Item C32BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September 21, 2012 Division: Emergency Services
Bulk Item: Yes X No Department: Fire Rescue
Staff Contact Person: Holly Pfiester ext. 6088
AGENDA ITEM WORDING: Approval of 5-year Interlocal Agreement with FKAA for installation
and maintenance of fire hydrants in unincorporated Monroe County effective October 1, 2012 through
September 30, 2017.
ITEM BACKGROUND: On September 19, 2007, the Board approved the County and FKAA's
current 5-year Interlocal Agreement regarding installations and maintenance of fire hydrants effective
October 1, 2007 and ending September 30, 2012. This approval would continue the relations and
provide for FKAA to continue providing fire hydrant installation and maintenance for another 5 years.
PREVIOUS RELEVANT BOCC ACTION: On January 23, 2003, the Board approved the County
and FKAA's past agreement regarding installations and maintenance of fire hydrants effective (back
dated) October 1, 2002 through September 30, 2007.
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: Approx. INDIRECT COST: N/A BUDGETED: Yes X No
$10,000 ye
based upon funding
availability and BOCC approval
INDIRECT COST: N/A BUDGETED: Yes X No
COST TO COUNTY: SOURCE OF FUNDS: District 1 Impact Fees 31501-560630
District 2 Impact Fees 31502-560630
District 3 Impact Fees 31503-560630
Key Colony Impact Fees 31504-560630
Ad Valorem (BOCC pre approval) 11500-560630
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
r .
APPROVED BY: County Atty _ OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: 4,GE1Tq-T1'RU-,.v.
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Florida Keys Aqueduct Contract #
Authority Effective Date: 10/01 /2012
Expiration Date: 09/30/2017
Contract Purpose/Description:
Installation and maintenance of fire hydrants.
Contract Manager: Holly Hester 6088 Emergency Services / Stop 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 9/21/2011 Agenda Deadline: 09/4/2011
CONTRACT COSTS
Total Dollar Value of Contract: $ 10,000 / yr. Current Year Portion: $ 10,000
Budgeted? Yes® No ❑
Grant: $
County Match: $
(approx.) (approx.)
Account Codes: District 1 Impact Fees 31501-560630
District 2 Impact Fees 31502-560630
District 3 Impact Fees 31503-560630
Key Colony Impact Fees 31504-560630
Ad Valorem (BOCC pre approval) 11500-560630
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. i
CONTRACT REVIEW
Changes Date Out
Date In Needed e Jiewer
Division Director f Yes❑ No[� ' —/
Risk Manage nt Yes❑ No
O.M.B./Pu asing 9P----rYes❑ No❑
County Attorney 144- Yes❑ NoZ/ -J
Comments:
OMB Form Revised 2/27/01 MCP #2
AGREEMENT BETWEEN MONROE COUNTY
AND
THE FLORIDA KEYS AQUEDUCT AUTHORITY
FOR INSTALLATION AND MAINTENANCE OF FIRE HYDRANTS
IN UNINCORPORATED MONROE COUNTY
THIS AGREEMENT, made and entered into this day of , 20 , by
and between the Florida Keys Aqueduct Authority, an independent special district of the State of
Florida, hereinafter called and referred to as the "FKAA" and Monroe County, a county of the State of
Florida, hereinafter called and referred to as the "COUNTY".
WITNESSET:
WHEREAS, the COUNTY and the FKAA are authorized to enter into this Agreement pursuant
to Section 163.01. Florida Statutes, as amended, which permits local government units to make the most
efficient use of their powers by enabling them to cooperate with other localities on a basis of mutual
advantage; and
WHEREAS, Policy 701.81 of the Monroe County Comprehensive Plan establishes the objective
of improving firefighting capabilities in Monroe County; and
WHEREAS, the COUNTY and the FKAA recognize that fire flow improvements will better
ensure the protection of the public health, welfare and safety; and
WHEREAS, the COUNTY and the FKAA recognize that the majority of the water distribution
system in Monroe County is not designed to provide fire flow and that the FKAA does not guarantee fire
flow and the purpose of the fire hydrants will be to provide various locations to fill firefighting
apparatus; and
WHEREAS, the FKAA recognizes that fire hydrants are useful for flushing distribution mains
when necessary; and
WHEREAS, this Agreement shall only pertain to fire hydrants in unincorporated Monroe
County.
