1st Modification 03/16/2022
DATE: April 14, 2022
TO: Breanne Erickson, Contract/Budget Administrator
Project Management
Stan Thompson, Contract Administrator
Project Management
FROM: Liz Yongue, Deputy Clerk
th
SUBJECT: March 16 BOCC Meeting
Attached is a copy of the following fully executed Modification, which has been added to
the record.
C18 1st Modification for the Grant Agreement with the Florida Division of Emergency
Management for Local Emergency Management and Mitigation Initiatives 4337-515-R (State ID
#309) Contract H0703 for Ten County Facilities, Wind Retrofit - Phase I. This modification
corrects the period of performance date, which was incorrect on the original agreement due to a
scrivener's error by the state.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
Any line item amount in this Budget may be increased or decreased 10% or less, with the
DivisionÓs approval, without an amendment to this Agreement being required, so long as the
overall amount of the funds obligated under this Agreement is not increased.
** This project has a Pre-Award, approved by FEMA in the amount of $10,000.00 project costs
with a start date of January 23, 2018.
*** This project has an estimated $0.00in contingency funds. Per FEMA Hazard Mitigation
Assistance Guidance Part VI, D.3.4 Î Contingency funds are not automatically available for use.
Prior to their release, contingency funds must be re-budgeted to another direct cost category and
identified. Post-award changes to the budget require prior written approval from the Division
(FDEM). The written request should demonstrate what unforeseen condition related to the
project arose that required the use of contingency funds.
Project Management costs are included for this project in the amount of $0.00.
**** Sub-Recipient Management Costs (SRMC) are included for this project in the amount
of $36,625.25in Federal funding. Per the Hazard Mitigation Grant Program Interim FEMA
Policy 104-11-1, SRMC provides HMGP funding to Sub-Recipients to efficiently manage the
grant and complete activities in a timely manner. SRMC must conform to 2 CFR Part 200,
Subpart E, ensuring costs are reasonable, allowable, allocable and necessary to the overall
project.
SRMC cannot exceed 5% of the approved total project costs awarded and shall be reimbursed
at 5% for each Request for Reimbursement (RFR) submitted with the required documentation.
If the Final Project Reconciliation results in a reduction of total project costs, any resulting SRMC
overpayment shall be reimbursed back to the State for return to FEMA prior to FEMA Closeout.
STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT
Ron DeSantis Kevin Guthrie
GovernorDirector
April 1, 2022
Mr. Cary Knight,
Director-Project Manager
1100 Simonton Street
Key West, Florida 33040
Re: Project #4337-515-R, Monroe County Board of County Commissioners
Dear Mr. Knight:
Enclosed is the executed Hazard Mitigation Grant Program (HMGP) contract modification
number one (#1) (Contract #H0703) between Monroe County Board of County
Commissioners and the Division of Emergency Management.
Please email all Requests for Reimbursement (Attachment D) to the project manager at
Carmen.Acosta@em.myflorida.com. The Project Manager for this contract is:
Carmen Acosta, Project Manager
Florida Division of Emergency Management
2555 Shumard Oak Blvd,
Tallahassee, Florida 32399
If you have any specific questions regarding the contract or the Request for
Reimbursement form, please contact Carmen Acosta at (850) 692-9458.
Respectfully,
Ejhjubmmz!tjhofe!cz!Mbvsb!Eivxf!
EO;!do>Mbvsb!Eivxf-!p>EFN-!
Mbvsb!
pv>Njujhbujpo-!
fnbjm>Mbvsb/EivxfAfn/nzgmpsjeb/dp
n-!d>VT!
Eivxf
Ebuf;!3133/15/24!23;11;55!.15(11(
for
Miles E. Anderson
Bureau Chief, Mitigation
State Hazard Mitigation Officer
Enclosure
DIVISION HEADQUARTERS STATE LOGISTICS RESPONSE CENTER
Telephone: 850-815-4000
2555 Shumard Oak Boulevard www.FloridaDisaster.org 2702 Directors Row
Tallahassee, FL 32399-2100Orlando, FL 32809-5631