Item S3
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
April 20, 2022
Agenda Item Number: S.3
Agenda Item Summary #9771
BULK ITEM: Yes DEPARTMENT: Facilities Maintenance
TIME APPROXIMATE: STAFF CONTACT: Alice Steryou (305) 292-4549
None
AGENDA ITEM WORDING: Approval of a negotiated Agreement with Siemens Industry, Inc. as
a Sole Source provider for testing, certification, and maintenance of Fire Alarm, Smoke Control, and
Building Automation Systems on Monroe County facilities. Funding is Ad Valorem and Fines and
Forfeiture.
ITEM BACKGROUND: Siemens Industry, Inc. provides for the testing, certification, and
maintenance of the fire alarm system, building automation system, and smoke control system of the
The existing Agreement terminated on
April 19, 2021. At the May 20, 2020, the BOCC approved an agreement for the replacement of the
existing, no longer supported Environmental Building Management Systems (EBMS) with a Desigo
Enterprise BMS, in the amount of $237,583.06 allowing the County to monitor additional sites
remotely and locally in a unified system. This May 20, 2020 Agreement replaced obsolete systems
in critical facilities. On March 17, 2021, the BOCC approved a Purchasing Policy waiver to make
Siemens Industry, Inc. a Sole Source provider and directed staff to negotiate a new agreement with
Siemens to furnish the testing, certification, and maintenance of the new systems as installed under
. On April 21, 2021, the BOCC approved a month-to-month
renewal agreement with Siemens Industry, Inc. pending negotiations to take place with Siemens
until a satisfactory Sole Source agreement was achieved and then for it to be placed on an agenda for
approval by the BOCC. We are now requesting approval of a negotiated Sole Source Agreement
with an initial term of three (3) years and three (3) optional one-year renewals. The initial term shall
commence retroactive to October 1, 2021, and terminate on September 30, 2024. The contract
amount for the first year for the testing, certification, and maintenance services shall be $239,000.00.
The Agreement provides for an annual price adjustment which shall be the annual CPI-U of the
previous year as of December 31 or a 5.5% increase, whichever is lower. The Agreement also
provides for the appropriate County and Federal contract provisions.
PREVIOUS RELEVANT BOCC ACTION:
April 21, 2021 BOCC approved a month-to-month renewal agreement with Siemens
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Industry, Inc. pending negotiations to take place with Siemens until a
satisfactory Sole Source agreement was achieved and then for it to be
placed on an agenda for approval by the BOCC.
.
March 17, 2021 BOCC approved a request for a waiver of the Monroe County Purchasing
Policy provisions to designate Siemens Industry, Inc. as a Sole Source
Provider so that the expiring Contract with Siemens Industry, Inc. could
be negotiated and renewed as a sole source.
May 20, 2020 BOCC approved the replacement of the existing, no longer supported
Environmental Building Management Systems (EBMS) with a Desigo
Enterprise BMS for the amount of $237,583.06 allowing the County to
monitor additional sites remotely and locally in a unified system. This
replaces obsolete systems in critical facilities.
CONTRACT/AGREEMENT CHANGES:
Agreement with Siemens Industry, Inc. as a Sole Source provider for testing, certification, and
maintenance of fire alarm, smoke control & building automation systems.
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Notice of Intent MC_Siemens_ 10-15-21_Executed
Siemens - Monroe County Agreement SA 2021 PE 0063V000006yccgQAA (vendor executed &
legal stamped)
Sole Source - Siemens Physical Maintenance_from Tech Services_IT
2022 04 COI Siemans Signed by Risk 4-12-22 (without cyber liability)
FINANCIAL IMPACT:
Effective Date: Retroactive to 10/01/2021
Expiration Date: 9/30/2024 (for end of initial three year term)
Total Dollar Value of Contract: $757,157.98 for the first 3 years, plus *Repairs/Addl. Services
(The total value of the contract will increase if any of the three (3) one-year renewal options
are exercised.)
Total Cost to County: $757,157.98 for the first 3 years plus *Repairs/Addl. Services
Current Year Portion: $239,000.00 plus *Repairs/Addl. Services
Budgeted: No
Source of Funds: 20501 and 20505
CPI: yes
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: No If yes, amount:
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Grant: No
County Match: N/A
Insurance Required: Yes
Additional Details: Siemens is designated as a Sole Source provider. The initial term is for
three (3) years, with an additional three one-year renewal options. There is an annual price
st
adjustment of either the CPI-U as of December 31 or 5.5%, whichever is lower.
*Repairs/Additional Services per contract year shall not exceed $145,000.00 per year, unless
other emergency work is approved, in addition to any CPI-U increases.
10/20/21 101-20505 · CORRECTION FACILITIES $458,080.58
10/20/21 001-20501 · FACILITIES MAINTENANCE $299,077.40
Total: $757,157.98
REVIEWED BY:
William DeSantis Completed 04/12/2022 11:10 AM
Kevin Wilson Completed 04/12/2022 11:15 AM
Alan MacEachern Completed 04/12/2022 1:23 PM
Dan Bensley Skipped 04/12/2022 11:56 AM
Patricia Eables Completed 04/12/2022 2:04 PM
Purchasing Completed 04/12/2022 2:36 PM
Budget and Finance Completed 04/12/2022 4:54 PM
Brian Bradley Skipped 04/12/2022 4:49 PM
Lindsey Ballard Completed 04/12/2022 5:00 PM
Board of County Commissioners Pending 04/20/2022 9:00 AM
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BOARD OF COUNTY COMMISSIONERS
County of Monroe
Mayor Michelle Coldiron, District 2
Mayor Pro Tem David Rice, District 4
The Florida Keys
Craig Cates, District 1
Eddie Martinez, District 3
Mike Forster, District 5
To: Office of Management &
Budget
From: Alan MacEachern
Director of Information Technology
Monroe County BOCC
th
Date: December 15, 2020
RE: Sole Source Siemens
Monroe County BOCC is currently in the process of implementing Desigo, an environmental
management software system from Siemens to support the management of multiple buildings from
one centralized server. This will enable cross building capabilities as well as provide remote access to
any included building environmental control.
In order to align with that project and ensure that activities and updates occurring during the
maintenance of the actual environmental equipment are updated appropriately in the Desigo
management software, Siemens resources should also be responsible for the physical maintenance
described in the contract, Fire Alarm System, Building Automation System and Smoke Control
System Testing, Certification and Maintenance for Corrections and other Facilities.
I.T. would like to support sole source capability from Siemens for the multi year contract. Thank you
for your time and consideration.
Best Regards,
Alan MacEachern
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