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Item Q1
R/2 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor David Rice, District 4 Mayor Pro Tem Craig Cates, District 1 The Florida Keys Michelle Coldiron, District 2 Vacant, District 3 Holly Merrill Raschein, District 5 County Commission Meeting May 18, 2022 Agenda Item Number: Q.1 Agenda Item Summary #10599 BULK ITEM: No DEPARTMENT: County Administrator TIME APPROXIMATE: STAFF CONTACT: Lindsey Ballard (305) 292-4443 n/a AGENDA ITEM WORDING: County Administrator's Monthly Report for May 2022. ITEM BACKGROUND: PREVIOUS RELEVANT BOCC ACTION: CONTRACT/AGREEMENT CHANGES: n/a STAFF RECOMMENDATION: DOCUMENTATION: CAD 1 Monthly Report FINANCIAL IMPACT: Effective Date: Expiration Date: Total Dollar Value of Contract: Total Cost to County: Current Year Portion: Budgeted: Source of Funds: CPI: Indirect Costs: Estimated Ongoing Costs Not Included in above dollar amounts: Qbdlfu!Qh/!3554 R/2 Revenue Producing: If yes, amount: Grant: County Match: Insurance Required: Additional Details: REVIEWED BY: Lindsey Ballard Completed 05/03/2022 4:07 PM Board of County Commissioners Pending 05/18/2022 9:00 AM Qbdlfu!Qh/!3555 R/2/b M E M O R A N D U M Office of the County Administrator TO: Board of County Commissioners FROM: Roman Gastesi County Administrator DATE: May 3, 2022 SUBJECT:County Divisions’ Monthly Activity Report for May 2022 ______________________________________________________________________________ MONTHLY ACTIVITY REPORT – MAY 2022 Key West International Airport 6 Airports & Clerk Financial Meeting 7 80% Design Progress Review Con A 8 Attended CODA Digital Art Symposium –Concourse A 14 FAA Line of Sight Discussion 15 Jacobs Meeting –EYW Commercial Apron 90% Page Turn 19 CBP Coordination Meeting – US Customs Project 21 Greyhound/ FLIX Bus Discussion 21 Key West FAA ATCT and Line of Sight Meeting 21 NIP PFC Program & Project Development Discussion 25 Concourse A Design Update 26 Meeting w/ Corporate Airline Reps Florida Keys Marathon International Airport Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* 22 Tesla Project Development & Strategy Meeting Extension Services: Number of services provided: 47 phone calls, 138 emails, 60 one on one consults, 5 office visits/visits to clients, 33 learning events with 546 participants, 4 media submissions, and 285 publications distributed. Total Budget for FY 21/22: $231,973.00; Year to Date Expenditures and Encumbrances: $152,953.42; Remaining Balance: $79,019.58; Percentage of budget spent and/or encumbered year-to-date: 65.94% Qbdlfu!Qh/!3556 R/2/b The County Extension Director/Family & Community Development Agent accomplished the following activities: Alicia worked as a technical expert with the Southeast Florida Climate Compact on updating the Public Engagement and Outreach section of the Regional Climate Action Plan (RCAP). The updated RCAP will be completed in June. Alicia co-taught the Climate Smart Floridians, Train-the-Trainer Program for 12 sustainability directors. This program teaches participants about the program and provides them with the knowledge, skills, and resources to offer the program in their community. Alicia participated in the Sea Grant Climate Work Action Group to develop goals, objectives, and directions for program development for the rest of the year. In the workshop, we worked on the rollout of the Handbook of Municipal Action on Climate Change. Alicia chaired the Public Issues Leadership Development Conference for 173 Extension agents and administrators in Washington D.C. The three-day conference explores the connection across the national Extension system and culminates in visits to legislators on Capitol Hill. The Environmental Horticulture Agent accomplished the following activities: The 2022 Master Gardener class concluded with 20 graduates that completed the 10- week course. The Master Gardener Interns will continue their learning through hands-on volunteer opportunities donating 75 hours each their first year of service. Michelle co-hosted a Plant It Proper Lunch-and-Learn with the City of Key West and Keys Energy Services prior to Keys Energy Services tree giveaway to help with proper planting techniques and improve survivability of native plants in the landscape. The Environmental Horticulture Program and Grimal Grove have partnered up to offer Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* weekly plant clinics at Grimal Grove. This partnership allows the community access to Grimal Grove to learn about tropical fruit production and maintenance, vegetable gardening in the Keys, and how to grow your own food. Master Gardener Volunteers are maintaining raised bed demonstration gardens to highlight heat-tolerant vegetables that cane be grow in our climate. 2 Qbdlfu!Qh/!3557 R/2/b The Florida Sea Grant Marine Extension Agent accomplished the following activities: Shelly has been teaching and planning a series of workshops for stony coral tissue loss disease communication professionals. This ongoing series has featured invited speakers Chris Corpus, the director of conservation at the Dallas Zoo, and Dee Weber with the National Mississippi River Museum and Aquarium. Our collective goals are to produce communication products that reach a national audience and foster support for Florida’s Coral Reef. Unfortunately, there is a documented long-spined sea urchin Diadema antillarum die-off that started in the US Virgin Islands and has now spread to Mexico, Jamaica, Dominica, and the Dutch East Indies. As the co-lead of the Florida Coral Disease Response communication team, we have been sharing information on these urchins since we already have a disease platform in place and work with all of the partners on the other stony coral tissue loss disease teams. Shelly wrote a blog for more information https://blogs.ifas.ufl.edu/monroeco/2022/04/20/reports-needed-for-dying-long-spined- sea-urchins/ Shelly assisted a master’s student at the University of Miami find an internship with the FWC in Marathon working with sponges! Since the season is getting started for boating, Shelly wrote a blog about boater safety and encourages boaters to double-check they have their required safety equipment on board https://blogs.ifas.ufl.edu/monroeco/2022/04/19/take-a-boater-safety-course-today/ Parks and Beaches: PERSONNEL Kevin Cuomo – FRPA Certified Playground and Safety Inspector Richard Klessens – FRPA Certified Playground and Safety Inspector Executive Assistant, Naomi Pagidas –new teammember Parks and Beaches Manager, Tom Henry –new team member Recreation Team Leader, offer submitted to HR for approval Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Existing staff job description and position analysis underway Recreation Team budget requests submitted to OMB for FY23 UPPER KEYS Bay Harbor Right-of-Way Installed sign for information purposes Director John Allen and staff have monitored the right of way for parking issues Friendship Park: Repaired rolling gate at main entrance for smoother opening Changed timer on lights to later for the Basketball Tournament games Reset timer lights to normal hours after Basketball Tournament games Painted basketball backboards 3 Qbdlfu!Qh/!3558 R/2/b Removed damaged switch and install new wall mounted light switch and metallic cover Harry Harris Park: Youth baseball league in season Added clay to athletic fields Fixed athletic lights and scoreboard Added shade over bleachers for baseball spectators Met with TCA president to discuss the future of the park Joint Project Management Project: Wilkinson Point repairs completed Beach jetty work has begun Key Largo Community Park: Pickleball Installation: Contract with non-performing contractor successfully cancelled Task order for Engineering services with Wood Environmental signed RFP for construction services target date- June 2022 Director John Allen met with the pickleball players Asphalt Repair: Substantial Completion achieved 4/22/2022 Repairs to walking trail final completion expected on or before 5/22/2022 Other: Repaired outdoor fitness equipment Added wind screens to tennis courts Youth baseball league in season Repaired ballfield fence Fixed athletic field lights Added clay to athletic fields Replaced AC unit at concession area Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Painted concession, restroom & building Relocated two (2) disc golf holes Hosted Disc Golf Tournament Staff met with YMCA to get children’s input on new playground Director John Allen and Project Management are viewing new playground proposals/designs Director John Allen met with YMCA, Ocean Reef Club and Jacobs Pool to discuss future of the park Baypoint Park: Replaced windscreens Removed deteriorating shelter Painted swing set 4 Qbdlfu!Qh/!3559 R/2/b Re-set tennis court lights due to daylight savings time Removed picnic table and room Patched hole and repaired concrete by picnic table area Repaired gate latch near tennis courts Cleaned/pressure washed basketball courts with skid steer Met with the community and Commissioner Coldiron to discuss park future LOWER KEYS Bernstein Park: Hosted Special Olympics cheerleading Hosted Girls Flag Football event Replace broken swing set Painted downstairs bathroom Repaired sink faucet in men’s bathroom Big Coppitt Park: Replaced Fence Big Pine Park: Assisted with “Put a Lid” on it Event Hosted Special Olympics Bocce Rotary Club hid 4,000 eggs for community egg hunt Flag Football season began Removed infield grass and replaced with clay Repaired the scoreboard Commissioner Coldiron and Parks & Beaches Director threw out the first pitch Replaced faded signage Trimmed trees Blue Heron: Painted lines in handicap parking Installed knox box front of