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Item O1 M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: May 1, 2012 SUBJECT: Monthly Activity Report for April, 2012 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT APRIL, 2012 KEY WEST AIRPORT In April, passenger figures for March were compiled. During that month, the six airlines serving Key West International Airport carried a total of 75,583 passengers. This is a 5.1% increase over March of 2011. Year to date numbers are even better. The first quarter passenger numbers for 2012 are 15% higher than the first quarter of 2011. The Director of Airports gave a presentation on EMAS to the Florida Airports Council West. The FAA study to relocate the Non-Directional Beacon (NDB) from Higgs Beach to l be concluded in six months to a year. In April the airport received the independent audit report concerning our handling of cash receipts and disbursements of Passenger Facility Charge (PFC) revenues. The auditors found no discrepancies and issued no com Office for another perfect audit review. MARATHON AIRPORT Passenger Terminal Replanting Front Planters: Met with Master Gardeners and received replanting plan, removed exotics and relocated some existing plants; new plants to be delivered in approximately two (2) weeks. Service Road Landscaping: Issued purchase order for installation of 72 Sabal Palms and held pre-installation meeting; installation scheduled to begin the week of July 1, 2012. FAA Airport Improvement Program & FDOT Joint Participation Agreement (JPA) Projects: Wildlife Hazard Assessment Project: Pending receipt of final report Environmental Assessment Project Preliminary Draft Report associated with the runway relocation proposal: Pending FAA review & comments Passenger Terminal Sewer Lateral Design & Construction Project: Pending receipt of plans and specifications for bidding 1 Tenant Sewer Lateral Design Project: Task order to CDM Smith. Emergency Generator/Chiller Switch Gear Project: Pending clarification of written price quotes Remove Obstruction R/W 25 Project (Design): Task order to Jacobs Project Management Co. Customs User Fee Facility Initiative: Meeting with Customs regarding facility design scheduled for May 15, 2012. Remove Obstruction R/W 25 Project (Lease Buyout): Pre-application submitted to FAA Purchase Essential Equipment for Airport Safety and Maintenance Project: Purchase orders issued to selected vendors. EMPLOYEE SERVICES I. Website Updates (other than normal position vacancy updates, etc.): Benefits: Monthly newsletter Wellness & EAP Human Resources: Revised 2 job descriptions II. Turnover Numbers To Date: April 2012 Turnover: .77% Turnover to date: 4.84% Resignations: 4 Terminations: 0 Retired: 0 Deceased: 0 Layoffs: 0 III. Human Resources Presence at Job Fair FKCC Met with ADP representative Still working with Tech Services Fill in application for website Unemployment claims: 1 granted Applications: Referral information: New applications 82 Newspaper 10 Re-submittals - 21 Employment Agency 0 In-House submittals 4 Friend 15 Total 107 Relative 5 Walk-in 1 Channel 76 0 Internet 61 Other - 15 Total - 107 Risk RFP for Public Adjuster bid opening Benefits (Group/Workers Comp) 12 received changes during special open enrollment WC class codes updated for FY 12/13 2 Workshop with all representatives (Payroll/Const. Offices) to introduce new enrollment packet and training on completion of paperwork Retiree Valuation information combined for Consultant Safety 9 Accident/Incident reports Safety Officer completed 48 hour OSHA certification BUDGET & FINANCE Budget Analysts: Contracts Reviewed - 53 Prepared, Reviewed and Posted Budget transfers -107 Prepared and Posted Resolutions 45 Reviewed & Processed PAF- 28 Processed invoices: 16 Incoming mail - 122 Outgoing mail 85 Compiled and processed Budget & Finance April agenda packet. -March12 revenue collection. Processed Timesheets for signature and submitted to Payroll for PPE 4/7/12 & 4/21/12. Reviewed, compiled back-up and processed March 2012 Pcard billing statement. Office Depot invoices, KL Ambulance check reimbursement, and advertising invoices. Processed the approved April resolutions and forwarded to CAY for legal stamp . -Mar-Apr12 reimbursement request. Input in GovMax FY13 Risk Management billings & revenue. Provide Govmax budget input instruction, create user id and password to several Departments. Provide Internal Audit FY12 Pcard inventory list with information regarding credit limit and