Item C36BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: September
2 1 " , 2012
Division:
Public Works/Engineering
Bulls Item: Yes
X No _
Department:
Project Management
Staff Contact Person/Phone #: Keyin Wilson X8797
AGENDA ITEM WORDING: Approval to negotiate a contract with MBI/K2M, the number one
ranked Consultant for Professional Services for the development of a Space Planning/Facilities
Assessment Report, to assess areas for consolidation to improve the efficiency of the County.
ITEM BACKGROUND: On July 31, 2012, Requests for Qualifications were received for the Space
Planning/Facilities Assessments. A Selection Committee will hold a public meeting on Thursday,
September 61i' 2012 to evaluate and select the best qualified consultant for the assessments. Staff
wishes to negotiate a contract with best qualified consultant as soon as possible to avoid any
unnecessary delays.
PREVIOUS RELEVANT BOCC ACTION: On June 20, 2012 the BOCC approved to advertise an
RFQ for Professional Services for a Space Planning/Facilities Assessment Report, to assess areas for
consolidation to improve the efficiency of the County. In April 2010, the BOCC considered a proposal
to conduct a similar study. In response to the BOCC's directives, the Project Management department
undertook a limited review of County facilities. The review has led to the Jackson Square initiative.
Limited staff resources in the interim have precluded a more detailed review.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval as stated above.
TOTAL COST: N/A INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: N/A
REVENUE PRODUCING: Yes No
APPROVED BY: County Atty
DOCUMENTATION: Included
DISPOSITION:
Revised 7/09
I_1
SOURCE OF FUNDS: N/A
AMOUNT PER MONTH Year
OMB/Purchasing Risk Management
Not Required X_
AGENDA ITEM #
C
UNTY So�MONROE
KEY WESTLORIDA 33040
(305)294-4641
September, 6, 2012
Monroe County Administrative Division
Project Management Department
1100 Simonton St. Suite 2-216
Key West, F133040
(305)292-4439
Fax (305)295-4321
BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tem Kim Wigington, District 1
George Neugent, District 2
Heather Carruthers, District 3
Sylvia 1. Murphy, District 5
RE: SELECTION COMMITTEE RANKING MEETING SUMMARY
REQUEST FOR QUALIFICATIONS FOR THE DEVELOPMENT OF MONROE COUNTY SPACE PLANNING/
FACILITIES ASSESSMENT REPORT
The Selection Committee (Committee) for the REQUEST FOR QUALIFICATIONS FOR THE DEVELOPMENT OF
MONROE COUNTY SPACE PLANNING/ FACILITIES ASSESSMENT REPORT met on 'lhursday, September 6, 2012 at 3
pm. at the Gato Building 1100 Simonton St., Key West, Fl. The following members were present: Shane Smith, Sr. Project
Manager, Monroe County Project Management, Kevin Wilson, Division Director, Monroe County Public Works and
Engineering, and Judith Clarke, Director, Monroe County Engineering Services. There were 2 members of the public in
attendance (see sign -in sheet).
The Committee began reviewing the proposed project, the score sheet, and the required submittal forms. Each of the six
responses was evaluated to determine if they met the minimum qualifications. All responses included the necessary submittal
forms.
The Committee then reviewed and discussed the response packages and the information provided. After thorough discussion,
each committee member, working independently, scored each of the nine respondents. Committee member scores were
individually summed and ranked. The final ranking was determined by adding the scores and ranking of each Committee
member for each respondent. The final ranking was determined by ranking sums (lowest to highest). The lowest ranking sum
was ranked #1, second lowest ranking sum was ranked #2, and so on. The final score sheet, Committee members individual
score sheets, and sign -in sheet is attached as attachment "A". The final ranking was as follows:
Firm Rankin
C. ALA Anderson Architect 4
The Tamara Peacock Company 6
RGA 5
MBI/K2M 1
AME/ Bender & Assoc. 3
B.A. & Partners 2
The selection committee unanimously agreed that MBI/K2M was the top ranked firm and would be recommended to the
Monroe County Board of County Commissioners as qualified consultant for this project.
There being no further business, the meeting was adjourned at 3:50 pm.
Summary prepared by:
Shane Smith, Sr. Project Manager
ATTACHMENT "A"
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