Item L1
M/2
BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
May 18, 2022
Agenda Item Number: L.1
Agenda Item Summary #10518
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Brittany Burtner (305) 289-2805
n/a
AGENDA ITEM WORDING: Approval of the Selection of Boating Improvement Fund (BIF)
Grant Funding to Local Municipalities for Boating and Waterway Projects to be Performed in FY
2023 including Regulatory Buoy Maintenance by the Village of Islamorada ($14,000), Boat Ramp
Dock Repairs by the City of Marathon ($19,500) and Regulatory Buoy/ Sign Replacement by the
City of Key Colony Beach ($7,468), for a Total Amount of $40,968, and Direction for Staff to
Prepare Corresponding Inter-Local Agreements (ILAs) with Each Municipality.
ITEM BACKGROUND: At the February 15, 2012, meeting of the Monroe County Board of
County Commissione meeting, the
BOCC approved Resolution No. 080-2012 (attached) establishing policies and procedures for the
award of Boating Improvement (BIF) reimbursement funding to the municipalities situated within
Monroe County. The procedures provide for submittal of annual funding requests, a project scoring
and selection process, and award of funding through Inter-Local Agreements (ILA) based upon
funding availability.
The professional staff of the Monr
Marine Resources Office has received three (3) 3,
including: The Village of Islamorada in the amount of $14,000 for regulatory buoy maintenance; the
City of Marathon in the amount of $29,900 for boat ramp dock pile repair; and the City of Key
Colony Beach in the amount of $8,298 for regulatory buoy and sign replacement. The professional
staff of the Marine Resources Office has scored the funding requests, shown below. A detailed
Score-Sheet is also attached for reference.
Funding
Rank Score Applicant Amount Project Description
Requested
1 75 Village of Islamorada $14,000.00 Regulatory buoy maintenance
rd
2 70 City of Marathon $29,900.00 33 Street boat ramp dock pile repairs
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3 60 City of Key Colony Beach $8,298.00 Regulatory buoy/ sign replacement
TOTAL FUNDING REQUEST $52,198.00
municipalgrant
funding, the professional staff of the Marine Resources Office recommends 100% funding of the
Village of Islamorada request (proposed a 31.5% cost share) and partial (75%) funding of the City of
partial (90%)
funding of the City of Key Colony Beach (Key Colony Beach has not requested or been awarded
request as follows:
Village of Islamorada: $14,000.00
City of Marathon: $19,500.00
City of Key Colony Beach: $7,468.00
Total Recommended Funding: $40,968.00
Upon BOCC approval, the professional staff will prepare an ILA with each of the above-referenced
municipalities 3, and anticipates bringing said ILAs back to the
Board for BOCC approvaJuly 2022 public meeting.
PREVIOUS RELEVANT BOCC ACTION:
Oct. 2011 - Approval of Resolution No. 371-2011 establishing policy for BIF reimbursement
funding procedures.
Feb. 2012 - Approval of Resolution No. 080-2012 revising policy for BIF reimbursement funding
procedures.
May 2012 - Approval of selection of BIF funding requests to the Village of Islamorada, City of
Marathon and City of Key West, and direction to draft ILAs to award said funding.
July 2012 - Approval of ILA with the City of Marathon for $30,992 for buoy replacements and
pumpout boat repairs.
July 2012 - Approval of ILA with the Village of Islamorada for $30,000 for regulatory buoy
maintenance.
July 2012 - Approval of ILA with the City of Key West for $34,700 for mooring field materials.
June 2013 - Approval of selection of BIF funding requests to the City of Marathon, the City of Key
West, and the Village of Islamorada, and direction to draft ILAs to award said funding.
July 2013 - Approval of ILA with the City of Marathon for $25,000 for improvements to the Dodge
Lake boat ramp.
July 2013 - Approval of ILA with the Village of Islamorada for $20,000 for regulatory buoy
maintenance.
Aug 2013 - Approval of ILA with the City of Key West for $37,100 for mooring field-related work.