single transaction limit for each pcard holders, Pcard active status report, and individual copies of not in use pcards. Prepared & routed Keys Security Inc. contract renewal. KPMG started their field work on the Cost Allocation Plan. We met with several Division Directors, Department Heads and Finance Dept. Director to discuss what reports would be required from them. Some of the reports have been completed and sent to KMPG. I hope to get all the reports to KPMG by the end of May. Just started to train our new Staff Assistant Set up and distributed the Internal budget review schedule for early May. FY13 Budget Activities: Developed OMB and BOCC budgets. Started to update Fund Balance schedules. 3 Continuing to update revenue schedules and estimates. Calculated and inputted Retirement rates. Inputted Workers Comp rates. Changed several employee WC codes based from a report given to me from Meggan. Grants: HSAB 2013 Funding announcement and application: Application cycle closed April 25, 2012. Accepted applications. Fielded questions related to SAMH funding request by GCC. Distributed applications to members of the HSAB. Confirmed date, time, place, etc. for funding recommendation meeting in May. FDLE Audit: Prepared documents and files, and sub-grantee meetings for FDLE on-site audit on April 16, 2012. Funding Line Item for SAMH: Fielded questions, researched, compiled documents. 2012-2013 Federal JAG Drug Court grant: Assisting in the preparation and submission; preparation of agenda item for May BOCC meeting. 2013 State FDLE grant: Prepared/issued notice of funding, advertisement, and applications for funding. Established meeting date, time and place for the Substance Abuse Policy Advisory Board to meet to make recommendations for this funding to BOCC. 2012 HSAB and BOCC line items contracts: Processing invoices, regular monitoring, collecting required documents, processing certifications; addressed compliance requirements with several entities. HSAB website information: Continuing to establish links on Grants page to applications, submissions, funding amounts, etc. and other HSAB information useful to the public. Strategic Plan: Completed Strategic Plan Appendix (analysis of feedback from meetings and surveys.) Discussed with County Administrator, Deputy County Administrator, HR Director, the draft SP, Action Plan templates, and coordination with performance plans and staff evaluations. Attended training on GovMax related to Strategic Planning and inputting of SP priorities, core services, performance measures and indicators. 2012 State FDLE JAG County grants: Regular monitoring; quarterly reporting. 2012 RSAT County Grant: Regular monitoring; quarterly reporting. Prepared two grant adjustments per FDLE requirements; and related agenda item for BOCC May meeting. 2011 Federal JAG Drug Court grant: Regular monitoring; quarterly reporting 2011- monitored activity; reviewed invoices; completed drawdown requests. State DCF Criminal Justice Mental Health Substance Abuse Implementation Grant : Continued monitoring of grant and match expenditures; review match spreadsheets from partners; reviewed/approved invoices; attended monthly council meeting. Reviewed Semi-Annual report data. eCivis Grants Management Software: Attended a second training. : Purchasing Department Estimated Totals for the month of April 2012 are as follows: 4 Total purchase orders processed 318 Total orders placed for departments 80 Total orders entered for departments 82 Office Depot orders processed 73 Staples Orders processed 3 We opened 5 bids and processed another 2 which was average from the previous months. Addendums entered 2, contracts reviewed 44, and bills paid 8, and voided 10 purchase orders. We also processed 995 pieces of mail which was average from previous months. COMMUNITY SUPPORT SERVICES In-Home And Nutrition Services (IHNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 3/21/124/20/12): C-1 Congregate Meals totaled 1560 units this period, 385 units over goal. We should start to see the meal site attendance level off in the coming months. C-2 Home Delivered Meals totaled 2826 units, slightly over the monthly goal of 2752 units. Both programs are in their target achievement range. In-Home Services (Information in this section is for the period 2/21/123/20/12): III-E In-Home Respite: 93.5 units this period, 373.5 units year-to-date, 22.11% year- to-date-achieved, 2.89% overachieved. III-E Facility Respite: 442 units this period, 1126.5 units year to date, 