Item L3
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
May 18, 2022
Agenda Item Number: L.3
Agenda Item Summary #10523
BULK ITEM: Yes DEPARTMENT: Planning/Environmental Resources
TIME APPROXIMATE: STAFF CONTACT: Brittany Burtner (305) 289-2805
N/A
AGENDA ITEM WORDING: Approval of a $99,740 Task Order to American Underwater
Contractors, Inc., Funded by a Florida Fish and Wildlife Conservation Commission Boating
Improvement Grant (75%) and a Cost-Share from Monroe County's Boating Improvement Fund
(25%), for the Replacement of 91 Regulatory Markers at the Whale Harbor Channel and Harry
Harris Park Boating Restricted Areas.
ITEM BACKGROUND: Task Order No. 2022-AUC-20 is for the replacement of 91 waterway
markers (buoys) at a total project cost of $99,740.00. The Monroe County Planning and
Marine Resources Office routinely hires marine contractors
for the repair and replacement of County waterway markers. In order to more effectively utilize such
marine contractors, and to provide for a competitive bid process for the hiring of qualified marine
contractors (particularly due to the potential for expending over $50,000 cumulatively to an
individual contractor within a twelve-month period), the Board of County Commissioners (
) at its December 2017 regular meeting directed the professional staff to advertise a
Request for Qualifications (RFQ) in order to qualify vendors. Five vendors applied and their
selection was subsequently approved by the BOCC May 2018 public meeting.
Prior to execution of contracts, the professional staff of the Marine Resources Office sendsan
Invitation for Quotes to the pre-qualified marine contractors for all waterway marker jobs. The low
quoting vendor is awarded the job and a Task Order is issued by the Marine Resources Office. Per
the Purchasing Policy, the professional staff of the Marine Resources Office request BOCC approval
to issue this Task Order for $99,740.00 .This
project is funded by a Florida Fish and Wildlife Conservation Commission () Florida Boating
Improvement Grant (75% reimbursement of $74,805.00) and a 25% Boating-Improvement Fund
-derived Monroe County match of $24,935.00. The work shall include the following:
ed
Area; and
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PREVIOUS RELEVANT BOCC ACTION:
May 2018- Approval of selection of five (5)
Navigation and Regulatory M
Contractors, Inc., Coffin Marine Services, Inc., Coral Construction Company, Key West Harbor
Services, Inc., and Underwater Engineering Services, Inc.
August 2018 Approval contract with American Underwater Contractors, Inc.
July 2021 Approval 2-year contract extension with American Underwater Contractors, Inc.
April 2022 Approval of Grant Agreement No. 21117 with FWC.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Task Order 2022-AUC-20
21117 FBIP Monroe County Grant Agreement
2021 Marker Contract Amendment_AUC
COI auto 2022_approved by Risk
COI dive ops 2021-22_approved by Risk
COI gen liab 2021-2022_approved by Risk
FINANCIAL IMPACT:
Effective Date: Upon Execution
Expiration Date: 08/31/2022
Total Dollar Value of Contract: $99,740
Total Cost to County: $24,935
Current Year Portion: $24,935
Budgeted: Yes
Source of Funds: State BIF Repair & Maintenance
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: Yes
County Match: Yes
Insurance Required: Yes
Additional Details: OMB has set up grant and match accounts
05/18/22 NEW COST CENTER ADDED $90,862.00
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OMB will set up grant account
05/18/22 157-62520 · BOATING IMPROVEMENT $30,288.00
Total: $121,150.00
REVIEWED BY:
Michael Roberts Completed 04/26/2022 8:39 AM
Emily Schemper Completed 05/02/2022 12:49 PM
Peter Morris Completed 05/02/2022 1:48 PM
Purchasing Completed 05/02/2022 1:54 PM
Budget and Finance Completed 05/02/2022 1:58 PM
Brian Bradley Completed 05/02/2022 2:50 PM
Lindsey Ballard Completed 05/03/2022 1:40 PM
Board of County Commissioners Pending 05/18/2022 9:00 AM
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County of Monroe
Planning & Environmental Resources Department Board of County Commissioners:
Marathon Government Center Mayor David Rice, District 4
2798 Overseas Highway, Suite 400 Mayor Pro Tem Craig Cates, District 1
Marathon, FL 33050 Michelle Coldiron, District 2
Voice: (305) 289-2500 VACANT, District 3
FAX: (305) 289-2536 Holly Merrill Raschein, District 5
We strive to be caring, professional, and fair.
Task Order #2022-AUC-20
For the Installation and Maintenance of Aids to Navigation and Regulatory Markers
Date: April 25, 2022
American Underwater Contractors, Inc. is hereby authorized to proceed with the work associated with the Harry
Harris & Whale Harbor Flats buoy replacement (FWC Grant 21117) as described in the Invitation for Quotes
dated 4/21/22 and in the contractor’s quote dated 4/25/22.
The County agrees to pay the proposed cost of $99,740.00 upon satisfactorycompletion of the work and receipt
of an invoice and photographs.
The contractor shall make every effort to complete the work by August 31, 2022.
Please proceed with ordering any necessary signs and supplies (as needed) and prepare to perform the work.
General Requirements: All terms and conditions in the Contract for Installation and Maintenance of Aids to
Navigation and Regulatory Markers in Monroe County shall apply to this Task Order.
Additional Instructions: The project is being funded by Florida Fish and Wildlife Conservation Commission
(FWC) Grant Agreement #21117 (attached). The hired contractor shall adhere to all terms and conditions in this
agreement. In particular, this agreement requires that the subcontractor utilize the U.S. Department of Homeland
Security E-Verify system to verify the employment eligibility of all new employees hired during the term of the
subcontract. A copy of this verification must be provided to Monroe County prior to the start of work.
Mayor David Rice
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quantum meruit
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Reference Guide for State Expenditures
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i.e.
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i.e.
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***Both Grant Manager and Financial Officer should verify and sign off on this section. ***
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(Drop box list below select the quarter of activity being reported along with year)
(or Average Percentage)
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click the HELP button
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Approved Risk Management
5-11-2021
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Approved Risk Management
12-27-2021
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:03803132
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THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
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EACH OCCURRENCE$
DAMAGE TO RENTED
61-111
CLAIMS-MADEOCCUR
Y
UTV.5226:5904103132904103133
$
PREMISES (Ea occurrence)
Y
Nbsjof!Dpnnm!Mjbcjmj6-111
Y
MED EXP (Any one person)$
2-111-111
PERSONAL & ADV INJURY$
Approved Risk Management
3-111-111
GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE$
PRO-
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PRODUCTS - COMP/OP AGG$
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OTHER:$
COMBINED SINGLE LIMIT
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(Ea accident)
12-27-2021
ANY AUTO
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$
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OFFICER/MEMBER EXCLUDED?
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E.L. DISEASE - EA EMPLOYEE$
If yes, describe under
DESCRIPTION OF OPERATIONS belowE.L. DISEASE - POLICY LIMIT$
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Reference Number - FX00000009
Pin Number : 12808322
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