Item C24Meeting Date: 6/20/12 - Division: Public Works
Bulk Item: Yes X No Department: Fleet Management
Staff Contact Person/Phone #: Roy Sanchez / 292-3572
AGENDA ITEM WORDING: Approval to award Public Works surplus items as described in
attached Recap of Bid Opening on May 10th, 2012 (Items 1, 2, 3, 5, 6, 9, 10, 12, 13, 16, 17, 18, 19, 20,
23, 24, 25, & 36).
ITEM BACKGROUND: All items were advertised per attached Recap of Bid Opening. The eighteen
(18) highest bids received were determined acceptable.
PREVIOUS RELEVANT B4OCC ACTION: At previous meetings, the Board granted approval to
advertise for bids on surplus items, which is described here and on attachment.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval to award Public Works items to the highest bidders or
other acceptable bidders (that satisfy advertised minimum bid), should high bidders fail to complete
transaction(s) after reasonable notification and time limits.
VaG -1 -.4 30194117*1
COST TO COUNTY: N/
BUDGETED- Yes X No
REVENUE PRODUCING: Yes No AMOUNT PER MONTH
APPROVED BY: County Atty OMB/Purchasing Risk Management
Included X Not Required
Revised 7/09
AGED( DAITEM
#
ff.=
TO: Kevin Wilson, Director
Public Works Division
FROM: Roy Sanchez, Director
Fleet Management Department
DATE: May 18, 2012
RE 5 Agenda Submission / Information Memo
The attached BOCC agenda item is to award Public Works items to the highest bidder or
other acceptable bidders (that satisfy advertised minimum bid) should higher bidders fail to
complete transactions after reasonable notification and time limits.
After requesting and receiving BOCC approval to go out for bids, they were opened
5/10/12. (See attached Recap of Bid Opening)
After reviewing all bids, it was determined eighteen (18) of thirty eight (3 8) items
received acceptable bids.
The Fleet Management Department's recommendation is to award eighteen (18) of the
thirty eight (38) Public Works surplus items to the highest bidder or other bidders (that satisfy
advertised minimum bid) should higher bidders fail to complete transactions after reasonable
notification and time limits.
cc: Dent Pierce
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