Item O1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: September 4, 2012
SUBJECT: County Divisions' Monthly Activity Report for August, 2012
MONTHLY ACTIVITY REPORT - AUGUST, 2012
KEY WEST AIRPORT
• In August, passenger figures for July were compiled. During that month, the five
airlines serving Key West International Airport carried a total of 60,448 passengers.
This is a 10.3% increase over July of 2011. The year to date passenger numbers for the
first seven months of 2012 is 10% higher than the same period for 2011.
• Tropical Storm Isaac forced the Airport to close from 8 PM on August 25th until 11:50
AM on August 27th. Fortunately, we received only very minor damage from the storm.
• We have begun preparations for the celebration of the 100th anniversary of the first
flight from Key West to Cuba, which took place on May 17th 1913.
MARATHON AIRPORT
• The Annual FAA inspection has been completed, the final letter of corrections
have been submitted, we are awaiting the final approval from Patrick Rogers of
the FAA.
• The 24 trees planted are being watered daily and are doing well.
• The "Request for Information" regarding the privatization of the Airport Services
will be discussed at the September 20, 2012 Board of County Commissioners
Meeting.
• We endured the Tropical Storm Named Isaac, the Airport closed at 7pm on
Saturday August 25, 2012, re -opening at noon on August 27, 2012. Pleased to
report there was no damage to the Airport.
EMPLOYEE SERVICES
L WEBSITE UPDATES (other than normal position vacancy updates, etc.):
Benefits:
Monthly newsletter — Wellness & EAP
Human Resources:
Revised 6 job descriptions
IL TURNOVER NUMBERS TO DATE:
1
August 2012 Turnover: 1.17% Turnover to date: 8.56%
Resi�4nations:2 1 Terminations:2 1 Retired:2 1 Deceased:0 Lavoffs:0
HUMAN RESOURCES
1 Pre Determination Hearing
2 Reclassification request reviekN-s
Personnel Policy Committee — accepting nominations
Unemployment Claims — 3
Valle and Nationwide representative appearances in County offices
Applications:
New applications — 108
Re -submittals - 24
In -House submittals — 12
Total — 144
RISK
1 mediation for claim
Referral information:
Newspaper — 21
Employment Agency —
Friend — 16
Relative — 6
Walk-in — 8
Channel 76 — 0
Internet — 89
Other — 4
Total - 144
BENEFITS (GROUP/WORKERS COMP)
Continued to set up and plan details of Wellness Screenings
Bid opening — Wkrs Comp Excess policy
1 Mediation
Medical and Prescription claims review with Consultant and Providers
Enrollees covered by Health Insurance
EMPLOYEES (only): 906
RETIREES (only): 277
EMPLOYEE & SPOUSES: 110
RETIREE & SPOUSES: 75
EMPLOYEE & CHILDREN: 114
RETIREE & CHILDREN: 2
EMPLOYEE & FAMILY: 81
RETIREE & FAMILY: 3
TWO EMPLOYEES & FAMILY: 19
SURVIVING SPOUSE: 17
COBRA: 3
CHILDREN: 1
SAFETY
• 15 Accident/Incident reports
• Conducted Safety Rep training for lower keys
• Attended 8hour Hazardous Waste Operations and Emerg Response Training
Prepared cost analysis for purchasing back-up sensors in county vehicles due to many
public works vehicle accident
Conducted unannounced safety inspection of lower keys public works crew.
SatisfactoiN- review.
Facility inspection of KW Detention Center regarding alleged mold issues. Negative
findings.
BUDGET & FINANCE
Budget Analysts:
• Prepared Resolutions: 41
• Prepared, Reviewed and Posted Budget transfers: 176
• Reviewed/Signed Contract Summaries: 135
• Processed Invoices: 29
• Reviewed and processed PAF's: 26
• Responded to tax calls. Received 48 calls in total; questions included: Property
ownership changes, property valuation, exemptions, CPI on homesteaded
property and explanation of the tax notice. To date, there has only been one call
that addressed a question about the budget.
• Updated the revenue and expenditure report for the 3rd Quarter.
• Created Budget Summary Ad and Final Budget Hearing Notice to be published
on Monday, Sept. loth.
• Reviewed the FY12 Revenue and Expenditure estimates for the Ad Valorem
Funds.
• Incoming mail - 491
• Outgoing mail — 439
• Compiled and processed Budget & Finance Augl2 BOCC agenda packet.
• Processed and submitted to Finance Dept: Jul-Augl2 Health Dept Lease,
MCSO's 911 Wireless/Wireline/Interagency Communications Apr-Junl2.
• Processed timesheets for signature and forwarded to payroll for PPE 7/28/12,
8/11/12, and 8/25/12.
• Reviewed, compiled back-up and processed July 2012 Pcard billing statement.
