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Item K1BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: September 21, 2012 (Marathon) Bulk Item: Yes X No — Division: Monroe County Sheriff's Office Department: Legal Staff Contact Person/Phone #: Patrick McCullah 292-7020 AGENDA ITEM WORDING: Approval of Third Amendment to Contract for Local Police Services with the Village of Islamorada, the Monroe County Sheriff's Office and the BOCC. ITEM BACKGROUND: Third Amendment to Contract for Local Police Services PREVIOUS RELEVANT BOCC ACTION: The BOCC approved a (5) year Contract for Local Police Services and the price revisions for contract years two and three. CONTRACT/AGREEMENT CHANGES: This amendment revises pricing. STAFF RECOMMENDATIONS: Approval TOTAL COST: $1,701,720.00 INDIRECT COST: BUDGETED: Yes X No _ DIFFERENTIAL OF LOCAL PREFERENCE: NIA COST TO COUNTY: $0.00_ SOURCE OF FUNDS: REVENUE PRODUCING: Yes X No.— AMOUNT PER MONTH Year APPROVED BY: County Atty �/O(� /Purchasing Risk Managementy��— DOCUMENTATION: Included Not Required DISPOSITION: AGENDA ITEM #. MONROE COUNTY BOARD OF COUNTY COMMISSIONERS CONTRACT SUMMARY Contract with: The City of Islamorada, Contract # MCSO and the BOCC Effective Date: Expiration Date: 10/01/2012 09/30/2014 Contract Purpose/Description: Third Amendment to Municipal Police Service Contract with the City I of Islamorada, the Monroe County Sheriff's Office and the BOCC. Contract Manager: Patrick McCullah (Name) for BOCC meeting on 09/21/2012 292-7020 MCSO (Ext.) (Department/Stop #) Benda Deadline: 09/04/2012 2:00 CONTRACT COSTS Total Dollar Value of Contract: $ 1,701,720 Current Year Portion: $ Budgeted? Yes[] No ❑ Account Codes: - - - - Grant: - County Match: $ - - - - ADDITIONAL COSTS Estimated Ongoing Costs: $_Iyr For: (Not included in dollar value above) (e . maintenance, utilities, janitorial, salaries, etc.) CONTRACT REVIEW Changes Date Out Date In Needed Reviewer Division Director Yes[:] No[:] Risk Managem t �Yes❑ No� O.B./Purcsing $ W 1l Yes[:] No® County Attorney-'j0-7�1 Yes❑ No Comments: OMB Form Revised 2/27/01 MCP #2 THIRD AMENDMENT TO CONTRACT FOR LOCAL POLICE SERVICES This Third Amendment to Contract for Local Police Services between Islamorada, Village of Islands, Monroe County Sheriff's Office, and Monroe County, is made and entered into as of the date last written below by and between Islamorada, Village of Islands Florida, a municipal corporation of the State of Florida (the "Village"), Monroe County Sheriff's Office ("MCSO"), a subdivision of the State of Florida, and Monroe County, a political subdivision of the State of Florida ("County"). WITNESSETH WHEREAS, In October 2009 the Village entered into a five year Contract with MCSO and County to provide Local Police Services (the "Contract"), a copy of the Contract is attached as Exhibit "1"; and WHEREAS, pursuant to Section 211 of the Contract, compensation for Local Police Services for each fiscal year shall be set by amendment to the Contract; and WHEREAS, the Village desires to amend the Contract to set the compensation for Fiscal Year 2012-13 (the "Third Amendment") NOW THEREFORE, in consideration of the mutual covenants set forth in this Third Amendment, the parties agree as follows: Section 1. Amendment to Agreement. Section 18 of the Contract is amended to read as follows: 18. COMPENSATION. 