1st Amendment 04/20/2022
DATE: April 29, 2022
TO: Cheryl Sullivan, Director
Solid Waste Department
FROM: Liz Yongue, Deputy Clerk
SUBJECT: April 20th BOCC Meeting
Enclosed is a duplicate original of the following item for your handling:
C25 1st Amendment and 5-year contract extension with Tetra Tech, Inc. for Hurricane
Debris Monitoring and Disaster Related Services.
Should you have any questions please feel free to contact me at (305) 292-3550.
cc: County Attorney
Finance
File
AMENDMENT TO AGREEMENT
FOR CONSULTING SERVICE FOR
HURRICANE DEBRIS MONITORING AND DISASTER RELATED
SERVICES
This Amendment to the Agreement for Consulting Services for Hurricane Debris Monitoring
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and Disaster Related Services dated May 17, 2017 is entered into this 20 day of April 2022 between
Monroe County Board of County Commissioners (County or BOCC) and Tetra Tech, Inc. (Consultant)
WHEREAS, through the competitive solicitation process the County issued a Request for
Proposal in which Consultant was selected for Hurricane Debris Monitoring and Disaster Related
Services; and
WHEREAS, the County and Consultant entered into an Agreement for Hurricane Debris
Monitoring and Disaster Related Services on May 17, 2017 (Agreement); and
WHEREAS, the initial term of the Agreement is for a five-year period and provides that the
County shall have the option of extending the Agreement for one additional five-year period at the
same terms and conditions; and
WHEREAS, the County desires to extend the agreement and the Consultant has agreed; and
WHEREAS, the Agreement needs to be updated with new county, state and federal provisions;
NOW, THEREFORE, in consideration of the mutual promises, covenants and agreements stated
herein, and for other good and valuable consideration, the sufficient of which is hereby acknowledged,
County and Consultant agree as follows:
1. The County and Consultant agree to extend the agreement for an additional five-year period
at the same terms and conditions and amend paragraph 1.1.8 to reflect the extension as
follows:
1.1.8 The effective date of this Agreement shall be May 17, 2017 and is for an initial 5-year term
ending on May 17, 2022, unless otherwise terminated as provided for herein. The County and
Consultant hereby agree to exercise the option to extend this Agreement for one additional five-
year period at the same terms and conditions to May 17, 2027, unless otherwise terminated
under the provisions provided for herein.
2. Paragraph 2.3 shall be revised to add the following contact for notice to the County:
For the County: Cheryl Sullivan
Director of Solid Waste Management
1100 Simonton Street, Room 2-231
Key West, Florida 33040
3. Article VI PERSONNEL, paragraph 6.1 shall be revised to read as follows:
The CONSULSTANT shall assign only qualified personnel to perform any service concerning the
project. At the time of execution of this Agreement, the parties anticipate that the following named
individuals will perform those functions indicated:
NAME FUNCTION
Ralph Natale Principle-in-charge
Simon Carlyle/Chuck McLendon Client Liaison
Kim Bowyer Project Manager
Њ
Donald Kunish Technical Advisor for Financial Recovery Services
Betty Kamara Contracts Manager
So long as the individuals named above remain actively employed or retained by the
CONSULTANT, they shall perform the functions indicated next to their names. If they are replaced
the CONSULSTANT shall notify the COUNTY of this change immediately.
4. Paragraph 9.5 shall be revised to read as follows:
TERMINATION
A. In the event that the CONSULTANT shall be found to be negligent in any aspect of service,
the COUNTY shall have the right to terminate this agreement after five days written
notification to the CONSULTANT.
B. Either of the parties hereto may cancel this Agreement without cause by giving the other party
thirty (30) days written notice of its intention to do so.
C. Termination for Cause and Remedies: In the event of breach of any contract terms, the
COUNTY retains the right to terminate this Agreement. The COUNTY may also terminate
this agreement for cause with CONSULTANT should CONSULTANT fail to perform the
covenants herein contained at the time and in the manner herein provided. In the event of such
termination, prior to termination, the COUNTY shall provide CONSULTANT with five (5)
calendar daysÓ notice and provide the CONSULTANT with an opportunity to cure the breach
that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If
the COUNTY terminates this agreement with the CONSULTANT, COUNTY shall pay
CONSULTANT the sum due the CONSULTANT under this agreement prior to termination,
unless the cost of completion to the COUNTY exceeds the funds remaining in the contract;
however, the COUNTY reserves the right to assert and seek an offset for damages caused by
the breach. The maximum amount due to CONSULTANT shall not in any event exceed the
spending cap in the task order issued pursuant to this Agreement. In addition, the COUNTY
reserves all rights available to recoup monies paid under this Agreement, including the right
to sue for breach of contract and including the right to pursue a claim for violation of the
COUNTYÓs False Claims Ordinance, located at Section 2-721 et al. of the Monroe County
Code.