• Processed the approved August 2012 resolutions and forwarded to CAY for
legal stamp.
• Processed and submitted to Finance: Comm Carruthers Jun-Augl2 tvl,
Tennyson Augl2 tvl, Mayor Rice Jul-Augl2 tvl, and Comm Murphy's Jul -
Aug 12 tvl.
• Processed and submitted to Finance: Fla Dept of Agriculture's FY12 Fire
Control Assessment.
• Create new TDC Special Events project accounts in GovMax and re -balanced
FY13 Expenditure budget.
• Re -balanced Airport funds in Govmax .
Grants:
• RESTORE Act: Local coordination meeting (agenda, scheduling, etc.), contract
for Mathews -Webster, weekly telcons with Mathews -Webster, telcons with FAC,
FAC webinar, Consortium meeting in Panama City.
• TS Isaac: Developed storm cost centers and memo; preliminary damage
assessment information collection for FEMA PDA team
• FY 2013 Budget: prepared for budget hearings
• FY 2013 Non Profit Funding: Preparation of materials for FY 2013 non-profit
funding ($1.7M in funding to non-profit human service organizations, $1M to
SAMH, and $300K to BOCC line items) for budget book, and budget hearing.
Continued processing FY 2013 contracts for October meeting.
3
HSAB general: developed and populated a comprehensive spreadsheet for
comparative analysis, developed annual outcomes tracking report form.
2012 HSAB and BOCC line items contracts: Processing invoices, regular
monitoring, collecting required documents, processing certifications; addressed
compliance requirements with several entities.
2013 Countywide Byrne JAG grants: worked with FDLE to modify applications
and budgets. Also prepared and submitted JAG grant application for GCC In -Jail
Program, in lieu of RSAT funding this year.
2013 Federal JAG Drug Court grant: Processed grant award of $12,000 for Drug
Court.
2012 State FDLE JAG County grants: Prepared and submitted grant adjustments
related to new performance measures on all current grants. Regular monitoring;
processing of invoices, quarterly reporting.
2012 RSAT County Grant: regular monitoring; processing of invoices, quarterly
reporting.
• 2011 Federal JAG Drug Court grant: Regular monitoring; quarterly reporting
• 2011-2012 Federal JAG Sheriffs Office grants: monitored activity; reviewed
invoices; completed drawdown requests.
• State DCF Criminal Justice Mental Health Substance Abuse Implementation
Grant (Sheriffs Office): Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed/approved invoices; attended
monthly council meeting.
• Strategic Plan: Updated SWOT section; added draft deliverables and measures.
Purchasing Department:
Estimated Totals for the month of August 2012 are as follows:
• Total purchase orders processed 236
• Total orders placed for departments 57
• Total orders entered for departments 55
• Office Depot orders processed 50
• Staples Orders processed 3
• We opened 1 bids and processed another 4 which was average from the previous
months. Addendums entered 4, contracts reviewed 35, and bills paid 9, and voided 11
purchase orders. We also processed 1102 pieces of mail which was average from
previous
months.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (IHNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 7/21/12-8/20/12):
• C-1 Congregate Meals totaled 986 units this period, underachieving on the
monthly goal of 1175, reflecting our typical lower attendance at this time of the
year. C-2 Home Delivered Meals totaled 2656 units, underachieving on the
monthly goal of 2752 units. We continue to add new clients weekly to both
programs so that we do not find ourselves underachieved.
In -Home Services (Information in this section is for the period 6/21/12-7/20/12):
• III-E In -Home Respite: 72 units this period, 769.5 units year-to-date, 59% year -to -
date -achieved, .66% overachieved and within the target range. III-E Facility Respite:
305 units this period, 2720.25 units year to date, 76.84% year-to-date achieved, 18.5%
overachieved. No new clients are being added at this time. We expect the
overachievement to moderate through attrition.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for July 2012 (beginning of the contract year):
• Case Management: 25.25 units for the month were produced; 25.25 units year-to-
date.
• Homemaking: 124.25 units for the month were produced; 124.25 units year -to
date.
• Home -Delivered Meals: 135 meals for the month were provided; 135 meals year-
to-date.
• Personal Care: 66 units for the monthly were produced; 66 units year-to-date.
Overall Program Achievement was 7.94%, .40% underachieved at the beginning of the
contract year.
CCE (Community Care for the Elderly) for the period 7/01/12-7/20/12 (beginning of the
contract period):
• Case Management: 22.5 units for the period and 22.5 units year-to-date. 2.3%
achieved year-to-date. There are 162 clients on the waiting list.
• Intake: No units achieved and 0 units year-to-date.
• Chore: No units achieved and 0 units year-to-date.
• Homemaking: 267 units for the period and 267 units year-to-date. 7% achieved
year-to-date. There are 138 clients on the waiting list.
• Personal Care: 200.5 units for the period and 200.5 units year-to-date. 5%
achieved year-to-date. There are 57 clients on the waiting list.
• Respite: 36 units for the period and 36 units year-to-date. 3.01% achieved year
to date. There are 19 clients on the waiting list.
CCE overall is at 5% achievement at the beginning of the contract period, 3.33%
underachieved due to the short 20-day billing period.
ADI (Alzheimer's Disease Initiative) for the period 07/01/12 — 7/20/12: 110 units
were produced in the period and 110 units year to date. 5% year-to-date achieved
(beginning of the contract year). There are 12 clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 7/15/12—8/15/12: 16
billable units this period, 42.50 billable units year-to-date. 16.9% year-to-date
achieved, .23% overachieved at the beginning of the contract year and within the
target range.
Monroe County Transit
Department Activity for August 2012
• One-way trips provided: 2,134
• Unduplicated clients served ; 279
• Special Needs Clients registered: 619
Deposited Revenue: $2257.50
Expenditures: 50,118.85
Percentage Spent Fiscal YTD: 91.3%
5
Community Support Services
Incoming calls, provision of information and referrals 1,106
Unduplicated Welfare client households that received service 68
New Welfare cases receiving service 18
Low Income Home Energy Assistance Grant Program cases- 111 $27,650.00
Low Income Crisis Assistance cases — 60 $13,349.64
Home and field visits 10
Office visits 354
Interesting Community Support Services Updates:
• 13 pauper cases were taken to the KW Cemetary and intered into the
County Vault.
Bayshore Manor (BSM)
Bayshore Manor's current census is 12 residents. The current census is four private
pay and 8 subsidized. BSM provided 355.75 hrs of OA3E respite care, 0 hours of
Medicaid Waiver and 27.25 hours private pay respite care this month. Bayshore
Manor has five OA3E clients and two private pay respite clients.
There are two clients on the waiting list.
Revenue for August 2012 $28,833.02
Expenditures for the same period $39,822.68
Percentage of the budget spent year to date 80.22%
LIBRARY
• Library usage figures continue to reflect the increase in Library onsite service
hours and the Monday re -opening continues to be welcomed by patrons:
• People counters at the branches indicated an increase of 11% in our Library
visitors over July of last year —another indication of patron use of Monday
service hours
• 356 new Library cards were issued for the month
• The public access PC sessions logged as provided to the public in July, reflected
an increase of 36% over the previous year, while the use of our wireless service
continues to attract customers into our branches as well as to prime locations
outside, where they can access our "hot spots", especially at times when the
Libraries are closed —wireless usage estimates continue to grow over those from a
year ago
• Library staff answered 8,812 reference questions in July, 3% more than the
previous month (refuting the idea of a summer slowdown), another indication of
increasing use of all Library services both on and offsite, as electronic reference
continues to gain in popularity
• The Florida Library Youth Programs (FLYP) presented by the branches attracted
more than 2,000 participants, who enjoyed offerings of games, special guests, and
reading log activities
• As we draw near completion of the final quarter of the fiscal year, we are drawing
more on our donations and State Aid Grant funds for our materials collections,
both in print and electronic format; the results of our collection investment are
easily seen in rising circulation figures
f
EXTENSION SERVICES
• Number of services provided: 418 phone calls, 40 office visits, 24 visits to clients,
19 group teachings with 203 participants, 6 media submissions, and 417
publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date
Expenditures and Encumbrances: $172,170.74; Remaining Balance: $17,13 5.26;
Percentage of budget spent and/or encumbered year-to-date: 90%.
The Extension Director accomplished the following activities:
• Attended a one -day workshop "Adaptive Planning for Coastal Change: Legal
Issues for Local Government' in Tallahassee with Growth Management and
County Attorney personnel. The workshop was very instructive with regard to
sea level rise science and available adaptation options, including potential legal
and planning issues.
• Participated in two conference calls with the ClimateWise Institute, along with
Rhonda Haag, regarding the potential for them to obtain grant funding to conduct
educational workshops in Monroe County regarding climate issues. The
workshops could be oriented to the general public, county staff, or toward
community leaders.
• Participated in the Gulf of Mexico Fishery Management Council public hearing
on proposed changes to fish dealer permitting and reporting requirements.
The Environmental Horticulture Agent accomplished the following activities:
• Attended a two-day "2012 Florida Master Gardener Leadership School"
workshop in Ocala with two advanced Monroe County Master Gardeners. Topics
covered were: True Colors Personality Testing, Master Gardener Project Selection
and Management, Team Building, Running an Effective Meeting, E-mail
Etiquette, and Conflict Resolution.
• Attended a meeting at the Grimal Estate on Big Pine Key, along with two Master
Gardeners, to evaluate the property for growing tropical fruit trees and vegetables
for the non-profit agency Growing Hope Initiative. Also discussed was turning
the property into educational gardens with a park area.
• Held four plant clinics with nine Master Gardeners assisting eight clientele.
• Made four site visits in Key West to examine monthly Rugose Spiraling Whitefly
(RSW) monitoring locations; one visit to the Grimal Estate for plant
identification; and three visits to Marathon for RSW evaluation.
The Family & Community Development Agent accomplished the following activities:
• Worked on the Community Greenhouse Gas Emissions Inventory and Forecast
including population projections, annual emission regional rates, and emissions
profile by generation type.
• Collaborated with staff on energy grant tasks and grant administration including a
final report for Task 2, Energy Education.
EMERGENCY SERVICES
Fire Rescue/EMS
• Activated the 63rd EOC for three (3) days.
7
• Preparation, response, operations, and damage assessment for Tropical Storm
Isaac.
• All administrative staff attended the Customer Service Training class.
• Budget meeting at Gato Building with County Administrator.
• Held operation meeting with Volunteer Chief from Sugarloaf Fire Station.
Emergency Management
• Participated in Special Needs Evacuation Meeting with all essential responders.
• Participated in USCG Final Planning Conference (FPC) for the upcoming 2012
Area Maritime Security Training and Exercise Program (AMSTEP) Exercise.
• Attended FY 2013 Homeland Security Grant Program Funding Committee
Meetings in Daytona, Florida as proxy for the Urban Area Security Initiative
(UASI) Region 7 representing the region Emergency Management Workgroup to
review and select projects that will ultimately benefit and provide funding to
Monroe County.
• Conducted Department equipment inventory.
• Conducted Radiological Emergency Preparedness training to the City of Key
West Fire Department, U.S. Coast Guard and the Naval Fire Rescue.
• Responded to the Tropical Storm Isaac, activation of the EOC at 63rd
KWIA
• Monthly Part 139 mandatory training completed, (3) Rescue and Firefighting
Personnel Safety (4) Emergency Communications system on the airport, including
fire alarms.
• Introduction to additional firefighters in ARFF Training and operations.
Fire Marshal
• Staffed EOC — ESF 4/9/10 Operations for T. S. Isaac.
• Attended/presented at Growth management quarterly summit meeting.
• Attended station 8/17 pre-constriction/constriction meetings — final review of
station 8 plans for permitting
Fire Academy
• Conducted the Firefighter I class
• Conducted training on the four (4) new gas meters
• Conducted the Physical Agility Testing for the New Hire Firefighter Applicants
• County -Wide firefighters completed three (3) medical and three (3) fire on line
trainings
PUBLIC WORKS
9
Solid Waste Management
Pollution Control Debris removal
Rights of Way Rights of Way Other Depts. Other Depts.
39.48 tons 18 tons 7.36 tons 14.60 tons
-----------------------------------------------------------------------------------------------------------------------------------------------------
.-UND 102 GAS TAX RECEIPTS
5,000,000
4,500,000
4,000,000
3,500,000
3,000,000
2,500,000
2,000,000
. .........................
1,500,000
.. . .
1,000,000
500,000
0
July 2011 July 2012
FY2011
FY2012
$442,505 $482,892
Oct - July
Oct - July
$4,489,570
$4,618,133
401 ► ' • U N D TO LL RECE I PTS
900,00]
800,000-----------------------------------------------------------------------------------
700,000
t________
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600,000
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July 2011
July 2012
FY2011 FY2012
$96,165
$74,542
Oct - July Oct - July
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
$845,793 $788,838
• Average cost of unleaded fuel for July 2012 was $3.305/gal. vs. $3.683/gal. for July
2011
• Average cost of diesel fuel for July 2012 was $3.476/gal. vs. $3.760/gal. for July
2012
• Parks and Rec Board meeting re -scheduled for Monday, September 17, 2012, in Key
Largo
• Assembled/disassembled ADA ramps for early voting
• Fleet received/processed new F350 trick for Airport Fire Support
• Fleet completed the sale of 13 surplus vehicle/equipment units prepared bid package
currently advertising 33 surplus vehicle/equipment units
• Household Hazardous Waste program collected a total of 254 batteries, recycled 10
gallons of paint to a homeowner, and crushed 404 fluorescent bulbs for various
departments
• Contractor completed connection of Friendship Park to the KLWTD sewer utility
• Installed mini -split a/c at PK Court Sheriff's office
• Replaced a/c fan motor at PK Courtroom A
• Replaced main a/c unit at the Islamorada Library
• Replaced a/c fan motor at Tavernier Fire Station
• Installed dedicated 220 circuit for Key Largo Transfer Station a/c unit
• FKEC replaced 24 1000-watt lamps at Harry Harris Park
• Trimmed trees at Key Largo Park, Roth Building and Key Largo Animal Shelter
• Sprayed weed killer at Key Largo Park outparcel
• Delivered/spread mulch at the Ellis Building
• Removed asphalt at the Key Largo Animal Shelter
• Replaced boards on low boy trailer
• Completed TS Isaac storm prep, clean-up and pressure -washed vehicles exposed to
salt water
ENGINEERING
• Tom's Harbor Channel — Contractor working on signalization and MOT changes;
substructure repairs and cathodic protection 95% complete. Contractor working
on additional spall repair work on bridge diaphragms, caps and beams.
• No Name Key Bridge Repair Design — Conference call with consultant and FDOT
on August 1-1 to discuss preferred repair option and to confirm FDOT input.
Consultant proceeding with 60% constriction plans.
• Old SR 940 Leg A (Watson Boulevard Bridge) - Comments from FDOT/County
on 60% drawings received and addressed; consultant is proceeding with 90%
plans.
• US 1 Bayside Shared Use Path - Consultant preparing 60% plans and drainage
calculations
• US 1 Bayside Pedestrian Bridge — Consultant performed field review, scheduling
meeting with permitting agencies, preparing of Basis of design report
• CR 905 Bike Lane Project - Conference call with consultant on August 31" to
discuss typical sections, required variances and utility alignments. Anticipate
complete 30% plans in September.
• Duck Key Security Cameras — Electrical poles for cameras expected to be
installed early next week.
• Doctor's Arm Culvert Repairs — Project manual completed. Approval to advertise
for bids received at August BOCC meeting. Bid opening date of October 18,
2012 assigned to project.
• Asphalt Pavement Evaluation and Management — RFP for services posted for
responses; October 17, 2012 response date assigned.
• Card Sound Bridge Repair project — received executed LAP agreement and
Notice to Proceed from FDOT. Staff preparing RFQ for design services.
PROJECT MANAGEMENT
• Conch Key Fire Station — Concrete Stricture has been Completed, work on going
• Marathon Courthouse — Change Order on August 2012 BOCC agenda; renovations
continuing
• Sugarloaf Fire Station — Overall Renovation 95% completed
• ADA Segment 3 — Fully executed contracts for Segments 1, 2 and 3; Notice to
proceed issued to contractors for Segment 1 & 3
• Freeman Justice Center Drug Court Offices — Out to bid/Bid Opening Sept 13tn
• Stock Island Fire Station — Out to bid/Bid Opening Sept 201h
11
• Blimp Road Boat Ramp Repair — Design drawings 95% complete
• Space Planning Facilities Study — Respondents to be ranked Thursday, September
6, 2012. Permission to negotiate with winning consultant on Monroe County
BOCC September Agenda.
TDC PROJECTS
• E. Martello Brick and Mortar Restoration — Work to start October 2012.
• W. Martello Brick and Mortar Restoration — Work to start October 2012.
• Murray Nelson Theater Dressing Rooms— Awaiting completion of sewer
connection and fire alarm annunciators
TECHNICAL SERVICES
We completed 247 work orders, supported the installation of the new security system at
the Freeman Justice Center by ADT, restored email service after failure of the Barracuda
spam filter, ordered new computers, updated library computers, install upgraded box for
Barracuda, installed new video encoder systems for MCTV, installed MP2 upgrade, fixed
issue with E-Gov, ISA and Kaspersky, and pushed out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls:
1135
Office visits:
274
New clients:
47
Field visits:
13
Benefits Delivery at Discharge:
8
Transportation program:
Transportation calls:
394
Veterans transported:
173
Financial data:
The financial data for the month of August totals $131,390.07 and indicates the amount
of new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will vary due to the Veterans Administration's
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
GROWTH MANAGEMENT DIVISION ACCOMPLISHMENTS — JULY 2012
12
GROWTH MANAGEMENT REVENUE vs. EXPENSE; 2009, 2010, 2011, 2012
Account Number
Tota�e09enue
Total
Revenue
FY'10
Total
Revenue
FY'II
Total
BUDGETED
Revenue FY'12
Total Revenue
YID as of JULY,
2011
Total Revenue
YID as of JULY,
2012
REVENUE
Administrative Engincenng
001-000000-341921-SG
$44,814
$2,052
$19,866
$0
$19,491
$6,886
Boat Improvement Fund
157-347270-SP1347271-SP
$683,175
$668,103
$699,750
$600,000
$546,340
$535,700
BuldingBooklCopyletc.
