Item C12BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 6-20-2012
Bulk Item: Yes X No
Division: _County Administrator
Department: Social Services/In-Home Services
Staff Contact
#: Sheryl Graham/X4510
AGENDA ITEM WORDING: Approval to extend existing contract with Hospice of the Florida
Keys, Inc. d/b/a Visiting Nurse Association to provide direct care services (Chore, Homemaking,
Personal Care and Respite).
ITEM BACKGROUND: Due to the state's uncertainty of Community Care for the Elderly (CCE)
appropriations, and the Alliance for Aging, Inc. delay in issuing new contracts, Monroe County has
needed to postpone our issuance of an RFP, for In Home direct services. We are planning on re -issuing
the RFP for a sub -contractor for In -Home direct services within the next 6 months. Once a contractor
is chosen they will be submitted to the B.O.C.C. for approval. As such, permission is requested to
extend the existing contract with V.N.A. This will ensure the continuation of services to the clients of
the In -Home Services Program.
PREVIOUS RELEVANT BOCC ACTION: Approval of Amendment 003 for the V.N.A. Contract
on 12-14-2011.
CONTRACT/AGREEMENT CHANGES: to extend contract up to a period of an additional 6
months.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Approx. $355,000.00 INDIRECT COST: _-0-_BUDGETED: Yes X No _
COST TO COUNTY: Approx. $355,000.00 SOURCE OF FUNDS: Grants
REVENUE PRODUCING: Yes N/A No 'MOUNT PER MONTH Year
APPROVED BY: County Atty X OMBlg�l/Pu asing X Risk Management
Included X Not Required
Revised 1/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Hospice of the Florida Keys, Inc. Contract 4 Amend. #004 for VNA Contract
d/b/a/ Visiting Nurse Association 2010-2012
Effective Date: July 1, 2010
Expiration Date: December 31, 2012
Contract Purpose/Description: Approval of Amendment #004 to the Visiting Nurse Association (VNA) Contract
to extend existing contract for an additional period of up to six (6) months
Contract Manager: Sheryl Graham 4510 Social Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 6-20-2012 Agenda Deadline: 6-5-2012
CONTRACT COSTS
Total Dollar Value of Contract: approx. $355,000.00 Current Year Portion: $
Budgeted? Yes X No 0 Account Codes: 125 — -6153612 — -
Grant: 125 — -6153812 — -
County Match: N/A 125-6153412 -
Estimated Ongoing Costs: $jyr
(Not included in dollar value above)
125- — 6153012
— 125- — 6153712-
ADDITIONAL COSTS
For:
(eg, Maintenance, utilities, janitorial, sala
CONTRACT REVIEW
Division Director
Date In
Changes
Needed
Yes El No
J
evic- r
4--
Date Out
Risk Mana ent
t
Yes 0 No�
X A
N I
O.M.B./Pure sing
i
Yes EF NO Z'
4�
CounyAtone
Yes0L111Z4,
Notes
Comments:
VNIH norm Revised 2/27/01 MUF #2
VISITING NURSE ASSOCIATION
THIS AMENDMENT to extend the Visiting Nurse Association (VNA) Contract is
entered into this 20th day of June, 2012 by and between the Board of County Commissioners of
Monroe County, Florida, a political subdivision of the State of Florida hereinafter called the
County, and Hospice of the Florida Keys, Inc. d/b/a Visiting Nurse Association, (hereinafter
called the -Contractor").
WITNESSETH
WHEREAS, the parties entered into a contract dated June 16,2010 for the provision of direct
services (Chore, Homemaking, Personal Care and Respite) for the Monroe County In -Home
Services Program operated by the County; and
WHEREAS, the parties desire to extend the agreement on a month to month basis for an
additional period of six (6) months;
NOW, THEREFORE, in consideration of the mutual covenants and obligations contained in this
Extension and in the original agreement, the parties agree as follows:
1. Contractor shall continue to provide direct services pursuant to the agreement dated June
16, 2010 and any amendments thereto.
2. County shall continue to pay Contractor under the terms and for the amounts currently in
effect.
3. All other terms and conditions of the contract dated June 16, 2010 and any amendments
thereto, shall remain in full force and effect.
All provisions in the contract and any attachments thereto in conflict with this amendment shall
be and are hereby changed to conform to this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS THEREOF, the parties hereto have caused this two (2) page amendment to be
executed by their officials there unto duly authorized.
(SEAL)
Attest: DANNY L. KOLH- GE, CLERK
By:
Deputy Clerk
(SEAL)
Attest:
By:
WI`INESS
Title:
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
By:
Title: -Mayor
HOSPICE OF THE FLORIDA KEYS, INC
d/b/a VISITING NURSE ASSOCIATION
By:
1r
Title: I (J I-
I�
By.
i,�
TNESS
Title:c 1 '� -Xcz
ASS - 6 a � ¢"
Date -
-2-