Item C09BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 9-19-2012
Bulk Item: Yes X No
Division: _County Administrator
Department: Social Services/In-Home Services_
Staff Contact
I Graham/X45 10
AGENDA ITEM WORDING: Approval of Amendment 004 to the Otier"Arnericans Act (OAA)
Contract AA- 1229 between the Alliance for Aging, Inc. (Area Agency on Aging) and the Monroe
County Board of County Commissioners (Social Services/In-Home Services) for fiscal year 1/1/12 to
12/31/12.
ITEM BACKGROUND: Approval of Amendment 004 will increase funding to the Older
Americans Act Title HIE by $4,832.35 for a contract total of $420,805.36. The increase is not
recurrent.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment 003 to the Older
Americans Act (OAA) Contract #AA-1229 on 5-16-2012.
CONTRACT/AGREEMENT CHANGES: The money in Title III-E will increase by $4,832.35.
This is a total of $71,383.35 in Title IIIE, $30,677.50 for In -Home Respite and $40,705.85 for Facility
Respite. This increase is not recurrent.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $420,805.36
INDIRECT COST: --O--BUDGETED:
Yes X No
COST TO COUNTY: No Cash Match required. — SOURCE OF FUNDS: Grant
Approx. $42,081.00 In -Kind Match
REVENUE PRODUCING: Yes No X— AMOUNT PER MONTH Year
APPROVED BY: County Atty 'X OMB/Purchasing X Risk Management —X! I
DOCUMENTATION:
I
lagwoi.
Included X Not Required,
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract# Amendment #004 for
Contract #AA- 1229
Effective Date: 1/1/2012
Expiration Date: 12/31/2012
Contract Purpose/Description: Approval of Amendment #004 to the OAA Contract #AA-1229 will increase
funding to the Older Americans Act Title III Eby $4,83 2.3 5 for a contract total of $420,8 ,36. The increase is
not recurrent.
Contract Manager: Sheryl Graham 4510 Community Services/Stop I
(Name) (Ext.) (Department/Stop #)
For BOCC meeting on 9/19/12 Agenda Deadline: 9/4/12
CONTRACT COSTS
Total Dollar Value of Contract: (extension) $415,028.00 Current Year Portion: $
Budgeted? Yes X No El Account Codes -
Grant: $420,805.36 125 6151012-
County Match: $42,081.00 (In -Kind Match) 125 -6153212
— 125 -6153412-
ADDITIONAL COSTS
Estimated Ongoing Costs: $jyr For:
(Not included in dollar value above) (eg. Maintenance, utilities, janitorial, salaries, etc)
CONTRACT REVIEW
Division Director
Risk Management
O.M.B./Purchasing
County Attorney
,yate In
X
Changes
Needed
Yes ❑0 No a
Yes 0 Na'f
Yes 0 No
Yes 0 Nok
Date Out
eviewef,
z/
Comments:
VM13 Corm Revised 2/27/01 MCP #2
Amendment 004 CONTRACT AA-1229
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase funding by allocating Older Americans Act
carry forward and additional funds. The increases by title are as follows: Title IIIE is
increased by $4,832.35. The increases are not recurrent.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2012) is as follows:
Title C1 (CFDA/CSFA # 93.045): $ 140,846.17
Title C2 (CFDA/CSFA # 93.045): $ 208,575.84
Title III E (CFDA/CSFA # 93.052): $ 71,383.35
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service(s) to be Provided
Service
Unit Rate
Maximum
Units of
Service
Maximum
Dollars
Congregate Meals C1
$9.56
14,161
$135,378.17
Congregate Screening C 1
$20.00
146
$2,925.00
Nutrition Counseling C 1
$47.50
40
$1,906.00
Nutrition Education C1
$0.20
3,185
$637.00
Home Delivered Meals C2
$6.13
33,095
$202,872.84
Screening & Assessment C2
$25.00
213
$5,341 AO
Nutrition Education C2
$0.20
1,810
$362.00
In Home Respite 3E
$23.08
1,329
$30,677.50
Facility Respite 3E
$10.34 1
3,936
$40,705.85
Total Contract
$420,805.36
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.,,,,',,,,,,,,-' , IA, A-fl ; s ,a_;�:
PROVIDER:
SIGNED BY:
NAME:
TITLE:
Monroe County Social
Services.
11111114
DATE: DATE:
Amendment 003 CONTRACT AA-1229
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to adjust Nutrition Education rate and number of units
under C2.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2012) is as follows:
Title C1 (CFDA/CSFA # 93.045): $ 140,846.17
Title C2 (CFDA/CSFA # 93.045): $ 208,575.84
Title III E (CFDA/CSFA # 93.052): $ 66,551.00
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Services) to be Provided
i
Servce
Unit Rate
Maximum
Units of
Maximum
ollars
Dollars
Congregate Meals C1
$9.56
14,161
$135,378.17
Congregate Screening C1
$20.00
146
$2,925.00
Nutrition Counseling C1
$47.50
40
$1,906.00
Nutrition Education C1
$0.20
3,185
$637.00
Home Delivered Meals C2
$6.13
33,095
$202,872.84
Screening & Assessment C2
$25.00
213
$5,341.00
Nutrition Education C2
$0.20
1,810
$362.00
In Home Respite 3E
$23.08
1,297
$29,948.00
Facility Respite 3E
$10.34
3,540
$36,603.00
Total Contract
1
$415,973.01
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
ITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social
Services.
SIGNED BY:
NAME:
TITLE:
DATE:
DATE:
ALLIANCE FOR AGING, INC.
Max B. Rothman, JD, LL.M.
President & CEO