18.1 Village agrees to pay the sum of $1,701,720.00 (One Million Seven Hundred and One Thousand Seven Hundred and Twenty Dollars) for services, equipment and supplies provided during the fourth year of this Contract (10/l/2012-9/30/2013). This sum is referred to as the "Contract Price." 18.2 An analysis of the cost is provided on Exhibit "A-2012" attached hereto. Care has been taken to include in Exhibit "A-2012" all personnel cost and every item of equipment and supply necessary to provide services called for in the Contract, including Page 1 of 4 those provided under Section 5 herein. However, any cost item not listed on Exhibit "A- 2012" or provided at no cost pursuant to Section 5 of this Contract will be itemized and billed separately to Village. 18.3 Village shall include the total cost shown on Exhibit "A-2012" in the Islamorada municipal budget for FY 2012-2013 and make timely provision to secure the funds necessary to fund the contract. Village will pay 2/12 of the total contract price to the Clerk of Court no later than October 26, 2012 and thereafter Village will pay 1/12 of the total contract price on or before the first day of each succeeding month until the total contract price is paid. Notwithstanding the preceding sentence, Village's monthly_ prorated payment shall be based upon the Contract Price in effect for each fiscal year of the term. Section 2, Fourth Year Payment Terms. Exhibit "A" and "A-2011' of the Contract are replaced in their entirety with replacement Exhibit "A-2012" dated May 25, 2012, attached. All references to Exhibit "A" in the Contract shall from October 1, 2012 forward refer to the replacement Exhibit "A-2012". Section 3. No Further Modifications. All other provisions of the Contract, other than as specifically addressed herein, shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Third Amendment upon the terms and conditions above stated on the day and year last below written. SIGNATURE PAGE FOLLOWS Page 2 of 4 VILLAGE: By: Michael Reckwerdt, Mayor Date: Attest: By: Village Clerk Date: Approved as to form and legal sufficiency for the Use and benefit of Islamorada, Village of Islands: By; Village Attorney Date: MONROE COUNTY SHERIFF'S OFFICE: By: Robert P. Peryam, Sheriff Date: Monroe County Sheriff's Office Approved as to form By: General Counsel Page 3 of 4 BOARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA Mayor 1 Chairperson Date: Attest: Danny L. Kolhage, Clerk of Court By: Deputy Clerk Date: (SEAL) MONROE COUNTY ATTORNEY APPROVED AS TO FORM By Ats i srAA#" County Attorney Page 4 of 4 VjhV Maam Cosh► Sbsdrs orft =d 1t4� if �ds ly Tils� V&P of Wows ob AWN t.1 Thb • the I► ou" Cowty Maawe OMM Stab at Florid% end Masaoe Cyr. a Poil W a 9l006 of P]aeidoThg patioI°0d 90 ad MCSO WM P load law estawwd deaior to I�isesar dw In � Www to do MONA PON= M v p!°vwod Io tisa nriwMale at *6 wwwpagdw eror od Moaooe C404. 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Z!. pert tt* Yeedi� Siva do p and attrw a*dMsWm of 29.1 dds (:Go tires and ere mt 11e in the thu Caatnct :m foe we, of r �' . of Comm Wow- hr been ► by h b ' and Al 'IUe psi � than ddg Cow , or a b iwbft. � diet � OW d� ow to1° Pt°t'a0q ah�t be ao tbdo Go■le or my of Ift tame airhina � 1�� � CoeuVact a whs�mm at sidw � ' 3!. 31.1 'his Imitind oo><taia� the aat3n A clo th° p� aed sapcolor dae �+ p� aador wrltlm Na � aete asede elied � br dowpom attar tbm tm that m e Pm* set tb . 