180-369001-GM
$10,050
$8,867
$10,836
$10,000
$9,450
$6,880
Binding -Income from PermitslAppheations
180-322005-SG
$2,537,198
$2,134,998
$2,180,439
$2,000,000
$1,708,763
$1,574,944
CerlificateofCompetency/Contractor Exam
180-322103-SG
$29,782
$160,8151
$18,817
$155,000
$17,448
$154,175
Code Compliance
148-341916-SGI148-354001
$344,640
$348,442
$532,445
$395,000
$428,267
$380,028
Education Fees - Bunding
158-322005-SG
$30,228
$32,420
$24,677
$0
$20,243
$19,868
Education Fees - Emvronmental
158-322006-SG
$0
$2,120
$14,254
$0
$9,965
$12,002
Environmental Mitigation
160-351400-SP
$100,231
$133,368
$155,042
$100,000
$119,407
$227,634
FircMarshal
148-341906-SG
$80,804
$45,571
$15,240
$18,000
$13,160
$14,080
Flood Review (sub -account ofBuiding Inco
180-322005-SG
-
-
-
$55,960
$54,630
Flood Variance
148-341907-SG
$0
$50
$0
$0
$0
$50
Historic Preservation
148-341913-SG
$400
$0
$0
$0
$0
$400
Impact Fees
130-131-132-133-134-135-1
$329,596
$176,996
$163,363
$127,510
$130,446
$139,594
Conservation Land Purchase (ROGO Buy)
158-341905-SG
$0
$0
$0
-
$3,544
$7,088
Marine Resources
157-62613-343700-SPI157-0
$0
-
$3,079
$3,000
$2,979
$1,300
Planning AdminlRescarchlCopylctc.
148-369001-GM
$4,078
$1,629
$295
$1,500
$2,130
$875
FL Surcharge Program(Radon)IDCA
180-341904-SG
$2,923
$2,459
$26,526
$24,500
$21,413
$20,119
FL Surcharge Program(Recovery)IDBPR
180-341908-SG
$2,894
$2,459
$26,551
$24,500
$21,413
$20,119
Wastewater
310-000000-325100-GM
$0
$0
$0
$0
$0
$37,042
ZoninglROGOIEnvironmental
148-341905-SG
$521,583
$443,2781
$471,401
$400,0001
$381,8271
$362,324
Total
S4,722,3961
$4,163,627 S4,362,5811
$3,859,010
$3,512,246 $3,575,737
EXPENSES
Fund -Cost Center
Total Actual
Expense FY09
Total Actual
Expense FY10
Total Actual
Expense FYII
Total
BUDGETED
Expense FY12
Total Expense
YID as of JULY,
2011
Total Expense
YTD as of JULY,
2012
Boating Improvement - County $
157-62613
$7,651
$13,784
$106,379
$502,881
$85,334
$157,498
Boating Improvement- State $
157-62520
$313,085
$292,524
$364,167
$250,000
$253,225
$201,581
BundingDept.
180-52502
$2,236,331
$2,144,364
$2,351,380
$2,340,029
$2,052,048
$1,852,633
Code Compliance
148-60500
$1,049,348
$1,157,050
$995,330
$1,292,751
$885,675
$884,553
Comprehensive Plan
148-51000
$46,045
$380,765
$240,249
$252,000
$154,531
$132,496
Environmental Resources
148-52000
$269,072
$280,108
$295,142
$368,729
$257,961
$285,664
Environmental Restoration
160-52002
$128,739
$153,611
$158,229
$171,162
$112,914
$104,469
Geographic Info. (GIS)
148-50002
$232,759
$209,676
$168,827
$196,657
$132,091
$149,824
GrowthMgmt. Adak
148-50001
$458,496
$464,890
$909,891
$762,593
$639,770
$362,044
Planning
148-50500
$899,234
$990,168
$1,052,3771
$1,189,798
$907,818
$987,934
Planning Con=' Sion
148-51500
$84,698
$80,563
$81,844
$84,191
$71,022
$63,567
Total
$5,725,458
$6,167,503
$6,723,815
$7,410,791
$5,552,389
$5,182,263
Difference (Revenue vs. Expense)
1 -$1,003,062
-$2,003,876
-S2,361,234
-$3 551,781000
-$2,040,14I10
-$1,606,52618
13
$400,000
$350,000
$300,000
$250,000
$200,000
$150,000
$100,000
$50,000
$0
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE
Three Month Fiscal Year Comparison
Does not include" Boat Improvement Fund" Revenue
667 $335,187
351.81
May-2011
May-2012
Jun-2011
Jun-2012
------------------------------------- ------------------------------------------
0 Upper Keys
$167,817.50
------------------------------------------
i
$117,917.84
------------------------------------------ -------------------------------------
i i
$133,977.74
-
$186,420.24
---- -------------------------------- -----------------------------------------
m M 1 d d I e Keys
$ 12 8,64 9.71
t -----------------------------------------
$194,494.34
t ----------------------------------------- ------------------------------------
$182,851.14
$143,629.03
------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------
15 Lower Keys
$24,200.08
$22,774.37
$30,424.40
$21,764.02
-------------------------------------- ---------------
TOTAL
--------------------------
$320,66T29
-----------------------------------------
$335,186.55
----------------------------------------- ------------------------------------
$347,25128
$351,813.29
$292,341 $297,203
i
Ju1-2011 Jul-2012
------------------------------------ -------------------------------------
$110,300.47 $105,076.67
------------------------------------ ------------------------------------
$160,499.64 $169,175.26
------------------------------------- ------------------------------------
$21,540.96 $22,950.84
------------------------------------- -------------------------------------
$292,341.07 $297,202.77
MONROE COUNTY GROWTH MANAGEMENT
REVENUE TAKEN IN BY OFFICE
Fiscal Year Comparison
Does not include" Boat Improvement Fund" Revenue
$3,500,000 ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
$2,967,485.84
$3,055,076.72
$3,000,000 -----------------------------------------------------------------------------------------------------------------------------
- ------------------------------
$2,500,000 -----------------------------
------------------------------------------------------
