Item C22BOARDOF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 20, 2012 Division: Emergency Services
Bulk Item: Yes X No — Department: Emergency Management
Staff Contact Person/Phone # Jose Tezanos / 305-289-6325
AGENDA ITEM WORDING: Approval of Agreement, and to issue a Purchase Order to Icon Enterprises,
Inc., d/b/a Civic Plus in the amount of $37,500; to build an Emergency Management Website which is an
advanced subsite for the Parent Site — Monroe County. This project is being funded by an Urban Area Security
Initiative FY09 grant. No County match required.
ITEM BACKGROUND: Monroe County Emergency Services has identitied the neea to proviuc au
interoperable Web -based emergency notification system for Emergency Management and Fire Rescue
providers and residents. Once implemented, this would be a real-time, secure communications tool for
use by emergency planners, managers, and responders to facilitate incident planning and preparedness,
and the management and mitigation of emergencies of varying scale. In addition, this system will
enable citizens to receive alert and warning messages, information, resources and instructions related to
any threat to public safety. Users will be able to access a variety of Web resources including general and
subscription content, secure content, documents, and social media components. These resources will be
available via desktop computers and mobile devices, and will also be accessible for individuals with
disabilities.
PREVIOUS RELEVANT BOARD ACTION: On September 15, 2uiu the t5ut...1- approvcu au
agreement with Icon Enterprises, Inc., d/b/a Civic Plus to build the Monroe County website.
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval
TOTAL COST: 37.500 INDIRECT COST: _ BUDGETED: Yes ,_ No X
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 0.00 SOURCE OF FUNDS: UASI FY09 Grant
REVENUE PRODUCING: Yes _ (No ' ; AMO NT PER MONTH Year
APPROVED BY: County Atty �` OMT3/Pure ` mg X Risk Management A
DOCUMENTATION: Included X Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Icon Enterprises, Inc., Contract #
Effective Date: June 20, 2012
Expiration Date: June 19, 2013
Contract Purpose/Description:
Approval of A eement, and to issue a Purchase Order to Icon Ente rises, Inc., d/b/a
Civic Plus in the amount of 37 500• to build an Emer enc Management Website which is an
advanced subsite for the Parent Site — Monroe County. This project is being funded by an Urban
Area Security Initiative FY09 grant. No County match required.
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on June 20,2012 A enda Deadline: June 5, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $ 37,500.00 Current Year Portion: $ 37,500.00
Budgeted? Yes[] No ® Account Codes: 13530-530490-GE1103-530340-
Grant: $ 37,500.00
County Match: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. i
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director / 1 t-L Yes[] Noo" � �
Risk Manageme t Yes❑ No�Q
O.M.B./Purc asing L 4 Ix Yes❑ NoEff c
County Attorney v YesQ No�/
Comments:
umis Corm Kevisea 6/61/U1 iw-r ttl-
CC OUNTYof��qNROE
KEY WEST DA 33040
(305) 294-4641
DIVISION of EMERGENCY SERVICES
49063 d Street Ocean
Marathon, FL 33050
Phone (305) 289-6088
To: Roman Gastesi, County Administrator
From: James K, Callahan, F17AMM U-1300reril-RITM Me
Date: June 1, 2012
BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tem Kim Wigington, District 1
George Neugent, District 2
Heather Carruthers, District 3
Sylvia I Murphy, District
I will be out of the country from June 2 "d through the 91h ofJune, 2012.
During my absence,
Chief Boswell will be acting from June 2 d _ June 4'h.
They have full authority to act on my behalf.
Thanks,
Ja T "S. Callahan, Fire Chief / Division Director
Cc: Debbie Frederick, Deputy County Administrator
County Attorney
Division Directors
Payroll
Finance
Contract Amendment for Advanced Subsite Client Monroe County Emergency Management, FL
C p Parent Site — Monroe County, FL
Monroe County Board of County
Commissioners
http://www.monroecouD
Organization
Attn: Monroe County Emergency
uRL fl gov/index aspX?.NID=92,
Management
Street Address
490 63rd St.
