Item G4BOARD OF GOVERNORS
FIRE AND AMBULANCE DISTRICT 1
AGENDA ITEM SUMMARY
Meeting Date: September 21, 2012
Bulk Item: Yes X No
Division: Emergency Services
Department: Fire Rescue
Staff Contact Person: Holly Pfiester ext. 6088
AGENDA ITEM WORDING: Approval of 3`d and final renewal option effective October 1, 2012 through
September 30, 2013, between Fire Tech Repair Service, Inc., and the Board of Governors, Fire and Ambulance
District 1 of Monroe County, Florida, option per the original agreement.
ITEM BACKGROUND: On September 16, 2009 the Board awarded bid and entered in to an Agreement
between the Board of Governors Fire and Ambulance District 1 of Monroe County and Fire Tech Repair
Service, Inc. for repair and maintenance of Fire Rescue vehicles, including semi-annual inspections,
preventative maintenance and unscheduled maintenance resulting from malfunction or failure. This original
agreement provides for annual renewals up to three (3) one-year periods, with approval of the District's
governing Board.
PREVIOUS RELEVANT BOG ACTION: On September 15, 2010 the Board approved the I" renewal
agreement effective from October 1, 2010 through September 30, 2011. On September 21, 2011 the Board
approved the 2nd renewal agreement effective from October 1, 2011 through September 30, 2012.
CONTRACT/AGREEMENT CHANGES: NA
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $80,000 / year qpprox.. INDIRECT COST: N/A_ BUDGETED: Yes X No
COST TO COUNTY: See above SOURCE OF FUNDS: 11500 - 530462
REVENUE PRODUCING: Yes zNo _X_ A�VIOUNT PER MONTH Year _
APPROVED BY: County Atty O /Purt�iasmg Risk Management a 1,
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
MONROE COUNTY BOARD OF GOVERNORS
CONTRACT SUMMARY
Contract with: Fire Tech Repair Service, Inc. Contract #
Effective Date:
Expiration Date:
10/01/2012
09/30/2013
Contract Purpose/Description:
3`4 and final renewal of agreement dated 10/1/2009 for maintenance of Fire Rescue
vehicles, semi-annual inspections, preventative maintenance and unscheduled
maintenance resulting from malfunction or failure.
Contract Manager: Holly Pfiester 6088 Emergency Services / Stop 14
(Name) (Ext.) (Department/Stop #)
for BOG meeting on 9/21/2011 Agenda Deadline: 09/4/2011
Total Dollar Value of Contract: $
Budgeted? Yes®
Grant: $
County Match: $
CONTRACT COSTS
$80,000/yr includes Current Year
repairs at $95/hr and Portion: $
parts at 25% over
cost.
No ❑ Account Codes: 11500-530462
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance,
CONTRACT REVIEW
utilities, janitorial, salaries, etc.
Changes Date Out
Date In Needed viv r
Division Director S1 Yes❑ No
Risk Mana a ent� ~ Yes❑ No .
O.M.B./Pumasing a" (�'' Yes[:] No[V, 3DJ
/-'County Attorney 6-12 Yes❑ No e-41q'1
Comments:
OMB Form Revised 2/27/01 MCP #2
U 1_�1I_�l7:7 �I-�1►� i �1►Y 11
This Agreement is made and entered into this day of 2012, by and
between the Board of Governors, Fire and Ambulance District 1 of Monroe County, Florida, hereinafter
referred to as "COUNTY" and Fire Tech Repair Service, Inc., whose mailing address is PO Box 1570,
Key Largo, FL 33037, hereinafter referred to as "CONTRACTOR".
WITNESSETH:
WHEREAS, the parties hereto did enter into an agreement dated October 1, 2009 for
maintenance of Fire/Rescue vehicles, semi-annual inspections, preventative maintenance and
unscheduled maintenance resulting from malfunction or failure; and
WHEREAS, said agreement provided an option to the COUNTY to renew the contract for three
(3) additional one-year terms; and
WHEREAS, the COUNTY has elected to exercise said third and final one (1) year renewal
option for the continuation of maintenance of Fire/Rescue vehicles, semi-annual inspections,
preventative maintenance and unscheduled maintenance resulting from malfunction or failure;
NOW THEREFORE, for and in consideration of the mutual covenants and obligations
contained herein, the parties agree as follows:
The COUNTY elects to renew the contract for an additional year pursuant to
paragraph 2 of the agreement entered October 1, 2009.
2. The effective date of this amendment is October 1, 2012 and shall extend through
September 30, 2013, under the same terms and conditions of the contract dated
October 1, 2009.
All other terms and conditions of the contract dated October 1, 2009 shall remain
in full force and effect.
