Item U4
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BOARD OF COUNTY COMMISSIONERS
C ounty of M onroe
Mayor David Rice, District 4
Mayor Pro Tem Craig Cates, District 1
The Florida Keys
Michelle Coldiron, District 2
Vacant, District 3
Holly Merrill Raschein, District 5
County Commission Meeting
May 18, 2022
Agenda Item Number: U.4
Agenda Item Summary #10612
BULK ITEM: Yes DEPARTMENT: County Clerk of Court
TIME APPROXIMATE: STAFF CONTACT: Pamela Hancock (305) 292-3550
N/A
AGENDA ITEM WORDING: Approval of request from the Audit Selection Committee to
authorize a negotiating team consisting of a designate from the County Attorney's Office and
representatives from the Clerk to negotiate a fixed fee contract with the top ranked firm in
accordance with Section 218.391(4)(a), Florida Statutes; if for any reason the negotiations are
unsuccessful with the top-ranked firm, authorization to go to the second ranked firm.
ITEM BACKGROUND: The Monroe County Audit Selection Committee (Clerk &
Comptroller Kevin Madok, Chair; Supervisor of Elections Joyce Griffin, Vice-Chair;
Commissioner Craig Cates; Tax Collector Sam Steele; Property Appraiser Scott Russell; and
for auditing services pursuant to Section 218.391(3)(c), Florida Statutes.
The Monroe County Audit Selection Committee requested proposals from interested audit firms
for performing the annual external audits of Monroe County, the Constitutional Officers and the
Monroe County Land Authority. As required by Section 218.391(3)(e), Florida Statutes, the
Committee is referring two audit firms with the overall highest total score to the BOCC:
Cherry Bekaert
RSM
tied score, both as to overall points and as to rank order:
Cherry Bekaert RSM
Committee Member Score Rank Score Rank
Kevin Madok, Chair 89 2 97 1
Sam Steele 100 1 95 2
Craig Cates 98 2 100 1
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Mike Rice 100 1 95 2
Joyce Griffin, Vice Chair Absent Absent
Scott Russell Absent Absent
Total Score 387 387
The Committee discussed other possible methods of scoring but it was determined that the
Committee could not score using a different method due to the wording of the Request for
If the firms had been scored based on their rankings of the three evaluation criteria (Mandatory
Elements, Expertise and Education, and Audit Approach), RSM would have received four first
place rankings and Cherry Bekaert would have received two first place rankings.
Since the Committee did not have an alternative, they followed Monroe County Purchasing
Policy to resolve the tied score (see Chapter 3, Section C Tie Responses). According to policy,
the award of the tie is resolved by a draw from
drawn and is ranked first accordingly.
Attorney's office and a BOCC-designee to negotiate a fixed fee contract with the top ranked firm
in accordance with Section 218.391(4)(a), Florida Statutes.
When Monroe County last sought audit services in 2017, the County Clerk and the County
Attorney worked together to negotiate the contract. It is recommended that the same team again
be designated to negotiate the contract as required by s. 218.391(4)(a), Florida Statutes.
PREVIOUS RELEVANT BOCC ACTION: At the January 17, 2018 meeting, the BOCC
approved the execution of a contract with audit firm Cherry Bekaert & Holland to provide
auditing services to Monroe County, its Constitutional Offices, and the Monroe County Land
Authority. At the BOCC meeting on March 21, 2019, the BOCC approved the First Amendment
to the Audit Contract. At the BOCC meeting on March 17, 2021, the BOCC approved the
Second Amendment to the Audit Contract. At the BOCC meeting on December 8, 2021, the
BOCC approved the Third Amendment to the Audit Contract.
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION:
DOCUMENTATION:
Summary of Rankings
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
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Total Dollar Value of Contract:
Total Cost to County:
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
N/A
REVIEWED BY:
Kevin Madok Skipped 05/10/2022 1:27 PM
Cynthia Hall Completed 05/10/2022 2:15 PM
Lindsey Ballard Completed 05/10/2022 2:21 PM
Board of County Commissioners Pending 05/18/2022 9:00 AM
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