Address 2
City
Marathon state FL
Postal Code 33050
CivicPlus provides telephone support for all trained clients from lam —7pm Central Time, Monday -Friday (excluding holidays). Emergency
Support is provided on a 24/7f365 basis for representatives named by the Client. Client is responsible for ensuring CivICPIus has current
updates.
Emergency Contact & Mobile Phone AlaryLuttazi, 305-797-1154
....................... __......
......___.................................... .
............_. .
Emergency Contact & Mobile Phone Irene Toner, 305-797-1305
Emergency Contact & Mobile Phone
Billing Contact
Alary Luttazi
E Mail lttazi-Alary@monroecounty-fLaov
ph-0
305-289-6018 Ext.
Fax 305-289-6333
Billing Address
4-JU 63 >_ .
Address 2
Suite 150
City
Marathon
Postal Code 33050
Sales Tax
Tax Ill #
59-22206928
Exempt #
Billing Terms
Annual
Account Rep
Info Required on Invoice (PO or Jab #)
(Alary
Contract Contact
Luttazi
Email
Phone
Fax
Y Project Contact
Alary Luttazi
Email
Phone
Ext.
Fax
w
m...,.'-
Terms & Conditions
Term of Agreement
1. This Agreement shall be for a one (1) year period, unless terminated earlier, and shall be renewable for two (2)
additional one (1) year periods. This Agreement is subject to annual appropriation by the Monroe County Board of
County Commissioners.
Client Deliverable
2. Icon Enterprises, Inc., d/b/a CivicPlus will provide the services described in Exhibit A — Project Development Services,
attached hereto. In order to build an Emergency Management website which is an advanced subsite for the parent site —
Monroe County. This subsite is intended to provide a web -based emergency notification system for Emergency
Page 1 of 5
CivicPlus • 317 Houston St., Suite E - Manhattan, KS 66502 • www.CivicPlus.com
Toll Free 888-228-233 • Accounting Ext. 215 • Support Ext. 307 • Fax 785-587-8951
Contract Amendment for Advanced Subsite Client Monroe County Emergency Management, FL
Parent Site — Monroe County, FL
Management and Fire Rescue providers and residents. Once implemented, the subsite is intended to be a real-time,
secure communications tool for use by emergency planners, managers and responders, to facilitate incident planning
and preparedness, and to facilitate management and mitigation of emergencies of varying scale. in addition, it is the
intent of the parties that this system will enable citizens to receive alert and warning messages, information, resources
and instructions related to any threat or public safety. Users will be able to access a variety of Web resources including
general and subscription content, secure content, documents, and social media components. It is the intent of the
parties that these resources will be available via desktop computers and mobile devices, and will also be accessible for
individuals with disabilities.
Additional Services
3. Any services beyond those specified in Exhibit A that will result in additional charges require the prior written consent of
the Monroe County Board of County Commissioners.
Billing & Payment Terms
Upon agreement to this contract amendment, Subsite Client agrees that they will pay CivicPlus for services described
in CivicPlus Subsite Form (Exhibit A) and CivicPlus Subsite Add-Ons Sales forms (Exhibit B) as follows:
Conten:
(includes $4,400 For v:7M$12,M4500312312012 t)4102/2012�7eebel`ow
Ir Flash $13,850 04/2012012 05/03/2012 See below
Portal o,�,
Additional Banners
Go Live Phase $8 80Q Set to be completed: Invoiced will be emailed See below
tl7/06/2012 07/31 /2012
below
Annual Support, Maintenance $2 400 07/30/2012
and Hosting Fee
Invoices for the Content Phase and Design Phase will be deemed received as of the date of execution of this
agreement and are payable in accordance with paragraph 10, below. Invoice for the Go Live phase will be billed
upon completion and is due in accordance with paragraph 10, below.
4. The client shall sign a project completion and acceptance form prior to project go -live. The date may be extended if
material system or operational failures are encountered. Immediately upon project Go -Live the final bill for the project
development services will be billable and payable, and the first year`s annual support and maintenance fees will be
billable and payable. All Parties agree that the website will not go -live until the project is accepted in writing by the
client.