BOARD OF GOVERNORS (SEAL)
OF FIRE AND AMBULANCE DISTRICT 1 ATTEST: DANNY L. KOLHAGE,
OF MONROE COUNTY, FLORIDA COUNTY CLERK
By: By:
Mayor / Chairperson Deputy Clerk
FIRE TECH REPAIR SERVICE, INC.
Witness: By:%
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Page I of 1
DATE (MMIDDfYYYY)
CoRa CERTIFICATE OF LIABILITY INSURANCE 06IG412012
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SIVA 9 9 1
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WAMr.W.
rzT3R M-1771
PRODUCER
Marsh USA, Inc.
1301 5th Avenue, Suite 1900
Seattle, WA 98101
NAME:
�MONNo. EXtI: FAX
(AIC (A/C. No):
E
UMDARISS:
INSURER ) AFFORDING COVERAGE
Attn: Janette May 206-214-3082
INSURER A: National Fire Insurance Co Of Hartford
20478
184424-IS5-CAS-12-13
INSURED
Physio-Contrial International, Inc.
Physio-Control, Inc.
INSURER B: N/A
N/A
INSURER C:
11811 Willows Road NE
INSURER 0:
Redmond, WA 98052
COVERAGES CERTIFICATE NUMBER: — SFA-002326102-01 REVISION NUMBER: 1
THISISTO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
I NS R
INSR
LT R
LTR
TYPE OF INSURANCE
TYPE OF INSURANCE
hD"_D77L
, R
POLICY NUMBER
POLICY EFF
IMMIDDDMM
POLICY EXP
jMML9RD=
LIMITS
A
A
LIABILITY
I
GENERAL LIABILITY
A L
GENERAL
4030507381
01130/2012
01/30/2013
EACH OCCURRENCE
$ 1,000,000
DAMA ET R NT
PREMISES Ea occurrence
1,000,000
$
X COMMERCIAL GENERA LIABILITY
RCIAL GE
COMMERCIAL
C 0 M E 14
MER (Any -_a person)
5,000
X s
D
CLAIMS -MADE � ! OCCUR
CLAIMS-
C L
_EXP
1,000,000
I . ................ .
A
P k R
PERSONAL & ADV INJURY
$
GENERAL AGGREGATE
$ 2,000,000
. .. . ... .... . . . ........ . ... . . ..........
B........
...................... . 1-1-111 ..............
GATE EGATE LIMIT APPLIES PER:
L L
GEN'L AGGRE
AN _YL
PRODUCTS - COMPOP AGG
$ EXCLUDED
$
Y PRO-
X POLICY LOC
AUTOMOBILE LIABILITY
A AUTOMOBILE LIABILITY
4029265138 (AOS) U1111ulzuIz 011301201 a
COMBINED SINGLE LIMIT
jEa accident
1,000,000
A X
X
4029265172 (MA) 01130/2012 01/30/2013
BODILY INJURY (Per person)
$
A
ANY AUTO
ALL OWNED SCHEDULED
BODILY INJURY (Per acd dent)
$
AUTOS AUTOS
NON -OWNED
PROPERTY DAMAGE
$
HIRED AUTOS AUTOS
Per aecidentl
COMP / COLL DED.
$ 1,000
OCCUR
UMBRELLA LIAB ]��
EACH OCCURRENCE
$
EXCESS LIAB CLAIMS -MADE
__AGGREGATE _
$
DED RETENTION $
A WORKERS COMPENSATION
— I —_
4030507378 (AOS) 0113012012 ITV302013
WC STATU- OTH-
$
A AND EMPLOYERS' LIABILITY YIN
4030507364 (CA) OV3(Y2012 0113(Y2013
E L EACH ACCIDENT
$ 1,000,000
ANY PROPRIETOR/PARTNERIEXECUTIVE [E
EXCLUDED? NIA
1.()Woo0
OFFICER/MEMBER
(Mandatory In NH)
E L DISEASE - EA EMPLOYE
If yes, describe under
E L DISEASE - POLICY LIMIT
$ 1,000,000
DESCRIPTION OF OPERATIONS below
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required)
Board of County Commissioners of Frederick Canty, Maryland is
ipc;uded as additional insured (except workers' compensation) where required by written contract.
i%onlricid'AIrc urld 11`1119:112
CANCELLATION
Monroe County Board of SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
County Commissioners THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
1100 Simonton St. ACCORDANCE WITH THE POLICY PROVISIONS.
Key West, FL 33040
AUTHORIZED REPRESENTATIVE
of Marsh USA Inc.
Tracy L. Elliott
C 1988-2010 ACORD CORPORATION. All rights reserved.
ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD