Item C27
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
April 20, 2022
Agenda Item Number: C.27
Agenda Item Summary #10469
BULK ITEM: Yes DEPARTMENT: Public Libraries
TIME APPROXIMATE: STAFF CONTACT: Kimberly Matthews (305) 292-4540
NA
AGENDA ITEM WORDING: Approval to add three (3) new FTEs (full time equivalent) position
for the Library Department to assist with the staffing of Marathon Branch (1-Library Assistant 302,
1-Library Associate 308) and to grow the Department's Community Engagement & Partnerships
Program (1-Community Affairs Administrator 312).
ITEM BACKGROUND:
The Monroe County Public Library system is experiencing tremendous growth with the recent
opening of the new Marathon branch, and revived interest in all branches as media articles have
described the substantial grant of $975,469 from the State of Florida being utilized to upgrade
the library syst-service kiosk
stations that can be accessed nights and weekends in Stock Island and Tavernier. As our services
and programs are expanding exponentially, our need to staff our libraries fully is paramount to
In particular, the Marathon branch has significantly increased their programming to meet
community demand and a two floor facility requires additional staffing coverage. The Branch
Manager of the Marathon Li
library staff increased adult programming by 121% with attendance increasing by 63%. Juvenile
programming has doubled and attendance grew by 100%. The branch also added two additional
categories of programming: Young Adult and All Ages. In the new facility, the number of users
in the community rooms (including the study rooms) has risen 500%. While two additional FTE
were added at the opening of the new facility, the demand for services and attendance at the new
branch exceeds our wildest expectations.
To continue this high level of engagement with the community, safely and adequately staff two
floors while facilitating this number of programs for our citizens, library administration is
requesting one (1) additional FTE Library Assistant at a paygrade of 302 to assist with
circulation and front line services, which has a pay range of $35,771.20 - $55,445.35, and one (1)
additional FTE Library Associate at a paygrade of 308 to assist with the facilitation of programs
and provide higher level customer service, which has a pay range of 47,936.82 74,302.08.
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As interest in the Library system continues to grow, we must harness the momentum with a
professional who can focus on and grow our Community Engagement & Partnerships Program.
The primary function of this position is to
coordinate and engage in library outreach systemwide, to educate library staff in outreach and
provide tools for each location to reach out to their specific community more actively and to
strategically promote library resources and activities to a broad and diverse audience thus
reaching non-users and building a culture of library use Countywide. Library administration
requests approval to create one (1) FTE position of Community Affairs Administrator. This
position will have a paygrade of 312 which has a pay range of $59,948.20 $85,517.12 and will
T
budgeted amount for salaries, payroll taxes, and benefits from the current amount of
$531,785.00. The position within Library Administration (Cost Center CC_62023) will increase
amount of $616,776.20. The Office of Management and B
assessment that funds to pay these three positions will be garnered from current budget sources
without the need to request additional funds. An exact amount of the increases is not available as
the successful candidates may be brought in at the base or higher based on their years of
experience and education. However, Library Business Manager, Lisa Booker, has worked on this
request with Krista Presnick, Senior Budget Coordinator for MC OMB. Ms. Presnick is
comfortable with the funding availability based on the planned annual summer salary budget
review and has directed us to proceed with the request.
PREVIOUS RELEVANT BOCC ACTION:
NA
CONTRACT/AGREEMENT CHANGES:
NA
STAFF RECOMMENDATION:
DOCUMENTATION:
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
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Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required: No
Additional Details:
REVIEWED BY:
Kimberly Matthews Completed 04/05/2022 8:44 AM
Kimberly Matthews Skipped 04/04/2022 4:11 PM
James Molenaar Completed 04/05/2022 1:14 PM
Purchasing Completed 04/05/2022 1:17 PM
Budget and Finance Completed 04/05/2022 1:28 PM
Brian Bradley Completed 04/05/2022 1:51 PM
Lindsey Ballard Completed 04/05/2022 3:14 PM
Board of County Commissioners Pending 04/20/2022 9:00 AM
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