5. The client shall only pay those expenses which are reviewed and approved as complying with this Agreement.
6. if funds cannot be obtained or cannot be continued at a level sufficient to allow for continued payment of expenditures
for services specified herein, this agreement may be terminated immediately at the option of the client by written
notice of termination delivered to CivicPlus. The Client shall not be obligated to pay for any services or goods
provided by CivicPlus after CivicPlus has received written notice of termination, unless otherwise required by law.
7. CivicPlus shall submit all invoices to the Client with supporting documentation acceptable to the County Clerk based
on generally accepted accounting principles and such laws, rules and regulations as may govern the Clerk's disbursal
of funds.
Page 2 of 5
CivicPlus + 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivicPlus-corn
Tall Free 888.228-233 • Accounting Ext. 215 • Support Ext. 307 ® Fax 785-587-8951
Contract Amendment for Advanced Subsite Client Monroe County Emergency Management, FL
Parent Site — Monroe County, FL
8, Invoicing for Annual Support, Maintenance & Hosting will begin four months from the date this contract is signed by
the client, or upon project Go -Live, whichever happens sooner.
9. Annual Support, Maintenance & Hosting invoices may be prorated in order to correlate with the Client's budget year.
10. Fees for CivicPlus Annual Support, Maintenance & Hosting services are invoiced prior to the year of service. Client
shall pay in accordance with the Florida Local Government Prompt Payment Act.
11. Service will be discontinued if payment is not made within 45 days after the invoice due date.
12. If the Client's account exceeds 90 days past due, the web service may be temporarily removed from service until the
Client's account is made current. Client will be given 30 days notice prior to removal of the website for non-payment.
13. Provided the Client's account is current, at any time the Client may request an electronic copy on CD of the website
Customer Content. Client agrees to pay $225 per completed request. Provided the Client's account is current, upon
termination the Client may request a complimentary electronic copy on CD of the website Customer Content.
Agreement Renewal
14. Client shall have the option to renew this Agreement for an additional contract term, by written approval.
15. Either party may terminate the Annual Support, Maintenance & Hosting Agreement at the end of the contract term by
providing the other party with 60 days written notice, prior to the contract renewal date.
16. Client may terminate this Agreement at any time if CivicPlus is found in default of any obligation hereunder which has
not been cured within thirty (30) days after receipt of written notice of such default.
17. Each year this Agreement is in effect, charges for Annual Support, Maintenance & hosting services may be adjusted
by written agreement by 3% or Consumer Price Index (CPI) for all urban consumers for the most recent 12 months
available, whichever is less.
Support
18. CivicPlus will provide unlimited telephone support Monday -Friday, 7:00 am — 7:00 pm (Central Time) excluding
holidays, for all trained Client staff. Emergency Support is provided on a 24/7/365 basis for emergency contacts
named by the Client. Client is responsible for providing CivicPlus with contact updates.
19. Support includes providing technical support of the CivicPlus CMS System, application support (pages and modules),
and maintenance of Client's website. Following initial setup, additional page design, graphic design, user training, site
modification, and custom programming may be contracted separately for an additional fee.
20. During the period of this agreement and subsequent annual renewals, CivicPlus warrants that it will, without
additional charge to the client, immediately correct any problems or defects discovered in the System and reported to
CivicPlus by the client, such warranty to include ongoing maintenance upgrades and technical error correction.
21. CivicPlus provides online website statistics software at no extra charge. if Client desires to use another website
statistic software, CivicPlus will provide the necessary log file access.
Marketing
22. Client permits CivicPlus to include an example of the Client's home page and a link to the Client's website on the
CivicPlus corporate website.
23. Client will cooperate with the CivicPlus Marketing Department to create a news item to be released in conjunction
with their project Go -Live date. Client will provide CivicPlus with contact information for local and regional media
outlets. CivicPlus may use the press release in any marketing materials as desired throughout the term of this
Agreement.
24. Client will cooperate with the CivicPlus Marketing Department to create a case study related to their website.
25. Client agrees to allow CivicPlus to display a "Powered by CivicPlus" insignia and web link at the bottom of their web
pages. Client understands that the pricing and any related discount structure provided under this Agreement
assumes such perpetual permission.
