Item P1
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
May 18, 2022
Agenda Item Number: P.1
Agenda Item Summary #10525
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292-3550
N/A
AGENDA ITEM WORDING: Approval of the correction to the December 8, 2021 minutes to
reflect the correct dollar amount in agenda item C24, from $181,126.25 to $183,126.25 as the
County's match.
ITEM BACKGROUND: The agenda item wording incorrectly
$181,126.25. The correct County match, as listed in the item background (AIS #10000), is
$183,126.25.
PREVIOUS RELEVANT BOCC ACTION:
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
20. December 8_w.correction to C24
BOCC 12.8.21_HMPG Wind Retrofit Grant_C.24 #10000
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
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Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 04/25/2022 9:23 AM
Joseph DiNovo Completed 04/28/2022 8:02 AM
Cynthia Hall Completed 05/01/2022 1:16 PM
Lindsey Ballard Completed 05/02/2022 9:31 AM
Board of County Commissioners Pending 05/18/2022 9:00 AM
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MINUTES
OF THE MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
RegularMeeting
Board of County Commissioners
Wednesday, December 8, 2021
Key Largo, Florida &
Via Communication Media Technology
A regular meeting of the Monroe County Board of County Commissioners convened at
9:00 a.m. at the Murray Nelson Government Center and via Communication Media Technology.
Present and answering to roll call were Commissioner Craig Cates, Commissioner Michelle
Coldiron, Commissioner Holly Raschein and Mayor David Rice. The District 3 seat is vacant.
Also present at the meeting were Roman Gastesi, County Administrator; Bob Shillinger, County
Attorney; Kevin Madok, Clerk of Court; Pamela Hancock, Deputy Clerk; county staff, members
of the press and radio; and the general public.
ADDITIONS, CORRECTIONS & DELETIONS
A1 Motion was made by Commissioner Coldiron and seconded by Commissioner Cates
granting approval of the Additions, Corrections & Deletions to the agenda. Motion carried
unanimously.
BULK APPROVALS
Motion was made by Commissioner Raschein and seconded by Commissioner Coldiron
granting approval of the following items by unanimous consent:
C1 Board granted approval to award the annual lump sum bonus to the billing staff, in the
amount of 10% of unloaded base salaries, for billing collections for Monroe County Trauma Star
Air and Ground Ambulance Transports; based on an average collection rate of 46.11%, for the
period May 1, 2020, to April 30, 2021, as compared to the baseline collection rate of 33.70%.
C5 Board granted approval and authorized execution of the 5th Amendment to Agreement
with Government Services Group, Inc. to extend the contract, for Solid Waste Special
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Assessment Support Services, for an additional five years.
th
C6 Board granted approval and authorized execution of the 5 Amendment to Agreement
with Barnes Alarm Systems, Inc. for Fire and Panic Alarm Maintenance, Monitoring, and
Inspection Services. This amendment renews the term for an additional year, updates and adds
federal provisions, adds locations, and increases the payments, by the CPI-U, of 1.4%. This
contract is paid from Funds 001, 101, and 147.
C7 Board granted approval and authorized execution of a Contract for the upgrade and
enterprise implementation of Dude Solutions' Asset Essentials and Capital Predictor Software
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used for routine and preventative maintenance work order system of County buildings and
capital forecasting and planning, in an amount of $174,052.74, funded by One Cent
Infrastructure Sales Surtax. This contract will utilize competitively bid pricing in accordance
with cooperative purchasing/piggybacking procedures. And granted approval for the Mayor to
sign the contract after the County Attorney reviews and approves the final version.
C8 Board granted approval and authorized execution of a Master Agreement with Safeware,
Inc., to provide public safety and security systems at County buildings as needed, pursuant to
Board direction from the results of the Facility Security Vulnerability Assessment previously
conducted. And granted approval and authorized execution of Task Orders 1 and 2, totaling
$671,812.48 with Safeware, Inc., to install access control and video systems at two County
workplaces as part of the County Building Security Plan.
C9 Board granted approval and authorized execution of a Task Order with William Horn
Architect P.A. for the Monroe County Detention Center Generator Building Addition Project.
This building addition will house two generators to service the jail. This project is funded by the
One Cent Infrastructure Sales Tax.
C10 Board granted approval to purchase, through Florida Sheriffs Association Contract
(#FSA20-VEF14.0), a Pierce Custom Enforcer 55' Sky-Boom Aerial Truck to replace a thirty-
three-year-old Aerial Truck, granted approval to purchase options from the manufacturer on a
sole-source basis at a price of $818,564.00; and also granted approval for the Fire Chief to
execute all necessary documentation.
nd
C12 Board granted approval and authorized execution of the 2 Amendment to the
Occupancy Agreement and Ground Lease with Habitat for Humanity of Key West and Lower
Florida Keys, Inc. (Habitat) to allow Habitat additional time, to December 31, 2022, to obtain all
certificates of occupancy for its Cudjoe Key Project.
th
C13 Board granted approval and authorized execution of the 12 Addendum to the Agreement
with Buccaneer Courier to change the physical address for Key West Public Works location from
3583 S. Roosevelt Boulevard, Key West, FL 33040, Stop #4; to 123 Overseas Highway, Key
West, FL 33040 (Rockland Key), Stop #9C.
