Item C35
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
April 20, 2022
Agenda Item Number: C.35
Agenda Item Summary #10068
BULK ITEM: No DEPARTMENT: Employee Services
TIME APPROXIMATE: STAFF CONTACT: Bryan Cook (305) 292-4537
N/A
AGENDA ITEM WORDING: Approval of a Resolution to amend Section 6.0 of the Personnel
Policies and Procedures Manual (Holidays) to observe the Juneteenth Federal Holiday which was
established in 2021. If approved, the County would first observe the holiday on Monday, June 20,
2022, and follow the federal holiday observance calendar in future years.
ITEM BACKGROUND: Approval of a Resolution to amend Section 6.0 of the Personnel Policies
and Procedures Manual (Holidays) to observe the Juneteenth Federal Holiday which was established
in 2021. If approved, the County would first observe the holiday on Monday, June 20, 2022, and
follow the federal holiday observance calendar in future years.
Juneteenth Independence Day is one of eleven federal holidays recognized nationwide by the United
States Government. Federal observance of Juneteenth began in 2021. All non-essential federal
government offices are closed on Juneteenth Independence Day, and all federal employees are paid
even if they receive the day off. Many private-sector employees will also receive paid time off or
special holiday pay on Juneteenth Independence Day.
Juneteenth commemorates when the last enslaved African Americans in the United States learned
they were free. The Confederate army surrendered in April 1865 ending the Civil War. However,
word did not reach the last enslaved people until June 19th when union soldiers brought the news to
slaves to Galveston, Texas. This was over two years after the Emancipation Proclamation freeing
slaves was signed by Abraham Lincoln. It is celebrated every June 19th, and has been a federal
holiday since 2021.
The Resolution also revises Section 6.01 to remove current subsection (B), State Attorney-Official
Holidays. The one position referenced in the current Manual (Sr. Systems Analyst) is now
It is no
longer necessary to list holidays for this position.
PREVIOUS RELEVANT BOCC ACTION:
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12/11/19 Resolution to amend Section 6.0 of the Personnel Policies and Procedures Manual
(Holidays)
Ye-Friday of the workweek.
CONTRACT/AGREEMENT CHANGES:
Personnel Policies & Procedures Manual
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Resolution ____-2022 Juneteenth
Personnel Policies and Procedures Manual 03-17-21.6.01 Official Holidays
FederalPay.org - 2022 Federal Holidays
Juneteenth Independence Day - List of Federal Holidays for 2021
Resolution 441-2019.Personnel Policies and Procedures Manual-Official Holidays
FINANCIAL IMPACT:
Effective Date: February 16, 2022
Expiration Date: N/A
Total Dollar Value of Contract: N/A
Total Cost to County: No change to total payroll cost, holiday time off only.
Current Year Portion: N/A
Budgeted: N/A
Source of Funds: N/A
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount: N/A
Grant: N/A
County Match: N/A
Insurance Required: N/A
Additional Details: N/A
N/A
REVIEWED BY:
Pam Pumar Completed 02/01/2022 11:42 AM
Bryan Cook Completed 02/01/2022 11:47 AM
Cynthia Hall Completed 02/28/2022 10:21 AM
Purchasing Completed 02/28/2022 10:39 AM
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Budget and Finance Completed 02/28/2022 1:15 PM
Maria Slavik Completed 03/01/2022 10:22 AM
Liz Yongue Completed 03/01/2022 12:03 PM
Board of County Commissioners Pending 04/20/2022 9:00 AM
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RESOLUTION NO. ____ - 2022
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WHEREAS, Section 6.01 (Official Holidays) of the Personnel Policies and Procedures
Manual (PPPM) currently provides a list of twelve (12) holidays that shall be observed by all
County offices in which functions can be discontinued without adversely affecting required
services to the public; and
WHEREAS, June 19 is now officially Juneteenth National Independence Day, a US Federal
Holiday commemorating the end of slavery in the United States; and
WHEREAS, the Board of County Commissioners most recently revised the holiday policy on
December 11, 2019 via adoption of Resolution 441-2019, which described how and when
holidays are observed.
WHEREAS, the Board of County Commissioners now wishes to revise section 6.01 of the
Personnel Policies and Procedures Manual in order to observe Juneteenth as a county holiday;
and
WHEREAS, subsection (B) as it exists currently designates holidays for a County employee (Sr.
Systems Analyst) working within the State Attorney's Office. However, in 2019 the position
was changed from a County employee to a State employment position, with the County
providing funding only. Therefore, there is no longer any need for a separate list of holidays for
this position.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COUNTY
COMMISSIONERS OF MONROE COUNTY, FLORIDA that:
1.!Section 6.01 of the Monroe County Personnel Policies and Procedures Manual shall be
amended shown below:
6.01 OFFICIAL HOLIDAYS
!
County offices in which functions can be discontinued without adversely affecting required
services to the public:
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**New Year's Day Labor Day
Presidents Day Columbus Day
Martin Luther King's Birthday Veterans Day
2!
!
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Good Friday Thanksgiving Day
Memorial Day Thanksgiving Friday
Juneteenth *Christmas Day
Independence Day
* In years when December 25th (Christmas Day holiday) falls on a Tuesday, Wednesday, Thursday,
or Friday the County shall also observe December 24th (Christmas Eve) as a holiday.