Intellectual Property, Ownership & Content Responsibility
Page 3 of 5
CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • vrww.CivicPius.com
Toll Free 888-228-233 • Accounting Ext. 215 • Support Ext. 307 1 Fax 785-587-8951
Contract Amendment for Advanced Subsite Client Monroe County Emergency Management, FL
C p Parent Site — Monroe County, FL
26. This Agreement is not a sale of the CivicPlus Content Management System (CMS) and its associated applications
and modules (the Proprietary System). CivicPlus owns the Proprietary System and provides a right of use to the
Client during the period of this Agreement. Rights are non -transferable.
27. Upon full and complete payment of submitted invoices for the development of graphic designs, web content, page
designs and banners ("Customer Content'), client will own the Customer Content that is incorporated into the
Proprietary System in the course of using the Proprietary System.
28. Upon completion of the development of the site, client will assume full responsibility for Web site content
maintenance and content administration. Client, not CivicPlus, shalt have sole responsibility for the accuracy, quality,
integrity, legality, reliability, appropriateness, and intellectual property ownership or right to use of all Customer
Content.
29. Client shall not (i) license, sublicense, sell, resell, transfer, assign, distribute or otherwise commercially exploit or
make available to any third party the Proprietary System in any way; (ii) modify or make derivative works based upon
the Proprietary System; (iii) create Internet "links" to the Proprietary System or "frame" or "mirror" any functionality on
any other server or wireless or Internet -based device; or (iv) reverse engineer or access the Proprietary System in
order to (a) build a competitive product or service, (b) build a product using similar ideas, features, functions or
graphics of the Proprietary System, or (c) copy any ideas, features, functions or graphics of the Proprietary System.
30. The CivicPlus name, the CivicPlus logo, and the product and module names associated with the Proprietary System
are trademarks of CivicPlus, and no right or license is granted to use them.
indemnification
31. CivicPlus will not be liable for any act, omission of act, negligence or defect in the quality of service of any underlying
carrier or other service provider whose facilities or services are used in furnishing any portion of the service received
by the customer. CivicPlus will not be liable for any failure of performance that is caused by or the result of any act or
omission by customer or any entity other than CivicPlus that furnishes services, facilities or equipment used in
connection with CivicPlus services or facilities.
32. To the extent allowed by law, CivicPlus covenants and agrees to indemnify and hold harmless Monroe County Board
of County Commissioners from any and all claims for bodily injury (including death), personal injury, and property
damage (including property owned by Monroe County) and any other losses, damages, and expenses (including
attorneys fees) which arise out of, in connection with, or by reason of services provided by CivicPlus occasioned by
the negligence, errors, or other wrongful act or omission of CivicPlus' employees, agents, or volunteers.
33. Except as expressly provided in this Agreement, CivicPlus makes no expressed or implied representations or
warranties, including any warranties regarding merchantability or fitness for a particular cause.
34. Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the Client in this Agreement and
the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability
insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any
contract entered into by the Client be required to contain any provision for waiver.
Records and Public Access
35. CivicPlus shall maintain all books, records, and documents directly pertinent to performance under this Agreement in
accordane3 with generally accepted accounting principles consistently applied. Each party to his Agreement or their
authorized representatives shall have reasonable and timely access to such records of each other party to this
Agreement for public records purposes during the term of the Agreement and for four years following the termination
of this Agreement.
36. CivicPlus shall allow and permit reasonable access to, and inspection of, all documents, papers, letters or other
materials in its possession or under its control subject to he provision of Chapter 119, Florida Statutes, and made or
received by the Client or CivicPlus in conjunction with this Agreement; and the Client shall have the right to
unilaterally cancel this Agreement upon violation of this provision by CivicPlus.
Page 4 of 5
CivicPlus - 317 Houston St., Suite E - Manhattan, KS 88502 - www.CivicPlus.com
Toll Free 888-228-233 - Accounting Ext. 215 - Support Ext. 307 - Fax 785-587-8951
Contract Amendment for Advanced Subsite Client Monroe County Emergency Management, FL
Parent Site — Monroe County, FL
Miscellaneous
37. At all times and for all purposes hereunder, CivicPlus is an independent contractor and not an employee of the Client.
No statement contained in this agreement shall be construed so as to find CivicPlus or any of its employees,
contractors, servants or agents to be employees of the client.