31.Z No a , attar repea.Ud. of d*W PW is m amy or tide doom of the Apeeae*. who mcaud •aid t1u aamo hmwwm 31.3 This CUOMO, mo 6e mod" at Burial the tarts of mind A memo of bo& p■ctll& iKWMM WMMoyl da peel be cma d dds ODOM% as of do don iadluid 6dm (SUMIM fAGU TO FOB AMI MoraM COUNTY ma's orr'cs APPROVED AS TO POSM Woos cou.NTY -frRobrt p. !go= . Dd* is MCwm CQINr'I mmn cwa / AAWLWILB durAcowm ol _e Mjj V,OA, V%tA(W of W. M9, • ��.�,�. �cupwim BY: Do AMWVM At TO !M AM 13WMMUMUSBAND Va LON Ole ALAM YomM 1 I 16 I BOARD OF CMWff COmQa S OF MONROg COUNTY, FLEA .)n Br• . /p�drp.eroa Dab : OCT $ 12b09 bA)oy LKOLUGE, y •CL MOFcotw I `VALI MaNROB COUNRY ATFORNEY AMWVHD AS TO PORM Br ' ar�wrp�wr.faro[�arr�r7Mf�7��+w+►•+�'�rrMiu./�. IDJW AS 7s�rN TOW OMtMM MrieM I II Qw�l► ��iFM lM+1eOF = TWORMOOM umwww 1aO*b 0 Aldl�n ;o�MIr0i1MMOR - A�Arnerh�• ITam Cmpw OWM IS' TOTAL Mho* 0tlDE�>r `cOIIM1r1Iacmw I - IiAMI M1r1lni�� • YYOIMOI'1 � •'Car�110OOO1rO TOW OOwO� �MMM •al+rW MAL WAMW Exhibit A mmwg COLPM M**M Opm- vs ax or - to AIw omm z YgM CoMpARMCHMpt pq 3w 10 FYE 2010 rr �Flyi010 rf �T MFPOWM r •. OR 141 Ito ' am Al" is up 004 700 70" {1,1Q+11 tlOi L�0O AM 3l,tla ' JAN 9 zmi mw "mfto frrsMlM� 991/200 10 RESOLUTION NO.14-09-67 A gg';SOLUTION OF THE ' VILLAGE COUNCIL OF ISLAMORADA, VILLAGE OF ISLANDS, FLORIDA, APPROVING THE FIRST AMENDMENP TO THE CONTRACT FOR LOCAL POLICE SERVICES BETWEEN THE MONROE COUNTY SSZR'WS OMCE, MONROE COUNTY AND ISLAMORADA, VILLAGE OF ISLANDS FOR FISCAL YEAR 2010-2011; AUTHORIZING VILLAGE OFFICIALS To IMPLEMENT THE TERM AND CONDITIONS OF TIE FIRST ANIa OMENT; AUTSORIZING THE VILLAGE MANAGER TO EXPEND BUDGETED FUNDS; AUTHORIZING TEM MAYOR TO EXECUTE THE FIRST AMENDMENT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the Village Council approved a contrad (the `SCOOUlct') between Islarnorads, Village ofgslands, Florida (the "Village"l, the Mom -cc County Sheriff s Office, and Monroe Covay far local police swAcea under Resolution 09.09.85; alai WHEREAS, the CoatrW requires that the Village and the Monroe County Sheritrs Office negotiate paywt for the second year of the team of the Contract and atnerut the Contract to reflcd the new Contract prick NOW THEREFORE, BE IT RESOLVED BY THE VILLAGE COUNCIL OF ISLAMO&A.DA, VILLAGE OF LSLAND4, AS FOLLOWS! I The above recitals are true and correct and arc inoorpos9ed herein !:y t#tis r+sf'erat & Aummi Bent to tract The First Amendment to the Contract for Local Police Services, between the Monroe County ShariWs Office, Monroe County and the Village for Fisaai Years 2009-2Ot4 (the "Contract"), a copy of which is attached as Ehibit 1, together with such non-maWal changes as may be acceptable to the Vill&V Manager and approved! as to form and legality by the Village Attorney, is approvaSENTIFIS Co" IF IFAMM ��tr . t � It �11�I M t 1� tlon Anga[ko'Agn of V The Village Mang and/or his designee and the Village Attomey are authorized to take all actions necessary to implement the terms add conditions of the First Ammandment. g 4,Altherizaft of Fund Ammabir—IL Notwid at coding the limitations imposed upon do Village Manager pursuant to the Village's Pu=hasing Procedure Ordirtanco, the Village Manager is authorized to expend bud$eted fimds to implement the term and aotiditiona of the First Amendment. &Sft,5, f AUMMIL The Mayor is authorized to execute the. F'ust Amendment on behalf of the Village, and to execute any required agreements and/or documents to impterncnt the terms and conditions of the