D. Termination for Convenience: The COUNTY may terminate this Agreement for convenience,
at any time, upon 30 daysÓ notice to CONSULTANT. If the COUNTY terminates this
agreement with the CONSULTANT, COUNTY shall pay CONSULTANT the sum due the
CONSULTANT under this agreement prior to termination, unless the cost of completion to
the COUNTY exceeds the funds remaining in the contract. The maximum amount due to
CONSULTANT shall not exceed the spending cap in the task order issued pursuant to this
Agreement.
E. For Contracts of any amount, if the County determines that the CONSULTANT has submitted
a false certification under Section 287.135(5), Florida Statutes or has been placed on the
Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the County
shall have the option of (1) terminating the Agreement after it has given the CONSULTANT
Ћ
F. written notice and an opportunity to demonstrate the agencyÓs determination of false
certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2)
maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met.
G. For Contracts of $1,000,000 or more, if the County determines that the CONSULTANT
submitted a false certification under Section 287.135(5), Florida Statutes, or if the
CONSULTANT has been placed on the Scrutinized Companies with Activities in the Sudan
List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or
been engaged in business operations in Cuba or Syria, the County shall have the option of (1)
terminating the Agreement after it has given the CONSULTANT written notice and an
opportunity to demonstrate the agencyÓs determination of false certification was in error
pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the
conditions of Section 287.135(4), Florida Statutes, are met.
5. Paragraph 9.8 shall be revised to read as follows:
9.8 MAINTENANCE OF RECORDS
CONSULTANT shall maintain all books, records, and documents directly pertinent to
performance under this Agreement in accordance with generally accepted accounting
principles consistently applied. Records shall be retained for a period of seven years from
the termination of this agreement or for a period of FIVE years from the submission of the
final expenditure report as per 2 CFR §200.333, whichever is greater. Each party to this
Agreement or its authorized representatives shall have reasonable and timely access to
such records of each other party to this Agreement for public records purposes during the
term of the Agreement and for seven years following the termination of this Agreement. If an
auditor employed by the COUNTY or Clerk determines that monies paid to CONSULTANT
pursuant to this Agreement were spent for purposes not authorized by this Agreement, or
were wrongfully retained by the CONSULTANT, the CONSULTANT shall repay the
monies together with interest calculated pursuant to Sec. 55.03, of the Florida Statutes,
running from the date the monies were paid by the COUNTY.
6. Paragraph 9.14 shall be revised to read as follows:
9.14 CLAIMS FOR FEDERAL OR STATE AID: CONSULTANT and COUNTY agree that each
shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the
purpose of this Agreement. Any conditions imposed as a result of funding that effect the Project
will be provided to each party.
7. Paragraph 9.15 shall be revised to read as follows:
9.15 ADJUDICATION OF DISPUTES OR DISAGREEMENTS: COUNTY and
CONSULTANT agree that all disputes and disagreements shall be attempted to be resolved by meet and
confer sessions between representatives of each of the parties. The CONSULTANT and COUNTY
representative shall try to resolve the claim or dispute with meet and confer sessions. If the issue or issues
are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief
or remedy as may be provided by this Agreement or by Florida law. This Agreement is not subject to
arbitration. This provision does not negate or waive the provisions of paragraph 9.5 concerning
termination or cancellation.
Ќ
8. Paragraph 9.17 shall be revised to read as follows:
9.17 NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY
CONSULTANT and COUNTY agree that there will be no discrimination against any person,
and it is expressly understood that upon a determination by a court of competent jurisdiction that
discrimination has occurred, this Agreement automatically terminates without any further action
on the part of any party, effective the date of the court order. CONSULTANT and COUNTY
agrees to comply with all Federal and Florida statutes, and all local ordinances, as applicable,
relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil
Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis of race, color or
national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC ss.
1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504
of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination
on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC ss.