**In years when Ja
In addition to the above-designated holidays, the Board of Commissioners, in its sole discretion,
may grant other special holidays during the course of a year to some, or all, County employees.
A. Guardian Ad Litem Official Holidays
BOCC employed positions observe the following holidays:
Columbus Day
Veterans Day
Good Friday Thanksgiving Day
Juneteenth Thanksgiving Friday
Memorial Day Christmas Eve
Independence Day Christmas Day
Labor Day
B. Public Defender Official Holidays
The positions of Hearing Reporter, Senior Systems Analyst and Indigence Examiner shall
observe the following holidays:
Veterans Day
Thanksgiving
Memorial Day Thanksgiving Friday
Independence Day Christmas Day
Labor Day
2.! The above changes shall apply to all Monroe County Board of County Commissioners
employees.
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3.!This resolution shall become effective upon approval.
3!
!
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PASSED AND ADOPTED by the Board of County Commissioners of Monroe County,
Florida, at a regular meeting held on the ____ day of ______________.
Mayor David Rice __________
Mayor Pro Tem Craig Cates __________
Commissioner Michelle Coldiron __________
Commissioner Holly Merrill Raschein __________
2
District III Commissioner __________
2
Subject to subsequent gubernatorial appointment, vacant as of February 28, 2022.
(Seal) BOARD OF COUNTY COMMISSIONERS
Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA
By:_________________________ By: _________________________
As Deputy Clerk Mayor David Rice
Approved for form and legal sufficiency by
___________________________________
Assistant County Attorney
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4!
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HOLIDAYS
SECTION 6
6.01 OFFICIAL HOLIDAYS
With the exception of ÑAÒ below, the following are holidays which shall be observed by all County offices in which
functions can be discontinued without adversely affecting required services to the public:
**New Year's Day Labor Day
Presidents Day Columbus Day
Martin Luther King's Birthday Veterans Day
Good Friday Thanksgiving Day
Memorial Day Thanksgiving Friday
Independence Day *Christmas Day
* In years when December 25th (Christmas Day holiday) falls on a Tuesday, Wednesday, Thursday, or Friday the
County shall also observe December 24th (Christmas Eve) as a holiday.
**In years when January 1st (New YearÔs Day holiday) falls on a Tuesday, Wednesday, Thursday, or Friday, the
County shall also observe ½ day on December 31st (New YearÔs Eve) as a holiday.
In addition to the above-designated holidays, the Board of Commissioners, in its sole discretion, may grant other
special holidays during the course of a year to some, or all, County employees.
A. Guardian Ad Litem Ï Official Holidays
The positions of Case Coordinator and Paralegal Litigation shall observe the following holidays:
New YearÔs Day Columbus Day
Martin Luther KingÔs Veterans Day
Birthday Good Friday Thanksgiving Day
Memorial Day Thanksgiving Friday
Independence Day Christmas Eve
Labor Day Christmas Day
B. State Attorney Ï Official Holidays
The position of Sr. Systems Analyst shall observe the following holidays:
New YearÔs Day Veterans Day
Martin Luther KingÔs Birthday Thanksgiving Day
Memorial Day Thanksgiving Friday
Independence Day Christmas Day
Labor Day
C. Public Defender Ï Official Holidays
The positions of Hearing Reporter, Sr. Systems Analyst, and Indigence Examiner shall observe the
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following holidays:
New YearÔs Day Veterans Day
Martin Luther KingÔs Birthday Thanksgiving Day
Memorial Day Thanksgiving Friday
Independence Day Christmas Day
Labor Day
6.02 ELIGIBILITY
All salaried employees on the active payroll on the date of the holiday shall be eligible for holiday pay at their regular
rate of pay. Hourly employees shall not be eligible for holiday pay. Employees must be working or on
approved leave with pay the entire day before and the day after a holiday to be compensated for said holiday.
6.03 WORK DURING HOLIDAYS
Each employee shall observe all holidays designated in this Section, provided that the workload of the department is, in
the discretion of the County Administrator, such that the employee's workload cannot be discontinued without causing
a hardship to the County.
In the event that the work load in any department does not permit the observance of any designated holiday, all
employees required to work on said designated holiday, or if holiday falls on employees designated day off, may be
granted another day's leave in lieu of the holiday or paid for the work performed on the holiday, as determined by the
Department Head.
6.04 HOLIDAYS FALLING ON WEEKENDS OR WHEN COUNTY FACILITIES ARE NORMALLY CLOSED
Unless otherwise specified by the Board of County Commissioners - when a holiday falls on a Saturday, the preceding
Friday shall be observed as a holiday - when a holiday falls on a Sunday, the following Monday shall
be observed as a holiday.
For County facilities normally open on Saturdays and Sundays, when a holiday falls on a Saturday or Sunday, those
facilities will observe the holiday on the actual holiday in lieu of the normally scheduled County Holiday.
For County facilities normally closed on Sundays and Mondays, when a holiday falls on a Sunday or Monday, those
facilities will observe the holiday on the following Tuesday.
6.05 HOLIDAY DURING PAID LEAVE
Employees on annual or sick leave during periods when designated holidays occur, shall not have the day of the holiday
charged against their accrued leave.
6.06 OBSERVANCE OF RELIGIOUS HOLIDAYS
Employees who choose to observe other "holidays" for religious or other reasons must do so by utilizing annual leave
pursuant to Section 7.
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