Item C17i11iI 1 1' 1 '
1 ,
Meeting Date: June 20, 2012 Division: Emergency Services
Bulk Item: Yes X No _ Department: Emergency Management
Staff Contact Person/Phone # Jose Tezanos/x6325
AGENDA ITEM WORDING: Approval of Modification #1 to reinstate and extend expiration date of
the FY09 State Homeland Security Grant Program Agreement (SHSGP) I IDS-29-11-54-01-091 to July
31, 2012, with no county match required; and authorization for the County Administrator to execute any
other required documentation in relation to the agreement.
ITEM BACKGROUND: The Florida Division of Emergency Management has provided Monroe
County an agreement which outlines condition to provide planning, training and exercises under the
State Homeland Security Grant Program — Issue 7 in the amount of $15,000.00. This grant reinstatement
and extension is intended to purchase Functional Needs Support Services equipment for our general
population shelters.
PREVIOUS RELEVANT BOARD ACTION: On December 16, 2009 the BOCC approved an award
letter which outlined conditions of this grant. On May 19, 2010 the BOCC approved the I IDS-29-11-
54-01-091 agreement.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $15,000.00 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 0.00 SOURCE OF FUNDS: DHS Grant Funds
REVENUE PRODUCING: Yes No OUNT PER MONTH Year _
APPROVED BY: County Atty OMB/P;6 asing Risk Managemef-6,—
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 7109
MAY 0 9 2012
11 11111 0 9
*91INZIC-PA We &A 0 kyj F1, I
Contract with: State of Florida DEM
Contract #I IDS
Effective Date:
Expiration Date:
29-11-54-01-091
Oct. 1, 2009
July 31, 2012
Contract Purpose/Description:
Approval of Modification #I to reinstate and extend expiration date of the FY09 State
Homeland Security Grant Program Agreement (SHSGP) I I DS-29-11-54-01-091 to July 31
2012, with no county match required; and authorization for the County Administrator to execute
any other required documentation in relation to the agreement. _
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on June 20, 2012 Agenda Deadline: June 5, 2012 _
Total Dollar Value of Contract: $ 15,000 Current Year Portion: $ 15,000
Budgeted? YesE] No 0 Account Codes:
Grant:$ 15,000
County Match: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $ For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
etc.
Changes Date Out
Date In Needed ie ef
Division Director Yes[:] No[g--'
Risk Man n Yes[] Nof�]
O.M.B./PYasit ng,51 YesE] No taTm,
County Attorney YesE] No
I Comments:
OMB Form Revised 2/27/01 MUF #2
Contract Number: 11 DS-29-11-54-01-091
CFDA Number: 97.067
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This Modification is made and entered into by and between the State of Florida, Division of
Emergency Management ("the Division"), and Monroe County Emergency Management ("the
Recipient") to modify Contract Number: I I DS-29-11-54-01-091, which began on August 5, 2010 ("the
Agreement").
WHEREAS, the Division and the Recipient have entered into the Agreement, pursuant to
which the Division has provided a subgrant to Recipient under the State Homeland Security Grants
Program of $15,000; and
WHEREAS, the Agreement expired on April 30, 2012; and
WHEREAS, the Division and the Recipient desire to reinstate the Agreement, extend the terms
of the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained hen,,n-
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the parties agree as follows:
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1. The Agreement is hereby reinstated as though it had never expired.
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2. Paragraph 3 of the Agreement is hereby amended to read as follows: z <
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This Agreement shall begin October 1, 2009 and shall end July 31, 2012, unless 0>
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terminated earlier in accordance with the provisions of Paragraph (12) of this 0
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3. All provisions of the Agreement being modified and any attachments in conflict with this m
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Modification shall be and are hereby changed to conform with this Modification, effective
on the date of execution of this Modification by both parties.
4. All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the dates set
out below.
L4 n1l"A I Blom
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Name and Title:
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Name and Title: Bryan Koon, Director
Date: Date: