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Item U5
V/6 BOARD OF COUNTY COMMISSIONERS C ounty of M onroe Mayor David Rice, District 4 Mayor Pro Tem Craig Cates, District 1 The Florida Keys Michelle Coldiron, District 2 Vacant, District 3 Holly Merrill Raschein, District 5 County Commission Meeting May 18, 2022 Agenda Item Number: U.5 Agenda Item Summary #10610 BULK ITEM: Yes DEPARTMENT: Parks and Beaches TIME APPROXIMATE: STAFF CONTACT: Thomas Henry (305) 292-4523 N/A AGENDA ITEM WORDING: Approval of an Agreement with Playcore Wisconsin, Inc., d/b/a GameTime, in the amount of $399,473.71, for the purchase and installation of playground equipment and rubber surfacing in the Children's area of the Key Largo Community Park. This contract will utilize competitively bid pricing in accordance with County cooperative purchasing/piggbacking procedures. This project will be funded by 304-24001. ITEM BACKGROUND: at the end of its lifespan. This project will replace all playground equipment and install a new rubberized safety surface. The current fabric shade structure and two (2) wood pavilions will be retained. Monroe County is utilizing competitively bid pricing in accordance with County cooperative purchasing/piggybacking procedures based on the underlying Contract No. 2017001134 between the City of Charlotte, NC and Playcore of Wisconsin, Inc. d/b/a GameTime. This Agreement provides for additional terms and provisions required by Monroe County policies. The Agreement provides for a one (1) year term which will commence on May 18, 2022, and terminate on May 17, 2023, unless extended in accordance with the term of the underlying City of Charlotte contract, which provides for one additional two-year extension which would terminate on June 30, 2026, if that option is exercised. The amount of this Agreement is $399,473.71. Staff seeks approval of the Agreement as the replacement of the playground equipment and installation of the new rubbberized safety surface will enhance the park experience for locals and visitors. PREVIOUS RELEVANT BOCC ACTION: None. CONTRACT/AGREEMENT CHANGES: N/A STAFF RECOMMENDATION: Approval DOCUMENTATION: Qbdlfu!Qh/!4177 V/6 Agreement with PlayCore Wisconsin, Inc. d/b/a GameTime (Final legal stamped) Gametime_contract_2017001134_103017 with City of Charlotte, NC FINANCIAL IMPACT: Effective Date: May 18, 2022 Expiration Date: May 17, 2023 (unless an extension is granted) Total Dollar Value of Contract: $399,473.71 Total Cost to County: $399,473.71 Current Year Portion: $399,473.71 Budgeted: Yes Source of Funds: 304-24001 CPI: N/A Indirect Costs: N/A Estimated Ongoing Costs Not Included in above dollar amounts: N/A Revenue Producing: No If yes, amount: Grant: N/A County Match: N/A Insurance Required: COI to be provided by the contractor prior to contract execution. Additional Details: Monroe County is utilizing competitively bid pricing in accordance with County cooperative purchasing/piggybacking procedures based on the underlying Contract No. 2017001134 between the City of Charlotte, NC and PlayCore of Wisconsin, Inc. d/b/a GameTime, which has a current expiration date of June 30, 2024, with an option to extend until June 30, 2026. Accounting info: 06/15/22 304-24000 · GEN GOVT CAP PROJECTS $399,473.71 304-24001 REVIEWED BY: John Allen Completed 05/10/2022 4:21 PM Patricia Eables Completed 05/10/2022 4:21 PM Purchasing Completed 05/10/2022 4:28 PM Budget and Finance Completed 05/10/2022 4:29 PM Brian Bradley Completed 05/10/2022 4:34 PM Lindsey Ballard Completed 05/10/2022 4:52 PM Board of County Commissioners Pending 05/18/2022 9:00 AM Qbdlfu!Qh/!4178 V/6/b AGREEMENT FOR PLAYGROUND EQUIPMENT AND RUBBER SURFACING AT KEY LARGO COMMUNITY PARK ! th made and entered into this 18 day of May, 2022, by and between Monroe County, a political subdivision of the State of Florida, whose address is 1100 Simonton Street, Key West, Florida, 33040, its successors and assigns, hereinafter referred to as "COUNTY," through the Monroe County Board of County Com AND PlayCPlayore Wisconsin, Inc. d/b/a GameTime, a Foreign-for-Profit Corporation, authorized to do business in the State of Florida, whose principal address is 544 Chestnut Street, Chattanooga, Tennessee 37402, GameTime "CONTRACTOR", WITNESSETH: WHEREAS, the COUNTY owns and maintains the Key Largo Community Park located at 500 St. Croix Place, Key Largo, Florida, hereinafter referred to as PARK. There is an area of the PARK which has been designated as a Childrens Playground area. WHEREAS, the COUNTY requires replacement and installation of new playground equipment and the accompanying poured rubber surfacing to be installed in the Childrens Playground area of the PARK, to improve the use and enjoyment of the PARK by Monroe County residents and tourists visiting the Key Largo area; and !WHEREAS,!CONTRACTOR has the ability and inventory to provide a selection of new and innovative playground equipment and rubber surfacing for installation at the PARK to achieve the objectives sought by the COUNTY, which shall and WHEREAS, this Agreement will be utilizing cooperative purchasing and pricing under a competitively bid solicitation by the City of Charlotte, North Carolina, a North Carolina municipal corporation, dated January 25, 2017, for Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services. The City of Charlotte subsequently entered into Contract No. 2017001134, as amended, with PlayCore Wisconsin, Inc., d/b/a GameTime, effective July 1, 2017, to June 30, 2024; and WHEREAS, the City of Charlotte, on behalf of itself and other states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and