May 2014 - Approval of selection of BIF funding requests to the Village of Islamorada and the City
of Marathon, and direction to draft ILAs to award said funding.
July 2014 - Approval of ILA with the Village of Islamorada for $22,500 for regulatory buoy
maintenance.
July 2014 - Approval of ILA with the City Marathon for $24,000 for construction of a kayak launch
facility.
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May 2015 - Approval of selection of BIF funding requests to the Village of Islamorada and the City
of Key Colony Beach, and direction to draft ILAs to award said funding.
July 2015 - Approval of ILA with the Village of Islamorada for $25,000 for regulatory buoy
maintenance.
July 2015 - Approval of ILA with the City of Key Colony Beach for $5,896 for regulatory buoy and
signage replacement.
July 2015 - Approval of Amendment No. 1 to the ILA between Monroe County and the City of
Marathon to provide for an additional year to complete project.
May 2016 - Approval of selection of BIF funding request from the Village of Islamorada, and
direction to draft an ILA to award said funding.
July 2016 - Approval of ILA with the Village of Islamorada for $18,000 for regulatory buoy
maintenance.
May 2017 - Approval of selection of BIF funding requests from the Village of Islamorada for
$10,000 (partial funding) and the City of Marathon for $30,000 (partial funding), and direction to
draft ILAs to award said funding.
July 2017 - Approval of ILA with the Village of Islamorada for $10,000 for regulatory buoy
maintenance.
July 2017 - Approval of ILA with the City of Marathon for $30,000 for boat ramp parking repaving.
May 2018 - Approval of selection of BIF funding requests from the Village of Islamorada for
$10,000 (partial funding) and the City of Key West for $30,000, and direction to draft ILAs to
award said funding.
July 2018 - Approval of ILA with the Village of Islamorada for $10,000 for regulatory buoy
maintenance.
Sept 2018 - Approval of ILA with the City of Key West for $30,000 for boat ramp maintenance.
Sept 2018 - Approval of Amendment No. 1 to the Agreement with the City of Marathon for
completion of boat ramp maintenance project.
May 2019 - Approval of selection of BIF funding request from the Village of Islamorada, and
direction to draft an ILA to award said funding.
Aug 2019 - Approval of ILA with the Village of Islamorada for $10,000 for regulatory buoy
maintenance.
July 2020 - Approval of selection and ILA with the Village of Islamorada for $10,000 for regulatory
buoy maintenance.
May 2021 - Approval of selection of BIF funding requests from the Village of Islamorada for
$10,000, the City of Marathon for $35,000, and the City of Key West for $15,465.75, and direction
to prepare ILAs to award said funding.
August 2021 Approval of ILA with the Village of Islamorada for $10,000 for regulatory buoy
maintenance.
August 2021 Approval of ILA with City of Marathon for $35,000 for boat ramp repairs
October 2021 Approval of ILA with the City of Key West for $15,465.75 for dinghy dock
improvements.
CONTRACT/AGREEMENT CHANGES:
n/a
STAFF RECOMMENDATION: Approval.
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DOCUMENTATION:
Reso No 080-2012
City of Marathon Application
Village of Islamorada Application
City of Key Colony Beach Application
FY 2023 Score Sheet
FINANCIAL IMPACT:
Effective Date: 10/01/2022
Expiration Date: 09/30/2023
Total Dollar Value of Contract: $40,968.00
Total Cost to County: $40,968.00
Current Year Portion: $0
Budgeted: yes
Source of Funds: State BIF (62520)
CPI: n/a
Indirect Costs: no
Estimated Ongoing Costs Not Included in above dollar amounts: n/a
Revenue Producing: no If yes, amount:
Grant: yes
County Match: Yes, full amount
Insurance Required: Yes
Additional Details:
10/01/22 157-62520 · BOATING IMPROVEMENT $40,968.00
REVIEWED BY:
Michael Roberts Completed 04/22/2022 3:42 PM
Emily Schemper Completed 05/02/2022 12:16 PM
Peter Morris Completed 05/02/2022 1:36 PM
Purchasing Completed 05/02/2022 1:47 PM
Budget and Finance Completed 05/02/2022 1:54 PM
Brian Bradley Completed 05/02/2022 2:47 PM
Lindsey Ballard Completed 05/03/2022 1:38 PM
Board of County Commissioners Pending 05/18/2022 9:00 AM
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Request Forms must be submitted by April 1for funding consideration for the following fiscal
year. Please complete the following as thoroughly as possible. If you have any questions
please call the Monroe County Marine Resources Office at 289-205 for assistance.
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such as site plans (verifying property ownership), design plans, permits, etc.
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+Requests for funding for revenue generating infrastructure must include an explanation of unmet costs,
including fiscal analysisdocumentation (such asa current annual financial report).
PAGE2
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Coral Construction
Company
347 Aviation Blvd.
Marathon, FL 33050
(305)394-0747
Budgetary Estimate
ADDRESSBUDGETARY 1288
ESTIMATE #
City of Marathon
DATE 01/06/2022
33rd Street
EXPIRATION DATE 01/14/2022
Marathon, FL 33050
ACTIVITYAMOUNT
Pilings 28,000.00
Repair Concrete Piles at 33rd Street Boat Ramp (8 Piles)
* Detach piles from dock.
* Install 12" PVC Sleeve over existing concrete pile.
* Fill each PVC Sleeve with 2 #5 galvanize rebar and 5000 PSI concrete.
* Reattach piles to dock.
* Install Lasco 12" PVC Caps.
Pilings-2,000.00
* $2,000.00 discount for doing all 8 piles at once.
* Material prices are changes every week. Price not guaranteed until a PO is provided.
Not included if required:TOTAL
$26,000.00
Electrical
Plumbing
Permits
Engineering
Landscaping
Anything other than stipulated in scope of work
*Owner is responsible for current survey indicating layouts, property
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lines and elevations with bench marks.
Accepted ByAccepted Date
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Request Forms must be submitted by April 1for funding consideration for the following fiscal
year. Please complete the following as thoroughly as possible. If you have any questions
pleas
e call the Monroe County Marine Resources Office at 289-205 for assistance.
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Mjtu!puifs!gvoejoh!tpvsdft!)nbudi*!boe!bnpvout;!
Gvoejoh!Tpvsdf!)nbudi*!Bnpvout
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Ujnfgsbnf!gps!qspkfdu!tubsu0dpnqmfujpo;
UifgvoejohsfrvftujtgpsGjtdbmZfbs3133.3134gpsqspkfdudptutjodvssfeboeqbjegspnPdupcfs2-3133
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xjuiuifbttjtubodfpguifObujpobmNbsjofTboduvbsz/
+Requests for funding for revenue generating infrastructure must include an explanation of unmet costs,
including fiscal analysisdocumentation (such asa current annual financial report).
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$40,968
$52,198.00
REQUEST
TOTAL FUNDING
00 00 3
251025 60
$7,468
$8,298.00 $8,298.00
Replacement
Buoy/ Marker Sign
City of Key Colony Beach
00 00 2
301525 70
Repair
$19,500
$26,000.00 $29,900.00
City of Marathon
33rd St Boat Ramp Pile
0 1
00
25102515 75
$14,000
$20,436.00 $14,000.00
Maintenance
Regulatory Buoy
Village of Islamorada
Ranking
Suggested Funding
Funding amount requested:
Total Estimated Project Cost:
Total Score (possible 100pt)
Funding Request/Project
Scoring criteria: Community Need/Project Merit (30pt) Project promotes public water access (20pt) Project is shovel ready (25pt) Project is a new capital improvement (10pt) 25% Match
funding is being provided (15pt) Project is for self funding infrastructure (-25pt)Applicant failed to complete a funded project in the previous 3 years (-25 pt)