Item N5Meeting Date: May 16, 2012 Division: Monroe County
Bulk Item. Yes Y-X No Department: Fixed Asset Surplus
Staff Contact Person:-JJ GerawU
AGENDA ITEM WORDING: Approval to remove surplus equipment from inventory via
disposal or advertise for bid.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: N/A
COST TO COUNTY:- N/A
BUDGETED: Yes No
SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL:
(Cheryl Morgan, Chief Accountant)
DOCUMENTATION:
DISPOSITION:
Included Yes Not Required
AGENDA ITEM #
Revised 8/08
Board of County Cornmisioners
May 16, 2012
SCHEDULE OF SURPLUS ITEMS
ITEM BACKGROUND
AMOUNT
BOCC ACTION
Oriainal
Estimated
County ID #
Description
Value
Present Value
need approval to-
4333
2002 Ford Taurus
Old/Outdated
$16790.00
$1,850.00
approval to advertise for bids
4444
2002 Ford Taurus
Old/Outdated
$16,790.00
$1,850.00
approval to advertise for bids
14995
2002 Ford Ranger
Old/Outdated
$12,112.00
$1,050.00
approval to advertise for bids
15600
Dell GX620
Old/Outdated
$1,153.98
$0.00
remove from inventory and dispose
5998
Dell Optiplex 745
Old/Outdated
$1,334.60
$0,00
remove from inventory and dispose
5982
Dell Latitude D820
Old/Outdated
$1,919.50
$0.00
remove from inventory and dispose
6086
HP DC7700
Old/Outdated
$1,330.00
$0.00
remove from inventory and dispose
3037
Dell Dimension 2350
Old/Outdated
$1,354.00
$0.00
remove from inventory and dispose
5026
Dell Dimension 3000
Old/Outdated
$1,654.28
$0.00
remove from inventory and dispose
3017
Dell Dimension 4600
Old/Outdated
$1,509,71
$0.00
remove from inventory and dispose
14516
Dell Dimension 3000
Old/Outdated
$1,870.21
$0.00
remove from inventory and dispose
3230
Dell Dimension 3000
Old/Outdated
$1,120.92
$0.00
remove from inventory and dispose
5020
Dell Dimension 3000
Old/Outdated
$1,654.28
WOO
remove from inventory and dispose
5022
Dell Dimension 3000
Old/Outdated
$1,654.28
$0,00
remove from inventory and dispose
5025
Dell Dimension 3000
Old/Outdated
$1,654.28
$0.00
remove from inventory and dispose
3231
Dell Dimension 2350
Old/Outdated
$1,493.00
$0.00
remove from inventory and dispose*
3211
Dell Dimension 3000
Old/Outdated
$1,656.29
$0.00
remove from inventory and dispose
13201
Dell Dimension 3000
Old/Outdated
$1,514.13
$0.00
remove from inventory and dispose
6295
HP DC7700
Old/Outdated
$1,330.00
$0.00
remove from inventory and dispose
6297
HP DC7700
Old/Outdated
$1,330.00.
$0,00
remove from inventory and dispose
5788
Dell Dimension 5150
Old/Outdated
$1,617.251
$0.00
1 remove from inventory and dispose
1614 IVulcan
Steam Kettle
Be and Economical Repair
$5,526.001
$0.00
1 remove from inventory and dispose
1604 ITraulsen
Freezer
Be and Economical Repair
$4,531.001
$0.00
1 remove from inventory and dispose
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: JJ Geraway FROM: Andrew Bulla — Stop #2
— Stop #8 Received
Property Clerk, Finance Dept. 1 0 11"i? Business Operations Rm 10
LU,
DATE: 04/09/2012
CHECK ONE (1) APPROPRIATE LINE BELOW:
xxxx APPROVAL TO ADVERTISE FOR BEDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
As of April 1, 2012, this vehicle has 105,440 miles. It is not cost effective to maintain this vehicle.
PREPARED BY: ANDREW BULLA DATE:
PRINT NAME
DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK
PRINT NAME
04/09/2012
OMB FORM REVISED 10/28/2003
MONROE COUNTY I APB 3 0 2012
INVENTORY DELETION REQUEST
TO: JJ Geraway
- Stop #8
Property Clerk, Finance Dept.
DATE: 04/27/2012
F4ance 0.
FROM: Andrew Bufla - Stop #2
Business Operations Rm 10
M.C.
Serial
Asset
Date
*Original & Est
I.D. Number
Number
Description
Purchased
Present Value
2002 Ford Taurus
2000-855
1 FAFP58U42A228693
Wagon
05/31/2002
$16,790/$1,850
2000-853
2002 Ford
05/31/2002
$12,112/$1,050
Ranger
1 FTYR1 OUO2TA66745
*Original & Estd Present Value Sources: Monroe County Property Clerk and "Kelly Blue Book"
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
As of April 1, 2012: Unit 2000-855 is —10 years old with —75,000 miles. Unit 2000-853 is —10 years old with — 77,100. It is
not cost effective age and niileajze wise to maintain these vehicles.