31.82% year-to-date achieved, 6.82% overachieved. No new clients are being added at this time. Non-OAA Programs: CCDA (Community Care for Disabled Adults) for March 2012: Case Management: 12 units for the month were produced; 119.5 units year-to- date. Homemaking: 158 units for the month were produced; 1362.75 units year-to date. Home-Delivered Meals: 140 meals for the month were provided; 1025 meals year-to-date. Personal Care: 70 units for the monthly were produced; 534 units year-to-date. Overall Program Achievement was 67.01%, 7.99 % underachieved year-to-date. CCE (Community Care for the Elderly) for the period 3/1/123/20/12 (new contract period is 3/1 6/30 2012): Case Management: 11.75 units for the period and 11.75 units year-to-date. 2.5% achieved year-to-date. There are 197 clients on the waiting list. Intake: No units achieved and 0 units year-to-date. Chore: No units achieved and 0 units year-to-date. Homemaking: 463.75 units for the period and 463.75 units year-to-date. 28% achieved year-to-date. There are 158 clients on the waiting list. Personal Care: 348.25 units for the period and 348.25 units year-to-date. 42% achieved year-to-date. There are 73 clients on the waiting list. Respite: 56 units for the period and 56 units year-to-date. 23.32% achieved year to date. There are 30 clients on the waiting list. 5 CCE overall is at 24.37% achievement, .63% underachieved and within the target range. 2 3/20/12: 241.50 units were produced in the period and 1787.75 units year to date. 75.7% year-to-date achieved, .69% overachieved and within the target range. There are three clients on the waiting list. HCE (Home Care for the Elderly Program) for the period 2/16/12 3/15/12: 7.75 billable units this period, 106.75 billable units year-to-date. 40.25% year-to-date achieved, 34.75% underachieved. We have requested additional clients from the Aging Resource Center. Monroe County Transit One-way trips provided: 1781 Unduplicated clients served: 253 Special Needs Clients registered: 499 Deposited Revenue: $2,276.00 Expenditures: $66,533.87 Percentage Spent Fiscal YTD: 64.4% Community Support Services: Incoming calls, provision of information and referrals 894 Unduplicated Welfare client households that received service 57 New Welfare cases receiving service 22 Low Income Home Energy Assistance Grant Program cases- 14 $3,500.00 Low Income Crisis Assistance cases 30 $6,068.51 Home and field visits 91 Office visits 369 Interesting Community Support Services Updates: WAP State Monitor came to check on Weatherization Program noting a successful visit. Bayshore Manor (BSM) us is six private pay, 9 subsidized and one Short Term resident. BSM provided 450hrs of OA3E respite care and 0 hours of Medicaid Waiver this month. Bayshore Manor has five OA3E clients and two private pay respite clients.There is one client on the waiting list. Revenue for April 2012 $41,677.40 Expenditures for the same period $37,840.60 Percentage of the budget spent year to date 50.44% LIBRARY Library usage figures continue to reflect the increase in Library onsite service hours: same month; Monday hoursour patrons are appreciating and making good use of the additional hours of service 45,427 Library customers made use of our onsite services, 4% higher than a year ago 6 the eBranch historical images from our Local History collection On the same theme, our Flickr site reached new heights, with one-day totals of 10,000 and 15,000 hits logged on two separate days recently; this photographic database continues to find new audiences while maintaining its ongoing attraction for previous users who appreciate the opportunity to view and research or reminisce on historic views from the Keys past 310 new Library cards were issued in the month 9,163 public access PC sessions were provided to the public in March, which was an increase of 13% over the previous year, while the use of our wireless service continues to attract customers into our branches as well as to prime locations Libraries are closed. Our fiscal year is halfway through, and Library spending is on pace with the year; the proposed Library budget for FY2013 was submitted for consideration; unavoidable contractual increases were offset as much as possible by cuts throughout the system EXTENSION SERVICES Number of services provided: 496 phone calls, 42 office visits, 11 visits to clients, 18 group teachings with 380 participants, 5 media submissions, and 458 publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date