C14 Board granted approval to apply for grant funding for firefighting equipment from the
Federal Emergency Management Agency's Assistance to Firefighters Grant Program; and
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granted authorization for the County Administrator to execute any required documentation in
relation to the application process.
nd
C15 Board granted approval and authorized execution of the 2 Renewal and Amendment to
Professional Services Agreement with Ricardo Faber Castro Perez to extend his contract for an
additional one-year period, beginning August 19, 2021. His hourly rate is $75.00 an hour and
this amendment authorizes him to be used on an as needed basis for up to 480 hours.
rd
C16 Board granted approval and authorized execution of the 3 Amendment to Agreement for
Pre-Construction Services with Ajax Building Company, LLC in the amount of $55,000.00 for
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the Emergency Operations Center to add the costs of an extended pre-construction period. The
revised total contract amount is $430,591.00; the project is funded by the Florida Department of
Transportation, Florida Department of Emergency Management, and Hazard Mitigation Grant
Program Grants.
nd
C17 Board granted approval and authorized execution of the 2 Modification to the Hazard
Mitigation Grant Program Agreement No. 4337-66-R with the Florida Department of Emergency
Management extending the completion date of the grant to May 31, 2022; and increasing the
grant amount by $44,581.12, of which provided design funding, in the amount of $960,652.33
for the Emergency Operations Center at the Marathon Airport.
C18 Board granted approval to Purchase Cisco Systems Software and Hardware Maintenance
and Support Services from Presidio,in the amount of $91,207.99, for Monroe County's wired
network infrastructure (206 devices). This purchase is utilizing pricing under the State of Florida
Contract No. 43220000-NASPO-19-ACS.
C19 Board granted approval to advertise a Request for Proposals for Blue Heron Park
Community Center Improvements. Blue Heron Park Community Center has recently been
repaired from damages sustained during Hurricane Irma and will now house Social Services and
act as a meal site.
C20 Board adopted the following Resolution authorizing the write-off of 294 Fire Rescue Air
Ambulance accounts receivable for Calendar Year 2017, totaling $4,640,409.34, from Fine and
Forfeiture Fund 101. In Calendar Year 2017, a total of $6,382,827.71 was collected which was
deposited into accounts receivable.
RESOLUTION NO. 448-2021
Said Resolution is incorporated herein by reference.
C21 Board granted approval to advertise a Request for Qualifications for Professional
Architectural Services for design through construction administration of ten Monroe County
facilities, in compliance with the Code of Federal Regulations (2 CFR) for potential Hazard
Mitigation Grant Program (HMGP) funding. The purpose is to provide wind retrofit activities to
harden the facilities against high winds. The project will be funded with a combination of HMGP
State appropriation and One Cent Infrastructure Sales Surtax Fund.
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C22 Board adopted the following Resolution authorizing the write-off of 169 accounts
receivable, covering the time period of March 5, 2014, through August 17, 2021, totaling
$1,829,160.40 for Monroe County residents who qualified for the Trauma Star Air Ambulance
Waiver Program. From March 5, 2014, through August 17, 2021, the amount of $2,594,474.51
was collected for these accounts being written off and deposited into accounts receivable for
Trauma Star.
RESOLUTION NO. 449-2021
Said Resolution is incorporated herein by reference.
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C23 Board granted approval and authorized execution of an Agreement with International
Library Services, Inc., in the amount of $326,180.00, for four Library Media Boxes, including all
necessary hardware, installation, and service for the Key Largo, Islamorada, Big Pine Key and
Key West Branch libraries. Funding source is the Department of Library & Information Services
American Rescue Plan Act Grant.
C24 Board granted approval and authorized execution of a Grant Agreement with the Florida
Division of Emergency Management to receive state funded appropriations for Local Emergency
Management and Mitigation Initiatives 4337-515-R (State ID #309) Contract H0703 for ten
County facilities, Wind Retrofit - Phase I in the amount of $586,004.00 ($549,378.75 Federal
share, plus $36,625.25 Sub-recipient Management Cost), July 16, 2021,ending on February 28,
2024. The County match of $181,126.25 $183,126.25 will be funded by One Cent Infrastructure
Sales Surtax Fund.
C25 Board granted approval to advertise a Public Hearing for a budget amendment for the
Fiscal Year 2022 for various Capital Funds.
C26 Board granted approval and authorized execution of an Amendment to Contract
(originally dated January 21, 2010) with Innovative Interfaces (previously Polaris) to purchase
fourteen additional SIP2 licenses to support the new equipment being added to Key Largo,
Islamorada, Big Pine Key and Key West Branch libraries, at a total cost of $1,435.00.
C27 Board adopted the following Resolutions concerning the Transfer of Funds and for the
Receipt of Unanticipated Revenue:
Transfer of Funds (OMB Schedule Item No. 1).
RESOLUTION NO. 450-2021
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 2).
RESOLUTION NO. 451-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 3).
RESOLUTION NO. 452-2021
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Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 4).
