Item D09
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
May 18, 2022
Agenda Item Number: D.9
Agenda Item Summary #10531
BULK ITEM: Yes DEPARTMENT: Engineering / Roads
TIME APPROXIMATE: STAFF CONTACT: Judith Clarke (305) 295-4329
N/A
AGENDA ITEM WORDING: Approval of a task order with Kisinger Campo and Associates,
Corporation for pedestrian bridge inspection services and for inspection and Engineering Design for
repairs to the Ocean Bay Drive bridge the for a not to exceed amount of $96,620 plus estimated
expenses of $3,300 for a total not to exceed amount of $99,920. This task order is being awarded
under the Agreement for On Call Professional Engineer Services.
ITEM BACKGROUND: The small roadway bridge on Ocean Bay Drive in Key Largo was
damaged by a vehicle in January, 2022; staff performed an emergency repair but the county requires
engineering design in order to construct permanent repairs. This bridge is less than 25 ft. in length
and therefore is not included in the FDOT bridge inspection program.
The county maintains pedestrian bridges on US 1 over the Marvin Adams waterway in Key Largo
and on Ocean Bay Drive in Key Largo. Pedestrian bridges are not inspected by FDOT as part of the
bridge inspection program so the county is required to schedule periodic inspections in order to
identify any deficiencies.
PREVIOUS RELEVANT BOCC ACTION:
At the February 2022 meeting, the BOCC approved an On Call Professional Engineering Services
Agreement with Kisinger Campo and Associates, Corp.
CONTRACT/AGREEMENT CHANGES:
New task order
STAFF RECOMMENDATION: Approval of task order
DOCUMENTATION:
Executed Contract-KCA
Task Order KCA Bridge Inspections and Ocean Bay Repair 4-27-2022-signed
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COI - Kisinger Campo 21 22 stamped
FINANCIAL IMPACT:
Effective Date: May 18,2022
Expiration Date: 60 days after project completion
Total Dollar Value of Contract: $99,920
Total Cost to County: $99,920
Current Year Portion: $99,920
Budgeted: yes
Source of Funds: 102-22500-SC_00038 professional services
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant: no
County Match: NA
Insurance Required: Yes- COI attached
Additional Details:
REVIEWED BY:
Judith Clarke Completed 04/27/2022 10:14 AM
Christine Limbert Completed 04/27/2022 10:55 AM
Purchasing Completed 04/27/2022 11:37 AM
Budget and Finance Completed 05/02/2022 4:13 PM
Brian Bradley Completed 05/02/2022 5:52 PM
Lindsey Ballard Completed 05/03/2022 11:42 AM
Board of County Commissioners Pending 05/18/2022 9:00 AM
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TASK ORDER FOR ENGINEERING DESIGN BETWEEN MONROE COUNTY AND
KISINGER CAMPO & ASSOCIATES, CORP.
FOR PEDESTRIAN BRIDGE INSPECTION AND OCEAN BAY DRIVE BRIDGE
INSPECTION AND REPAIR DESIGN PROJECT
In accordance with the Continuing Contract for On Call Professional Engineering Services made
and entered on the 16th day of February, 2022 between Monroe County hereinafter referred
to as the ÐCountyÑ and Kisinger Campo & Associates, Corp., hereinafter referred to as
ÐConsultantÑ where professional services are allowed if construction costs do not exceed
$4,000,000.
All terms and conditions of the referenced Contract for On Call Professional Engineering
Services apply to the Task Order, unless the Task Order modifies an Article of the Agreement of
which will be specifically referenced in this Task Order and the modification shall be precisely
described.
This Task Order is effective on the 18th Day of May, 2022 and shall expire 60 days after
construction is complete.
Article II Scope of Basic Services, Paragraph 2.1 is amended as follows:
The scope of services for performing inspections of the Marvin Adams Pedestrian Bridge, the
Ocean Bay Drive Pedestrian Bridge and the Ocean Bay Drive Bridge include performing a
visual inspection and developing a bridge assessment report for each structure.