First Amatdmeak subject to the approval as to form and Wplity by the Village Attomey. Sedfa. Effacblve Dam This Resolution shall take effxt immediately upon i its adoption. PASSED AND ADOPTIl:D this 23rd day of September, 2010. M HAEL WERDT, MAYOR ATTEST: A-Zi. SEVERE DATZ, GE CLERK .I APPROVED AS TO FORM AND LEGALITY FOR THE USE AND BENEFIT OF ISLAMORADA, VILLAGE OF ISLANDS: i VILLAGE ATTORNEY Weiss, &5r+ota, Hellman, Fastoriza, Cole A Bontske, P.L. FP Motion to adopt by Vice Mayor Achanberg; seconded by Councilmen Philipson. P1NAL VOTE AT ADOPTION Mayor Michael Reckwerdt YES Vice Mayor Don Acbmberg YES Councilman Bob Johnson NO Cmwi6m Kea Philipson YES Counc�= Dwe Purdo YES 3 Exhibit 1 pMT AMNDM 14T TO CONTRACT FOR LOCAL POLICE SERVICES This First Ameadrud to Contract for Local Police Service betweea islanwreda4 '+ Village of Islands, Momae Cwmty S110C 's Office, and Monroe County, is made 40 entered into ass of �_ � . 2010 by 2W between Islwwmia. Villages of lalan (li, on of the stta of Floridan (tba "Viilage'i, MoaeroC Coun` Florida, a mtmicipal corporate Sheriffs Office ("MCSO"), a subdivision of the State of Florida, and Monroe County, a S poiitical subdivision of the Stagy of Florida ("CoUW1- WHEREAS, in October 2009 the Village entered into a five yew Cor>hact with Monroe County Sh dff3 Office and Monroe County to provide Iaoeal Police Services (tee "Contract"), a copy of the Contract is attoched as Exhibit "1"; and WHEREAS, purauant to Section 21.1 of the Contract; compmsaotion for Local Police Services for each fiscal yew shall be set by amendment to the Contract; and WHEREAS, the Village desires to 009 the Camraet to set the compensation for Fijeal Yew 2010-I 1(dte "MrA Am ")- NOW THEREFORZ, in consideration of the mutwl covereateb set forth in this First Amendment, tiro pansies agree as %flows: Secdon 1$ of tilt Contmot is mumded to read as touows: I 7 i-77-7 :., w_ 18.1 IsWnwotda agrees to pay list sum of U#A§81710 S2 (A&MMM (One Million Sevenand a 'r1im mumL ed pigs► Two Dollars) for m vic m Ir __�LI �.�.t Tom.. '1'S�n�u _ equipment and supplies provided during the fiM U92W Y"t of this Contract (10/112009 D--q ; /Zp ip jy. This sum is referred to as ties "Contract Price." ' Ads bi = to euclWu text on shown by tmduJim 4tioec► sro slw" by 64FImect t %P. 19.2 An analysis of the cost is provided on Exhibit "A' attached bereto. Caro has been taken to include in Exhibit "A" all pemonnei oust and every item of equipment and Supply necessary to provide services called for in this Con including thou provided under Section S h�eia However, any cost item not listed n Exhibit "A" or provided at no cost pursuant to Section 5 of this Contract will be i and billed sepaately to lslamorada. l a.3 Isla =ads dull include the toW cost shown on Exhibit " A" in the Islamorada municipal budget for FY 2009-2010 and maim timafy provision to secure the funds necessary to fund the Contact. Islamorade will pay 2/12 of the total contract price to the Clerk of Court no later than October 26, 2009 and the Isiamorada will pay 1/12 'of the total contract price on or before the first day of each succeeding month until . the total contract price is paid. x c year of the_= I �vee 7, &"ad Year Fament Terms. Exhibit "A" of the Contract is replaced in its entirety with replammt Exhibit "A" dated September 14, 2010, attached. All rreaces to Exhibit "A" in the Contract shall from October 1. 