38. Any and ail modifications of the services and/or terms under this contract shall be accomplished by an amendment,
which must be approved in writing by the Client and CivicPlus.
39. CivicPlus shall not assign this agreement except in writing and with the prior written approval of the Client, which
approval shall be subject to such conditions and provisions as the Client may deem necessary.
40. This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all
of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this
Agreement by signing any such counterpart.
Governing Law, Venue, Interpretation, Costs, and Fees
41. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to
contracts made and to be performed entirely in the State.
42. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of
this Agreement, the Client and CivicPlus agree that venue will lie in the appropriate court or before the appropriate
administrative body in Monroe County, Florida.
43. Any waiver of any breach of covenants herein contained to be kept and performed by CivicPlus shall not be deemed
or considered as a continuing waiver and shall not operate to bar or prevent the Client from declaring a forfeiture for
any succeeding breach, either of the same conditions or covenants or otherwise.
Acceptance
We, the undersigned, agreeing to the conditions specified in this document, understand and authorize the provision of services
outlined in this Agreement.
......._.. _.........
Monroe County Board of County Commissioners Date
Mayor
Civieplus Date
Sign and Fax this Copy And — Mail Two (2) Signed Originals
Attn: Contract Manager CivicPlus Contract Manager
317 Houston St., Suite E
Fax: 785-587-8951 Manhattan, KS 66502
MONROE COUNTY ATTORNEY
PR VED A O RM:
CYNTHIA L. HALL
ASSIS AN CO NT ATTORNEY
bate T� — ''L
Page 5 of 5
CivicPlus • 317 Houston St., Suite E • Manhattan, KS 66502 • www.Civicplus.com
Toll Free 888-228-233 • Accounting Ext. 215 • Support Ext. 307 9 Fax 785-587-8951
a CERTIFICATE LIABILITY
DATE(MMIDDNYYY)
ACCORV OF 5/31/2012
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, tha policy(les) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terns and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate balder In ilea of such endarsement#s}.
PRODUCER Brodie A�.ICe.TO.
Charlaon &Wilson P21P4E_ -_.... (785)537-1500 {, -a1N •(7.9Y SI1-1657
555 Poyntz Avenus,
P.O. Box 1989
Manhattan
INSURED
Insurance
Suite 205
KS 66505-1989
ICON ENTERPRISES INC D/B/A NETWORK PLUS AND
civic PUTS
317 HortSTON
*MANHWI - :�S 66502
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COVERA- - ; CERTIFICATENUMBER:2012-2013 Certificates REVISION NUMBER:
THIS IS r( CERTIFY 'HAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
RTIFICATw '.'.AY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
FX^3.' CO:4GITIONS OF SUCH POLICIES. LIMITS SHOW N MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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is listed as additional insured.
Monroe County Hoard of Commissioners, FL
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE I
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN I
ACCORDANCE WITH THE POLICY PROVISIONS,
Monroe County Board of County Commissions
1100 Simonton St. AUIMORIZED REPRESENTATIVE
Key West, FL 33040
Martha Pottberg/1=P
ACORD 25 (2010106) @ 1988.2010 ACORD CORPORATION. All rights reserved.
INS025mirmot Th. ar:(,)Rn name anri Innn ara ranialprar) marks of br:rlRrt
Advanced Subsite for Monroe County Emergency Management
Parent Site — Monroe County, FL
EXHIBIT A
Advanced Subsite for Monroe County Emergency Management
Parent Site — Monroe County, FL
CivicPlus Susite Sales Form
Organization Emergency Management uRt. htto: //www. mo n roecou ntv-
f(.coy/index.asgX N1D--92
Street Address 490 63'd Street
Address 2 Suite 150
city Marathon state FL ` Code ode 33050
_
CivicPlus provides telephone support for all trained clients from lam —7pm Central Time. Monday -Friday (excluding holidays). Emergency
Support is provided on a 2417/WS basis for representatives named by the Client. Client is responsible for ensuring CivicPius has current
updates.