PREPARED BY: ANDREW BULL� DATE: 04/27/20
PRNT NAME M
DIVISION DIRECTOR APPROVAL: MARY VANDEN BROOK
PRINT NAME
OMB FORM REVISED 10/28/2003
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: JJ Geraway NO: Andrew Buda — Stop #2
Stop #8
Property Clerk, Finance Dept. Business Operations Rm 10
DATE: 01/24/2012 Finance Dept.
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
XX)LX APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
Equipment is defective, obsolete and not cost effective to repair.
I PREPARED BY: A1DA---Nt 13JILLA,
PRINT NAME
DATE: 04/13/2012
DIVISION DIFXCTOR APPROVAL: MARY VA11DEN BROOK
PRINT NAME
OMB FORM REVISED 10/28/2003
Recelv8d
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT" Finance Dept
INVENTORY DELETION REQUEST
TO: JJ Geraway- Stop #8 FROM: Cheryl Alfonso
Property Clerk, Finance Dept. Budget Specialist
DATE:
M.C.
I.D. Number
Serial
Number
Asset Date
Descri tion Purchased
Original & Est.
Present Value
F-
6086 v
SMXL7340XGT
HP DC7700 Computer 9/16/2007
$1330.00 / -0-
3037
43P2Y21
Dell Dimension 2350 6/12/2003
1354.00 / -0-
5026 ✓
6HY7J81
Dell Dimension 3000 09/19/2005
1654.28 / -0-
3017
82GXX41
Dell Dimension 4600 05/23/2004
1509.71 / -0-
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
These computers are old and beyond usefulness/repair for the Court.
APPROVED BY:
PRINT NAME: Gerald Land, CJIS Manager
DIVISION DIRECTOR APPROVAL:
PRINT
TECHNICAL SERVICES APPROVAL:
PRINT NAME:
fly
DATE:
Ore4rfg-Court Administrator
OMB FORM REVISED 11/99
MONROE COUNTY
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO: JJ- Stop #8 FROM: Cheryl Alfonso
Property Clerk, Finance Dept. Budget Specialist
DATE:
M.C.
I.D. Number
Serial
Number
Asset
Description
Date
Purchased
Original & Est.
Present Value
4516J
9JT3S7I
Dell Dimension 3000
6/24/2005
$1870.21/ -0-
3230 ✓
5J4YS61
Dell Dimension 3000
2/10/2005
1120.92 / -0-
5020
DHY7J8I
Dell Dimension 3000
9/19/2005
1654.28 / -0-
5022
5025
BHY7J8I
7HY67J81
Dell Dimension 3000
Dell Dimension 3000
9/19/2005
9/19/2005
1654.28 / -0-
1654.28 / -0-
3231 V
71301Y21
Dell Dimension 2350
6/19/2003
1493.00 / -0-
3211
2YLS261
Dell Dimension 3000
11/09/2004
1656.29 / -0-
3201
JWHCY61
Dell Dimension 3000
03/09/2005
1514.13 / -0-
6295 V
SMXL7500YOH
HP DC7700 Desktop
01/29/2008
1330.00 / -0-
6297
SMXL7500XZ5
HP DC7700 Desktop
1/29/2008
1330.00 / -0-
5788 J
8XCOXBI
Dell Dimension 5150
10/23/2006
1617.25/ -0-
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
These computers are old and beyond usefulness/repair for the Court.
APPROVED BY: 2�7
PRINT NAME: Gerald Land, CJIS Manager
DIVISION DIRECTOR APPROVAL: Q.
PRINT NAME:
TECHNICAL SERVICES APPROVAL:
PRINT NAME:
DATE: Z1112- 112-
i"in Court Administrator
OMB FORM REVISED 11/99
MONROE COUNTY
INVENTORY DELETION REQUEST
TO: A4ke Hgrdmrn — Stop #8 &,Oee &,g 7-7,OAJd
Property Clerk, Finance Dept.
DATE: MAR 3 0 2012 ftwelved
Fb3noe DGPL t
M.C.
I.D. Number
Serial
Number
Asset
Description
Date Fkmms
Purchased
& Est.
q�rnt Value
1614
27-1003650
Vulcan Steam Kettle
02/01/94
5,526.00/0.00
CHECK ONE (1) APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
REASON FOR REQUEST:
AVP"
PREPARED BY:
PRINT NAME
DIVISION DIRECTOR APPROVAL:
PRINT NAME
DATE:
It)/ /Sau
2,
OMB FORM REVISED 10/28/2003
MONROE COUNTY
A us
INVENTORY DELETION REQUEST
I/. J.
Mites 14edmm — Stop #8
Property Clerk, Finance Dept.
Atg 7�Pa
9• . M
Recelved
A-D-*:�
MMPr{+setxtValue
4
CHECK ONE (1) APPROPRIATE LINE BELOW:
t•o Mot IMA m tea a uy Lei I t9i kyj a 112 MA 0) Ll M J W0.1 12 11 10 lei M, 9 v
REASON FOR REOUEST:
Beyond economical repair
PREPARED BY:
PUNT NAME
DIVISION DIRECTOR APPROVAL:
PRINT NAIJ.
OMB FORM REVISED 10/28/2003