Item C04BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 05/16/12 Division: Technical Services
Bulk Item: Yes X No _ Department: Technical Services
Staff Contact Person/Phone #: Debbie Frederick 292-4441
AGENDA ITEM WORDING:
Approval for the County Administrator or his designee to accept via email a change order
request presented by AT&T to include a second equipment rack enclosure at the Miami
Internet Data Center on contract 20101005JK40787.
ITEM BACKGROUND: Monroe County Technical Services is requested a second cabinet to
house additional storage area network equipment that was approved for purchase by the Board in
March of 2012. The contract executed by the County in July of 2011 was for a single rack
enclosure, which we have outgrown, and included pricing for additional enclosures with power
and cooling as needed.
PREVIOUS RELEVANT BOCC ACTION:
Approval of an AT&T Hosting and Application Services Pricing Schedule
20101004JK40787 — Item C10 at July 20, 2011 BOCC Meeting
Approval of grant purchase of Equalogic storage hardware and software from Dell, Inc. —
Item C5 at February 15, 2012 BOCC Meeting.
CONTRACT/AGREEMENT CHANGES: Increase number of leased rack enclosures from 1
to 2 and increase the monthly charges by $815 from $1,015 to $1,830. Change order also
includes a one-time $2,300 setup and installation charge.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST:$ 23 490.00 BUDGETED: Yes X No
COST TO COUNTY: $ 23,490.00 SOURCE OF FUNDS: Primarily Advalorem
REVENUE PRODUCING: Yes No X AM UNT PER MONTH Year_
3 tL
APPROVED BY: County At _ OMB/Purc asing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 11/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
Contract with: AT&T
CONTRACT SUMMARY
Contract Purpose/Description:
AT&T Enterprise Hosting t
network services at the IDC F;
locking cabinet. cooling_ and t
Contract Manager: Bob Ward
(Name)
for BOCC meeting on 05/16/12
Contract #U0870
620 (201012220258UA)
Effective Date:
05/16/12
Expiration Date:
07/20/14
Order Confirmation pros
)cated at 440 NW79th A
?0101004JK40787)
collocation and
8792 Technical Services 26
(Ext.) (Department/Stop #)
Deadline: 05/01/12
CONTRACT COSTS
Total Dollar Value of Contract: $ 23,490.00 Current Year Portion: $ 5,560.00
Budgeted? Yes® No ❑ Account Codes: 001-05002-530-410-
Grant: $ - - - -
County Match: $ - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $9,780/yr For: Collocation, Connectivity & Internet
(Not included in dollar value above) (e . maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Date In
Division Director t
Risk Management
Changes
Needed ! - viewer
Yes[:]No❑.. --'— c;'
t�
Yes❑Noy'��
Date Out
1
O.M.B./P acing R2,
Yes❑ No Rj
County Attorney
Yes❑ Nol3jB
Comments:
OMB Form Revised 2/27/01 MCP #2
AT&T MA Reference No.
AT&T PS Reference No.
AT&T ENTERPRISE HOSTING
CHANGE ORDER CONFIRMATION
THIS CONFIRMS YOUR ORDER FOR AT&T ENTERPRISE HOSTING SERVICES. YOU MUST REPLY BACK TO THIS EMAIL WITHIN 10 BUSINESS DAYS FROM THE
DATE OF THIS ORDER TO ACCEPT OR REJECT THIS ORDER. IF YOU DO NOT REPLY BACK TO AT&T, THIS ORDER WILL EXPIRE 10 BUSINESS DAYS FROM
THE DATE OF THIS ORDER. CHANGES TO THIS ORDER MUST BE MUTUALLY AGREED AND CONFIRMED BY AT&T IN WRITING TO YOU. THIS ORDER AND ANY
CONFIRMED CHANGES WILL BE SUBJECT TO THE TERMS, CONDITIONS AND CHARGES OF YOUR CONTRACT WITH AT&T FOR THE SERVICES.
Street Address : 1100 Simonton St Rm 2-205
City: Key West State/Province : FL
Zio Code: 33040 Country : United States
Name: Bob Ward
Title : Network Administrator
Street Address
City :
State/Province
Zip Code:
Country :
Telephone : 305-453-8792
Fax :
Email : ward-bob@monroecounty-fl.gov
Customer Account Number or Master Account Number
20101222-0258UA
AT&T Corp.