building per fire marshal Fireman Park: Reset time clock on lights and replaced lock to light cabinet Reset lights due to time change Replaced U.S. flag Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Health department basement cleaned out Painted wall in Administrator’s office Moved boxes of documents for HR to the Bayshore storage Cleaned wet vac first floor sewage leak Repaired major blockage of toilets – Gary’s Plumbing Repaired VAV.C5 unit condensation leak Install and paint entrance sign Repaired chain link fence and painted post Higgs Beach: Repaired fence on racquetball and tennis courts Replaced faded signage Hosted numerous special events 5 Qbdlfu!Qh/!355: R/2/b Repaired flush valve men’s bathroom Repaired gate hinges for baby park Repaired work out trail with black top Director John Allen met multiple times with pickleball players Watson Field: Dog park trimmed trees Dog park added sand Director John Allen met twice with dog owners at the park Volleyball Court new net added Painting concession and press box Wilhelmina Park: Repaired CPVC pipe Replaced fence rail Ballfield Maintenance RFP: Scope of work identified Submitted to Legal for review 4/28/2022 ENGINEERING SERVICES / ROADS Bridge #904982 Tubby’s Creek (Card Sound) and Bridge #904984 Mosquito Creek Bridge (Card Sound) Replacement Grant Award: Engineering design and permitting funds were re-programmed to FDOT FY 2023 and construction funds were advanced to FY 2025. Draft RFQ for design services was submitted to FDOT LAP for review December 2021. Staff received comments from FDOT and provided responses to finalize the RFQ. th Staff attended a meeting with FDOT personnel on March 14to review Work Program funding for the project Advertisement for Request Qualifications for Design and Permitting services commenced thst for April 13, with a bid opening date of May 31. Bimini Drive (Duck Key) Bridge Replacement: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Construction of Mechanically Stabilized Earth (MSE) retaining wall on east end of south side of bridge is complete pending forming and pouring concrete cap. Sheet pile wall and concrete piles on east end of south side of bridge is complete. Forming and pouring concrete pile cap is ongoing. Concrete pile splice work on west end of south side of bridge to take place last week in March. Construction of Mechanically Stabilized Earth (MSE) retaining wall on west end of south side of bridge is to begin first week in April. FKAA final tie-in is complete pending their site restoration. Harbor Drive (Duck Key) Bridge Replacement: Engineering design and permitting is complete. 6 Qbdlfu!Qh/!3561 R/2/b Seaview Drive (Duck Key) Bridge Replacement: Engineering design and permitting is complete. Card Sound Bridge Navigational Lighting Replacement Project: Task Order for engineering design services was approved at the April 2022 BOCC meeting. 1st Street and Bertha Street – Key West Drainage Improvement Project: Phases remaining –Flagler to Fogarty (west side in progress - east side complete); Flagler to Venetia (east side pending– currently working west side nearly complete), milling and resurfacing Flagler pending. Final phase of project will be final lift of asphalt, sod and pavement markings. EAC Amendment 5 and RS&H Amendment 1 for additional post design services during construction approved at April BOCC meeting. Change order 5 for additional City items in the amount of $48,452.61, adds 22 calendar days. Project 60% complete overall and substantial completion scheduled for early December 2022. FDOT SCOP agreement extended to December 31, 2022. Sands-Big Pine Key SLR Roadway Pilot Project: Keys Energy Utility and Easement agreement for 3 Phase power to pump station equipment on May BOCC agenda for approval. DEO - CDBG-MIT grant agreement IR026 fully executed, and DEO has given staff NTP st to advertise CEI. Staff submitted 1 quarter report to DEO. DEO - Environmental Requirements - Early Floodplain Notice published for end April comments. Next pending steps include Final Floodplain Notice, 8 Step Floodplain Review, Environmental Assessment Statutory Worksheet and Concurrent Notice - FONSI (finding of no significant impact) and Request for Release of Funds. DEO has approved construction bid document and construction bidding can commence after environmental requirements and all required notices published and comment periods lapse. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Received SFWMD permit for added Avenue G. MC building department permit pending corrections submittal by consultant. Twin Lakes-Key Largo SLR Roadway Pilot Project: FDEM -HMGP grant agreement 4337-312 –Staff submitted signed and sealed bid set plans, specifications, all permits; and 2019, 2020 and 2021 staff reimbursement hours to FDEM Sharepoint site, and Phase 1 quarterly report and milestones report as part of reimbursement package for review by FDEM. Design consultant –Amendment 7 FDEM required H&H study and permit set received. Staff submitted FDEM RFI Recap of Damages – FDEM comments need to be addressed. FDEP- Resilient Florida Infrastructure Grant Program -Staff completed contact information for grant award in the amount of $3,931,269 for construction and 7 Qbdlfu!Qh/!3562 R/2/b construction engineering services for the project. Anticipate grant documents from FDEP after July 2022. DHS- Department of Homeland Security budget earmark $5.4 million appropriation announced by MC Legislative Affairs department – staff awaiting formal notification with program details. FKEC Utility and Easement agreement pending. Construction grant funding from all sources required in place and executed prior to proceed with construction bidding phase. Florida Keys Overseas Heritage Trail Connection at Cudjoe Gardens: FDOT did not concur with single bidder award – reject single bidder approved by BOCC th at April 20meeting. FDOT Maintenance Memorandum of Agreement fully executed by both parties. Staff submitted construction rebid requirement to FDOT – awaiting FDOT approval. Staff submitted 2023 TDC Bricks and Mortar DAC II application. GIS Based Roadway Asset Management and Work Order System: Meeting with GIS and IT departments held in April. HDR identified five vendors that should meet county needs; a questionnaire was sent to each to obtain more detailed information prior to scheduling demonstrations. Roadway Vulnerability Study and Capital Plan: thrd Two public outreach virtual meetings were held on February 17and 23to provide information and update to the public. Staff and consultant working on Policy considerations for implementation plan presentation to BOCC Staff and consultant identified projects for 2022 round of Resilient Florida grant program application cycle. Koehn Subdivision-Big Pine Key Roadway and Drainage Project: Phase 1 -Koehn Ave. from Louise St. to end, Central Ave. from Louise St. to Driftwood St., Louise St., and Driftwood St.to McLean St. – all work is substantially complete. Pending thermoplastic markings, reflective pavement markers, and punch list items. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Phase 2 –Koehn Ave. and Central Avenue from Geraldine St. to Louise St., Geraldine St to Mulberry St. and additional project Loma Lane - all work is substantially complete. Pending thermoplastic markings, reflective pavement markers, and punch list items. Phase 3 – 80% complete - Koehn Ave. and Central Ave. from Big Pine St. to Geraldine St., Ridge Ave., Lucrecia St., and Canal St. – completed milling and the installation of culvert drainage system along Koehn Ave. Reworking of lime rock base in progress. Pine Ave. rework from Geraldine St. to Driftwood St. also in progress. Phase 4 – 5% complete-Big Pine St. and Pine Ave. from Big Pine St. to Geraldine St., and Pine Avenue from Geraldine St. to Driftwood St. Milling of existing pavement in progress. Project is 49% complete overall. Substantial completion to be achieved in July 2022. 8 Qbdlfu!Qh/!3563 R/2/b Key Largo III – Burton Drive: Consultant revised roadway and drainage design. Staff reviewing. Staff submitted FDOT SCOP grant application for FY 2024. Boca Chica Road Hurricane Irma Repairs Project: Project was advertised for construction bid February 23, 2022. Bid opening date was April 13,2022 with American Empire Builders as the lowest responsive bidder. Approval for contract with American Empire Builders for construction services set for th May 18 BOCC meeting. Card Sound Road Mill/resurface/restriping: Staff has requested that FDOT program SCOP grant funds in the amount of $2,419,722 (75% of construction phase estimate) in its work program in fiscal year 2023 to partially fund construction and CEI. Roadway design is ongoing; 90% plans are scheduled to be delivered in mid May for county and FDOT review and comment. Anticipate construction to start in late fall 2022. Card Sound Bridge Project Development & Environment Project: Staff met with FDOT Planning and Environmental staff to determine steps to begin PD&E phase for eventual replacement of Card Sound Bridge. FDOT requested the county perform a lifecycle cost analysis to support replacement of the bridge. Staff and county lobbyists submitted an appropriations request for a portion of the PD&E costs. Duval, Whitehead, and Front Street Roadway Improvement ILA w/ City of Key West: Utility work is ongoing. Additional work to be added to scope on Eaton Street, due to FKAA need to replace waterline. County responsibility will be to fund half of roadway overlay on several blocks of Eaton Street; FKAA is responsible for overlay of lane where pipe will be replaced. th Resurfacing of the County’s portion of Whitehead Street commenced April 27, 2022. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Hurricane Irma No Name Key Bridge Repairs: Staff has reviewed and approved plans and specs and is preparing project manual to advertise for construction. Consultant working with permitting agency to determine if Corps permit can be extended or if a renewal permit will be to be obtained. Key Deer Boulevard Roadway Repairs: Design phase for construction is at 60%. Received ground penetrating radar data from the consultant. 9 Qbdlfu!Qh/!3564 R/2/b Crane Boulevard, Sugarloaf Shared Use Path: In response to requests from residents for sidewalk on Crane Boulevard staff submitted a grant application to the FDOT Transportation Alternatives Program (TAP) for engineering design and permitting costs to fund the project. If awarded, funds would be programmed in the FDOT work program in FY 28 st Staff presented the project to FDOT staff on March 31; project was well received by TAP group. FDOT will announce grant recipients within the next few months. Pedestrian Bridges and Ocean Bay Drive Bridge Inspection and Repair: A task order for inspection services for Monroe County’s two pedestrian bridges (not part of the FDOT inspection program) and for inspection and repair plans for the Ocean Bay Drive (roadway) bridge, which was damaged be a vehicle, is on the May agenda for approval. Statewide Stormwater Needs Analysis: Staff provided information to HDR Engineering, Inc. to assist with developing the state mandated stormwater needs analysis that is due to FDEP and Office of Economic and Demographic Research by July, 2022. Staff reviewed draft submittal and provided comments on County’s existing stormwater facilities and future stormwater needs. PROJECT MANAGEMENT Hurricane Irma Repairs: Following is a list of the remaining locations damaged by Hurricane Irma. Big Pine Key Community Park: Park Repairs Task order creation in progress for new flood panel design. Sheriff’s Residence Roof installed. Window, rough plumbing, rough electrical and stucco base coat installations all in progress. Rough A/C complete. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Harry Harris Park: Wilkinson Point & Beach Jetty: Wilkinson’s Point Substantial Completion achieved 4/4/2022. Beach Jetty work progressing. Final completion of project estimated for end of May 2022. Long Key Transfer Station Metal Building and Recycle Bin Repairs: Contractor submitted drawings being reviewed. rd Marathon Annex 63Street: Project completed. Facilities training completed. 10 Qbdlfu!Qh/!3565 R/2/b A revised conceptual has been received and is being reviewed. Assessing options to extend the seawall past the Courthouse. Marathon, Monroe County Senior Meal Site: Awarding small contract to replace roof. Letter of Intent to Award for ADA Pavilion and Tiki Huts sent to contractor and Purchasing Department for posting to Demand Star. Contract for construction on the May 2022 agenda Citadel & Archway repairs Additional repairs on hold pending further negotiations with Contractor over change orders. All work must be complete by June 30, 2022. Seawall A recommendation to award a contract to Earth Tech was approved by the BOCC in March. Earth Tech is preparing required insurance and bond documents prior to NTP, which is projected for May 2022. Special Projects and Initiatives Following is a list of projects focusing on improving organizational efficiencies. Building and Grounds Standardizations Knowledgebase: Standardizations have been compiled and documented over the past five years developing a more comprehensive basis of design and owner preferred requirements for new construction and repairs. Continuing Services Contracts: Construction Auditing Continuing Services Contract: Contract was approved at the April BOCC meeting. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Small Engineering Continuing Services Contract: RFQ advertised. Opening May 10, 2022. CMAR Continuing Services Contract: RFP under reviewed. Will advertise in May. Post Disaster Staffing Continuing Services Contract: Preparing draft. Post Disaster Mold Remediation Continuing Services Contract: Preparing draft. – CAP: Buildings assessments completed. Parks contract approved at the April BOCC meeting. 11 Qbdlfu!Qh/!3566 R/2/b Capital/Grant Funded Studies or Construction Projects Bernstein Park Re-Sod/Turf –CAP: Parks and Beaches Director assessing final options to determine project as a sod replacement or an artificial turf installation. Big Pine Lower Keys Scenic Viewing Area/Swimming Hole – Construction approximately 80% complete. Bathroom interior 95% complete. Safety ladder installation ongoing. Landscaping installation ongoing. Final completion expected to be late July – Early August due to supply chain delays associated with park lighting. Big Pine Senior Meal Site – TBD: Location will be demolished after final items arerelocated. Assessing options for long termsolution. Blue Heron – Big Pine Senior Meal Temporary Relocation – CAP: Electrical upgrades permit for meal site functionality submitted to building department. Blue Heron – Pickleball Court Improvements – P&R: Purchase order creation for repairs in progress. Boca Chica Shoreside Facility – TBD: Began coordination with Marine Resources and Planning to assess options for support of a shoreside facility on StockIsland. Lots on Stock Island have been cleared ofdebris. Receiving a proposal for the programming and level 1 environmentalassessments. East Martello Drainage & Parking Phase III - Negotiating reduced scope contract. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* -TDC: HVAC hardware scheduled for delivery the last week of June. Change Order being processed for track lighting replacements. Window glass scheduled to begin May 9. Brick-pointing around windows is complete. East Martello Roof – Preconstruction meeting held. Work to begin the first part of May. Emergency Operations and Public Safety Center – FDEM, HMGP, FDOT: County working with FDEM to draft letter to FEMA recommending Phase II award 12 Qbdlfu!Qh/!3567 R/2/b FEMA will start the Large Project Notification / Strategic Funds Management process to notify the US Congress of this pending award. CMAR will update the GMP once the County receives notification of award. Any revisions to the GMP will be presented to the BOCC for review and approval. Harry Harris Park Resiliency Redesign – Resiliency Grant: Waiting for grant agreement to be executed. Hig– SHIPO has pushed meeting to May due to staffing changes. - TDC: Construction documents are complete. Submitted new TDC application for additional funding. Higgs Beach Sand Re-nourishment -TDC: Mitigation activities will be coordinated with FKNMS / FWC, as well as the County Department of Marine Resources, following the end of lobster season. HMGP Generators – HMGP: Received notice of award and working towards a Phase 1 design agreement. HMGP Wind Retrofit –HMGP: Selection committee held 4/29/2022 resulting in a request to proceed with negotiations with Bender & Associates for design services on the May agenda. Jackson Square Chiller Building - CAP: Waiting for Key West Chief Building Official (CBO) to complete Involuntary Condemnation letter. Preparing RFQ for the design to accommodate scope revisions. Jackson Square Communications Tower Move - CAP: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* New location for the tower being negotiated by MCSO. No change from last month. Key Largo Park Playground Equipment Replacement – Parks: GSA proposals being acquired for redesign and replacement of playground equipment to be approved by Parks Director. KW Lighthouse New Oil House Display - TDC: Construction drawings and specifications complete. Contract for six oil butt containers completed. RFP for work to publish in May. 13 Qbdlfu!Qh/!3568 R/2/b Historic Sheriff Residence and Jail Museum at Jackson Square - TDC: Negotiations with Pedro Falcon finalized. Contract to be submitted to BOCC at May meeting. MCSO Stock Island Detention Center Generator Building – CAP: Drawings continue to advance with design meetings being held with MCSO Pigeon Key Honeymoon Cottage & Commissary Restorations – TDC, DHR: Project substantially completed 3/30/2022. Contractor working on punch list as well as final close out documents. Pigeon Key Sprinkler System - TDC: Work resumed in April to complete fire alarm and sprinkler installation in Honeymoon. Pending structural plan approval for concrete foundations for fire pump and water tank before proceeding with next phase. Pigeon Key Wastewater System - Unfunded: Working to support effort to obtain funding and then coordination of system installation. Pigeon Key Foundation requested direct appropriation included in Legislature passed budget. Awaiting governor’s signature. - CAP: Courthouse Temporary Certificate of Occupancy has been issued Punch list is being completed Detention Center The detention center is fully functioning. Public Defender Offices at 316 Simonton in Key West - CAP: Key West building permit applied for. RFP has been published. Reynolds Street Pier Pile Repairs – TDC, FDOT-TAP: TAP grant has been programmed in the FDOT Work Program for FY26-27. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* TDC funding has been adjusted to better align with FDOT funding timeline. – Assessing proposals with the intent to have an agreement on the May agenda. – Preparing plan for phased buildout of thesite. Permission to advertise RFQ for conceptual design of a master plan planned approved on the March BOCC meeting. Rowell’s Waterfront Park Phase I – TDC, FDOT, CAP: Work is 60% complete. 