Expenditures and Encumbrances: $148,027.59; Remaining Balance: $41,278.41; Percentage of budget spent and/or encumbered year-to-date: 78%. The Extension Director accomplished the following activities: Participated in a four-day workshop on Fishery Catch & Release to develop a national plan to reduce barotrauma (pressure induced injury and death) on fish released from depth. A variety of methods are available from venting the air out of a bloated fish to returning it to depth to recompress more naturally. Participated in a three-day NOAA Climate Community of Practice workshop in New Orleans to review climate change education efforts in communities around the Gulf of Mexico and to develop strategies for improving climate and sea-level rise awareness. Was awarded the first- Extension efforts in the Keys helping Monroe County and the community address climate change issues. The Environmental Horticulture Agent accomplished the following activities: Held two Rugose Spiraling Whitefly workshops; one in Marathon and one in Key West. A total of 25 people were in attendance. Held five regional plant clinics with 18 Master Gardeners assisting 16 clientele. Provided a 15-minute PowerPoint presentation regarding an update on the Rugose Spiraling Whitefly at the Marathon City Commission meeting, with a follow-up Question & Answer period. Fifty people were in attendance and the meeting was shown on county-wide television. 7 with three Master Gardeners helping to answer questions about plants and insects for 53 people. Made five site visits: four in Key West regarding transplanted palm conditions and three locations to determine if the Rugose Spiraling Whitefly beneficial insects are present; one to the Marathon Community Park to determine tree selection as pruning examples for the Restoration Pruning Workshop on May 4. The Family & Community Development Agent accomplished the following activities: Worked on the development of the Community Greenhouse Gas Inventory update for 2010. Met with contractor Cameron-Cole to facilitate independent verification of the process. This inventory presents an overview of GHG emissions for the county as a whole, including both incorporated and unincorporated areas. Attended the UF/IFAS South District Meeting and worked on development of home energy programs with the new state specialist Randy Cantrell. Held two High School Financial Literacy Education classes, which is wrapping up for the school year. Participated in a Global Youth Service Day event. The Agent worked with students to provide a day of service learning activities that included advocacy, direct service, and indirect service targeting K-7 students. All activities were designed to educate others and create a hands-on experience. EMERGENCY SERVICES Fire Rescue/Ems Received and evaluated special magistrate recommendation reference IAFF impasse, and briefed County Administrator on recommendations for response to special magistrate for clarification. Completed comprehensive review and update of Monroe County Standard Operating Procedures. Completed orientation for Monroe County Leadership Class. Emergency Management The Emergency Management Radiological Emergency Preparedness Program obtained a new Ludlum Portal Monitor from the Bureau of Radiation Control. Similar to a walkway monitor at the airport, it alarms at radiation contamination; The SOP regarding its use is being revised to accurately reflect the operation of the equipment. Coordinated the Pre-hurricane inspection and preparation of cots to be utilized by Special Needs population and the Salvation Army Shower Trailer maintenance requirements with Monroe County Public Works. Department of Health to discuss emergency preparedness and response. Completed the Emergency Management Website design phase of the project. Participated in the United States Coast Guard Oil Spill exercise along with other Federal, State and local agencies. Participated in third clearance time working group committee meeting. Trauma Star 8 Held interviews and selected two new flight nurses for hire. status. Met with Monroe County EMS members @ Lower Keys Medical Center. Trialed new video laryngoscope for possible future use in the field for intubation of patients. Key West International Airport Continuing the updates for ARFF assigned personnel on all recurring training. Fire Pump in ARFF 07 (Striker Pumper) was replaced with no issues to date. Completed ordering the dual agent skid unit and pick-up truck for back-up emergency