RESOLUTION NO. 453-2021
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 5).
RESOLUTION NO. 454-2021
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 6).
RESOLUTION NO. 455-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 7).
RESOLUTION NO. 456-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 8).
RESOLUTION NO. 457-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 9).
RESOLUTION NO. 458-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 10).
RESOLUTION NO. 459-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 11).
RESOLUTION NO. 460-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 12).
RESOLUTION NO. 461-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 13).
RESOLUTION NO. 462-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 14).
RESOLUTION NO. 463-2021
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Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 15).
RESOLUTION NO. 464-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 16).
RESOLUTION NO. 465-2021
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Funds (OMB Schedule Item No. 17).
RESOLUTION NO. 466-2021
Said Resolution is incorporated herein by reference.
Amending Resolution No. 430-2021 (OMB Schedule Item No. 18).
RESOLUTION NO. 467-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Funds (OMB Schedule Item No. 19).
RESOLUTION NO. 468-2021
Said Resolution is incorporated herein by reference.
Transfer of Funds (OMB Schedule Item No. 20).
RESOLUTION NO. 469-2021
Said Resolution is incorporated herein by reference.
HURRICANE IRMA RECOVERY
D2 Board granted approval and authorized execution of a Contract with Adventure
Environmental, Inc., for Marine Debris Removal Services along shorelines and nearshore waters
affected by Hurricane Irma, in the amount of $518,400.00; funding is provided through a no-
match grant with Florida Fish and Wildlife Conservation Commission; and granted authorization
to waive bidding (competitive solicitation) requirements due to an emergency spending deadline
of January 30, 2022.
st
D3 Board granted approval of the 1 Change Order to Revenue Grant Agreement No.
LP44074, with the Florida Department of Environmental Protection, to authorize an internal
transfer of funds among tasks; and also granted authorization for the County Administrator to
sign any necessary documents, including this Change Order.
TOURIST DEVELOPMENT COUNCIL
E1 Board announced one vacant position on the Tourist Development Council District III
Advisory Committee for one "At Large" appointment.
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AIRPORTS
K1 Board ratified and granted approval of Airport Rescue Grant Agreement No. 3-12-0037-
068-2022 from the United States of America acting through the Federal Aviation Administration,
as executed by the Director of Airports, providing $5,820,591.00 to Key West International
Airport for the purpose of preventing, preparing for and responding to the Corona Virus
Pandemic. No match is required for this grant.
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K2 Board granted approval and authorized execution of Jacobs Project Management Task
Order No. 12/15-D2, in the amount of $315,867.00, for design, permitting and bid services for
Security Fence Improvements at Key West International Airport(EYW). The task order is being
funded by Airport Operating Fund 404; and EYW Building and Security Improvements Florida
Department of Transportation Grants G0R04 and G1P33.
K3 Board accept the report of Airport Change Orders, for the month of November 2021,
reviewed by the County Administrator/Assistant County Administrator. Said report is
incorporated herein by reference.
K4 Board adopted the following Resolution with respect to reimbursement of certain costs
relating to the Concourse A Terminal and Improvements Project at Key West International
Airport.
RESOLUTION NO. 470-2021
Said Resolution is incorporated herein by reference.
K5 Board granted approval to adjust the overnight or maximum daily rate for the long-term
premium covered public parking lot at Key West International Airport from $15.00 per day to
$19.00 per day, effective January 1, 2022. This action will create greater availability of parking
spaces in the long-term premium parking lot and will increase the airport's non-aeronautical
revenue to support the airport's effort to remain self-sufficient and not receive any ad valorem
taxpayer funding. The daily maximum rate at the short-term parking lot will remain unchanged
to give price sensitive customers a less expensive option.
K6 Board adopted the following Resolution approving a face covering policy in all public
areas of the Key West International Airport.
RESOLUTION NO. 471-2021
Said Resolution is incorporated herein by reference.
PLANNING AND ENVIRONMENTAL RESOURCES, BUILDING
AND CODE COMPLIANCE DEPARTMENTS
L1 Board adopted the following Resolution setting the time, date, and place for a Public
Hearing to consider a request by Smith Hawks P.L. on behalf of SH Marinas 6000, LLC, for a
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Resolution renouncing and disclaiming any right of Monroe County and the public in and to a
public right-of-way more particularly described as a portion of Peninsular Avenue, Stock Island,
Monroe County, Florida, as shown on the Plat of George L. McDonald, Plat Book 1, Page 55,
bounded on the north by Block 45, Lots 42-46 and 52-57; bounded on the west by Peninsular
Avenue; bounded on the south by Block 61, Lots 5-7, Parcels C, D and G, and Units Ws-32 and
Unit b1-l1-20 of Key West Harbour Condominium; and bounded on the east by filled bay-
bottom.
RESOLUTION NO. 472-2021
Said Resolution is incorporated herein by reference.