6101-6107) which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and
Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of
drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and
Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis
of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, ss. 523 and 527 (42
USC ss. 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC s. 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The
Americans with Disabilities Act of 1990 (42 USC s. 12101 Note), as may be amended from time
to time, relating to nondiscrimination on the basis of disability; 10) Monroe County Code
Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion,
national origin, ancestry, sexual orientation, gender identity or expression, familial status or age;
11) Any other nondiscrimination provisions in any Federal or state statutes which may apply to
the parties to, or the subject matter of, this Agreement.
During the performance of this Agreement, the CONSULTANT, in accordance with Equal
Employment Opportunity (30 Fed. Reg. 12319, 12935, 3 C.F.R. Part, 1964-1965 Comp., p.
339), as amended by Executive Order 11375, Amending Executive Order 11246 Relating to
Equal Employment Opportunity, and implementing regulations at 41C.F.R. Part 60 (Office of
Federal Contract Compliance Programs, Equal Employment Opportunity, Department of
Labor). See 2 C.F.R. Part 200, Appendix II, ¶ C, agrees as follows:
1) The CONSULTANT will not discriminate against any employee or applicant for
employment because of race, color, religion, sex, sexual orientation, gender identity,
or national origin. The CONSULTANT will take affirmative action to ensure that
applicants are employed, and that employees are treated during employment, without
regard to their race, color, religion, sex, sexual orientation, gender identity, or national
origin. Such action shall include, but not be limited to the following: Employment,
upgrading, demotion, or transfer, recruitment or recruitment advertising; layoff or
termination; rates of pay or other forms of compensation; and selection for training,
including apprenticeship. The CONSULTANT agrees to post in conspicuous places,
Ѝ
available to employees and applicants for employment, notices to be provided setting
forth the provisions of this nondiscrimination clause.
2) The CONSULTANT will, in all solicitations or advertisements for employees placed
by or on behalf of the CONSULTANT, state that all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual
orientation, gender identity, or national origin.
3) The CONSULTANT will not discharge or in any other manner discriminate against
any employee or applicant for employment because such employee or applicant has
inquired about, discussed, or disclosed the compensation of the employee or applicant
or another employee or applicant. This provision shall not apply to instances in which
an employee who has access to the compensation information of other employees or
applicants as a part of such employee's essential job functions discloses the
compensation of such other employees or applicants to individuals who do not
otherwise have access to such information, unless such disclosure is in response to a
formal complaint or charge, in furtherance of an investigation, proceeding, hearing, or
action, including an investigation conducted by the employer, or is consistent with the
CONSULTANT's legal duty to furnish information.
4) The CONSULTANT will send to each labor union or representative of workers with
which it has a collective bargaining agreement or other contract or understanding, a
notice to be provided advising the said labor union or workers' representative of the
CONSULTANT's commitments under this section and shall post copies of the notice
in conspicuous places available to employees and applicants for employment.
5) The CONSULTANT will comply with all provisions of Executive Order 11246 of
September 24, 1965, and of the rules, regulations, and relevant orders of the Secretary
of Labor.
6) The CONSULTANT will furnish all information and reports required by Executive
Order 11246 of September 24, 1965, and by the rules, regulations, and orders of the
Secretary of Labor, or pursuant thereto, and will permit access to his books, records,
and accounts by the administering agency and the Secretary of Labor for purposes of
investigation to ascertain compliance with such rules, regulations, and orders.
7) In the event of the CONSULTANT's noncompliance with the nondiscrimination
clauses of this contract or with any of the said rules, regulations, or orders, this contract
may be canceled, terminated or suspended in whole or in part and the CONSULTANT
may be declared ineligible for further Government contracts or federally assisted
construction contracts in accordance with procedures authorized in Executive Order
11246 of September 24, 1965, and such other sanctions may be imposed and remedies
invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulation, or order of the Secretary of Labor, or as otherwise provided by law.
8) The CONSULTANT will include the portion of the sentence immediately preceding
paragraph (1) and the provisions of paragraphs (1) through (8) in every subcontract or
purchase order unless exempted by rules, regulations, or orders of the Secretary of
Ў
Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965,
so that such provisions will be binding upon each subcontractor or vendor. The
CONSULTANT will take such action with respect to any subcontract or purchase
order as the administering agency may direct as a means of enforcing such provisions,
including sanctions for non-compliance; provided, however, that in the event a
CONSULTANT becomes involved in, or is threatened with, litigation with a
subcontractor or vendor as a result of such direction by the administering agency, the
CONSULTANT may request the United States to enter into such litigation to protect
the interests of the United States.
