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Item O6BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: __May 16, 2012___ Division: ___County Administrator_____ Bulk Item: Yes __X__ No Department: __County Administrator___ Staff Contact /Phone #: ___Debbie Frederick/4741 AGENDA ITEM WORDING: Approval of Purchasing Authorization Form allowing purchases with no bid required up to $49,999.99. ITEM BACKGROUND: With the enactment of the new Purchasing Ordinance which raised the threshold of purchasing levels, to be updated. Until the Purchasing Policies and Procedures are updated, there is no direction of authority to purchase services or items in an amount between $25,001.00 to $49,999.99. PREVIOUS RELEVANT BOCC ACTION: Ordinance 006-2012 was passed at the March 16, 2012 BOCC meeting during a public hearing. CONTRACT/AGREEMENT CHANGES: N/A __________________________________________________________________________________ STAFF RECOMMENDATIONS: Approval of Purchasing Authorization Form to allow for purchasing direction until the PPP are updated. TOTAL COST: INDIRECT COST: ________BUDGETED: N/A N/A Yes No _____ DIFFERENTIAL OF LOCAL PREFERENCE: _______________________________________ COST TO COUNTY:SOURCE OF FUNDS: ___________________ REVENUE PRODUCING:AMOUNT PER MONTHYear ____ Yes No APPROVED BY: County Atty OMB/Purchasing Risk Management ____ DOCUMENTATION: Included X Not Required____ DISPOSITION:AGENDA ITEM # Revised 7/09 PURCHASING AUTHORIZATION FORM Û³°´±§»»æ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ì·¬´»æ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ò¿³» Ú·®¬ Ô¿¬ Ü·ª··±²æ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ü»°¿®¬³»²¬æ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ô±¹ó±² ×Üæ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ð¸±²» ýæ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Û¨¬òæ ÁÁÁÁÁÁÁÁÁÁÁÁÁ øÚ·²¿²½» Ð´«÷ Ô±½¿¬·±²æ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ý±«®·»® Í¬±° ý ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ LEVEL OF PURCHASE AUTHORITY ÐÔßÝÛ þÈþ ×Ò ÌØÛ ÞÑÈ ÌÑ ×ÒÜ×ÝßÌÛ ÔÛÊÛÔñÌÇÐÛ ÑÚ ßËÌØÑÎ×ÌÇ PURCHASING LEVELS PURCHASING AUTHORITY FOR TOTAL DOLLAR AMOUNT (WHO APPROVES/PAYS) AUTHORITY LEVEL üòðï ó üïôðððòðð Ü»°¿®¬³»²¬ Ü·®»½¬±® ±® ¬¸»·® ¼»·¹²»»ò Î»¯«·®» Î»¯«»¬ ¬± Ð«®½¸¿» ©®·¬¬»² ±® »´»½¬®±²·½ ¬± Ð«®½¸¿·²¹ò üïôðððòðï ó üëôðððòðð Ü»°¿®¬³»²¬ Ü·®»½¬±® ±²´§ Î»¯«·®» Î»¯«»¬ ¬± Ð«®½¸¿» ©®·¬¬»² ±® »´»½¬®±²·½ ¬± Ð«®½¸¿·²¹ò üëôðððòðï ó üïðôðððòðð Ü·ª··±² Ü·®»½¬±® ±²´§ Î»¯«·®» Î»¯«»¬ ¬± Ð«®½¸¿» º±®³ ¿´±²¹ ©·¬¸ ¬©± øî÷ ±® ³±®» ©®·¬¬»² °®·½» ¯«±¬»ò üïðôðððòðï ó üìçôçççòçç Ý±«²¬§ ß¼³·²·¬®¿¬±® ±²´§ Ý±«²¬§ ß¼³·²·¬®¿¬±® Î»¯«·®» Î»¯«»¬ ¬± Ð«®½¸¿» º±®³ ¿´±²¹ ©·¬¸ ¬©± øî÷ ±® ³±®» ©®·¬¬»² °®·½» ¯«±¬»ò Î»¯«»¬·²¹ Ü»°¿®¬³»²¬ ©·´´ ±´·½·¬ ¾·¼ ·² ½±²¶«²½¬·±² ©·¬¸ ¬¸» Ð«®½¸¿·²¹ Ü»°¿®¬³»²¬ò üëðôðððòðð ßÒÜ ÑÊÛÎ ÞÑÝÝ ÞÑÝÝ Î»¯«·®» Ý±³°»¬·¬·ª» Þ·¼ °®±½»ò REQUESTING AUTHORITY REQUESTING AUTHORITY ×²°«¬ Î»¯«··¬·±² ·² Ý±³°«¬»® Ü»°¿®¬³»²¬ Ü·®»½¬±® ±® ¬¸»·® ¼»·¹²»»ò üòðïóüïôðððòðð COST CENTERS ÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁô ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Û³°´±§»» Í·¹²¿¬«®» ×²·¬·¿´ ß°°®±ª»¼ Þ§æ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ ß°°®±ª»¼ Þ§æ ÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁÁ Ü·ª··±² Ü·®»½¬±® Ü»°¿®¬³»²¬ Ø»¿¼ ÐËÎÝØßÍ×ÒÙ ËÍÛ ÑÒÔÇæ Ü¿¬¿ ®»½»·ª»¼ ú »²¬ ¬± Ú·²¿²½» ø ÷ ÁÁÁÁÁÁÁÁÁÁ ÁÁÁÁÁÁÁÁÁÁ Ð«®½¸¿·²¹ Í»½¬·±² ×²·¬·¿´ Ü¿¬» Purchasing Form 5/16/2013