Emergency Contact & Mobile Phone Alary Luttazi — 305-797-1154
Emergency Contact & Mobile Phone Irene Toner — 305-797-1305
Emergency Contact & Mobile Phone
Project contact Alary Luttazi Email Luttazi-Aiarytcl MonroeCounty-FL.Gov
Phone 305-289-6018 Ext. NIA Fax 305-289-6333
Account Reece Hammitt
Rep
Billing contact
Alary Luttazi
E-Mail Luttazi-AlaryaMonroeCounty-FL.Gov
Phone
305-289-6018
Ext. NIA Fax 305-28"333
� ^
Billing Address
490 63 d Street
Address 2
Suite 150
City
Marathon
ST FL cadet 33050
�^ -
Tax 10 #
59-2206928 ^---
Sales Tax
Exempt #
Billing Terms
Annual
Info Required on Invoice (PO or Job #}
Page 1 of 3
CivicPius - 317 Houston St., Suite E - Manhattan, KS 66502 • www.CivicPlus.com
Toll Free 888-228.2233 • Accounting Ext. 215 • Support Ext. 307 - Fax 785-587-8951
Advanced Subsite for Monroe County Emergency Management
Parent Site — Monroe County, FL
Project Timeline
Meeting the stated timeline is contingent upon the Client meeting all mutually agreed upon deadlines. Should the Client fail to
meet any deadlines, the parties will mutually agree to extend the affected milestone dates under this Agreement. CivicPlus will
not be held liable under this Agreement for any delay caused by the Client.
Timeline Approval:
wk 1/23
Statistics From Current Website Due
1/27
Department UstiN from Client
1/27
Main Nava ation & Standards Meetin
Wk 1/30
Main Navigation & Standards Worksheets Due
2/3
DNS Worksheet Due
2/3
Concept share overview meeting
Wk 1130
Initial Content Meeting--Wk
2113
Navigation due
2/24
Content Process Meeftn
s=
Initial Design Meeting_Wk
Wk 3/5
3/12
Come due
Wk 3/26
Initial Da ' n Presentation Meetin
M=
ed forprogramming_
Wk 3/26
7D
WDue 5/11
a
Content Starts 100 s 5/16
Content Development completed 5 s per week
6/1
Quality Control Completed
6/8
Training Date:
Wk 6/18
Go Live Date:
7/6
Page 2 of 3
CtvicPius • 317 Houston St., Suite E = Manhattan, KS 66502 = www.CivicPtus.com
Toil Free 888-228-2233 = Accounting Ext. 215 • Support Ext. 307 = Fax 785-587-8951
Advanced Subsite for Monroe County Emergency Management
Parent Site — Monroe County, FL
Project
E
Design & Project Overview
• Administration separate from parent site
• Separate template from parent site
• Separate design elements and color scheme from parent site, including template, banner, colors,
style, and graphic elements.
• Unique graphic buttons
• Unique URL
• Unique global navigation — Includes recommended navigation
• Includes 100 pages of content development (includes review & quality assurance)
• Existing and future modules separate from parent site
• On -site training (full system) - 24 hours (3) 8 hour days
• Facebook Integration & Advanced Twitter
• Google Translation Tool (does not include Creole)
• Translation Graphic Button — mobile webshe
i + Domain name
+ Shared site search (returns results from both sites)
• iPhone Apps — Resource Directory, Facilities & Citizen Request Tracker (currently unavailable on
Android Market)
— Anv mobile platform. like iPhone. Android. Blackberry, etc.
$24,
Total Project Development Fee $24,150
Monroe County E rgency Management Dale
Civ!cPi Date
Sign and Fax this Copy And — Mail Two (2) Signed Originals I
Attn: Contract Manager CivicPlus Contract Manager C
317 Houston St., Suite E
Fax: 785-587-8951 j
Manhattan, KS 66502 I
We will fax a counter -signed copy of the faxed contract back to you so we can begin your project.