14 Qbdlfu!Qh/!3569 R/2/b Landscaping nearly complete. Roof complete. Stucco Siding in progress, Sewer, water, and irrigation lines in progress. Coordination of design and placement of Library Kiosk ongoing. Rowell’s Waterfront Park Phase II – CDBG-CV, CAP: CDBG grant application review in progress; additional documentation required. 90% Design Plans completed. Submittal to building department and utility companies expected by end of May. Supervisor of Elections Key West Office Relocation - Assessing possible locations. Tabulation machines relocated out of old courthouse. Security For Gato/Murray Nelson: Gato approximately 90% complete. Gato exterior cameras to be changed out of smaller units (per HARC). Murray Nelson will require a closet to be constructed. Tavernier Fire Station Hardening – CDBG-MIT: Coordinating with new CDBG grant manager. Signing authority approved at April BOCC meeting. Transfer Stations Equipment Buildings: Obtaining quotes for conceptual and probability of costs for an equipment building at each of the three transfer stations. Unsafe Structures - Code: Preparing for removal of structure on Jamaica Street, Duck Key. Task Order executed. Contractor submitted for building permits. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* FACILITIES – UPPER KEYS Murray Nelson Government Center: Provided assistance for three events in the Auditorium BOCC Auditorium hosted the Keys Players “Great American Trailer “ Reattach doorbell in the Building Department Hang basket file folder on wall in Parks room 244 Adjusted lights in Parks room 244 Repaired both toilets in green room Move boxes from Don Crouch office to Road Department at Magnolia Transport storage bin to Lysoloma Hung picture frame in room 245 15 Qbdlfu!Qh/!356: R/2/b Assemble office chair for Growth Management Allowed Building access for Alpha contractor performing/obtaining facility documentation Reset VAC box temperature for room 213 for cooling a/c Removed non operable light fixture and installed new LED ceiling mounted in room 213 Installed new ceiling LED fixture in room 202 Installed new towel dispenser in green room Removed non operable lights and installed new LED ceiling mounted in room 244 parks Key Largo Social Service: (Tradewinds Plaza Shopping Center): Collect cardboard for recycle and take to dump Unload pallets of food off truck and place inside on table weekly operation Plantation Key Courthouse: Cleaned debris from auxiliary & condensate drain pan for a/c unit Cut tree, bushes along wall backside of court house and weed high grass so company can paint building Spray weeds front and behind court house nd Cleaned debris from drain pan for 2floor unit a/c Changed thermostat batteries and turned on unit at roof top Allowed Building access for Alpha contractor performing/obtaining facility documentation nd Installed new drain pipe p trap and checked thermostat for a/c in 2 floor server room a/c Ellis Building: nd Replaced non operable batteries in thermostat for 2 floor Family Court a/c Removed damaged handle and installed new hand operated valve at water spigot on east side of building Replaced motor drive belt, charged system with refrigerant in Property Appraiser office Repaired toilet in Tax Collector office from not flushing properly Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Removed debris from condensate drain pipe, installed p-trap, coupling and mounted new thermostat and programmed for a/c in Tax collector office Replaced ceiling tiles in ladies restroom due to leak in a/c in Tax collector office Checked debris from ceiling mounted dehumidifier and installed new ceiling tiles due to water leak in lobby area Replaced existing filters and installed new Honeywell HEPA air filter Glued fallen letters that fell off building at front entrance Allowed Building access for Alpha contractor performing/obtaining facility documentation Islamorada Library: Trimmed tree in front yard that has grown around electric wires Fixed front door that was off the rail 16 Qbdlfu!Qh/!3571 R/2/b Allowed Building access for Alpha contractor performing/obtaining facility documentation Key Largo Library: Checked roof top a/c for debris all accessories operate within guidelines in children area Allowed Building access for Alpha contractor performing/obtaining facility documentation Inspected flapping loose tile and aluminum siding due to heavy winds Reinstalled roof vent that fell from roof due to heavy winds to the ground Public Works – Magnolia Office: Installed new conduit, receptacle boxes in wall, covers and connected to breaker panel and checked voltage operation for David office in Roads Crew room. Tightened connecting screws on condensing unit causing vibration for a/c unit Removed toilet and unclogged line in crew room bathroom due to leak Allowed Building access for Alpha contractor performing/obtaining facility documentation Installed new coaxial adapter Contractor installed new ice machine PK Garage: Picked up generators from Key Largo Park and Lysoloma location and took to Garage for service and returned to locations Allowed Building access for Alpha contractor performing/o Old Health Building: Allowed Building access for Alpha contractor performing/obtaining facility documentation PK Roth Health: Checked operation of two water fountains Removed old towel dispenser and installed new Allowed Building access for Alpha contractor performing/obtaining facility Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* documentation PK New Court House: Cut trees overhanging in Detention Center Roof – took debris to dump Fixed brand-new leaking soap dispensers in Dennis Ward area Training session for Siemens Fire Alarm System Allowed Building access for Alpha contractor performing/obtaining facility documentation Training for generator Tavernier Fire Station #22: • Received lift from Sunbelt • Received pallets of exhaust fans at Magnolia PW and delivered to Tavernier Fire Station 17 Qbdlfu!Qh/!3572 R/2/b Special Projects performed for Parks by Facility Maintenance Peace Park: Repaired marina railing at dock area Removed and repaired damaged pathway bollard and secured high voltage wiring due to heavy winds and secured cover to concrete base Harry Harris Park: Installed and repaired lift station lid air vent Adjusted pressure switch for water pump that waters the north and south field baseball Secured receptacle the on and off switch to the water pump Rowell Waterfront Park: Hosted Bike to the Beach for Autism April 23, 2022- lunch stop Key Largo Park: Repaired water line break near YMCA area pavilion Fluorescent lights taken out of pavilion –vandalism – install new lights in pavilion Repaired toilet leak in womens bathroom Unclogged water fountain in the playground Took measurements for tarps and put up in tennis court area along fence Painted Concession stand / YMCA and office area FACILITIES – MIDDLE KEYS rd Marathon Annex 63St.: Monthly AC PM Transport records for destruction Furniture Assembly Removal of water fountain Furniture move Replace ceiling tiles that need replaced Repair door hinge Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Marathon Health Department: Monthly AC PM RFS for exterior painting –awaiting bids Painted rooms 127 and 128 Marathon Courthouse: Monthly AC PM Toilet repair Replace ceiling tile Marathon Government Center: Monthly AC PM Yearly Maintenance on Shutters 18 Qbdlfu!Qh/!3573 R/2/b Building department sink repair Move chairs Relocate 32 boxes of documents Replace 30 gallon water heater Solicited bids for exterior painting Marathon Library: Repair cable for hanging chair Repair elevator handle Adjust door closer on front door Repair ladies room sink Solicited bids for weekly grounds maintenance Medical Examiner Monthly PM AC filters Acquired bids for carpet cleaning in ME office Marathon Tax Collector: Repair Furniture Replace two paper towel dispensers Marathon Clerk of Court: Monthly PM AC Filters Pest control State Attorney: Monthly A/C maintenance Delivered orange cones Long Key Tower: Monthly A/C maintenance Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Public Defender: Monthly A/C maintenance Public Works Facilities Maintenance: Monthly compressor Maintenance carpenter shop Monthly PM A/C Vehicles cleaned and maintained Weekly staff meetings Groundskeeping for all Middle Keys Facilities Public Works – Engineering: Install New courier box 19 Qbdlfu!Qh/!3574 R/2/b Public Works –Fleet: Deliver Pallet jack to Keith Public Works –911 Communications: Monthly AC PM Window Repair Marathon Senior Center/AARP: Monthly PM A/C filters Replace all burned out lightbulbs Conch Key Fire Station: Monthly AC PM Remove old grout and regrout tiles in kitchen Replaced burnt out bulbs in stairwell Replace kitchen blinds Layton Fire Station: Monthly AC PM MCSO Sheriff Substation: Rented a pipe camera to do a recording of pipe conditions at the Sheriff's sub-station FACILITIES – LOWER KEYS Bayshore Manor: Installed security door and installed slide bolts on some rooms Repaired ceiling tiles in South wing for Elections Sturtz-rekey locks and made duplicate keys for Elections Dept. location Primed and painted walls and door casings for Elections Dept. location Big Pine Library: Installed people counter device to the door frame Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Gato Building: Paint conference room and common areas Checked the VAV.C5 system Strurtz repaired bar panel Heavy door removed from Health Dept. Replaced cracked toilet seat Moved filing cabinet from one office to another and disposed of another file cabinet Checked ac system of Gato Building Gary’s repaired 3 leaking toilets, replaced flush valve Checked the Siemens Desigo System 20 Qbdlfu!Qh/!3575 R/2/b Harvey Government Center: Checked the Siemens Desigo System Keys Pest Control-Subterranean termite treatment Tax Collectors- women’s bathroom reset toilet Tax Collector-men’s bathroom changed diaphragm Repaired sprinkler heads Jackson Square: nd Annex Courthouse-2 floor-replaced light bulbs nd Annex Coiurthouse-2 floor replaced ac filters Annex Courthouse-removed spaulding from above bay doors Annex Courthouse-replaced light bulbs in stairwells where needed Freeman Justice Center- Repaired 3 toilets nd Freeman Justice Center-2floor created new breakroom Freeman Justice Center-shut off water to avoid air pockets in system nd Freeman Justice Center-2floor Courtroom C installed 4 lamps Freeman Justice Center-replaced light bulbs in the janitorial closet rd Freeman Justice Center-3 floor-replaced light bulbs for Courtroom-A lobby Freeman Justice Center-replace ac filters Freeman Justice Center-cleared 3 drainpipes for ac units Freeman Justice Center-2nd floor-moved tables from 3rd floor Grand Jury Room to 2nd floor breakroom and moved corner tableout to dungeon Freeman Justice Center-Gary's-2nd floor women's bathroom pulled and sealed toilet Freeman Justice Center-moved server rack to the Plantation Key Courthouse Lester Bldg.