9. Paragraph 9.29 shall be revised to add the following:
9.29.8.1.1 Prohibition on certain telecommunications and video surveillance services or equipment as set forth
in 2 CFR § 200.216. Recipients and subrecipients and their CONSULTANTs and subcontractors
may not obligate or expend any federal funds to (1) Procure or obtain; (2) Extend or renew
a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure
or obtain equipment, services, or systems that uses covered telecommunications equipment or
services as a substantial or essential component of any system, or as critical technology as part of
any system. As described in Public Law 115-232, section 889, covered
telecommunications equipment is telecommunications equipment produced by Huawei
Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities).
(i) For the purpose of public safety, security of government facilities, physical security surveillance
of critical infrastructure, and other national security purposes, video surveillance and
telecommunications equipment produced by Hytera Communications Corporation, Hangzhou
Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or
affiliate of such entities).
(ii) Telecommunications or video surveillance services provided by such entities or using
such equipment.
(iii) Telecommunications or video surveillance equipment or services produced or provided by an
entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or
the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or
controlled by, or otherwise connected to, the government of a covered foreign country.
9.29.28.2 Domestic preference for procurements as set forth in 2 CFR §200.322 The COUNTY and
CONSULTANT should, to the great extent practicable, provide a preference for the
purchase, acquisition, or use of goods, products, or materials produced in the United States
(including but not limited to iron, aluminum, steel, cement, and other manufactured
products). These requirements of this section must be included in all subawards including
contracts and purchase orders for work or products under federal award. For purposes of this
section:
(1) ÐProduced in the United StatesÑ means, for iron and steel products, that all
manufacturing processes, from the initial melting stage through the application of coatings,
occurred in the United States. (2) ÐManufactured productsÑ means items and construction
materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and
Џ
polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass,
including optical fiber; and lumber.
10. The following provisions shall be added as follows:
9.31 Energy Efficiency- CONSULTANT will comply with the Energy Policy and
Conservation Act (P.L. 94-163; 42 U.S.C. 6201-6422) and with all mandatory standards and
policies relating to energy efficiency and the provisions of the state Energy Conservation Plan
adopted pursuant thereto.
9.32 ADDITIONAL FEMA REQUIREMENTS:
Access to Records: Consultant and their successors, transferees, assignees, and subcontractors
acknowledge and agree to comply with applicable provisions governing the Department of
Homeland Security (DHS) and the Federal Emergency Management AgencyÓs (FEMA) access
to records, accounts, documents, information, facilities, and staff. CONSULTANTs must 1.
cooperate with any compliance review or complaint investigation conducted by DHS 2. Give
DHS access to and the right to examine and copy records, accounts, and other documents and
sources of information related to the grant and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS regulations and other
applicable laws or program guidance. 3. Submit timely, complete, and accurate reports to the
appropriate DHS officials and maintain appropriate backup documentation to support the
reports.
DHS Seal, Logo and Flags: CONSULTANT shall not use the Department of Homeland
Security seal(s), logos, crests, or reproduction of flags or likeness of DHS agency officials
without specific FEMA pre-approval. The CONSULTANT shall include this provision in any
subcontracts.
Changes to Contract: The CONSULTANT understands and agrees that any cost resulting from
a change or modification, change order, or constructive change of the agreement must be within
the scope of any Federal grant or cooperative agreement that may fund this Project and be
reasonable for the completion of the Project. Any contract change or modification, change order
or constructive change must be approved in writing by both the COUNTY and
CONSULTANT.
Compliance with Federal Law, Regulations, and Executive Orders. This is an acknowledgement
that FEMA financial assistance may be used to fund all or a portion of the contract. The
CONSULTANT will comply will all applicable Federal Law, regulations, executive orders,
FEMA policies, procedures, and directives
No Obligation by Federal Government. The Federal Government is not a party to this contract
and is not subject to any obligations or liabilities to the COUNTY/non-Federal entity,
CONSULTANT, or any other party pertaining to any matter resulting from the contract.
Program Fraud and False or Fraudulent Statements or Related Acts. If applicable, the
CONSULTANT acknowledges that 31 U.S.C. Chap. 38 (Administrative Remedies for False
Claims and Statements) applies to the CONSULTANT's actions pertaining to this contract.
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