Item C36BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: June 20, 2012
Bulk Item: Yes X No _
Division: Public Works/Enpneering__
Department: Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
Bob Stone X6077
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were two change orders considered and approved by the Deputy
Administrator for the period beginning May 1, 2012, and ending May 31, 2012. Both Change Orders
were for no cost time extensions. There were no change orders denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes. N/A No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #.
Revised 7/09
W
2
W
z
a
V
W
w
LL
:L
ul
0
N
z
N
0
a
0
0
U
W
LU
m
:t
W
U)
z
V
N
\
V4
M
\
In
O
I
N
\
rl
0
LA
O
0
9
W
d
W
0
LL
42
C C C1
-,
mmc
cL
w Eu
m
$ Q c
_
ioo
co.�
a+p C
.(A tC
O O
�Ec
N 7 N
a30._
c
Q E
U
p m
r�
L a�
o m o
Z 3 aZC)
0 po
�O
C
N
N
P. o
N
M
Q w
'
t 1
O
tf
O
z
pM
M
N
W
b
C
u
u
N
a�
N
a�
u
c
G
c
H
O
o
0
o
oetr
a
O
M
U
F
0
E
u
m
m
I N
g'
T
U
W
O
0
MONROE COUNTY PUBLIC WORKS
PROJECT:
Monroe County, FL - MCSO
Roofing Improvements -
Monroe County Detention Center
CONTRACTOR:
Peach State Roofing, Inc.
1401 SW 10`h Avenue
Pompano Beach, Florida 33069
Change Order
CHANGE ORDER NUMBER: 003
DATE: April 18, 2012
PROJECT NUMBER: PWD-1 18-247-2011 `
CONTRACT DATE: June 15, 201 l
NOTICE TO PROCEED: July 24, 2011
CONTRACT FOR: General Construction
THE CONTRACT IS CHANGED AS FOLLOWS:
To provide time for obtaining warranty documentation, project closeout and final invoicing, the contract
time is hereby extended by an additional (30) thirty days. Please note that the contract amount has not
changed.
The original Contract Sum was $624,200.00
The net change by previously authorized Change Orders $ 0----------
The Contract Sum prior to this Change Order was $624200.00
The Contract Sum will be changed by this Change Order in the amount of $0_---
The new Contract Sum including this Change Order will be $624,200.00
The Contract Time will be increased by (30) thirty days.
The date of Substantial Completion as of the date of this Change Order therefore, is May 17, 2012.
NOT VALID UNTIL SIGNED BY THE CONTRACTOR AND THE OWNER
Robert A. Stone, mcpw Peach State Roofing Inc. ivtonroe County. FL
Owner's Representative Contractor Owner
10600 Aviation Blvd., Marathon, FL 1401 SW 10`h Avenue 1100 Simonton Street
Marathon. FL 33050 Pompano Beach FL 33069 Key West FL 33040
Address Address Address
BY (Signature) B (Signature) ice( ignature)
4 Z7- (o /i 2-- / 2 3 / 12 : q -2—
DATE DATE DATE
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: April 27, 2012
RE: Change Orders
Attached is a proposed change order for Peach State Roofing, Inc. for roofing
improvements for the Monroe County Detention Center (Change Order #3 is for a no
cost time extension of 30 days to obtain warranty documentation, project closeout and
final invoicing. As of this change order the date of Substantial Completion will be May
17, 2012.)
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Monday, AWth38-,-2012. _
Deputy County Administrator
DLF: adc
Campo-Abra -
From: Campo-Abra
Sent: Friday, April 27, 2012 2:17 PM
To: County Commissioners and Aides
Subject: Change Order - Monroe County Detention Center
Attachments: Change Order.pdf
Please see attached Change Order #3 submitted by Peach State Roofing, Inc. for the Monroe County Detention Center
roofing improvements.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
camDo-abra@monroecounty-fl.gov
A Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request Your e-mail communication may be subject to public
disclosure.