response. Updated grid map for the reports that are required for FAA inspections. Ongoing preparation for June FAA inspection. Fire Marshal Completed review of major projects at Karina Bay (Gilberts) and Snooks Bayside for certificate of occupancy. Attended plan review training session for growth management. Plan reviews, inspections, and contractor/designer meetings on continuing projects throughout the county. KWIA Quarterly Inspection conducted and sprinkler system deficiencies addressed with airport maintenance. Fire Academy Conducting the 235hr State Certified Firefighter II class at the Grassy Key Training Academy. Monroe County firefighters attended State Certified 40hr Fire Chemistry class in Key West. Monroe county firefighters completed 3 online medical courses and 3 online Fire courses. Conducted New Hire Firefighter Training Academy. Conducted Probationary Firefighter Skills Evaluation. Conducted a State Certified 16hr Emergency Vehicle Operators Course. PUBLIC WORKS Pollution Control removed 18.18 tons of debris illegally dumped in County rights of way and 46.76 tons for other departments: (6,700 lbs. from the Key West Garage; 77,860 of litter/stumps for the Land Authority; 20 lbs. for the Road Department; 4,160 lbs. for the Marathon Airport; 2,360 lbs. of tires from the Marathon Garage; and 2,420 lbs. from the Plantation Garage) Installed two new signs for the Key Largo Recycling area Household Hazardous Waste program recycled 21,540 lbs. of E-Waste and collected: Five car batteries, 125 lead sealed, six power tool batteries, 457 Alkaline, 32 Lithium-ion, 179 button, 56 Nickel-Cadmium, and 13 Ni-MH batteries The following batteries were collected at the Recycling yard: 9 Five lead sealed, 50 power tool batteries, 15 Alkaline, 29 Lithium-ion, 62 button, and 2 ½ gallons of Nickel-Cadmium Paint collection/recycling program collected 78 gallons of latex, oil, stains and caulking Contractor connected Key Largo Recycle Center to the KLWTD sewer utility Five events at the Nelson GC required a total of 23 hours of employee overtime Replaced carpet at the Ellis Building with vinyl tile Replaced a/c at the PK Facilities Crew Room Replaced six benches at the Key Largo Park tennis courts Replaced flag pole at Harry Harris Park Repaired Friendship Park irrigation leak After hours call out for fallen tree on Loquat Drive, Key Largo Pre-Hurricane season cut of coconut palm trees completed on Harry Harris Park Four loads of fill dumped for free at Port Bougainville site Completed pre- Met with MC School District regarding potential apprentice program that may allow county garages to train high school students/future mechanics Exploring possibility of combining fuel inventories with the School District which could potentially reduce fuel management costs MCSO Hanger Roof Coating Project is 90% complete Marathon Government Center 40-ton A/C condensing unit delivered; start-up estimated for May 3 Stock Island Jail Roof Project installation is 100% complete; close-out is all that remains Stock Island Jail reuse water pump work platform (safety measure) 100% complete Stock Island Jail 81.7 % of 115 requested work orders were completed within 3 days New, additional volleyball court completed at Higgs Beach ENGINEERING th pre con meeting held on April 12. Staff reviewing contractor submittals prior to construction start. No Name Key Bridge Emergency Repairs Final walk through completed April 25th. Project close out in progress. No Name Key Bridge Repair Design - Consultant performed bridge inspection on th April 30. Preliminary design commencing. Old SR 940 Leg A (Watson Boulevard Bridge) received final design development report and cost estimate from consultant on April 25, 2012. Staff provided comments and direction on proceeding with design. Pigeon Key Ramp - staff submitted TDC grant application for funding for design and construction of repairs to Pigeon Key ramp th US 1 Bayside Shared Use Path Staff/Consultant met with FDOT on April 27 to review 30% design/path layout and identify issues prior to proceeding with design 10 Hurricane Debris and Disaster Services County received 9 responses to the RFP th on April 18th. Staff reviewing; ranking meeting scheduled for May 8. Project Management Conch Key Fire Station Revised drawings received waiting for change order cost proposal Marathon Courthouse Trailer delivered and in place. Abatement of asbestos th continuing. Completion date of abatement tentatively May 15, 2012 nd Stock Island MacDonald Road