non-profit organizations, hereinafter referred to as Participating Public Agencies, competitively solicited and awarded the Contract to PlayCore Wisconsin, Inc., d/b/a GameTime and entered into Contract No. 2017001134, with the City of Charlotte acting as the Contracting Agent for the Participating Public Agencies, City of Charlotte Contract Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 1 Qbdlfu!Qh/!4179 V/6/b No. 2017001134. GameTime shall then thereafter negotiate and contract with each Participating Public Agency concerning the placement of its own orders, purchase, contracting, payment, and all other matters related to its access to the underlying Contract No. 2017001134 and any subsequent contract entered into between the COUNTY and CONTRACTOR; and WHEREAS, Contract No. 2017001134 between the City of Charlotte and GameTime became effective on July 1, 2017, and was recently renewed in Amendment No. 11, with a current expiration date of June 30, 2024, with one (1) remaining optional extension of an additional two-year term to June 30, 2026; and WHEREAS, the COUNTY as a Participating Public Agency is registered as a participant and assigned Omnia Partners membership number 5322446, which allows it to access the reduced pricing and purchase under City of Charlotte Contract No. 2017001134; and WHEREAS, under said City of Charlotte Contract No. 2017001134, a National Network of Distributors and Installers are assigned to certain sales territories by states as shown on Exhibit C to City of Charlotte Contract No. 2017001134; and WHEREAS, GameTime, through Dominica Recreation Products, Inc., a National Distributor and Installer, is assigned the territories of Florida, Georgia, and Tennessee; and WHEREAS, COUNTY and CONTRACTOR find this Agreement to be mutually beneficial and desire to enter into a contract; NOW, THEREFORE, in consideration of the mutual promises, covenants, and agreements stated herein, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, the COUNTY and the CONTRACTOR agree as follows: FORM OF AGREEMENT ARTICLE 1 1.1 REPRESENTATIONS AND WARRANTIES By executing this Agreement, the CONTRACTOR makes the following express representations and warranties to the COUNTY: 1.1.1 The CONTRACTOR shall maintain all necessary licenses, permits or other authorizations necessary to act as the CONTRACTOR for the Project until the CONTRA hereunder have been fully satisfied. 1.1.2 If applicable, the CONTRACTOR has become familiar with the site(s) and the local conditions under which the Project is to be completed. Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 2 Qbdlfu!Qh/!417: V/6/b 1.1.3 The CONTRACTOR shall prepare all documentation required by this Agreement in such a manner that it shall be accurate, coordinated and adequate for use in verifying work completed and shall be in conformity and comply with all applicable law, codes, and regulations. The CONTRACTOR warrants that the documents prepared as a part of this Agreement will be adequate and sufficient to document costs in a manner that is acceptable for reimbursement by government agencies, therefore eliminating any additional cost due to missing or incorrect information. 1.1.4 The CONTRACTOR assumes full responsibility to the extent allowed by law with regard to its performance and those directly under its employ. 1.1.5!e performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. In providing all services pursuant to this Agreement, the CONTRACTOR shall abide by all statutes, ordinances, rules and regulations pertaining to, or regulating the provisions of such services, including those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules, and regulations shall constitute a material breach of this Agreement and shall entitle the Board to terminate this contract immediately upon delivery of written notice of termination to the CONTRACTOR. 1.1.6!At all times and for all purposes under this Agreement, the CONTRACTOR is an independent contractor and not an employee of the Board of County Commissioners for Monroe County. No statement contained in this Agreement shall be construed so as to find the CONTRACTOR or any of its employees, contractors, servants, or agents to be employees of the Board of County Commissioners for Monroe County. 1.1.7!The CONTRACTOR shall not discriminate against any person on the basis of race, creed, color, national origin, sex, age, or any other characteristic or aspect which is not job related, in its recruiting, hiring, promoting, terminating, or any other area affecting employment under this Agreement or with the provision of services or goods under this Agreement. ARTICLE II SCOPE OF BASIC SERVICES 2.1 DEFINITION The with rates/costs consists of that described in Exhibit A attached hereto and made a part hereof. A Conceptual Drawing of the Playground and Equipment is shown on Exhibit B attached hereto and made a part hereof. The CONTRACTOR shall commence work on the services provided for in this Agreement promptly upon its receipt of a written notice to proceed from the COUNTY. 