------------------------------
$2,000,000 ._I_____________________________
------------------------------------------------------
$1,5 00,000 4 -----------------------------
--------------------------------------------
-----------------------------------------------
Lower Keys
$1,000,000 -----------------------------
------------------------------------------------------------
------------------------------
M Middle Keys
$500,000 -----------------------------
-------------------------------------------------------------
------------------------------
E pper Keys
U
TOTAL
$0 ------------------------------
------------------------------------------
-----------------------------•
Oct 2010 -July 2011
Oct 2011 -July 2012
------------------------------------------ -----------------------------------------------------------------------------------------------------
0,11, Lower Keys
-----------------------------------------------------------------------------------------------
$242,691.70
$330,747.08
------------------------------------------ - -----------------------------------------------------------------------------------------------------
M Middle Keys
------------------------------------------- -----------------------------------------------------------------------------------------------------
----------------------------------------------------------------
$1,494,471.29
-------------------------------------------------------------------------------------------------
$1,427,547.66
E Upper Keys
$1,230,322.85
$1,296,781.98
------------------------------------------- -----------------------------------------------------------------------------------------------------
TOTAL
-------------------------------------------- -----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
----------------------------------------------------------------------------------------------------
$2,967,485.84
$3,055,076.72
-
14
lmlw Upper
$105,1
rT-iOiI-ROE C011,11TT" G.ITT TNmffiArl.AG EM Ell
REVENUE TAKEN IN BY OFFICE
July 2012
0 Lower Vevs
Does not include" Boat Improvement Fund" Revenue
Channel Marker Program:
iddle Keys
$1 69,175
MARINE RESOURCES OFFICE
15
Aug 2011
$4,978.00
September
$15,082.00
October
$0.00
November
$0.00
December
$0.00
January 2012
$5,000.00
February
$11,574.00
March
$1,325.00
April
$2,675.00
May
$11,43 8.00
June
$6,897.00
July
$17,539.00
Total
$76,508.00
Derelict Vessel Program:
16
EIRMU
U
6e U
August 2011
$19,422.22
September
$10,945.00
October
$300.00
November
$12,700.00
December
$6,550.00
January 2012
$32,850.00
February
$7,902.00
March
$13,242.00
April
$13,170.00
May
$3,500.00
June
$14,439.00
July
$43,000.00
Total
$178,020.22
Vessel Pumpout Program:
1r1
Aug 2011
$75
$3,459
Sept
$0
Oct
$0
Nov
$0
$1,267
Dec
$0
Jan 2012
$115
Feb
$625
March
$560
April
$0
May
$0
June
$0
July
$0
$1,647 (pending)
Total:
$1,375
$6,373
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
- Secamp LDR Amendment - Planning
- Fire Station Permitting — Planning Maps
- Big Pine Key Cumulative Development Analysis — Environmental
- Lower Keys Industrial Mapping — Planning
- Canal GIS Datasets — Marine Resources
- GIS Data Request — SFRPC
- Big Pine Key — LCP - Environmental
- Sea -Level Rise Datasets — Land Authority
18
GIS Addressing
24 Address Assignments
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
RENT PLANNING CATEGORY
Appeal to Planning Commission, Applied..............................................................................
1
Appeal to Planning Commission, In Progress.........................................................................
1
Appealto DOAH, In Progress.................................................................................................
1
Alcoholic Beverage Permit, In Progress..................................................................................
1
Conditional Use, Minor, Permit, In Progress...........................................................................
1
Conditional Use Minor Deviation Applied..............................................................................
1
Conditional Use Minor Deviation In Progress.........................................................................
1
Conditional Use, Time Extension, Issued................................................................................
1
HB 503 Time Extension, in progress.......................................................................................
1
RoadAbandonment, Completed.............................................................................................
1
Road Abandonment, In Progress.............................................................................................
2
Variance, Administrative, In Progress.....................................................................................
2
Variance, Planning Commission, In Progress..........................................................................
1
PermitReviews.......................................................................................................................