MEMORANDUM
DATE: APRIL 26, 2012
TO: DENT PIERCE, PUBLIC WORKS DIVISION DIRECTOR
FROM: BOB STONE, MIDDLE KEY OPERATIONS DIRECTOR-t
RE: ROOFING IMPROVEMENTS-MONORE COUTNY DETENTION
CENTER — STOCK ISLAND
Attached for approval is Change Order No. 3, executed by the Contractor
and myself for the project referenced above. This is a no cost change
order and only extends the substantial completion date by thirty days.
The work is 100% complete (looks good) and this should be the final time
extension requested so as to provide for proper closeout and final
payment.
Please let me know if there are any questions or more information is
desired.
MONROE COUNTY PUBLIC WORKS
Change Order
PROJECT: CHANGE ORDER NUMBER: 004
Energy Retrofit — Jackson Square
Monroe County DATE: March 8, 2012
CONTRACTOR: = g f PROJECT NUMBZ: PwD-236-t29 2011' .
{ k.
Electronic System Servjces, Inca §_ CONT T- DAT& tember 21, 20 H
5840 Halifax Avenge`' ry-@)TICE Tp=; P fctober 7, 2011
Fort,lYlyers, Florida 33912 CONTRACT IOK eneral nstruction
z
Tf 'COII,iiTRAT GEDLJ '
-
DuAo a rich t, proceed be' Cori acto, on Ap 5143, 2042 Chi e C��d� _ ?� a contract
�' e�` 11 tas ` idclntit in Chan e
timetsexte stork ncc = o ctor to rodure, ra g
Order No 2,tlieiefo:re �Greby xtende 1) ' enty-one days The cont ct amount
remains 1
The origin Donn as � ¢ f 599 00.00
The net cha bye g r
thWized Change drders 88 �00.00
IT urn . "or to this Ch `e Order was �" s, 9,000.00
ct v l be cha' ged�ahis Change Orde% in the ai d nt of(2�-------
ontr t m6Wi " , ge Qrde�r will be 87,700.00
w. 1 F�
S
e v 4 nc7eased by (21) twen w-oneldays.
Th ` „' Co e as oftJae date of this Chan a Order there ore js` �2012.
s. � ga
LID t7NT"WED BY THE CONTRACT 'THE O ER
TR
Ube rt A:'S�tone, MCPw Electronic Systems Services, Inc Monroe ounty. FL
Owner's Representative Contractor Owner
10600 Aviation Blvd. 5840 Halifax Avenue 1100 Simonton Street
Marathon, FL 33050 Fort Meyers, FL 33912 Key West, FL 33040
Address Address Address
l
BY (Signature) BY (Sig ature 4i)gnatzire)
DATE E ATE DATE
IM
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
May 17, 2012
RE:
Change Orders
Attached is a proposed change order for Electronic System Services, Inc. (Change
Order #4 for the Energy Retrofit Jackson Square project is for a no -cost time extension
of 21 days changing the final date of completion to June 4, 2012 while remaining within
the time frame established by the Monroe County Grant Manager.)
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Deputy Administrator intends to approvg this change order on TuwAW,, May
2012.
Deputy County Administrator
DF/ac
F
M E M O R A N D U M
DATE: May 23, 2012
TO: Belle DeSantis, Deputy Clerk
FROM: Beth Leto, Public Works
RE: CO #4 — Energy Retrofit Jackson Square project
Enclosed please find fully -executed original Change Order No. 004 extending contract
time/completion date by twenty-one (21) days to June 4, 2012, as executed by
Debbie Frederick, Deputy County Administrator, in accordance with Ordinance 026-1998.
Should you have any questions, please feel free to contact me at x4560 or Bob Stone at
x6077.
bpl
cc: Jackie Clynes
Ann Riger
Bob Stone
Campo-Abra
From: Campo-Abra
Sent: Tuesday, May 22, 2012 10:43 AM
To: County Commissioners and Aides
Subject: Change Order - Energy Retrofit Jackson Square Project
Attachments: Change Order.pdf
Please review the attached Change Order #3 submitted by Electronic System Services, Inc. for the Energy Retrofit
Jackson Square Project.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Sine 2-205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
camp aabraCa monroeoounty-fl.gov
A Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.