2010 Por wd refer to efie the repltrcwwd Exhibit W'. i Seeds a. o Irurghgr ModUkations All other provisions Of the Contract, otherthan as spccificall addt=sed hemia�, shall remain in Poll force and effect. � y 1N W1TNM WHEREOF, Hie parties hereto have scoepted, made and executed this First Amendment upon the terms and conditions above stated on the day and year first above written. 2 By: vrllaga Cldk Data: Approvcd as tO farm Bud legal sufBaiemy for the use and bad& of Wmwn da, Village of Jalas: Sy: , ,- ). Vilisge AttonW Doe:: MONROM COUNTY MWWS OFFICE: By: Robot P. Peryam, Sheriff Date: Mon= County Shmd's Office Approved as to form E COUNTY WED A$ I woo ATTORNEY Lilt �/,( 0 EW BOARD OF COUNTY YO BAN of morrRo$UNT By. • , _ on cip* bf Court Dqay.� T 2 10 DVA} PFAL] MOM, ROE COUNTY ATrORMY A!!"ROVZD AS TO FORM /(d u wMi� oo viu. Plies serwieesear - 9-16.3010, aoc I Exhibit A rer�wM M �: �'�y CN►• MJI� NNt� M � , zYW��gR�i1M�+4��r ACWM r pRbowQsum suomFowl o ae d!(-) 10.0 t�0 mns PUN 4 MI 1MjrA�r #iiru� 3UN W 7�iL7 m 17 iM L�IIrY R I gloom - r10I 1 Alwl pK Or MINM� sm AM 42.1ao w�ir.nN rw001 n,�oo 4W MW TalYRp a INM flow _ n 1 . roam WIN �•- .. I TOTAL $HMO"MAMT IJM776 I OOUfrYOOM 14M MAN 4 _ Ta 47WAAMEW - i0:C"*W&P ToT/AL NNwr SECOND AMENDMENT TO CONTRACT FOR LOCAL POLYCE SER"CES This Second Amendment to Contract for Local Police Service between Islamorada, Village of Islands, Monroe County Sheriffs Office, and Monroe County, is made and entered into as of , 2011, by and between Islamorada, Village of Islands Florida, a municipal corporation of the State of Florida (the "Village"}, Monroe County Sheriffs Office ( IMCSO"), a subdivision of the State of Florida, and Monroe County, a political subdivision of the State of Florida ("County'. WHEREAS, In October 2009 the Village entered into a five year Contract with Monroe County Sheriff's Office and Monroe County to provide Local Police Services (the "Contract"), a COPY of the Contract is attached as Exhibit 1; and WHEREAS, pursuant to Section 21.1 of the Contract, compensation for Local Police serviced for each fiscal year shall be set by amendment to the Contract; and *V EREAS, the Village desires to amend the Contract to set the compensation for Fiscal Year 20f 1-12 (the "Second Amendment"}. NOW THEREFORE, in consideration of the mw.ual covenants set forth in this Second AmerAjort, the parties agree as follows: jedWa 1. Amendnent to Affament. Section 19 of the Contract is amended to read as follows: 18.1 Islamorada agrees to pay the sun of , 'x Thou for services, equipment and supplies provided dining the suedd t� year of this Contract (10/l/2MI 1-9/3W204412). This sun' is referred to as the "Conti& Price." i 18.2 An analysis of the cost is provided on Exhibit W "A-2011" hereto, Care has been taken to include in Exhibit =`ice "A,.2011" all personnel cost and every item of equipment and supply necessary to provide services cailed for in the Contract, including those provided under Section 5 herein. However, any cost item not listed on Exhibit !"