The scope of services for development of bridge repair plans and specifications for the Ocean
Bay Drive (roadway) bridge includes repairs to the impacted vehicular railing, spall and other
repairs to the superstructure and portions of the substructure that is above the waterline,
environmental permitting and post design services during construction.
Details of the scope of services are outlined below and included in the ConsultantÓs proposal
that is attached to this task order as Attachment A.
1.0 DESIGN DEVELOPMENT
1.1 The Engineer shall prepare a Bridge Assessment Letter Report for the CountyÓs
approval. The Assessment Report shall consist of a written document that establishes and
describes the size and character of the repairs to the Ocean Bay Drive (roadway) Bridge,
materials and such other elements as may be appropriate. The report will contain a conceptual
cost estimate.
2.0 CONSTRUCTION DOCUMENTS PHASE
2.1 The Consultant shall prepare, for approval by the County, Construction Documents
consisting of Drawings and Specifications setting forth in detail the requirements for the
construction of the project. Construction documents shall conform to the standards contained in
the most current version of the FDOT Standard Specifications for Road and Bridge
Construction.
Pedestrian Bridges and Ocean Bay Drive Roadway Bridge Task Order
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Where FDOT design standards cannot be met the Consultant will request a design variance or
exception.
2.2. The Consultant shall provide Drawings and applicable Technical Special Provisions to
the County for the CountyÓs review (the Florida Department of Transportation Standard
Specifications will be incorporated by reference) at the 100% stage of the project. The
Consultant shall respond to questions resulting from County review and incorporate any
required revisions to the construction drawings and specifications.
2.3 The Consultant will provide a construction cost estimate and a project schedule.
2.4 Upon completion of the Construction Documents Phase, the Consultant shall provide
Construction Documents for the CountyÓs approval. Upon approval by the County the
Consultant shall provide the County 1 set of Construction Documents that have been signed
and sealed by the Consultant. The Consultant shall also provide an electronic version of the
construction documents.
2.5 The Consultant shall assist the County in the preparation of the necessary bidding
information for the production of bidding forms, the Conditions of the Contracts, and the forms of
Agreements between the County and the Contractors by providing supporting information as to
the projects scope, bid items, estimated quantities and construction duration. The County shall
prepare all Bidding Forms, Conditions of the Contract, and Forms of Agreement.
2.6 The ConsultantÓs construction documents (plans, specifications, etc.) will conform to all
codes and regulations of the federal government, county, state, municipalities, agencies and
state departments, in effect at the date of this Agreement, and shall be of such completion as to
be acceptable for review and ruling by said agencies when permits are applied for. The
Consultant shall use due care in determining permit requirements and shall meet with regulatory
agencies as necessary to coordinate specific permit requirements. The Consultant shall
document all meetings and conversations with said regulatory agencies. If permits are denied
for incompleteness or for lack of following said codes or regulations, or permit requirements,
then the Engineer will conform the construction documents in such manner to receive permits
upon such plans. Work required by the Consultant to conform documents to federal, state, city,
county, or agency specifications to allow them to be approved shall be completed at no charge
or cost to the County, unless said requirements are changed during the course of the project.
2.7 The Consultant shall file (through the County) all documents required for the approval of
governmental authorities having jurisdiction over the project. The Consultant shall file (through
the County) the necessary documents to obtain Environmental Resource Permits and all other
permits required for construction. The County shall be responsible for the timely submittal of all
permit application fees.
2.8 As needed by the County, the Consultant will provide clarification and answers to
questions from prospective bidders during the construction bid process. Answers will be
provided in a timely manner in order to facilitate bidding.
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3.0 CONSTRUCTION DOCUMENTS PHASE REQUIREMENTS
To satisfactorily perform the Construction Documents phase requirement, the Engineer must
complete the tasks set forth in items 3.1 through 3.4.