135
VacationRental, in progress...................................................................................................
1
Vacation Rental Mgr. License, Applied..................................................................................
1
Vacation Rental Mgr. License, Issued.....................................................................................
1
VacationRental Renewal........................................................................................................
5
LUD Map Amendment, In progress........................................................................................
6
MCC Text Amendment, Initiated............................................................................................
1
MCC Text Amendment, In progress........................................................................................
11
ROGOExemptions, in progress..............................................................................................
2
ROGOExemptions, Applied...................................................................................................
1
ROGO Exemptions/Denials, Issued.........................................................................................
4
Records Research in progress..................................................................................................
1
Letters of Understanding, complete.........................................................................................
1
Letters of Understanding in progress.......................................................................................
3
Historic Preservation Committee Applications, In Progress ...................................................
4
ADMINISTRATIVE MEETINGS
Development Review Committee — 1 meeting, 2 items
Planning Commission Meeting — Meeting was cancelled
COMPREHENSIVE PLANNING - MITCH HARVEY
Development Review Committee meeting............................................................................1
ReviewedNASKW EIS.........................................................................................................1
Prepared Draft Disaster Housing Strategy.............................................................................1
PreparedSeacamp Staff Report ............................................................................................1
Met with Federation of HOAs..............................................................................................1
19
Reviewed Moore FLUM and LUD Application....................................................................1
Reviewed of LHAP Incentive Strategies...............................................................................1
Responded to E-mails and phone calls.................................................................................10
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
CATEGORY:
Site Visits
Permit Inspections/Final Bio Inspections.............................................................................40
WetlandDelineation.............................................................................................................4
OTHER: Mise Bio
Site Visits [Miscellaneous]...................................................................................................31
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS:
Administrative Relief /Beneficial Use...................................................................................4
Code Enforcement Assessment Memo..................................................................................3
GISMap Assorted.................................................................................................................34
GOCEARecording................................................................................................................5
Interagency Coordination-ACOE/DEP/FWS/FEMA............................................................4
OTHER:
Permit Application Review/Assessment-Plan Reviews Completed by Bio ..........................177
MEETINGS:
FWS/FEMA BO Coord..........................................................................................................4
Climate Compact Leadership Summit...................................................................................1
MOCO Climate Change Advisory Comm............................................................................1
Pre -Application — Assorted....................................................................................................1
OTHER:
Environmental Summer School.............................................................................................4
PhoneCalls (Estimated).........................................................................................................600
Front Counter Walk Ins (Estimated)......................................................................................600
20
CODE COMPLIANCE DEPARTMENT
1600
1400
1200
1000
800
600
400
200
0
NIOV N!%, N1,1V N10 Nti NI"V
titi
New Cases 201 —Inspections 1183
21
2.50
200
150
100
50
Q
°
Upper Keys — New Cases 29 — Inspections Completed 194
22
500
450
400
350
300
2.50
200
150
100
50
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Middle Keys — New Cases 99 — Inspections Completed 448 — SM 9 — CEB New
Citations 5
23
Lower Keys - New Cases 73 — Inspections Completed 541
24
BUILDING DEPARTMENT
MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT
PERMIT ACTIVTY BY OFFICE: JULY 2011
and JULY 2012
Office designation based
on permit number.
INSPECTIONS
ISSUED PERMITS
PLAN REVIEWS
-----fy- electric,
Z,SQ[Y
r cf. car fy PA55 car FAfC Reviews
----fr7cf --rardfrr-g,
,uframbir7g, mechMicaffgas
fo r bUidfir7g, electric,
2,000
--------------------------------
--_,�frrrxr[�rr--g, rxrecf--ar--rcaf/'gas
- ----------------- -----s
Z�Li7
1,500
--------------------------------
1,OW 5
-------------------------------
50
----- ---- 41$
--------- g ----
s
227 rttir
0
. ------
J'ul2011 Jul-2012
--' ---- --------------- ---
Jul2011 Jul-2012
------ ------------•
Jul-2011 Jul-2012
uv
Lower
150 150
+
155 287
-------------- , --- --------
643 750
t--------------------------------------- -------------------------------------------
Mid dle Keys
!-------------------------------------------
17 15
------------------------------------------- -------------------------------------------
4 32
{------------------------------------------- {------------------------------------------i
33 161
05 Upper Keys
a-------------------------------------------------------------------------------------
268 253
68 243
1481 1352
Tt7TAL
435 418
227 612
22t�7 2263
25
------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
MONROE COUNTY GROWTH MANAGEMENT
BUILDING DEPARTMENT - INSPECTION ACTIVITY
Fiscal Year Comparison
5,000 --------------- & ------------------- --------------------------------- & -Li ----------------
----------------------------------------------------------------------------------------------------------------------
TOTAL 22,871
22,264
-----------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------
26