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L2 Board adopted the following Resolution, of the Monroe Board of County Commissioners,
waiving approximately $112,488.00 in building permit fees for a total of twelve affordable
housing dwelling units serving the low income level category (80% of median) or below, to be
constructed on parcels located at 30 Sands Road, 301 County Road, 31566 Avenue B, 31481
Avenue C, 31063 and 31235 Avenue E, 31059, 31067, 31247, 31423 and 31441 Avenue G, on
Big Pine Key; and 28279 Julia Avenue on Little Torch Key.
RESOLUTIONNO. 473-2021
Said Resolution is incorporated herein by reference.
L3 Board granted approval to appoint Mr. Donald Horton (residential contractor), to one
three-year term, to the Contractors Examining Board beginning December 9, 2021, and ending
December 8, 2024. This will be Mr. Horton's first term.
SHERIFF’S OFFICE
N1 Board granted approval of the request for expenditure for Federal Equitable Sharing
Funds for Fiscal Year 2022. Said request is incorporated herein by reference.
N2 Board granted approval of the request for expenditure Monroe County Sheriff’s Office
(MCSO) Law Enforcement Trust Fund: in the amount of $5,500.00 to help the MCSO Animal
Farm with items needed for various annual events including Easter on the Farm and Christmas
on the Farm for the year 2022.
COMMISSIONER’S ITEM
O1 Board adopted the following Resolution supporting the preservation and protection of
Biscayne and Everglades National Parks, and the natural resources and communities of the
Upper Keys and opposing any civilian aviation operations at the Homestead Air Reserve Base
(HARB) and urging the United States Air Force to affirm its Second Supplemental Record Of
Decision (2001) prohibiting commercial aviation activity at HARB.
RESOLUTION NO. 474-2021
Said Resolution is incorporated herein by reference.
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COUNTY CLERK
P1 Board granted approval to dispose of records that have met the appropriate retention
period.
P2 Board granted approval of the minutes from the regular meeting of August 18, 2021.
Said minutes are incorporated herein by reference.
P3 Board granted approval to dispose of records, related to grants, that have met the
appropriate retention period.
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P4Board granted approval of BOCC Warrants 10095680-10096702 (AP); 27761-27808
(WC); no (PR Checks); all payroll direct deposited to employee's bank accounts for the month of
November 2021, as follows:
Fund Fund Title Amount
001 General Fund $2,747,674.72
101 Fine & Forfeiture $4,829,845.12
102 Road/Bridges $220,125.82
104 Middle Keys Health Care MSTU $607,564.95
115 Tourist Development Council-Two Penny $39,394.77
116 TDC - Admin Promo 2 Cent $24,381.34
117 TDC - District 1 Third Cent $84,362.22
118 TDC - District 2 Third Cent $23,255.44
119 TDC - District 3 Third Cent $62,746.81
120 TDC - District 4 Third Cent $12,145.48
121 TDC - District 5 Third Cent $24,280.05
125 Grant Fund $335,142.54
132 Impact Fees/Library $69,323.18
141 Fire/Ambulance $934,402.23
147 Unincorporated Service $127,945.71
148 Planning Building $534,718.66
149 Municipal Policing $667,509.34
150 E911 Enhancement Fund$65,082.79
152 Duck Key Security$8,918.93
153 Local Housing Assistance $6,502.35
157 Boating Improvement Fund$557,171.82
158 Miscellaneous Special Revenue Fund$41,241.22
160 Environmental Restoration $12,812.19
163 Court Facilities $8,383.79
164 Drug Facilities Fees$5,350.54
180 Building Funds $329,154.85
304 1 Cent Infrastructure $576,898.27
312 Cudjoe Regional WW Project$7,588.05
314 Series 2014 Revenue Bonds $26,257.18
401 Card Sound Bridge $29,014.04
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403 Marathon Airport $323,521.43
404 Key West Int'l Airport $605,237.16
414 MSD Solid Waste $1,598,470.22
501 Workers' Compensation$72,450.35
502 Group Insurance Fund $2,567,604.83
503 Risk Management Fund$36,774.99
504 Fleet Management Fund $237,130.00
P5Board granted approval to remove surplus equipment from inventory via disposal or
advertise for bid. Said inventory is incorporated herein by reference.
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P6Board granted approval of Tourist Development Council expenses for the month of
November 2021, as follows:
Vendor Amount
Advertising $0.00
Bricks & Mortar Projects$29,118.76
Events $23,460.86
Office Supplies & Operating Costs$1,354.12
Personnel Services$64,788.17
Public Relations$0.00
Sales & Marketing $1,780.00
Telephone & Utilities $271.00
Travel $12,714.06
Visitor Information Services $23,079.00
COUNTY ADMINISTRATOR
nd
Q3 Board granted approval and authorized execution of the 2 Amendment to Contract with
Erin L. Deady P.A., in the amount of $10,000.00, for an updated vulnerability assessment, to
provide updated grant application services for the Resilient Florida Program; and an extension of
time from December 1, 2021, through March 31, 2022.
Q4 Board granted approval to negotiate for Professional Services for the Engineering,
Design, Surveys, Permitting, Procurement, and Construction Engineering Inspection Services for
up to ten canal restoration projects listed in the Monroe County Canal Work Plan.