-checked backflow for any leaks rd Lester Bldg-3floor-Rug Buster Emergency installed blowers & Dehumidifiers Lester Bldg.-replaced ac filters Lester Bldg.-replaced ceiling tiles in Civil Records office Lester Bldg.-repaired wire mold in Civil Records Lester Bldg.-replaced ac filters in Civil Division Lester Bldg.-Civil Div.-Sub Zero replaced ac grills Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* nd Lester Bldg.-2 floor- replaced exist sign Civil Records dept. rd Lester Bldg-3floor State Attorney-paint attorney’s office Lester Bldg.-cleared ac drainpipes in all floors Lester Bldg.-patched holes in preparation for facade repair Lester Bldg.- Gary’s installed new toilet provided by us and replaced angle stop and supply line Lester Bldg.-installed 8 lamps in stairwells Lester Bldg.-repair and stucco/siding façade of the Lester Building nd Lester Bldg.-2 floor changed light bulbs Lester Bldg.-Gary’s Plumbing performed Fire Pump Test Historic Courthouse-preparation for repair of front steps 21 Qbdlfu!Qh/!3576 R/2/b st Historic Courthouse-installed and replaced ac filters 1 floor nd Historic Courthouse-replaced ac filters in bathrooms 2 floor Historic Courthouse-move boxes from Records to Pam Hancock’s office Historic Courthouse-Finance-moved furniture into storage Historic Courthouse-Property Appraiser-replaced ac filters Historic Courthouse-met with vendor, Reflections regarding bathroom renovation Historic Courthouse-Electrical room replaced ac filters Historic Courthouse-pressure wash steps back door area rd Historic Courthouse-Civil Records 3 floor-replaced ac belt rd Historic Courthouse-Finance 3floor-unclogged ac drain and replaced filters Jackson Square-repaired sprinkler angles and replaced sprinkler heads Jackson Square-checked the Siemens Desigo System Jackson Square-Air Mechanical-removed insulation and replaced with 3" insulation on flex connectors of York Chiller Jackson Square Tax Collector-moved documents to be shredded by Shred-It Key West Library: Patch concrete and painted double doors, trim and wall slab Painted a shed wall Reference Dept-changed ac filter and unclogged drainpipe IT Dept-changed ac filter, unclogged drainpipe, and adjusted thermostat Poured Simple Green down all drains to avoid gnats Remove window shutters from rear of building towards the parking lot area Painted concrete slabs / painted doors and doors of storage IT Dept-Sub Zero replaced thermostat for ac unit Children’s Section Sub Zero added Freon to ac unit/replaced thermostat Repaired secured and painted ceiling at Children's area in auditorium Key West Lighthouse Museum: Gary’s' shut off valve in 1st stall ladies room replaced angle stop Martello Towers: Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* West-replaced American flag West-water fountain installed East-flushmate toilet system installed for back bathroom Professional Bldg.: County Attorney-Shredded documents County Attorney-Sturtz changed lock code for door County Attorney-replaced ac filters and cleared drain Rockland Carpenter Shop: Poured concrete in auger hulls and down tie downs / preparation for pouring concrete Installed chains on the tie down rods 22 Qbdlfu!Qh/!3577 R/2/b Made stands for tying steel for concrete forms Rockland Fleet: CZ fabricated two drip-pan for Fleet Moved mechanical equipment from Rockland to the Marathon garage Patch holes/trip hazards on concrete floor Installed shelves and window blinds in office Installed door closer Rockland Roads & Bridges: Filed down door to have clearance from threshold and installed weather stripping Installed (3) parking bumpers in front of trailer Installed cork board in Nina’s office Repaired window in doors and sealed with caulking Rockland Facilities: Sifted rock and gravel to separate for future use Fire Stations Station #08 – Stock Island: Installed chain and combo lock for backflow valve Repaired exterior lighting Station #09 – Big Coppitt: Move brace from underneath built-in desk to accommodate legs Checked power for the reels working fine Station #10 – Sugarloaf: Repaired 2 toilets and handle gasket for urinal Installed new ice machine Station #11 – Cudjoe: Re-set breakers to make sure all outlets are working Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Replaced American flag Station #13 – Big Pine: United Doors installed new wireless keypad for door Facilities Special Projects: Art Counsel: Picked up artwork items from Big Pine and took to Royal Furniture in Key West COTS: Strapped shed to trailer for transport to Key Largo Painted shed for transport Loaded equipment for shed to be transported to Key Largo 23 Qbdlfu!Qh/!3578 R/2/b Transported and set-up the shed at Key Largo Community Park Monroe County BuildingAssessments: Bernstein Park: Checked irrigation system for the park Checked the Siemens Desigo System Gary’s Plumbing replaced all Flushometers in bathrooms Meeting regarding installation of book vending machine Checked ac system for Bernstein Park Reset elevators at Bernstein Park Prep and patch pavement in Children’s playground Higgs Beach: Repaired flush valve for men’s bathroom toilet Replaced 4 sink faucet at Higgs bathrooms ROADS & BRIDGES Upper Keys Road Department: Buzz Bar Operation - 14.5miles Weed Control - 53600 ft Mowing Operation - 33.9 miles Sign Department - 80 new signs installed, 10 new posts installed, 7 underground locates performed. Sweeping Operation-86.8miles Pot Hole Repair -3 subdivisions using 225 lbs of Cold patch. Shoulder Work - 3 roads 2500 ft using 500 lbs of crushed rock. Tree removal. 3 large trees for a total of 4.33 tons of tree debris Pick up Material at CEMEX -30.07 tons of #4 rock picked up. TRASH PICK UP - 231 bags at 3927 pounds. Remove coconuts from ROW in front of Harry Harris Park Mandatory safety videos complete 4/19/22 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Lower Keys Road Department: Mowing Operation - 76 Miles Weed eating Operation - 8 Miles Brush Cut/Chip Operations - 14 Miles Recycled Mulch - 13 Loads delivered for free Sweeping Operations-5Miles Cold Patch – ½ ton used: o 2nd Avenue, Stock Island o Boca Chica Road, Geiger Key o E. Circle Drive, Bay Point o Key Deer Boulevard, Big Pine Key 24 Qbdlfu!Qh/!3579 R/2/b Sign Work – 38 Signs, 14 Posts, 4 Locates Special Projects – Support: Assisted Public Works Facilities transport a shed from Rockland Property to Key Largo Park for Little League. Removed three Coconut trees and a Sea Grape tree on the County ROW at the intersection of Sugarloaf Boulevard and Jamaica Lane due to an ongoing sight issue. Removed a termite infested Mahogany tree (falling liability onto residential property) from the County ROW on West Cypress Terrace, Key Haven FLEET MANAGEMENT GPS: 67 GPS units have been identified as 3G and will phase out December. Working on replacements with the contracted vendor. Add GPS Unit installations to the PMI –On Going Lead Mechanics GPS vehicle monitor training – On Going. Providing new and/or re-programed GPS Prokees for various Departments –On Going Over 400 GPS units installed. Generators: Weekly testing of generators discovered Bayshore generator failed, diagnosis discovered not economically viable to repair. Decommission generator and submitted for surplus. West Summerland Key communication tower generator fail to start on weekly exercise. Diagnosed to a failed control panel. Backup generator installed place while accessing cost for repairs. Card Sound generator out of service, back-up in place Card Sound generator concern identified, warranty repairs will take place shortly Card Sound generator will be wired with pigtail for easier back-up generator installation All Power has started generator hurricane season preparation, Portable generators load banking should be completed by end of month - Completed KL Andros Road tower generator has been taken off-line and fuel drained. A portable Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* generator has been assigned, connected, and secured to the site. Ruth Ivins gen size according to Marathon Electric (Randy Mearns) needs 60-80kw 3phase. Draws 70amps. JT getting 3rd price on ATS. Sugarloaf fire station generator removed for repairs. Diagnosis determined the genset is non repairable. Unit will have to be replaced, backup generator in place. Waiting on status for generator replacement. Gen Crew responsible for Sugarloaf FD gen fueling BPK Senior Citizen Center Building generator out of service, building not being used at this time. All stationary generators inspected – Scheduled for a minimum of once a month. All generators exercised a minimum of once a month. Seeking right sized back-up generator for Bernstein park - per the usage, a 100Kw has been determine for the need. Discussions remain. 