NOW THEREFORE, for and in consideration of the mutual covenants contained herein, the
Parties to this Agreement agree as follows:
1. The recitals set forth above are hereby adopted and incorporated into this Agreement.
2. This Agreement shall be effective for five (5) years, commencing October 1, 2012 through
September 30, 2017. After such time, the parties shall review the Agreement and determine if
any revisions should be made including changes to the fees set forth below.
3. Selection of hydrant locations for projects on the FKAA Water Distribution System Upgrade
Plan shall proceed as follows:
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A. The COUNTY FIRE RESCUE will review design plans for projects on the FKAA Water
Distribution System Upgrade Plan and recommend hydrant locations in writing to the
FKAA. The FKAA will provide COUNTY with design plans by May of each year to
allow for review and possible budget impact.
B. The FKAA will evaluate the technical and economic feasibility of recommended hydrant
locations for the projects on the FKAA Water Distribution System Upgrade Plan.
Technical feasibility will be based on Insurance Services Office (ISO) standards and the
ability of the distribution system to supply a minimum flow of 250 gallons per minute
(GPM) and minimum line pressure of 20 pounds per square inch (psi). Direct connection
of hydrants to the transmission main is prohibited and will not be considered. Economic
feasibility will be based on the cost of hydrant installation being within 3% of the cost of
the planned upgrade. The FKAA will notify the COUNTY FIRE RESCUE in writing of
the technical and economic feasibility of the recommended hydrant locations.
C. The COUNTY FIRE RESCUE will respond to the FKAA by specifying the quantity and
locations of hydrants to be installed. Only hydrants that are determined by the FKAA to
be technically feasible will be installed. The COUNTY may provide the funds for any
hydrants to be installed that are determined by the FKAA to be technically feasible but
not economically feasible, and which are not paid by developers of property as conditions
of their building permits. The COUNTY ADMINISTRATOR OR DESIGNEE will state
in writing if the funds are available for such hydrants and, if so, will reimburse the FKAA
the actual costs for the hydrant installations within 30 days after the installation of the last
hydrant on the project.
Selection of hydrant locations in areas not on the FKAA Water Distribution System Upgrade
Plan shall proceed as follows:
A. The COUNTY Fire Rescue, through COUNTY ADMINISTRATION, will recommend
hydrant locations in areas not on the FKAA Water Distribution Upgrade Plan in writing
to the FKAA.
B. The FKAA will evaluate the technical feasibility of recommended hydrant locations for
areas not on the FKAA Water Distribution System Upgrade Plan. Technical feasibility
will be based on the ability of the distribution system to supply a minimum flow of 250
GPM and a minimum line pressure of 20 psi. Direct connection of hydrants to the
transmission main is prohibited and will not be considered. The FKAA will notify the
COUNTY FIRE RESCUE in writing of the technical feasibility of the recommended
hydrants.
C. COUNTY ADMINISTRATOR OR DESIGNEE will respond to the FKAA by specifying
the hydrants to be installed. Only hydrants that are determined by the FKAA to be
technically feasible will be installed. The COUNTY will hire a FKAA qualified, properly
licensed, contractor to install the hydrants as per the current Florida Keys Aqueduct
Authority Minimum Construction Standards and Specifications. The COUNTY shall pay
for installation of hydrants which it contracts to have installed unless the hydrant
installation is a condition of a third party obtaining a development permit of any kind, in
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which case the actual installation and cost shall be by the third party. Hydrants located on
Florida Department of Transportation right-of-way will require both a FDOT and FKAA
permit. The FKAA will have to apply for the FDOT permit. Hydrants located on
COUNTY right-of-way will require a FKAA permit. The FKAA permit fee is $360.00.
COUNTY reserves the right to require hydrant maintenance agreements with a third party
when installation is a condition of permit approval to provide for future maintenance
costs associated with installation.
. For hydrant locations that are determined to be not technically feasible, the COUNTY will
evaluate the importance and priority of the hydrant locations. For hydrant locations that
COUNTY determines to be a priority, the COUNTY will allocate future budget amounts to
improve the distribution system for future hydrant installation.