Name: JARED KAY
Street Address :
City : State/Province
Zip Code: Country :
Telephone: +1 3055697370 Fax; N/A
Email : jk7814@asemail.att.com
Sales/Branch Manager:
SCVP Name:
Sales Strata : Sales Region:
With a copy to:
AT&T Corp.
One AT&T Way
Bedminster, NJ 07921-0752
ATTN: Master Agreement Support Team
Email: mfimcom
Name: Company Name:
Agent Street Address : City : State : Zip Code: Country
Telephone : Fax : Email : Agent Code :
AT&T and Customer Confidential Information
Page I of 3
AT&T ENTERPRISE HOSTING
CHANGE ORDER CONFIRMATION
1. PURPOSE OF THE ADDENDUM
- Upgrade
2. MINIMUM PAYMENT PERIOD
3. WAIVED CHARGES, CREDITS, AMORTIZED CHARGES AND MINIMUM RETENTION PERIOD
—A n1oM ^UA D/_CC
Service Components)
NRC for install of Lockable Cabinet
Waived Charge
1,100.00
=Minimum Retention- Period
12
NRC for install of Power-120v, 20a Single Phase
1,200.00
12
AT&T and Customer Confidential Information
Page 2 of 3
AT&T ENTERPRISE HOSTING
CHANGE ORDER CONFIRMATION
4. RATES & CHARGES
The rates in this Pricing Schedule apply only to the Service Components listed at the Site identified herein and not to moves, adds and
changes.
Billing Currency : US Dollar
Contract Currency : US Dollar
The Power Limitation Requirement for the Services ordered herein shall be 4.8 KW total at Customer's space.
2 Cabinets
Site Information
Facriiity/Site/IDC"
Miami, FL - MIAi
Ordef Type _" .
Change
TOF Approved Date.
02-APR-12
Reference ID'
20101005JK40787 ( U0867699.pdf )
Contract U#
U0870620
Contract Creafed Date;'
04/09/2012
AT'CU1D1
ch0262
AT&T and Customer Confidential Information
Page 3 of 3
Friday, April 27, 201211:56:33 AM Eastern Daylight Time
Subject: AT&T Hosting - Change Order Notification for Monroe County, Board of County Commissioners
Date: Monday, April 9, 2012 5:14:21 PM Eastern Daylight Time
From: dl-WebhstProvTeam@ems.att.com
To: ward-bob@monroecounty-fl.gov
CC: cm3627@att.com, ew8942@att.com, ed6554@att.com, DWHFieldSupport@ems.att.com,
ch0262@asemail.att.com, jk7814@asemail.att.com
Dear Bob Ward:
Thank you for submitting your Change Order Request for AT&T Hosting & Application Ser
vices dated 04/09/2012. Attached please find your Order Confirmation Notice 40787-U08
70620.pdf
This email is a reminder that confirms your order for AT&T Hosting & Application Sery
ices. You must reply to this email within 10 business days from the date of this orde
r. Changes to this order must be mutually agreed and confirmed by AT&T in writing to
you. This order and any confirmed changes will be subject to the terms, conditions an
d charges of your contract with AT&T for the services.
In order to process this Change Order Request, please respond by selecting reply to a
11 and either:
1. Type Accept in the subject line to ACCEPT this Change Order Request; or
2. Type Reject in the subject line to REJECT this Change Order Request
Alternatively, if you do not reply to this message, you will receive email reminders
over the next 10 days. If by day 10 we still have not yet received your response, you
r Change Order Request will be canceled.
If you have any questions regarding this Change Order Request please feel free to con
tact me.
Thank you for your cooperation.
Regards,
JARED KAY/Cindy Holmes
404 486-8470
ch0262@asemail.att.com
AT&T Hosting & Application Services
Additional Message:
If you have any questions please feel free to contact me.
Thank you.
Cindy Holmes
Design Reviewer
404 486-8470
ch0262@asemail.att.com
ADOPT - Hosting.
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