 8 Days for Coding
• 2 Days for Vendor testing Code
* 1 Day for Documentation
* 1 Day for Install on Appraiser's system and confirm application running (code entry for query
criteria, extract and export features)
PHASE 2
• 4 Days for Growth Management to review output data to confirm output is accurate.(commence
30 day data review, reporting Inaccuracies)
PHASE 3
Additional Time as Needed within 30 Day Review:
* Support and bug fixing as required with response and proposed resolution from ACS within 2
working days of notification by COUNTY to ACS
* Provision of modification to COUNTY/Appraiser
• 2 Days for Appralser and/or Growth Management approving modifications
ImDagJ on R ources:
Work will be assigned and scheduled accordingly to meet the target completion date in the
Timeline Proposed Section above. CONTRACTOR is committed to completing all necessary
work by the timeline mutually agreed to by CONTRACTOR and COUNTY. However,
CONTRACTOR and COUNTY both understand that there are variables outside of the control of
both COUNTY and CONTRACTOR that may impact the schedule and target completion date. if
extension of time Is necessary agreement shall be obtained according to section 7.1 in the
Contract.
Assumption:
o The first drawing displayed (on left hand side) of a property record page represents the ground
level.
o Appraiser will provide a test environment for testing data output.
o Appraiser will install the query tool and configure the query tool on its system using files and
instructions provided by CONTRACTOR.
o Appraiser and COUNTY Growth Management staff is responsible for full system testing prior to
promotion of the changes to the production environment.
o The Query Tool will be compatible with the Appraiser Computer Assisted Mass Appraisal
Software, and will meet the minimum standards set forth in Minimum Standards Contract
between the CONTRACTOR and Appraiser.
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Exhibit B: Cost of Services
A lump sum fee of $16,500 U.S. shall be paid to CONTRACTOR for the following services:
development, coding and testing, instructional documentation for the Appraiser's office,
debugging, support, and project management.
Payment to occur in the following installments.
$11,000 to ACS upon successful completion of the installation on Appraiser's system, Appraiser
extraction of data and subm ission of that data to Monroe County. (Phase 1)
$5,500 to ACS upon Monroe County acceptance, which should occur within 30 days according to
Proposed Timellne shown in Exhibit A, beginning with Phase 2.
If however, the tool developed fails to provide (in scope, per the terms of the contract) data
needed (and defects have been reported to ACS within the 30 days), then remaining $5,500 will
not be paid by Monroe County.
If data being requested is not within the scope of the contract and/or no defects have been
reported to ACS for fixing within the 30 days, then Monroe County agrees to pay ACS the
outstanding $5,500 at the end of the 30 days.
o The cost Is based on CONTRACTOR'S current understanding of the project as outlined in
the Purpose section in Exhibit A.
o Any change to the cost will be subject to the CONTRACTOR Change Control Process and
COUNTY contract; the Impact on schedule and resources will be re-evaluated. Should an
increase In cost be required, approval from the Monroe County Board of County
Commissioners must be obtained.
o COUNTY may be billed upon acceptance.
o Invoice forwarded to COUNTY will specify the date of com pletlon for each task specified In
the Timellne Section above and total fee amount due.
o The cost for travel and living expenses are not Included and not required as all work will be
done remotely.
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