Abandonment Waiting for 2 appraisal on section of the road to be abandoned Senior Engineering Technician position Positioned filled by applicant Johnnie Yongue TDC Projects E. Martello Brick and Mortar Restoration D.A.C. one has approved additional funding of $100,000.00 waiting for T.D.C./BOCC approval W. Martello Brick and Mortar Restoration D.A.C. one has approved additional funding of $100,000.00 waiting for T.D.C./BOCC approval Murray Nelson Theater Dressing RoomsBOCC approval April, 2012 Start Date 05-07-2012 Wastewater Duck Key Sewer Trenching started for phase 4, 5, & 6. TECHNICAL SERVICES We completed 195 work orders, worked with Clerk's office on inventory of computers and phones, continued to rollout new computers, updated library computers, relocated backup email server to Miami location, interviewed candidates for Sr. Database Coordinator position, repaired storage subsystem in Key West, received new storage subsystem for Miami and Marathon, began preparations for MP2 upgrade, cleaned server and storage rooms, and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 1082 Office visits: 306 New clients: 63 Field visits: 18 Benefits Delivery at Discharge: 7 Transportation program: Transportation calls: 567 Veterans transported: 214 Financial data: The financial data for the month of April totals $442,793.00 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. variable time frame in adjudicating awards. 11 12 13 $300,000 $250,000 $200,000 Monroe County $150,000 Growth Management Revenue $100,000 March, 2012 $50,000 $0 Upper KeysMiddle KeysLower KeysTotal *Does not include "Boat Improvement Fund" income -receipts only 14 MARINE RESOURCES OFFICE Month Channel Marker/Buoy Replacement Costs April 2011 $848.00 May $22,186.75 June $15,121.70 July $0.00 August $4,978.00 September $15,082.00 October $0.00 November $0.00 December $0.00 January 2012 $5,000.00 February $11,574.00 March $1,325.00 Total $76,115.45 15 Month Derelict Vessel Removal Costs April 2011 $3,000.00 May $67,303.00 June $500.00 July $45,728.00 August $19,422.22 September $10,945.00 October $300.00 November $12,700.00 December $6,550.00 January 2012 $32,850.00 February $7,902.00 March $16,212,00 Total $207,200.22 16 Month Pumpout Revenue Clean Vessel Act Reimbursement April 2011 $355 May $300 June $400 July $225 Aug $75 $3,459 Sept $0 Oct $0 Nov $0 $1,267 Dec $0 Jan 2012 $115 Feb $625 March $560 17 Total: $2,655 $4,726 GIS OFFICE GIS Projects ó Ý·¬§ ±º Õ»§ É»­¬ Ù×Í Ó»»¬·²¹ ó ß×ÝËÆ ßÐÆ ß²¿´§­·­ д¿²²·²¹ ó Ì×ÛÎñÚÔËÓ ß²¿´§­·­ ó д¿²²·²¹ ó Ì×ÓÛ Ó±¼»´ ÌÛÆñп®½»´ ß²¿´§­·­ ó д¿²²·²¹ ó ײ¼«­¬®·¿´ Ʊ²·²¹ ß²¿´§­·­ д¿²²·²¹ ó Ó¿®­¸ ο¾¾·¬ Ú±½«­ ß®»¿ ß²¿´§­·­ ó Û²ª·®±²³»²¬¿´ ó ËÍÚÉÍ Ú±½«­ ß®»¿­ Ì·»® ××× Ð¿®½»´ ß²¿´§­·­ ó Ù×ÍñÛ²¹·²»»®·²¹ ׳°´»³»²¬¿¬·±² Ü·­½«­­·±²­ ó Ú±½«­ ß®»¿ Ю»¼»¬»®³·²»¼ п®½»´ ß²¿´§­·­ñÓ¿°°·²¹ ó Ú´»¨ Ê·»©»® øÙ×Í÷ ¼»ª»´±°³»²¬ GIS Addressing - îï ß¼¼®»­­ ß­­·¹²³»²¬­ PLANNING & ENVIRONMENTAL RESOURCES CURRENT PLANNING CATEGORY Appeal to Planning Commission, In Progress ......................................................................... 1 Appeal to DOAH, In Progress ................................................................................................. 2 Alcoholic Beverage Permit, In Progress .................................................................................. 1 Conditional Use, Major, Permit, Issued ................................................................................... 1 Conditional Use, Major, Permit, In Progress ........................................................................... 1 Conditional Use, Minor, Permit, Issued................................................................................... 2 Conditional Use Minor Deviation In Progress......................................................................... 1 Conditional Use, Major Deviation In Progress ........................................................................ 1 Development Agreement, Completed ...................................................................................... 2 Home Occupational Permits, In Progress ................................................................................ 1 HB 7207 Time Extension, In Progress .................................................................................... 2 Public Assembly Permits, Applied .......................................................................................... 2 Public Assembly Permits, Issued ............................................................................................. 