25 Qbdlfu!Qh/!357: R/2/b Special Maintenance and corrosion control Emergency Communications tower generators – On Going CRC Communicate with Assistant County Administrator regarding stationary generator GPS tracking, weekly exercise start-up and no-start conditions – On Going. Fleet attended training for 2 new PKCH generators 1 new PKCH generator failed to start at training, warranty work scheduled Sheriff Department: Communicating with new Sheriff Dept. Fleet Manager regularly – On Going New Sheriff Dept. interlocal agreement-pending Performing multiple recalls on Sheriff’s Ford vehicles “In-House” Warranty repairs, thus reducing the downtime in the dealerships Train and mentor the Sheriff’s Fleet Manager as to the FASTER software with literature and video’s – literature has been issued with On Going mentoring Vehicle Accident Repair: Assisting Risk with outstanding accident claim cleanup going back 5 years Six Accident reports submitted and are in process of repairs. Vehicle Replacement: Agenda Item #10069 for 14 Ford F150’s for the Budgeted Vehicle Replacement list. Purchase Order issued to vendor ETA September 2022 Ordered a Ford Explorer for Emergency Management as per the Budgeted Vehicle Replacement list Ordered a Ford Explorer for Human Resources as per the Budgeted Vehicle Replacement list Ordered a Ford Explorer for Library as per the Budgeted Vehicle Replacement list Ordered a Ford Maverick for Planning & Environmental Resources Department as per the Budgeted Vehicle Replacement list Ordered (2) Clam trucks on Ford F750 chassis. One unit is for Solid Waste and one unit is for Upper Keys Roads & Bridges. Created a Purchase Order for and ordered one (1) Doosan Trailer mounted Air Compressor for Upper Keys Roads & Bridges as per the Budgeted Vehicle Replacement Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* list Created a Purchase Order for three (3) Zero Turn Riding mowers for Solid Waste, two (2) Zero Turn Riding mowers for Facilities, four (4) Zero Turn Riding mowers for Parks & Beaches, two (2) Zero Turn Riding mowers for Roads & Bridges as per the Budgeted Vehicle Replacement list These new mowers will have a rear discharge deck in order to reduce any incident/accident claims from rocks and debris discharge and Tweels to reduce maintenance cost without ever replacing tires. Working on Specifications on a Hazardous Box Truck for Solid Waste Department as per the Budgeted Vehicle Replacement list Working on Specifications on a painter’s truck for Facilities as per the Budgeted Vehicle Replacement list, A F150 will be the replacement 26 Qbdlfu!Qh/!3581 R/2/b Working on Specifications on a Ford F450 Tilt Bed truck for Facilities as per the Budgeted Vehicle Replacement list, received a quote and submitted to Facilities for review Working on Specifications on a van for Information Tech as per the Budgeted Vehicle Replacement list Surplus: Surplus assets are being picked up by the awardees. Only one item remains. Surplus sale held and all but 2 to be awarded, These two items are being added to this next sale. December surplus still has 6 units remaining to be picked up - 2 units remain, return receipt notice sent to Mr. Johnson All items from December sale have been picked up except 1 generator. Mr. Johnson will again be notified. Next vehicle surplus sale approved for advertisement. It has been approved as of 4-20- 2022 BOCC meeting Assisting Social Service Department with surplus vehicle sales – On Going Seeking salvage companies for disposal of scrap metal and non-sellable County units. – Using Paradise Towing and Weeks for scrap removal Working with an upper keys scrap man. -On going Fuel Management: FMLive has discrepancy with Veeder Root reading at the Magnolia Site, will need the repairs performed by vendor. Looking into Catwalk for Magnolia Fuel Tank FDEP closure of former Key Heights Drive fuel tank- Working with FDEP to finalize the closure Fuel Billing cross training-High Priority-ongoing The two fuel sites combined processed and distributed approximately (8,786.430 ) gallons of unleaded and (3,532.400) gallons of diesel fuel. KW fuel island shut down and for transfer of ownership of fuel tank Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Assisting MCSB as the school’s bus barn on Stock Island Diesel pump has been of-Line th . Two of MC Fleet’s 990-gallon diesel fuel trailers have been deployed since March 11 on MC school bus property to support the School Bus Operations. ETA for MCSB fuel th pump repair is April14-15. Pump repairs completed COVID-19: Fleet Management follows the latest CDC Guidelines as per Safety Department Ordering COVID-19 supplies for garage staff-masks, gloves, and key disinfect kits, hand sanitizer, paper towels, spray disinfectants, thermometers, facial tissues, etc. – On Going Research Governmental Fleet Best Practices when dealing with COVID-19, incorporate what will work best for MC Fleet operations – Continued Education. Covid SOP for Fleet Management – Sanitize every vehicle, prior to and after, service or repairs. 27 Qbdlfu!Qh/!3582 R/2/b Keep the Fleet Management staff aware of any changes in regard to Covid policies and tactics. Mechanics and garage staff are staggering their time working 10- or 9-hour days in order to try and keep employees distanced from one another much as possible – on Going Storm Preparation: Reviewing hurricane responsibilities with Fleet Staff – Reviewed at each potential weather event. Developed a Disaster Preparedness Plan for Fleet Work with Preliminary Damage Assessment Team with training Begin “Load Testing” for all Generators - Completed New Web EOC Training with Bill Uptegrove, Tammy Acevedo, and Daryl Greenlee – on going Fleet Employees: Fleet Director created extensive Professional Development training planners, applicable to the automotive industry, for all Fleet Personnel. ‘‘In-House Ford warranty training and connectivity-ongoing – Executive Assistant Tammy Acevedo is following the Professional Development training planner be the Ford Warranty Administrator for Monroe County.Jay Knostman working with Bill Uptegrove to obtain Underground Storage Tank certification (A/B) – pending Completed Provide Techs with personal protective equipment, phones, Gatorade, t-shirts, rain gear, hybrid safety equipment, etc. – On Going Fleet Director has registered BOCC MONROE COUNTY PUBLIC WORKS FLEET with A.S.E. to manage employee A.S.E. Certifications. – On Going Beginning the process for the A.S.E. Blue Seal Shop certification. All garage employees received monthly safety training – Safety Topics – Ladder and Tool Safety Seeking updated hybrid vehicle training materials for Fleet Mechanics. Ford Provides free on-line training for Hybrid and Electric vehicles – This Safety training curriculum was selected and assigned to the mechanics. Free On-Line training available through our STARS access through Ford – On Going Mechanic Leads educate and mentor their Teams on the processes for FORD Stars individual technician training –On Going. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Fleet cross training and refresher training –On Going. Other Fleet Items: Altec performed Annual Bucket Truck Inspection and Dielectric Testing Annual Aerial Ford Recall involves major frame reinforcement, effects three aerial bucket trucks. One truck has the recall completed in-house and the other two trucks are going to be done “In-House”. New Fleet fillable PDF PM Report created Monroe County Fleet Management is providing Maintenance, Repairs and Ford “In- House” warranty work for the following agencies: 1. The City of Key Colony Beach’s Public Works and Law Enforcement vehicles. 2. The City of Marathon’s Fire Rescue and Law Enforcement vehicles 28 Qbdlfu!Qh/!3583 R/2/b 3. Keys Energy 4. The Monroe County School District In discussion with FHP to perform Speedo Cal In discussion with FWC to perform Speedo Cal Checking into City of Layton fleet maintenance program Checking into Villages of Islamorada fleet maintenance program Checking into the Florida Keys Aqueduct Authority fleet maintenance program Assisting MCFR mechanics for their A.S.E. recertifications, that will help with their E.V.T. certifications. -On Going Mentoring Working with and coordinating “In-House” Ford Warranty repairs and claim submissions for MCFR mechanics so the work can stay internal – On Going Mentoring Working with mechanic Joe Maus at MCFR and verified that the new alignment lift for Rockland Key will support the Ford F550 ambulance chassis when needed. Bill Uptegrove was able to setup MCFR with tires off of the Florida State Contract Pricing – On Going Mentoring Monroe County Working with and coordinating training for MCFR mechanics Joe Maus and Robert Egger. Both are now under the Ford STARS training and both have access to all Ford Service publications to support their operations. – On Going Mentoring Fleet Management “In-house” Ford Warranty program on paid warranty claims $10,152.62 Trying to address flooding at PK Garage, Talked with Roads & Bridges Upper Keys and the site is to be evaluated to determine proper course of action. Created three (3) binders, one for each garage with needed information on how to address items like injuries, emergencies, and contact information to perform daily duties in the absence of the Mechanic Leads. The Holidays brought this concern to light. Hold monthly Administrative Staff meeting Garage Inspections to be held Monthly Replacement of vehicle lifts at all garages- On Going of this Safety Item. Research Florida law in relation to in-house vehicle lift inspection and repair – Reviewing OSHA information. Work in Progress Revise vehicle numbering system for County vehicles – On Going. Mandatory Take home vehicles for on-call mechanics – On Going. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Provide strategic plan monthly safety reminders-eco driving instructions, etc.- Distributing to All Users – On Going Re-implementing garage weekly communications meetings – On Going. Reorganizing Fleet Staff duties, responsibilities, and direct reports – On Going. Replace old, three outdated garage shop trucks-pending. Replacing defective license tags for various Department vehicles - On Going Replacing old worn-out vehicle decals for various County Departments – On Going Researching MSDS availability on web-pending www.msds.com/ Three garages combined opened and/or completed approximately (435) work orders. Updating Risk Department; advising of added and deleted units for insurance purpose - On Going Verified toll by plate invoices for various Departments - On Going 29 Qbdlfu!Qh/!3584 R/2/b New CDL Testing program offered at the College of the Florida Keys KW Campus. Sending CDL driving exams to the KW campus, CDL Background and fingerprints are performed at the Big Pine Licensing Facility now. Will most likely end soon, (at this time) they will not be able to do test on individuals if their permit was issued AFTER 2-7 due to a new testing procedure??? Verify mechanics CDL driver license and endorsements- –Verified and scheduled for exams – On Going. Communicating with Transportation Dept regarding specialized PMI program in progress and data is imported to the FASTER Work-Order of that Asset. Less than 24 down time is 87.06%, that equates to more vehicles are repaired and back at work in under 24 hours Monitoring garage work orders-actives, finished, deferred, closed, Indirect Labor of 34.33% and Direct Labor of 65.67%. – On Going Created a FASTER Dashboard to monitor all four shops top ten Key Performance Indicators (KPI’s) Schedule Repairs of 81.91% verses Non-Schedule of 18.09% Repairs Scheduled with IT to update the FASTER Dashboard and the FASTER Win to 7.0 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* 30 Qbdlfu!Qh/!3585 R/2/b VETERANSAFFAIRS CLIENTSTATISTICALDATA MONTHLYREPORT April22 CLIENTSASSISTED 6! 0§®¤ # ««² ΓΘΒ ЊАЍА #«¨¤³ $ ³ .¤¶ #«¨¤³² ЍЋ &¨¤«£ 6¨²¨³²Α #®¬¯¤² ³¨® £ 0¤²¨® &¨«¨¦² ЎЋ Њ &« ¦ 0±¤²¤³ ³¨® (®¬¤«¤²² 6¤³¤± ² !²²¨²³¤£ Б ЋЍЉ #®¬¬´¨³¸ )µ®«µ¤¬¤³ "® ±£ ®¥ 6¤³¤± ² !¯¯¤ «² (¤ ±¨¦² Њ Ќ - ± ³§® -®¡¨«¤ /¥¥¨¢¤ ƓΉğ - ©®± #®¬¬´¨³¸ %µ¤³ VETERANSTRANSPORTATIONPROGRAM ЊЉЊ 4± ²¯®±³ ³¨® # ««² ЌЎ 6¤³¤± ² 4± ²¯®±³¤£ MCVADTransp.Resumed10/13/2021 FINANCIALAWARDDATA 2¤³±® ¢³¨µ¤ 0 ¸¬¤³² υЋЉВͲБВЎ͵ЊЉ υЍЎАͲЌЌЎ͵ЉЉ 2¤®¢¢´±¨¦ !´ « 0 ¸¬¤³² ThefinancialdatacapturedmonthlywillvaryduetotheVeterans!£¬¨¨²³± ³¨®Ȍ²variabletimeframeinadjudicating Foranyfurtherinformationregardingthisreport,pleasecontactCathyCrane,DirectorofVeteransAffairs@ext.5156 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Qbdlfu!Qh/!3586 R/2/b Monroe County Fire Rescue County of Monroe rd 490 63 Street Ocean The Florida Keys Marathon, FL 33050 Phone (305) 289-6088 -®³§«¸ !¢³¨µ¨³¸ 2¤¯®±³ –!¯±¨« ΑΏΑΑ Fire Rescue Incidents Summary April 2022 Other/Special Incident 0 False Alarms 13 Good Intent Calls 13 Service Calls 58 Hazardous Materials 7 EMS/Rescues 354 Explosions 0 Fires 5 050100150200250300350400 Month Over Month Incident Comparison to Prior Year Fire Rescue Incidents by Type 2022Fire Rescue Incidents by Type 2021 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* TYPE/DESCRIPTIONJANFEB MARAPR TYPE/DESCRIPTION JAN FEB MARAPR Fires36 65Fire 8 8 11 7 Explosions00 10Explosion 0 1 0 0 EMS/Rescues429 348 387 354 EMS/Rescue 340 320402 356 Hazardous Materials10 7 10 7Hazardous Materials 9 5 8 9 Service Calls50 4654 58 Service Call 47 36 52 61 Good Intent Calls42 1627 13 Good Intent 21 32 36 24 False Alarms29 1314 13 False Alarms 12 15 11 11 Other/Special Other/Special 4 4 0 0 3 1 6 2 IncidentsIncident Totals Totals 567440 499450440 418 526 470 Qbdlfu!Qh/!3587 R/2/b -®³§«¸ !¢³¨µ¨³¸ 2¤¯®±³ !¯±¨« ΑΏΑΑ 0 ¦¤ 2 ®¥ Γ &)2%&)'(4%2 42!).).' !02), 2022 Officer Training, … Aircraft Rescue & … Company Training Hazardous Materials, (Fire Station), 2162… 42hrs, 1% Facility Training (Live Fire), 459hrs, 7% Emergency Medical Services, 546hrs, 8% Driver/Operator, 2347 hrs, 37% &¨±¤¥¨¦§³¤± 4± ¨¨¦ (®´±² Summary APR MAR FEB JAN TOTALS SUMMARY CHART Aircraft Rescue & Firefighting 142 113 78 156 Company Training (Fire Station) 2162 2044 1888 1707 Driver/Operator 2347 572 392 384 Emergency Medical Services 546 646 589 380 Facility Training (Live Fire) 459 2104 216 300 Hazardous Materials 42 117 110 118 Officer Training 701 914 616 263 Total Training Hours 6399 6510 3889 3308 Qbdlfu!Qh/!3588 R/2/b -®³§«¸ !¢³¨µ¨³¸ 2¤¯®±³ !¯±¨« ΑΏΑΑ 0 ¦¤ 3 ®¥ Γ &)2% -!23(!,Ȍ3 /&&)#% ACTIVITIES 70 61 61 60 59 52 50 49 43 45 40 39 40 30 29 22 20 17 16 6 9 6 10 8 4 8 5 7 4 1 3 0 1 1 00 APRMARFEBJAN Completed # Plans Review for New Construction or Renovation Permits Completed # Fire & Life Safety Inspections for New Construction or Renovation Permits Held # Meetings to review Fire protection requirements with Designers/Contractors/Owners Performed # Annual Fire and Life Safety Inspections Performed # Vacation Rental Annual Inspections Conducted # Outreach event(s) Published # Fire Prevention Public Service Announcements/Social Media Messages Fulfilled # Fire Incident Reports & Other Public Records Requests Fire Marshal’s OfficeActivity Description APRMAR FEBJAN Completed # Plans Review for New Construction or Renovation Permits 61 22 45 39 Completed # Fire & Life Safety Inspections for New Construction or Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Renovation Permits 17 61 52 43 Held # Meetings to review Fire protection requirements with Designers/Contractors/Owners 4 8 93 Performed # Annual Fire and Life Safety Inspections 40 49 16 59 Performed # Vacation Rental Annual Inspections 6 6 29 8 Conducted # Outreach event(s) 1 1 10 Published # Fire Prevention Public Service Announcements/Social Media Messages 1 1 10 Fulfilled # Fire Incident Reports & Other Public Records Requests 4 0 75 Qbdlfu!Qh/!3589 R/2/b -®³§«¸ !¢³¨µ¨³¸ 2¤¯®±³ !¯±¨« ΑΏΑΑ 0 ¦¤ 4 ®¥ Γ MISCELLANEOUS FIRE EMS/TRAUMA STAR Held Trauma Star Monthly Meeting and EMS R & D Committee Meeting Attended Quarterly EMS Billing Meeting Assist Billing Department with ePCR QA Lower Keys Medical Center Hurricane Evacuation Meeting USF: Leading in Project Management Workshop Keys Health Ready Coalition Meeting and update on UF CC-P progress to board FIRE ACADEMY/TRAINING Conducted four (4) Multicompany Training Sessions, all classes posted on Operations Calendar Conducted three (3) Live Fire Training Sessions including one (1) Inter-Agency Facility Training with County’s Fire Instructors Conducted Driver/Operator training course Conducted Paramedic Preceptor Skills Test including final sign-off for Paramedic field deployment Conducted New Hire Orientation Training for 23 Probationary Firefighters Conducted Second New Hire Training Orientation for 3 Probationary Firefighters Training schedule announced with list of courses from pump operator series and Fire Officer 1 series, Live Fire Training Instructor and Fire Investigators series Fire Training Instructors participated in the Annual 7 Mile Bridge Run providing first response/first aid New extrication tool in-service training for new Saltwater series Gen. 3 KWIA Initiated Airport Rescue and Firefighting (ARFF) Lieutenant Promotional Process Attended 2 USCG Maritime Safety and Security Meetings Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Attended new helicopter demo at the Marathon Airport Two ARFF firefighters traveled to DFW to attend 40-hour ARFF Apparatus Operator / HRET Course Four (4) new firefighters traveled to South Carolina Fire Academy to attend 40-hour ARFF Basic Course Conducted quarterly / periodic airfield inspection, which includes ARFF response drills, suppression product maintenance, foam testing and airport fueling inspections Began orientation and EYW ARFF familiarization for four (4) new ARFF firefighters Staffed EMS Standby / Fire Watch for one event at East Martello Event Grounds Attended each of the EYW Operations Meeting, Airlines Meeting and Airport Tenant Meeting Qbdlfu!Qh/!358: R/2/b CODE COMPLIANCE DEPARTMENT ACTIVITY MAR 01, 2022 - MAR 31, 2022 The Code Compliance Department responds to complaints received from various sources, walk- ins, phone calls, e-mails, staff and other outside agencies and departments. Staff is focusing on work without permits and illegal land clearing taking priority to other general complaints. Other complaints are reviewed and prioritized keeping the health, safety and welfare of citizens in mind. NEW CODE CASES OPENED LONGORIA 22 LINK 5 HALL 20 GARCIA 21 CUTIE 17 ANDERS 2 MARCH, 2022 TOTAL INSPECTIONS & ACTIVITIES RODRIGUEZ 64 McPHERSON 360 LONGORIA 139 LINK 98 HALL 260 GRANT 113 GARCIA 161 CUTIE 114 ANDERS 118 MARCH, 2022 Qbdlfu!Qh/!3591 R/2/b Mitigation 4 Collections Cases 7 VR Cases 2 Sewer Cases 17 Unsafe Cases 2 Regular Cases 13 Upper Keys 17 Middle Keys 24 Lower Keys 4 CASES HEARD BEFORE SPECIAL MAGISTRATE MARCH, 2022 March 2022 TOTAL NUMBER OF CASES WITH NOTICE OF VIOLATION/HEARING (and Notice of Violation) ENTRIES 900 851 830 800 728 686 664 700 616 608 594 590 600 500 377 400 346 300 295 272 300 200 102 100 0 200820092010201120122013201420152016201720182019202020212022 NOV 55879756529165279292113284194573693300375101 NV 5033286325207315394182380152173521 Grand Total 608830851616272594686295664346590728300377102 Qbdlfu!Qh/!3592 R/2/b Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Qbdlfu!Qh/!3593 R/2/b Qbdlfu!Qh/!3594 R/2/b Qbdlfu!Qh/!3595 R/2/b Employee Services- April, 2022 Employee Benefits Department 1. Distribution of Weekly Benefits-Eblasts (4): Race Reimbursement (04/11/2022); FL Blue Welcome Packet Mass Mailing Memo (04/13/2022); Quantum EAP Monthly Newsletters (04/20/2022); Countdown to Wellness 6 Months Left to Claim Your Discount (04/29/2022) 2. Biweekly conference call with benefits consulting team 3. Monthly conference call with ClearTrack HR 4. Weekly Employee Benefits Meetings 5. Weekly Conference Call with Kelly Cummings, HR Executive Administrator 6. Employee Services Monthly Meeting 7. Monthly Gallagher Benefits Consultants Meeting 8. Workday - Coordination with ClearTrack for File Prep 9. Phone support to general benefit questions 10. Phone/in- (8) 11. 