Item D17
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
May 18, 2022
Agenda Item Number: D.17
Agenda Item Summary #10565
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Cary Knight (305) 292-4527
N/A
AGENDA ITEM WORDING: Approval of Second Amendment to Task Order with Bender &
Associates in the amount of $29,451.00 for additional design services which include IAQ/Mold
Assessment and Report, Limited Asbestos Survey and Report, Limited Lead-in-Coatings
Assessments Report, and additional testing of the 316 Simonton Street property after abatement is
complete in order to verify the work was done correctly.
ITEM BACKGROUND:
The County purchased 316 Simonton Street to be used as office space for the Monroe County Public
five (5) separate buildings.
The County engaged professional architectural and engineering services to program and design
tenant improvements at the property. The parcel is within the Historic District of the City of Key
West and protected under the land use plan and ordinances of the City of Key West.
st
1 Amendment was executed to include technology design (telephone, data, and security systems).
nd
This 2 Amendment adds additional testing for mold, lead paint, and asbestos for health and safety
and also so that contractors will have adequate information for bidding when the RFP is published.
PREVIOUS RELEVANT BOCC ACTION:
1/23/2019 - BOCC approved the interim location lease.
2/20/2019 - Approval of a contract to purchase the property at 316 Simonton Street in Key West
6/17/2020 - Approval of a Task Order with Bender & Associates, Architects, P.A. in the amount of
$170,064.00.
7/15/2020 - Approval of a corrected scrivener's error for the initial Task Order.
st
11/17/2021 Approval of 1 Amendment to add telephone, data, and security system design.
CONTRACT/AGREEMENT CHANGES:
Add Mold/Asbestos/Lead Assessment to Scope
STAFF RECOMMENDATION: Approval
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DOCUMENTATION:
2nd Amendment - Bender , Architects A & E Services- Public Defender
Bender_TO Amend 1_Public Defender EXE_11.17.2021
Bender & Associates A & E Services- Public Defender Office executed
2022 05 COI Bender SIgned exp 2 10 23
FINANCIAL IMPACT:
Effective Date: 5/19/2022
Expiration Date: TBD
Total Dollar Value of Contract: $210,445.00
Total Cost to County: $210,445.00
Current Year Portion: $120,300.00
Budgeted: Yes
Source of Funds: 304-24007-530310-CG1904
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: N/A
County Match: N/A
Insurance Required: Yes - attached
Additional Details: N/A
304-24007-530310-CG1904
05/18/22 304-24000 · GEN GOVT CAP PROJECTS $29,451.00
24007-SC_00036-CG1904
REVIEWED BY:
Cary Knight Completed 05/02/2022 3:26 PM
Joseph DiNovo Completed 05/03/2022 9:19 AM
Purchasing Completed 05/03/2022 9:48 AM
Budget and Finance Completed 05/03/2022 10:05 AM
Brian Bradley Completed 05/03/2022 10:33 AM
Lindsey Ballard Completed 05/03/2022 1:52 PM
Board of County Commissioners Pending 05/18/2022 9:00 AM
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SECOND AMENDMENT TO TASK ORDER
FOR PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES
BETWEEN MONROE COUNTY AND BENDER & ASSOCIATES ARCHITECTS, P.A.
FOR PUBLIC DEFENDER’S OFFICE – 316 SIMONTON STREET
In accordance with the Consultant Agreement for Professional Architectural and Engineering
Services, made and entered into on December 19, 2018 between MONROE COUNTY,
(“County”) and BENDER & ASSOCIATES ARCHITECTS, P.A. , (“Consultant”), where
professional services are allowed if construction costs do not exceed $4,000,000.00, or for study
activity if the fee for professional services for each individual study under the contract does not
exceed $500,000.00 (“Agreement”), as provided in Subsection 287.055(2)(g), Florida Statutes, as
amended by Section 2, Chapter 2020-127, Laws of Florida, pursuant to which Recital No. 2 and
Attachment A, Subsection 1.01 of the Agreement is hereby modified, the parties enter into this
Second Amendment to the Task Order with an effective date of July 15, 2020 (“Task Order”).
All terms and conditions of the Agreement apply to this Second Amendment, unless this Second
Amendment amends, adds, or modifies a provision or an Article of the Agreement of which will
be specifically referenced in this Second Amendment and the amendment, addition, or
modification shall be precisely described.
This Second Amendment to the Task Order is effective on the 18thday of May 2022.
WHEREAS, the parties entered into a Task Order on July 15, 2020, for professional architectural
and engineering services to plan, program and design tenant improvements for the renovation of
the buildings located at 316, 316A and 316½ Simonton Street, Key West which are to become the
th
new locations of the Public Defender’s Office of the 16Judicial Circuit of Florida; and
WHEREAS, the parties entered into a First Amendment to the Task Order on November 17, 2021,
for additional design services to provide drawings for telephone, data, and security systems; and
WHEREAS, the need for additional design services has been identified to investigate the extent of
mold, asbestos, and lead paint that may be present in the buildings.
NOW, THEREFORE, the Task Order shall be amended to include the additional required scope
of services and in consideration of the mutual promises and covenants set forth below, the parties
agree as follows:
1. In accordance with Article II, SCOPE OF BASIC SERVICES of the Agreement, the
Consultant will provide design and support for these additional services. The additional
scope of work will include the following tasks:
Task 1 – IAQ/Mold Assessment and Report - $4,317.00
Task 2 – Limited Asbestos Survey and Report - $4,317.00
Task 3 – Limited Lead-in-Coatings Assessments Report - $4,317.00
Task 4 - Additional testing of the property after abatement is complete, in order to
verify that the work was done correctly – Not to exceed $16,500.00
Page 1 of 2
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2.In accordance with Article VII paragraph 7.1.1 of the Agreement, the County shall pay the
Consultant a lump sum total of Twenty-Nine Thousand Four Hundred Fifty-One and 00/100
dollars ($29,451.00) paid upon completion of the drawings and services and approval by the
Director of Project Management.
T
he total project cost including the original Task Order, First Amendment, and this Second
Amendment shall be a lump sum total of Two Hundred, Ten Thousand, Four Hundred, Forty-Five
and 00/100 Dollars ($210,445.00).
All other Terms and Conditions of the Agreement remain unchanged and in full forces and effect.
IN WITNESS WHEREOF, each party caused this Second Amendment to the Task Order to be
executed by its duly authorized representative.
(SEAL)BOARD OF COUNTY COMMISSIONERS
Attest: KEVIN MADOK, Clerk OF MONROE COUNTY, FLORIDA
B
y: _____________________________ By:_____________________________
As Deputy Clerk Mayor/Chairman
Date: ____________________________
CONSULTANT:
Consultant’s Witness Attest:BENDER & ASSOCIATES ARCHITECTS, P.A.
By:_____________________________ By: _____________________________
Printed Name:____________________ Printed Name:_____________________
Title:____________________________ Title: ____________________________
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