Item O4BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16, 2012 Division: County Administrator
Bulk Item: Yes ____ No Department: County Administrator
Staff Contact /Phone #: Rhonda Haag, 292-4482
AGENDA ITEM WORDING:
Approval of Grant Agreement Amendment No. 3 from FL
Department of Agriculture and Consumer Services for Grant #ARS010 [# changed to 17522]. This
includes modifications to a previously approved grant to document actual tasks completed and
expenses incurred in lieu of those listed which were anticipated at the time of the grant application two
years ago. This is necessary for accurate grant reporting, allowable use of unused grant funds, and to
allow for reimbursement from the State. This is at no cost to the County.
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ITEM BACKGROUND:
See below.
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PREVIOUS RELEVANT BOCC ACTION:
On September 15, 2010 the BOCC approved the Grant
Agreement for Grant #ARS010. On October 20, 2010 the BOCC approved minor changes to the
original Agreement. On February 15, 2012 the BOCC approved additional minor modifications under
st
Amendment No. 1. On March 21, 2012 the BOCC approved a 90-day no-cost time extension under
Amendment No. 2
CONTRACT/AGREEMENT CHANGES:
The modifications include: (1) Paragraph 3 is deleted and
replaced, which allows the County 90 days beyond the June 30, 2012 Grant termination date to submit
required documentation; (2) Paragraph 4A is deleted and replaced, which reduces the overall in-kind
match from $566,285 to $400,000 and allows eligible grant match costs incurred 30 days prior to grant
execution; (3) the Attachment A, Grant Work Plan is deleted and replaced with Attachment A-3, Third
Revised Grant Work Plan with changes to the budget amounts for most line items, including new task
items; and (4) Paragraph 8 is deleted and replaced, which allows a Final Report to be submitted within
90 days after the June 30, 2012 grant termination date.
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STAFF RECOMMENDATIONS: Approval
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TOTAL GRANT COST: $2,639,138 INDIRECT COST: ___ BUDGETED:
Yes X No
Cost:
$-0-
TOTAL AMENDMENT NO. 3
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: -$0- SOURCE OF FUNDS:
Grant #ARS010 (now 17522)
REVENUE PRODUCING:AMOUNT PER MONTHYear ____
Yes X No
APPROVED BY:
County Atty OMB/Purchasing Risk Management ______
DOCUMENTATION:
Included X Not Required____
DISPOSITION:AGENDA ITEM #