� or provided at no cost pursuant to Section 5 of this Contract win be itemized and billed separately to hWn6, rada. 18.3 Islamorada shall include the total cost shown on Exhibit W -A-2011" in the Islamorada municipal budget for FY 204911-204412 and make timely provision to secure the funds necessary to fund the contract. Islamorada will pay 2/12 of the total contract price to the Clerk of Court no later than October 26, 200911 and tbereafter Islamomda will pay 1/12 of the total contract price on or before the first day of each succeeding month until the total contract price is paid. Notwithstanding the preceding sentence, Islamorada's monthly prorated payment shall be;based upon the Contact Price in effect for each fiscal year of the term. Third Year Payment Term. Exhibit "A' of the Contract is replaced in its entirety with replacement Exhibit "A-2011" dated May 26, 2011, attached. All references to Exhibit."A" in the Contract shall from October 1, 2011 forward refer to the replacement Exhibit "A-2011 ". 3 No Further Mods atigm. All other provisions of the Contract, other than as specifically addressed herein, shall remain in foil force and effect. tN WITNESS WHEREOF, the parties hereto have accepted, made and executed this Second IAmendment upon the tarns and conditions above stated on the day and year first above written I SIGNATURE PACE FOLLOWS K% i *UJ AGE: By: KEN PHIOP'"QN. VICIr MAYOR Attest: $Y: Li�� Village Clerk m /O-/ 3-11 Approved as to form and legal sufficiency for the Use and benefit of Islamorada, Village of Islands: Or Village Attomey Date: /0-/3-iI MONRO OUNTY S OFFICE: l y: Robert P. Peryatn, S Date: Monroe County SherifTs Office Approved as to / 1 By. / , a / 9W� I G6ndw Counsel 3 i $OARD OF COUNTY COMMISSIONERS OF MONROE COUNTY, FLORIDA I By: Mayor / Chairperson Date: Attest: Danny L. Kolbage, Clerk of Court By: De�auty Clerk i Date: (SEAL) i MONROE COUNTY ATTORNEY APPROVED AS TO FORM sy: unty Attorney i 4 i I Har�raial i 1 K Cw*&Aon E Tb� Fsamw swAors i Qrmr Then advin M Mars on" isrr111r- E PW DlrM Imiis"- m- (Trlw) ftmi M Tsui opmoo o mq� o ou" lfr4posliforl" Told Cow 0r1" TONAL M'i ■HOOKY i aoL�lfY co�Trr ,FIaW inM�frllOM • VUIMlalrr � - CowAr ArrarAnn Taal COYnb liras s I WiAL PMR EXHIBIT A 2011 1Mdw by m $4041044) WjDW.mLAMOPADA ! YEAR WWAIUM FOR Fn Ml TO FYI 2"2 ADOOM suool<r PACPOWD NOW DPFMMM MAN (IZ40 21,100 21JW - 10,410 149M 4x@ 7604 N W go 21 TM 12 114 1,7 AN 1 7M I MF h 1p fAM ' 4�10D 4�1W - slim IKM 3,1l1 zoo oiM 1A M ' 12UN 1 l$ 151AD 142,= ago 406723 A07 104 r f Q01J, 25-May'12 Updated by: Amy HemAlln B Liss Knowles - 4i30112 (v13) BUDGET-ISLAMORADA 2 YEAR COMPARISON FOR FYE 2012 TO FYE 2013 ADOPTED PROPOSED BUDGET BUDGET DIFFERENCE FYE 2012 FYE 2013 t O Headcount 15.0 16.0 Execu Ive Salary Regular Salaries B60 83a 1,023,918 83,080 Overtime 21,800 21,900 - Incentive 14,279 15,240 960 Employer Taxes 70,249 81,148 4,80 Retim ment CwWbutbn 129,174 144,338 16,164 Unempk► MGM Compensation - - Total Personal Services 1,202,138 1,286,241 84,103 Expenses Ofw Than Salaries - Prolesslonai ServIcss 2,600 2.500 - Olncr Coftacbml Services - Investiptions TnwM d Per Diem M Communications (Tdephanes) SAW 9,500 Transporbstlon (Frelght) ' Utility Services . Reams - - Insurance 42,100 42,100 - Repairs 3 MakfbKmncs 64,791 64,791 - - Pdnting - - OfAos Supplies 2,050 2,050 Operating Supplies 10.685 10,t186 - Training 860 am - - Taal Operating Expenses 132,476 132.479 - CAPITAL OUTLAY Other Building Improvements - - Aubomoblissftchinery/Equip• 88,969 86,969 - Total Capital Outlay 86,989 CONTINGENCY TOTAL SHERIFF'S BUDGET 1,421,593 1,606,686 84.103 COUNTY COSTS:• - Health Insurances 142,080 142,080 - Worker's Compensation 50,097 53,964 3,257 - County Alfts#on Total County Expenses 192,777 19aA34 3,267 VIStimatea TOTAL BUDGET 1,614,360 1.70i,720 87,381 11