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Qvicfts - 317 Houston St., Suite E • Manhattan, KS 66502 • www.CivlcPlus.com
Toll Free 888-228-2233 • Accounting Ext. 215 • Support Ext. 307 - Fax 785-587-8951
Advanced Subsite Add-Ons for Monroe County Emergency Management
Parent Site — Monroe County, FL
Advanced Subsite Add-Ons for Monroe County Emergency Management
Parent Site — Monroe County, FL
CivicPlus Su site Ad&Ons Sates Form
http://www.monroecoun tv-
organization Emergency Management uRL j1 qov/index.asox?NID=92 _^ _
Street Address 490 63rd Street
Address 2 Suite 150
Postal -- .
city Marathon state FL code 33050
CivicPlus provides telephone support for all trained dients from Tam -7pm Central Time, Monday -Friday (excluding holidays), Emergency
Support is provided on a 24/7/365 basis for representatives named by the Client. Client is responsible for ensuring CivicPlus has current
-dates. _ _ _ __
Emergency Contact & Mobile Phone Nary Luttazi — 305-797-1154
Emergency Contact & Mobile Phone Irene Toner — 305-797-1305
Emergency Contact & Mobile Phone
Project Contact Alary Luttazi Email l uttazi-Alary MonroeCounty-EL.Gav
Phone 305-28"018 Ext. N/A Fax 305-289-6333
Account Reece Hammitt/Frank Mocerino
Rep
Billing Contact
Alary Luttazi
E-Mail Luttazi-AiaryaMonroeCounty-FL^GCV
_..... ._.__................ ...._..... __._.._...._..____..
Phone
305-289-6018
Ext. NIA Fax 305-289-6333
Billing Address
490 6P Street
Address 2
Suite 150
_.. .. �.
city
Marathon
Postal
33050
sT FL Code
Sales Tax
Tax ID #
59-2206928
Exempt #
Billing Terms Annual
Info Required on Invoice {PO or Job #j
.0 15,30qlo
(00 "A jl�
-,503'JA
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CiviePtus - 317 Houston St, suite E • Manhattan, KS 88502 - www.CivicPlus.com
Toll Free 888-228-2233 - Accounting Ext. 215 • support Ext. 307 - Fax 785-587-8951
Advanced Subsite Add-Ons for Monroe County Emergency Management
PF Parent Site - Monroe County, FL
CivicIllius Project Development Acid-Ons for Advanced , qti rti
Project t salads
Annual Fee
One Time Fee
on -site Kick -OH Meeting — 24 hours (3) 8 hours days (prior to start of project) — Reduced fee
00
53,500
Flash Portal (one moving element)
I
_
(2) Addiiionai8annem—Reduced fee
( 52,300
700
(1000) Additional SMS Users (included below)
$9
$750 per map
Ciickable Map (,lavascript — 4 clicks)
Total Add-Ons Fee
$900.00
$10,950.00
(included below)
Hosting fees for your sub -site are subject to the renewal terms of the original contract between CivicPlus and the County of
Monroe. Invoicing for Annual Support, Maintenance & Hosting begins six months from contract signing or upon project Go -
Live, whichever occurs first.
(Server Storage not to exceed 110138)
(1000) Additional SMS Users
athly Pay Plan (includes $10 month!}
Annual Support, Wdritenance &
7-7 (CST) Mon -Fri (excluding holidays)
install Service t
24/7 Emergency Support
Upgrades
Dedicated Support Personnel
Fixes
2-hour Response during Normal Hours
Improvements
Usability Improvements
Integration
Integration New & Upgraded Services
Testing
Proactive Support for Updates & Fixes
Development
Online Training Manuals
Usage License
Monthly Newsletters
Phone Consulting
CivicPlus Connection
Sa Mce Include the
±1M
$2,400
DNS Consulting & Maintenance
Monitor Bandwidth -Router Traffic
RedundantlSP
Redundant Cooling
Natural Gas Powered Generator
Daily Tape Backup
intrusion Detection & Prevention
Antivirus Protection
Upgrade Hardware
Monroe Cau Emergency Management Date
civicP _ Gate
Sign and Fax this Copy And— Mail Two (2) Signed Originals
Attn: Contract Manager ClvicPlus Contract Manager
317 Houston St., Suite E
Fax: 785-587-8951 Manhattan, KS 66502
We will fax a counter -signed copy of the faxed contract back to you sa we can begin your project.
CivicPius - 317 Houston St, Suite E - Manhattan, KS 66502 - www.CiviCPlus.com
Toll Free 888-228-2233 - Accounting Ext. 215 - Support Fad. 307 - Fax 785-587-8951
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