Q5 Board granted approval and authorized execution of Task Order #12A with Wood
Environment & Infrastructure Solutions, Inc., for a six month no cost time extension for
implementation of the work under U.S. Environmental Protection Agency Grant X7-02D01921-
0; under the general Project Management Services On-Call Contract for Category A Canal
Master Planning Services.
rd
Q6 Board granted approval and authorized execution of the 3 Amendment to Monroe
County Audit Contract with Cherry Bekaert LLP, dated January 17, 2018.
COUNTY ATTORNEY
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R1Board adopted the following Resolution fixing and delineating the boundaries of the
County Commission Districts numbered one to five, inclusive, to become effective for the 2022
Election Cycle.(Said Resolution is attached hereto).
RESOLUTION NO. 475-2021
Said Resolution is incorporated herein by reference.
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R2 Board granted authorization to initiate litigation against Armando Sosa, Sr., and his
property, 5515 5th Avenue, Stock Island, Florida, to seek compliance with County Code and
enforce the lien(s) arising from Code Compliance Case Number CE18070107.
ENGINEERING
V1 Board granted approval and authorized execution of Phase 1 of the Hazard Mitigation
Grant Program Agreement with the Florida Department of Emergency Management to provide a
portion of design funding, in the amount of $130,859.36, for the Twin Lakes Subdivision Sea
Level Rise Pilot Project, Key Largo.
FIRE RESCUE
V2 Board adopted the following Resolution authorizing the write-off of twenty-nine Fire
Rescue Air Ambulance workers compensation accounts receivable with dates of service from
April 1, 2014, through August 31, 2020, that meet the criteria, totaling $314,183.09 from Fine
and Forfeiture Fund 101.
RESOLUTION NO. 476-2021
Said Resolution is incorporated herein by reference.
SUSTAINABILITY
V3 Board granted approval and authorized execution of Revenue Grant Agreement No.
LPA0249, with the Florida Department of Environmental Protection, to approve the expenditure
of $2,587,081.00 in Keys Stewardship funds towards Monroe County's Canal Restoration
Program, providing for an effective date.
V4 Board granted approval and authorized execution of Task Order #12 for Category B On-
Call Professional Engineering Services for Canal Restoration Services with Wood Environment
& Infrastructure Solutions, Inc. for Canal #25 Key Largo Canal Backfilling Restoration Project,
in the amount of $58,754.00; funded by the Florida Department of Environmental Protection,
Fiscal Year 2021/22, Stewardship Grant No. LPA0249.
V5 Board granted approval and authorized execution of Task Order #13 for Category B On-
Call Professional Engineering Services for Canal Restoration Services with Wood Environment
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& Infrastructure Solutions, Inc. for Canal #291 Big Pine Key Canal Backfilling Restoration
Project, in the amount of $68,124; funded by the Florida Department of Environmental
Protection, Fiscal Year 2021/22, Stewardship Grant No. LPA0249.
PROJECT MANAGEMENT
V6 Board granted approval and authorized execution of an Agreement with Pedro Falcon
Contractors, Inc. for the reduced scope Rockland Key Temporary Monroe County Fleet Garage
Build Out, in the amount of $452,600.00. This project is funded by the One Cent Infrastructure
Sales Tax.
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LIBRARIES
V7 Board granted approval to purchase ninedesktop computers and sixty laptops with four
charging carts from StrictlyTech, in the amount of $74,620.22, for computing services to the
public at the Key Largo, Islamorada, Big Pine Key and Key West Branch libraries. Funding
source is the Division of Library & Information Services American Rescue Plan Act Grant.
FLEET MANAGEMENT
V8 Board granted approval to purchase one new 2022 Aquatech Sewer/Catch Basin Cleaner.
The unit is mounted on a Freightliner Chassis Model 108SD from Pat’s Pump and Blower in the
amount of $420,000.00, “Piggybacking” the Florida Sheriff’s Association Contract: FSA 20-
EQU18.0 Spec # 364, for the procurement of budgeted assets, for the Roads & Bridges
Department.
COUNTY ATTORNEY
V9 Board granted approval and authorized execution of Settlement Agreements in the Class
Action Opioid Litigation, including Florida Opioid Allocation and Statewide Response
Agreement between State of Florida Office of Attorney General and Monroe County, the Florida
Subdivision Participation Form for settlement with Distributors, and Florida Subdivision
Participation Form for settlement with Janssen (Johnson & Johnson); and also, authorized the
Mayor or Mayor Pro Tem to execute any other necessary documents.
COUNTY ADMINISTRATOR
V10 Board granted approval and authorized execution of an Agreement with Brightwater
Strategies Group, PLLC (Noah Valenstein) to provide Lobbying Services on behalf of Monroe
County to advance the County's pursuit of recurring funding for the implementation of the
Florida Keys Stewardship Act, resiliency funding and other issues as requested, effective
December 8, 2021.
BUDGET & FINANCE
V11 Board adopted the following Resolutions concerning the Receipt of Unanticipated
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Revenue from Social Services and the Engineering Departments:
Receipt of Unanticipated Revenue (OMB Schedule Item No. 1).
RESOLUTION NO. 477-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Revenue (OMB Schedule Item No. 2).