2 Road Abandonment, Applied................................................................................................... 1 Road Abandonment, In Progress ............................................................................................. 3 Setback Waiver, Administrative, Applied ............................................................................... 1 Setback Waiver, Administrative, In Progress .......................................................................... 1 Variance, Administrative, Applied .......................................................................................... 2 Variance, Administrative, In Progress ..................................................................................... 2 Variance, Planning Commission, Applied ............................................................................ 1 Variance, Planning Commission, In Progress.......................................................................... 1 Permit Reviews ....................................................................................................................... 185 Vacation Rental, Applied ......................................................................................................... 2 Vacation Rental, Issued ........................................................................................................... 1 Vacation Rental Mgr. License, Applied .................................................................................. 4 Vacation Rental Mgr. License, Issued ..................................................................................... 1 LUD Map Amendment, In progress ........................................................................................ 1 MCC Text Amendment, Initiated ............................................................................................ 8 18 MCC Text Amendment, In progress ........................................................................................ 9 ROGO Exemptions, Applied ................................................................................................... 4 ROGO Exemptions/Denials, Issued......................................................................................... 1 ................................................................................................................. 2 Letters of Understanding, Applied ........................................................................................... 1 Letters of Understanding in progress ....................................................................................... 2 Historic Preservation Committee Applications, In Progress ................................................... 1 Historic Preservation Committee Applications ....................................................................... 3 Administrative Meetings Development Review Committee 1 meeting, 1 item Planning Commission Meeting 1 meeting, 8 items COMPREHENSIVE PLANNING CATEGORY COMPREHENSIVE PLAN UPDATE Meeting Attendance: In-house Staff Only (NROGO) ..............................................................................................1 In-house / Keith and Schnars Staff ........................................................................................1 Climate Change Recommendations Meeting .........................................................................1 BOCC Presentation (EAR PT 2)............................................................................................1 Reviewed / Updated current calendar/schedule .....................................................................1 TRAINING Staff Excel ......................................................................................................................................3 GIS Software Support ............................................................................................................1 Florida Legislative Wrap-Up Webinar ..................................................................................1 Development Review Committee Meeting ............................................................................1 Planning Commission Regular Meeting ................................................................................1 Review of Draft Climate Change Comp Plan Amendments .................................................1 Preparation of Administrative Relief LDC Amendment .......................................................1 