3.1 Construction Plans Î This consists of, at a minimum, Key Sheet, Summary of Pay
Items and Quantities, Drainage Map, Project Layout, Plan and Profile sheets, Typical Sections,
Detail sheets, General Notes, Environmental Notes, Traffic Control Plan. Construction plans
shall be in accordance with FDOT Design Manual.
3.2 Specifications Î specifications will conform to the most recent version of the Florida
Department of Transportation (FDOT) Standard Specifications for Road and Bridge
Construction or the Manual of Uniform Minimum Standards for Design, Construction and
Maintenance for Streets and Highways (Florida Greenbook). Comprehensive, abbreviated
methods, materials and systems descriptions in tune with the drawings will be developed as
necessary with Technical Special Provisions.
3.3 Schedules Î Prepare an estimate of the Construction Time.
3.4 Estimate of Construction Cost Î Estimate of anticipated cost in accordance with the
Construction Documents.
4.0 CONSTRUCTION COST
The Consultant shall submit to the County in writing its final estimate of the contractorÓs
anticipated bid price for constructing the Project. Once submitted, the final anticipated price
estimate shall be adjusted by the Engineer to reflect any increase or decrease in anticipated
price resulting from a change in Design.
4.1 The Construction Cost shall be the total estimated bid cost to the County of all elements
of the Project designed or specified by the Engineer.
4.2 The Construction Cost shall include the cost at current market rates of labor and
materials and Equipment designed, specified, selected or specially provided for by the
Engineer, plus a reasonable allowance for ContractorÓs overhead and profit.
4.3 Construction cost does not include the compensation of the Consultant and the
subconsultants, the costs of land, rights-of-way, financing or other costs which are the
responsibility of the County.
5.0 CONSTRUCTION PHASE
The Consultant shall, without additional compensation, promptly correct any errors,
omissions, deficiencies, or conflicts in the work product of the Consultant or its consultants or
both.
The Consultant must reimburse the County for any Ðadded costsÑ paid by the County for
additional construction costs that were incurred as a direct result of any error, omission,
deficiency, or conflict in the work product of the Consultant, its consultants, or both. ÐAdded
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costsÑ is defined as the cost incurred from any additional work required on the project that was
necessitated solely by the error, omission, deficiency, or conflict in the work project. The added
cost is limited to the increase to the construction cost for additional work and does not include
costs that are normally incurred as part of the project or would have been incurred had no error,
omission, or deficiency occurred, and addressed by a change order of already established unit
costs. The Consultant shall not be held responsible for additional deficiencies found due to a
delay in the construction of the project or for those hidden deficiencies that could not reasonably
be determined through a review of documentation or physical inspection of the site by the
Consultant.
Article VII Compensation, Paragraph 7.1 is amended to read:
The Consultant shall be paid monthly based on hourly rates in the contract. The total Not To
Exceed amount of $96,620.00 plus estimated expenses of $3,300.00 (actual itemized amount)
will apply and is estimated as follows:
KCA FEE
Structures Inspection and Bridge Assessment Report $32,204
Ocean Bay Drive Bridge Repairs $48,804
Roadway/Maintenance of Traffic $ 3,016
Bid Phase and Post Design Services $12,596
TOTAL $96,620
ESTIMATED EXPENSES
Project Manager (Site Visit, Bridge Inspection) $1,650.00
Structures/Roadway/MOT $1,650.00
TOTAL EXPENSES $3,300.00
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IN WITNESS WHEREOF, each party caused the Task Order to be executed by its duly
authorized representative.
Kisinger Campo & Associates, Corp Witness
.
April26,2022April26,2022
________________________ ___________ _______________________ _________ _______________________________________________________________________________________________________________________
___________________________________________________________________________
Signature Date Signature Date SSSSSSSSSiiignnnnatureeeee
President/CEO
________________________
Title
(SEAL) BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA
By: _______________________________ by: ________________________________
As Deputy Clerk Mayor/Chairman
Date: _________________________
5038033
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ATTACHMENT A
CONSULTANT SCOPE OF SERVICES AND COST ESTIMATE
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