RESOLUTION NO. 478-2021
Said Resolution is incorporated herein by reference.
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Receipt of Unanticipated Revenue (OMB Schedule Item No. 3).
RESOLUTION NO. 479-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Revenue (OMB Schedule Item No. 4).
RESOLUTION NO. 480-2021
Said Resolution is incorporated herein by reference.
Receipt of Unanticipated Revenue (OMB Schedule Item No. 5).
RESOLUTION NO. 481-2021
Said Resolution is incorporated herein by reference.
SUSTAINABILITY
th
V12 Board granted approval and authorized execution of the 4 Amendment to Revenue
Grant Agreement No. LP44074, with the Florida Department of Environmental Protection, to
authorize a $51,391.35 reduction of funds to be reallocated to Grant No. LPA0089; and also
authorized the County Administrator to sign any necessary documents, including this
amendment.
st
V13 Board granted approval and authorized execution of the 1 Amendment to Revenue Grant
Agreement No. LPA0089, with the Florida Department of Environmental Protection, in the
amount $51,391.35 for Canal #84 Construction and Program Management Services; and also
authorized the County Administrator to execute the amendment.
Motion carried unanimously.
COUNTY LAND ACQUISITION AND LAND MANAGEMENT
H1 Motion was made by Commissioner Raschein and seconded by Commissioner Coldiron
thth
granting approval and authorizing execution of the 9 and 10 Amendments to State Lands
Management Lease No. 4549 between Monroe County and the State of Florida for the
management of certain state-owned conservation lands. Motion carried unanimously.
H2 Motion was made by Commissioner Coldiron and seconded by Commissioner Raschein
granting approval to award Contract to Earthbalance Corporation, and authorized execution of an
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Agreement, in the amount of $140,000.00, (Florida Fish and Wildlife Conservation Commission
Grant of $115,000.00; and $25,000.00 local match) for the removal of invasive exotic plants
from Monroe County conservation lands. Motion carried unanimously.
MISCELLANEOUS BULK APPROVALS
C11 Motion was made by Commissioner Coldiron and seconded by Commissioner Raschein
nd
granting approval of the 2 Amendment to Agreement with Guidance/Care Center to extend the
Residential Substance Abuse Treatment Grant Program period to June 30, 2022; granted
approval to re-assign the roles of Implementing Agency Chief Official and Subgrantee Chief
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Official; and granted authorization to allow her to submit and accept grant related documents in
the Florida Department of Law Enforcement's electronic portal. Roll call vote carried
unanimously, with Mayor Rice abstaining due to a conflict.
HURRICANE IRMA RECOVERY
D1 Bob Shillinger, County Attorney, addressed the Board concerning approval of a Grant
Agreement between Florida Fish and Wildlife Conservation Commission and Monroe County,
providing $518,400.00, for a Marine Debris Cleanup Project along shorelines and nearshore
waters affected by Hurricane Irma. Motion was made by Commissioner Coldiron and seconded
by Commissioner Raschein granting approval of the item. Motion carried unanimously.
STAFF REPORT
F1 Roman Gastesi, County Administrator; and Mr. Shillinger addressed the Board. Richard
Strickland, Director of Airports, gave a Power Point Presentation. Matthew Dubbe, Lead
Architect with Mead & Hunt, addressed the Board.
The Board of County Commissioners meeting adjourned for the Board of Governors, Fire
& Ambulance District 1, meeting.
FIRE & AMBULANCE DISTRICT 1
BOARD OF GOVERNORS
The Board of Governors for the Fire & Ambulance District 1 convened. Present and
answering to roll call were Commissioner Craig Cates, Mayor David Rice and Mayor Bruce
Halle. Councilman Greg Lewis was absent from the meeting.
I1 Motion was made by Mayor Rice and seconded by Commissioner Cates granting
approval to award the annual lump sum bonus to the billing staff in the amount of 10% of
unloaded base salaries for billing collections for Monroe County Trauma Star Air and Ground
Ambulance Transports; based on an average collection rate of 46.11%, for the period May 1,
2020, to April 30, 2021, as compared to the baseline collection rate of 33.70%. Motion carried
unanimously.
I2 Motion was made by Mayor Rice and seconded by Commissioner Cates granting
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approval to purchase a 2021 Sprinter AEV Type II Ambulance and options from ETR, LLC, at a
total price of $170,675.00; and granted approval for the Fire Chief to execute all necessary
documentation. Motion carried unanimously.
I3 Motion was made by Mayor Rice and seconded by Commissioner Cates to adopt the
following Resolution authorizing the write-off of 939 Fire Rescue Ground Ambulance accounts
receivable through the end of Calendar Year 2017, totaling $550,845.13 from Fire and
Ambulance District 1 L&M Fund 141. Motion carried unanimously.
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RESOLUTION NO. 482-2021
Said Resolution is incorporated herein by reference.
I4 Motion was made by Commissioner Cates and seconded by Mayor Rice granting
approval to purchase a 2022 Ford F-550 Custom AEV Type I Ambulance and options to replace
a 2001 Ford F-450 at a total price of $294,088.00;andgrantedapproval for the Fire Chief to
execute all necessary documentation. Motion carried unanimously.