2022 FMLA Tracking 12. Processing of MN Life Claims 13. Processing of MN Supplemental Life Open Enrollment Applications 14. EGWP Age-In Census/Action Memos 15. Extensive Rx Support 16. Delta Dental Provider Audit 17. FY2023 Budget Preparation 18. 2022 Health Fair Preparation Site Visits and Booking for September 2022 19. HIDTA Visit with MCSO HR Benefits Onsite Presentation to Employees (4/19-4/21) Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Qbdlfu!Qh/!3596 R/2/b Employee Benefits Department 2020/2021 Monthly Report MAY JUNE JULY AUGUST SEPT OCT 9 8 26 16 12 22 NEW HIRES 15 14 11 11 17 11 TERMINATIONS 1 1 4 3 2 1 NEW RETIREES MEDICAL 0 1 0 0 1 0 NEW RETIREES LIFE ONLY 0 5 1 0 2 4 DECEASED # LIFE CLAIMS 13 11 9 8 13 9 OTHER COVERAGE CHANGES 4 9 5 8 14 10 ACCOUNT CHANGES 1642 1642 1642 1642 1642 1642 ACTIVE WITH MEDICAL 120 120 120 120 120 120 ACTIVE NONMEDICAL 278 278 278 278 278 278 RETIREES WITH MEDICAL 96 96 96 96 96 96 RETIREES DVL ONLY 12 12 12 12 12 12 RETIREES WITH LIFE ONLY 5 5 5 5 5 5 SURVIVING SPOUSE 4 4 4 5 7 0 COBRA 0 0 0 0 0 0 WAIVER OF PREMIUM LIFE INS NOV DEC FEB MARCH APRIL JAN 9 22 14 22 40 16 NEW HIRES 19 14 16 9 15 11 TERMINATIONS 0 3 4 3 1 1 NEW RETIREES MEDICAL 0 0 1 0 0 0 NEW RETIREES LIFE ONLY 0 1 1 3 3 0 DECEASED # LIFE CLAIMS 5 9 10 3 6 8 OTHER COVERAGE CHANGES 5 5 12 6 7 7 ACCOUNT CHANGES 1642 1642 1642 1642 1642 1642 ACTIVE WITH MEDICAL 120 120 120 120 120 120 ACTIVE NONMEDICAL Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* 278 278 278 278 278 278 RETIREES WITH MEDICAL 96 96 96 96 96 96 RETIREES DVL ONLY 12 12 12 12 12 12 RETIREES WITH LIFE ONLY 5 5 5 5 5 5 SURVIVING SPOUSE 6 5 4 4 4 4 COBRA 0 0 0 0 0 0 WAIVER OF PREMIUM LIFE INS Qbdlfu!Qh/!3597 R/2/b Human Resources Monthly Report for April, 2022: Worked on employee verifications for employment Worked on updating several job descriptions with departments to help with employee re-classes and equity adjustments Met with several departments on HR issues Met to discuss Workday HR training Worked on Workday Performance Review system Met on and had a discussion on Uniform Policy Worked with HR Assistant Administrator on sick leave pool and FMLA requests Worked with Library Administrator and Director on possible re-class/equity adjustments for employees Attended Monroe County Fire Rescue Practical Interviews for ARFF Lieutenant position Attended Monroe County Fire Rescue Verbal Interviews for ARFF Lieutenant position Recruiting: In April 2022, the County had _36__ open positions for which we received 119 total applicants; 10 internal and _ 109_ external. Of the 119 total applicants, _103 were deemed to have met the minimum requirements for the positions to which they applied, and 16 did not qualify. Of our _119 applicants 41 people reapplied. Total 36 current openings _0 re-posting from a previous posting, 16 were new postings during the month of April 2022. Turnovers: We had 11 new hires (0 Temporary) and 1 promotions. ***We had a total of _8_ resignations/retirements/terminations and _0 Deceased for the month of April 2022: Resignations average year to date 2.82_% Retirements average year to date 0.66 % Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Qbdlfu!Qh/!3598 R/2/b Countywide Turnover by Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 51320155710612738682478 5252016644671034799473 5332017108103947117410386 53820181064611665477173 52620197511144312635566 5512020676238281285269 5972021435466576103362 603202245575555555561 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.97%1.36%1.95%1.17%2.34%1.36%0.58%1.56%1.17%1.56%0.39%0.78%15.20% 20161.14%0.76%0.76%1.14%1.33%1.90%0.57%0.76%1.33%1.71%1.71%0.76%13.90% 20171.88%1.50%1.88%0.56%1.69%0.75%1.31%2.06%1.31%0.75%1.88%0.56%16.14% 20181.86%1.12%0.74%1.12%2.04%1.12%1.12%0.93%0.74%1.30%1.30%0.19%13.57% 20191.33%0.95%2.09%0.19%0.76%0.76%0.57%2.28%1.14%0.57%0.95%0.95%12.55% 20201.09%1.27%1.09%0.36%0.54%1.45%0.36%1.45%2.18%1.45%0.91%0.36%12.52% 20210.73%0.54%0.91%0.73%1.09%1.09%0.91%1.27%1.09%1.81%0.54%0.54%10.39% 20220.73%0.91%0.91%1.27%0.91%0.91%0.91%0.91%0.91%0.91%0.91%0.91%10.12% Resignations and Terminations by Month Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 513201545948528462461 525201643256533677253 533201775825269547363 538201893349864345159 5262019638143311425454 5512020464128161053252 597202122333556572245 6032022334717 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.78%0.97%1.75%0.78%1.56%0.97%0.39%1.56%0.78%1.17%0.39%0.78%11.89% 20160.76%0.57%0.38%0.95%1.14%0.95%0.57%0.57%1.14%1.33%1.33%0.38%10.10% 20171.31%0.94%1.50%0.38%0.94%0.38%1.13%1.69%0.94%0.75%1.31%0.56%11.82% 20181.67%0.56%0.56%0.74%1.67%1.49%1.12%0.74%0.56%0.74%0.93%0.19%10.97% 20191.14%0.57%1.52%0.19%0.76%0.57%0.57%2.09%0.76%0.38%0.95%0.76%10.27% 20200.73%1.09%0.73%0.18%0.36%1.45%0.18%1.09%1.81%0.91%0.91%0.36%9.44% 20210.36%0.36%0.54%0.54%0.54%0.91%0.91%1.09%0.91%1.27%0.54%0.54%7.54% 20220.54%0.54%0.73%1.27%0.00%0.00%0.00%0.00%0.00%0.00%0.91%0.91%2.82% Retirements (and Deaths) By Month Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Avg. HeadcountJanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 513201512124210210016 525201621211501122220 533201733214212203023 538201813122201132018 526201912300101210112 551202021411012232019 597202121213101131117 603202212104 JanFebMarAprMayJuneJulyAugSeptOctNovDecAnnual 20150.19%0.39%0.19%0.39%0.78%0.39%0.19%0.00%0.39%0.19%0.00%0.00%3.12% 20160.38%0.19%0.38%0.19%0.19%0.95%0.00%0.19%0.19%0.38%0.38%0.38%3.81% 20170.56%0.56%0.38%0.19%0.75%0.38%0.19%0.38%0.38%0.00%0.56%0.00%4.32% 20180.19%0.56%0.19%0.37%0.37%0.37%0.00%0.19%0.19%0.56%0.37%0.00%3.35% 20190.19%0.38%0.57%0.00%0.00%0.19%0.00%0.19%0.38%0.19%0.00%0.19%2.28% 20200.36%0.18%0.73%0.18%0.18%0.00%0.18%0.36%0.36%0.54%0.36%0.00%3.45% 20210.36%0.18%0.36%0.18%0.54%0.00%0.00%0.18%0.18%0.54%0.18%0.00%2.85% 20220.18%0.36%0.18%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.00%0.66% Qbdlfu!Qh/!3599 R/2/b Human Resources Turnover Report Termination Date Worker Job Title Primary Termination Reason 4/1/2022 Paunece Scull Assisant County Attorney III Resigned 4/1/2022 John Anders Inspector Code Compliance Resigned 4/13/2022 Jaciel Rodriguez Temporary Flight Nurse Resigned 4/15/2022 Eddy Fernandez Operator Heavy Equipment Resigned 4/18/2022 Pedro Carrillo Firefighter Charge Paramedic Resigned 4/19/2022 Jared Sanda Firefighter Charge Paramedic Resigned 4/20/2022 Ernst Francois Technician Pollution Control Terminated PPP 2.04 4/26/2022 Dwayne Mahony Inspector/Plans Examiner Resigned Building and Permitting Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Qbdlfu!Qh/!359: R/2/b Human Resources Information Systems Projects started that month 4 1. BerryDunn followup Analysis and Recommendations Memo Meeting 2. Mandatory Compliance Training assignment and tracking 3. Workday Resources HR Training documentation updated and reorganized in U Drive 4. All HR forms used for recruiting/hiring/job reclassifications updated to fillable forms. Projects in progress that month 9 1. Workday Support/Training/Testing - ongoing 2. Housing Allowance Policy 3. Security Surveillance Project - ongoing 4. Workday Additional Training Material - ongoing 5. Workday Weekly/Monthly Reports - ongoing 6. Remote Workers department set up and tracking in Workday helpdesk ticket submitted 7. Position ID# editing and tracking for departments 8. Time clock employee enrollment and training 9. Workday Video Training Tutorials Project Finished that month 5 1. BerryDunn Post Live Review Findings Memo version 1 review and comments from OMB and Employee Services provided. 2. Intranet site for Workday Resources 3. Benefits premium refunds setup and completion in Workday 4. Workday Resources HR Training documentation updated and reorganized in U Drive 5. All HR forms used for recruiting/hiring/job reclassifications updated to fillable forms. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Qbdlfu!Qh/!35:1 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* R/2/b Safety and Security Office The Safety and Security office continues with the implementation of the Security Plan at multiple locations throughout the Keys. Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* Qbdlfu!Qh/!3618 Buubdinfou;!DBE!2!Npouimz!Sfqpsu!!)DBE!Npouimz!Sfqpsu* R/2/b Qbdlfu!Qh/!3619 16 Status Reopened, Claim Closed by Comp 12 Claims Claims 16 LitigatedReopened Litigated, Workers Open 2022 Open 50 WC 201510 Closed April 100 132 OpenOpen Month : Open, by Claims ClaimsDistribution 0 80604020 Open 120100 Totals 2021Oct.2021Nov.2021Dec.2021Jan.2022Feb.2022Mar.2022April.2022 Total y Boardof County Commissioners Open As of4/28/22 Claims Current New Monthly Performance Monitor Type Time Lost 39 29% Comp 04 Claim Became Opened by Workers Time 50 38% Client Name: Monroe Count Lost 50 Claims 201510 Claims Only Only Time 43 124465003931552106423615964 Medical 33% Lost Open 2022 Apr.2021May.2021June.2021July.2021Aug.2021Sep. Medical Opened Opened 50 Total 3025201510 Only Time April LostMed WCWC