6. The COUNTY agrees to:
A. Reimburse the FKAA the costs for hydrant installation on projects on the FKAA Water
Distribution System Upgrade Plan in excess of 3% of the cost of the planned upgrade as
described in Paragraph 3 as previously agreed to by COUNTY.
B. Pay the FKAA $50 per year per hydrant for service including inspection, maintenance
and the furnishing of water to fill firefighting apparatus.
C. Use water from hydrants only to fill firefighting apparatus for actual firefighting purposes
and no other purpose such as firefighting practice.
D. Use hydrants in a manner protective of the FKAA distribution system and appurtenances.
Reimburse the FKAA the costs to repair any damages caused by the improper use of the
hydrants.
E. Establish and adopt Standard Operating Procedures for the use of fire hydrants in
accordance with this Agreement and nationally recognized standards.
7. The FKAA agrees to:
A. Provide funding for hydrant installation for projects on the FKAA Water Distribution
System Upgrade Plan not to exceed 3% of the cost of the planned upgrade.
B. Incorporate hydrants into the design, bidding and construction of projects on the FKAA
Water Distribution System Upgrade Plan where determined to be technically and
economically feasible or when determined to be technically feasible and funded by the
COUNTY.
C. Oversee the installation of hydrants in areas not on the FKAA Distribution System
Upgrade Plan when determined to be technically feasible and funded by the COUNTY.
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0
10.
D. Paint fire hydrants to indicate the available flow in accordance with NFPA 291,
"Recommended Practice for Fire Flow Testing and Marking of Hydrants". All fire
hydrants located in COUNTY are currently classified as Class C hydrants and the tops
and nozzle caps should be painted red.
E. Inspect and maintain all fire hydrants on an annual basis.
F. Furnish water required for filling firefighting apparatus.
G. Bill the COUNTY annually for the service charge in the amount of $50.00 per hydrant.
The COUNTY's performance and obligation to pay under this Agreement is contingent upon an
annual appropriation by the Board of County Commissioners.
This Agreement shall be executed in duplicate and the COUNTY shall retain one (1) copy and
the FKAA shall retain one (I) copy. All copies shall be considered originals.
Any and all notices required or permitted to be given hereunder shall be deemed received five (5)
days after same are deposited in the U. S. Mail sent via certified mail, return receipt requested.
All notices to the COUNTY shall be sent to:
Monroe County Fire Rescue
490 63rd Street, Ocean, Suite 122
Marathon, Florida 33050
Attention: James Callahan, Fire Chief
All notices to the FKAA shall be sent to:
County Attorney
P.O. Box 1026 e
i Key West, FL 33141-1026
Attention: Cynthia Hall, Esq., Assistant County
Attorney
i
Florida Keys Aqueduct Authority Florida Keys Aqueduct Authority
1100 Kennedy Drive, P. 0. Box 1239 1100 Kennedy Drive, P. 0. Box 1239
Key West, FL 33040 Key West, FL 33040
Attention: Kirk C. Zuelch, Executive Director a Attention: Robert T. Feldman, General Counsel
11. INVALIDITY: If any section, subsection, sentence, clause or provision of this Agreement
is held invalid, the remainder of this Agreement shall not be affected by such invalidity.
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IN WITNESS WHEREOF, the Florida Keys Aqueduct Authority Board of Directors has caused this
Agreement to be signed in its name by its Executive Director and its seal to be affixed hereto, and the
Commissioners of Monroe County, Florida have caused this Agreement to be signed by the COUNTY
Mayor on their behalf and the seal of the COUNTY Commission to be affixed hereto, the date and year
first above written.
FLORIDA KEYS AQUEDUCT AUTHORITY
KEY WEST, FLORIDA
In
Kirk C. Zuelch, Executive Director
APPROVED AS TO FORM AND LEGAL
SUFFICIENCY:
Robert T. Feldman, General Counsel
ATTEST:
Janet Coley, Executive Assistant
BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Imm
Mayor, David Rice
APPROVED AS TO FORM
By:
Cynthia Hall, Esq., Assistant County Attorney
(SEAL)
ATTEST: DANNY L. KOLHAGE,
COUNTY CLERK
By:
Deputy Clerk
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