Item D19
E/2:
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
May 18, 2022
Agenda Item Number: D.19
Agenda Item Summary #10575
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Jordan Salinger (305) 570-9156
N/A
AGENDA ITEM WORDING: Approval to accept recommendation of selection committee and
negotiate with vendors in rank order for the Request for Qualifications for Professional Architectural
and Engineering Services Facility Assessment and Design of Wind-Retro-fit at 10 County Buildings,
starting with #1 - Bender & Associates Architects, P.A., and if a contract cannot be achieved with
Bender & Associates Architects, P.A., then with other vendors in rank order. The contract is for
Architectural & Engineering (A&E) services for design through construction administration of ten
Monroe county facilities, in compliance with the Code of Federal Regulations (CFR) for Hazard
Mitigation Grant Program (HMGP) funding. The purpose is to provide wind retrofit activities to
harden the facilities against high winds. The project will be funded with a combination of HMGP
State appropriation and One Cent Infrastructure Sales Surtax Fund.
ITEM BACKGROUND:
The Florida Division of Emergency Management (FDEM), Mitigation Bureau, Hazard Mitigation
Grant Program has awarded funding for Phase I which includes but is not limited to surveying,
engineering, designing, plans preparation, permitting and bidding for the proposed project, for Phase
II approval. The proposed project consists of protecting all exterior openings of ten (10) Monroe
county facilities with impact resistant windows and doors and retrofitting the existing roof in seven
(7) of these facilities. The project intends to protect the integrity of the building envelope and reduce
potential damage from future wind events.
A Request for Qualifications (RFQ) for architectural and engineering services was issued on
February 22, 2022 with responses due by April 14, 2022. Four proposals were received, and a
selection committee meeting was held April 29, 2022.
PREVIOUS RELEVANT BOCC ACTION:
12/8/2021 BOCC is scheduled to approve the cost-reimbursement contract awarded to Monroe
county by the Florida Division of Emergency Management (FDEM) in July 2021.
12/8/2021 Approval to advertise RFP for CMAR
3/16/2022
CONTRACT/AGREEMENT CHANGES:
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E/2:
N/A
STAFF RECOMMENDATION: Approval
DOCUMENTATION:
Bid Tabulation Sheet Wind Retrofit
Wind Retrofit Scoring Ranking Sheets_signed
FINANCIAL IMPACT:
Effective Date: 5/18/2022
Expiration Date: TBD
Total Dollar Value of Contract: TBD
Total Cost to County: TBD
Current Year Portion: TBD
Budgeted: Yes
Source of Funds: Funded with a combination of HMGP State appropriation and One Cent
Infrastructure Sales Surtax Fund
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: CDBG-MIT Grant 75%
County Match: Yes 25%
Insurance Required: N/A
Additional Details:
None
REVIEWED BY:
Cary Knight Completed 05/02/2022 3:28 PM
Cynthia Hall Completed 05/03/2022 9:25 AM
Purchasing Completed 05/03/2022 9:45 AM
Budget and Finance Completed 05/03/2022 9:49 AM
Brian Bradley Completed 05/03/2022 10:03 AM
Lindsey Ballard Completed 05/03/2022 1:37 PM
Board of County Commissioners Pending 05/18/2022 9:00 AM
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BID AMOUNT
NO COST BID
BUILDINGS
bidders listed above have been checked against the
AT 3:00 PM
2
2
, 20
4
1
RETROFITS AT 10 COUNTY
-
BUDGET AND FINANCE TABULATION SHEET
APRIL
PURCHASING DEPARTMENT
MONROE COUNTY, FLORIDA
Architects
OPEN DATE:
Ayn (Bender & Associates), Chandra Franklin
:
K2M Design
RESPONDENT
Jordan Salinger, Stan Thompson
AMTECH Solutions
:
PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR FACILITY
Bender & Associates
ASSESSMENT AND DESIGN OF WIND
Aran & Franklin Engineering, Inc
TITLE:
Bid Committee PresentMembers of the Public PresentI hereby certify that this is a true and correct copy of said bid opening and that all State of Florida Convicted & Suspended Vendor
listings. All bids listed above were received by the date and time specifiedBid Opened By: Lisa Abreu, Purchasing Coordinator
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