2012 Legislative Update Webinar .........................................................................................1 Keith & Schnars Teleconference ...........................................................................................1 Review of Affordable Housing Documents ...........................................................................1 Review of Key Largo LCP ....................................................................................................1 Review of proposed Stock Island amendments .....................................................................1 Preparation of Administrative Relief Staff Report ................................................................1 Responded to E-mails and phone calls .................................................................................10 ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW CATEGORY: Site Visits Administrative Relief/Beneficial Use Apps Code Enforcement Referral ...................................................................................................6 Permit Inspections/Final Bio Inspections ..............................................................................79 OTHER: Misc Bio Site Visits [Miscellaneous] ....................................................................................................6 WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS: 19 Code Enforcement Assessment Memo ..................................................................................4 GIS Map Assorted .................................................................................................................35 GOCEA Recording ................................................................................................................1 Letter of Understanding .........................................................................................................2 OTHER: Permit Application Review/Assessment-Plan Reviews Completed by Bio ..........................187 MEETINGS: Comp Plan/EAR Review meetings ........................................................................................1 Contractors Summitt ..............................................................................................................1 FWS/FEMA BO Coord..........................................................................................................2 Climate Compact Leadership Summit ...................................................................................1 MOCO Climate Change Advisory Comm .............................................................................1 DRC .......................................................................................................................................1 Planning Commission ............................................................................................................1 BOCC .....................................................................................................................................1 Pre-Application Assorted ....................................................................................................1 OTHER: Phone Calls [Estimated] .........................................................................................................600 Front Counter Walk Ins [Estimated] ......................................................................................150 CODE COMPLIANCE DEPARTMENT 20 21 UPPER KEYS - NEW CASES 33 INSPECTIONS COMPLETED 278 SM 12 MIDDLE KEYS NEW CASES 61 INSPECTIONS COMPLETED 539 SM 13 CEB 3 NEW CITATIONS 4 22 êðð ìèí ëðð ìðð ÌÑÌßÔ ÒÛÉ ÝßÍÛÍ íðè ÒÛÉ ÝßÍÛÍ ÞÇ ×ÒÍÐÛÝÌÑÎ íðð ÌÑÌßÔ ×ÒÍÐÛÝÌ×ÑÒÍ îðð ÝÑÓÐÔÛÌÛÜ ×ÒÍÐÛÝÌ×ÑÒÍ ÝÑÓÐÔÛÌÛÜ ÞÇ ïïç ×ÒÍÐÛÝÌÑÎ êé ïðð ëê ÝßÍÛÍ ØÛßÎÜ ÞÛÚÑÎÛ ìí ïê ïí ïï ÍÐÛÝ×ßÔ ÓßÙ×ÍÌÎßÌÛ ð LOWER KEYS NEW CASES 67 INSPECTIONS COMPLETED 483 SM 16 BUILDING DEPARTMENT PERMITS INSPECTIONS PLAN REVIEW 187 1,208 973 Upper Keys 23 149 80 970 Middle Keys 71 828 307 Lower Keys 407 2,116 2,250 TOTAL NOTE: Inspection by region data derived from daily schedules-Building inspectors only. 2,500 2,000 1,500 Upper Keys Middle Keys 1,000 Lower Keys TOTAL 500 MONROECOUNTY GROWTH MANAGEMENT, BUILDING DEPARTMENT 0 PERMITSINSPECTIONSPLAN REVIEW MARCH, 2012 Total Inspections 24 16,000 Monroe County Growth Management 14,000 Building Department 12,000 Inspections -March, 2012 10,000 Building 8,000 Plumb/Mech 6,000 Electrical Total 4,000 2,000 0 Inspections per Inspector 25 Plan Review 26 27