I5 Motion was made by Mayor Rice and seconded by Commissioner Cates to adopt the
following Resolution authorizing the write-off of 32 Fire Rescue workers compensation ground
ambulance accounts receivable with dates of service from April 1, 2014, through August 31,
2020, that meet the criteria, totaling $6,531.61 from Fire and Ambulance District 1 L&M Fund
141. Motion carried unanimously.
RESOLUTION NO. 483-2021
Said Resolution is incorporated herein by reference.
The Board of Governors, Fire & Ambulance District 1, adjourned. The Board of County
Commissioners meeting reconvened with all Commissioners present.
COMMISSIONER’S ITEM
O2 Mr. Shillinger addressed the Board. Motion was made by Commissioner Cates and
seconded by Commissioner Raschein to adopt the following Resolution proclaiming former
County Commissioner Sylvia Murphy as Mayor Emeritus; and authorized the County
Administrator to provide administrative support for Mayor Emeritus Murphy in the performance
of her official duties. Motion carried unanimously. Mayor Emeritus Murphy addressed the
Board.
RESOLUTION NO. 484-2021
Said Resolution is incorporated herein by reference.
COVID-19
J1 Shannon Weiner, Director of Emergency Management, gave a COVID-19 update.
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STAFF REPORTS
F2 Lisa Tennyson, Legislative Affairs & Grants Acquisition Director, gave a legislative
update.
F3 John Allen, Director of Parks & Beaches, advised the Board that he will be bringing
some recommendations back to the Board concerning County Parks & Beaches.
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COUNTY ADMINISTRATOR
Q1 Roman Gastesi, County Administrator, referred the Board to the County Administrator’s
monthly report for December 2021. Said report is incorporated herein by reference.
Q2 Mr. Shillinger addressed the Board. Motion was made by Commissioner Coldiron and
seconded by Commissioner Raschein to appoint Commissioner Cates to the South Florida
Regional Council and to defer all other appointments to the January 21, 2022, meeting in
Marathon. Motion carried unanimously.
COMMISSIONER’S ITEM
O3 Board discussed replatting the strip of platted right of way known as Bay Drive. The
following individuals addressed the Board: Sue Heim, Ty Harris, representing neighbors for re-
plat; Martha Ponte, Joe Biondoletti, Deborah Owens, Tully Horner, Lucy Given, Frank Dodge,
Suze Gardner, Gerald G. Tomko, Ronnie Endricks, Jr., Michele Buono, George Gould, Michael
Mayer, Mark Bacon, Tina Heaton, Val Poulis, Charlene Hornor, Steven Burnett and Chris Burns.
Mr. Shillinger addressed the Board. The Board took no official action.
COUNTY ATTORNEY
R3 Mr. Shillinger referred the Board to the County Attorney monthly report for December
2021. Said report is incorporated herein by reference.
R3 Mr. Shillinger requested to hold an Attorney Client Closed Session in the matter of Board
of County Commissioners of Monroe County v. Sugarloaf Volunteer Fire Department and
Sugarloaf WiFi, Inc., Case No. 2017-CA-631-K and read the require language into the record.
Motion was made by Commissioner Coldiron and seconded by Commissioner Cates to hold the
closed session at the January 21, 2022, meeting in Marathon at 1:30 p.m. or as soon thereafter as
may be heard. Motion carried unanimously.
CLOSED SESSION
M1 Mr. Shillinger requested to continue the Attorney-Client Closed Session in the matter of
Roy's Trailer Park, Inc., dba Island Life Village v. Eric Noel, Marie Noel, and Monroe County,
Case No. 19-CA-175-K. After discussion, motion was made by Commissioner Raschein and
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seconded by Commissioner Coldiron to continue the closed session to the January 21, 2022,
meeting in Marathon at 1:30 p.m. or as soon thereafter as may be heard. Motion carried
unanimously.
COMMISSIONERS’ COMMENTS
U The Board thanked staff for all of their hard work this year, thanked the residents for their
involvement and wished everyone a Happy Holiday.
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PUBLIC HEARINGS
S1A Public Hearing was held to consider approval of a Resolution of Monroe County,
Florida, electing to use the uniform method of collecting non-ad valorem special assessments
levied within theunincorporated area of the County; stating a need for such levy; providing for
the mailing of the Resolution; and providing for an effective date. There was no public input.
Motion was made by Commissioner Cates and seconded by Commissioner Coldiron to adopt the
following Resolution. Motion carried unanimously.
RESOLUTION NO. 485-2021
Said Resolution is incorporated herein by reference.
S2 A Public Hearing was held to consider approval of a Resolution of Monroe County Board
of County Commissioners electing to use the uniform method of collecting non-ad valorem
special assessments levied within the County toward the cost of providing capital costs and
operations and maintenance costs for Roadway Improvements and Sea Level Rise and Flood
Mitigation Projectslocated within Monroe County. The following individual addressed the
Board: Dotti Moses. Peter Morris, Assistant County Attorney; Kevin Wilson, Assistant County
Administrator; and Rhonda Haag, Chief Resilience Officer, addressed the Board. After
discussion, motion was made by Commissioner Cates and seconded by Commissioner Coldiron
to adopt the following Resolution. Motion carried unanimously.
RESOLUTION NO. 486-2021
Said Resolution is incorporated herein by reference.
S3 A Public Hearing was held to consider approval of a Resolution of Monroe County,
Florida electing to use the uniform method of collecting non-ad valorem special assessments
levied within the County toward the cost of providing capital costs, operations and maintenance
costs for canals 82, 83 and 84 located within unincorporated Monroe County. There was no
public input. Ms. Haag addressed the Board. After discussion, motion was made by
Commissioner Cates and seconded by Commissioner Raschein to adopt the following
Resolution. Motion carried unanimously.
RESOLUTION NO. 487-2021
Said Resolution is incorporated herein by reference.
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S5 A Public Hearing was held to consider approval of a Resolution for budget amendments
for Fiscal Year 2022 for Fine and Forfeiture Fund 101. There was no public input. Motion was
made by Commissioner Coldiron and seconded by Commissioner Raschein to adopt the
following Resolution. Motion carried unanimously.
RESOLUTION NO. 488-2021
Said Resolution is incorporated herein by reference.
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SOUNDING BOARD
T1 Diane Beruldson, representing the Stock Island Association, addressed the Board
regarding the use of Bernstein Park Community Building for their monthly meetings at no
charge.The following individuals addressed the Board: D.A. Aldridge, representing Last Stand;
Dotti Moses, Christine Lininger, representing Boca Chica Marina on behalf of the North Cow
Key Voter’s Association; Stuart Schaffer, and Barry Wray, Executive Director of the Florida
Keys Environmental Coalition. Mr. Wilson addressed the Board. The Board took no official
action.
There being no further business, the meeting of the Board of County Commissioners was
adjourned.
Kevin Madok, CPA
Clerk and ex-officio Clerk to the
Board of County Commissioners
Monroe County, Florida
Pamela G. Hancock, D.C.
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
December 8, 2021
Agenda Item Number: C.24
Agenda Item Summary #10000
BULK ITEM: Yes DEPARTMENT: Project Management
TIME APPROXIMATE: STAFF CONTACT: Jordan Salinger (305) 570-9156
N/A
AGENDA ITEM WORDING: Approval of a grant agreement with the Florida Division of
Emergency Management to receive state funded appropriations for Local Emergency Management
and Mitigation Initiatives 4337-515-R (State ID #309) contract H0703 for Ten County Facilities,
Wind Retrofit - Phase I in the amount of $586,004.00 ($549,378.75 Federal share plus $36,625.25
SRMC) July 16, 2021 ending on February 28, 2024. The county match of $181,126.25 will be
funded by One Cent Infrastructure Sales Surtax Fund.
ITEM BACKGROUND:
The Florida Division of Emergency Management (FDEM), Mitigation Bureau, Hazard Mitigation
Grant Program has awarded funding for Phase I which includes but is not limited to surveying,
engineering, designing, plans preparation, permitting and bidding for the proposed project, for Phase
II approval. The proposed project consists of protecting all exterior openings of ten (10) Monroe
county facilities with impact resistant windows and doors and retrofitting the existing roof in seven
(7) of these facilities. The project intends to protect the integrity of the building envelope and reduce
potential damage from future wind events.
Project cost is $732,505.00 with a Federal Share of $549,378.75 and a Local Share of $183,126.25.
The grant also provides $36,625.25 SRMC funds for management and administration of the grant.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES:
N/A
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STAFF RECOMMENDATION: Approval
DOCUMENTATION:
FDEM Grant #DR-4337-515-R (11-19-21) \[JXD Stamped & Signed\]
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FINANCIAL IMPACT:
Effective Date: July 16, 2021
Expiration Date: February 28, 2024
Total Dollar Value of Contract: $586,004.00 ($586,004.00 plus $36,625.25 SRMC funds)
Total Cost to County: $181,126.25
Current Year Portion: $181,126.25
Budgeted: Yes
Source of Funds: One Cent Infrastructure
CPI: N/A
Indirect Costs: N/A
Estimated Ongoing Costs Not Included in above dollar amounts: N/A
Revenue Producing: N/A If yes, amount:
Grant: $586,004.00
County Match: $181,126.25
Insurance Required: N/A
Additional Details:
Project Costs: $732,505.00, Federal Share: $549,378.75, Local Share: $183,126.25, SRMC
$36,625.25
12/08/21 304-24000 · GEN GOVT CAP PROJECTS $181,126.25
REVIEWED BY:
Cary Knight Completed 11/23/2021 7:50 AM
Kevin Wilson Completed 11/23/2021 8:43 AM
Joseph DiNovo Completed 11/23/2021 8:47 AM
Purchasing Completed 11/23/2021 8:49 AM
Budget and Finance Completed 11/23/2021 2:24 PM
Maria Slavik Completed 11/23/2021 2:31 PM
Liz Yongue Completed 11/23/2021 2:52 PM
Board of County Commissioners Completed 12/08/2021 9:00 AM
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