2.2 NOTICE REQUIREMENT All written notices or correspondence given pursuant to this Agreement shall be sent by United States Mail, certified, return receipt requested, postage prepaid, or by courier with Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 3 Qbdlfu!Qh/!4181 V/6/b proof of delivery. Notice is deemed received by CONTRACTOR when hand delivered by national courier with proof of delivery or by U.S. Mail upon verified receipt or upon the date of refusal or non-acceptance of delivery. The place of giving Notice shall remain the same as set forth herein until changed in writing in the manner provided in this paragraph. Notice shall be sent to the following persons: For the COUNTY: John Allen Director of Parks and Beaches Monroe County BOCC 2798 Overseas Highway, Suite 400 Marathon, Florida 33050 Allen-John@monroecounty-fl.gov And Office of Monroe County Attorney 1111 12th Street, Suite 408 Key West, Florida 33040 For the CONTRACTOR: GameTime/Dominica Recreation Products, Inc. Attention: Rob Dominica 632 Florida Central Parkway Longwood, Florida 32750 robd@gametime.com ARTICLE III ADDITIONAL PRODUCTS AND SERVICES 3.1 Additional products and services are those products and services not included in the Article II Scope of Basic Services and set forth in Exhibit A. Should the COUNTY require additional products or services they shall be paid for by the COUNTY at pricing, rates or fees negotiated at the time when services are required, in accordance with the City of Charlotte Contract No. 2017001134 cooperative purchasing pricing in effect at the time when products and services are required, but only if approved by the COUNTY before commencement. 3.2 If additional services are required, the COUNTY shall issue a letter requesting and describing the requested products and services to the CONTRACTOR. The CONTRACTOR shall respond with a fee proposal, in accordance with the competitive pricing under the City of Charlotte Contract No. 2017001134, to provide the requested products and/or to perform the requested services. Only after receiving an amendment to Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 4 Qbdlfu!Qh/!4182 V/6/b the Agreement and a notice to proceed from the COUNTY, shall the CONTRACTOR proceed with the additional services. Any additional services must be funded and approved by the Board of County Commissioners. ARTICLE IV COUNTY'S RESPONSIBILITIES 4.1 The COUNTY shall provide complete and accurate information and cooperation regarding requirements for the Project including access to office accommodations, facilities, equipment, county staff assistance and cooperation, and complete and accurate data. 4.2 The COUNTY shall designate a representative to act on the COUNTY's behalf with respect to the Project. The COUNTY or its representative shall render decisions in a timely manner pertaining to a request for information submitted by the CONTRACTOR in order to avoid unreasonable delay in the orderly and sequential progress of the CONTvices. 4.3 Prompt written notice shall be given by the COUNTY and its representative to the CONTRACTOR if they become aware of any fault or defect in the Project or non- conformance with the Agreement Documents. Written notice shall be deemed to have been duly served if sent pursuant to Paragraph 2.2. 4.4 The COUNTY shall furnish the required information and services and shall render approvals and decisions as expeditiously as necessary for the orderly progress of the CONTRACT work of other contractors. 4.5 The COUNTY's review of any information or documents prepared by the CONTRACTOR or its subcontractors shall be solely for the purpose of determining whether such information or documents are generally consistent with the COUNTY's criteria, as, and if, modified. No review of such information or documents shall relieve the CONTRACTOR of responsibility for the accuracy, adequacy, fitness, suitability or coordination of its work product. 4.6 The COUNTY shall provide copies of necessary information or documents required to complete the work. 4.7 Any information that may be of assistance to the CONTRACTOR to which the COUNTY has immediate access will be provided as requested. ARTICLE V INDEMNIFICATION, HOLD HARMLESS, AND DEFENSE !! 5.1 The CONTRACTOR covenants and agrees to indemnify, hold harmless, and defend the COUNTY/Monroe County and Monroe County Board of County Commissioners, its officers and employees from liabilities, damages, losses and costs, including but not limited to, reasonable attorneyhe extent caused by the negligence, recklessness, or Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 5 Qbdlfu!Qh/!4183 V/6/b intentional wrongful conduct of the CONTRACTOR, subcontractor(s) and other persons employed or utilized by the CONTRACTOR in the performance of the contract. 5.2 The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements contained elsewhere within this Agreement. Should any claims be asserted against the COUNTY by virtue of any deficiency or ambiguity in the plans and specifications provided by the CONTRACTOR, the CONTRACTOR agrees and warrants that it shall hold the COUNTY harmless and shall indemnify it from all losses occurring 5.3 In the event the completion of the Project (to include the work of others) is delayed or suspended as a result of the CONTRACTORS failure to purchase or maintain the required insurance, the CONTRACTOR shall indemnify COUNTY from any and all increased expenses resulting from such delays. Should any claims be asserted against COUNTY by virtue of any deficiencies or ambiguity in the plans and specifications provided by the CONTRACTOR the CONTRACTOR agrees and warrants that CONTRACTOR will hold the COUNTY harmless and shall indemnify it from all losses occurring thereby and shall 5.4 The amount and type of insurance coverage requirements set forth herein will in no way be construed as limiting the scope of the indemnity in this paragraph. The scope of this indemnification does not extend to the sole negligence of COUNTY. Should any claims be asserted against the COUNTY by virtue of any deficiency or ambiguity in the plans and specifications for Services provided by the CONTRACTOR, the CONTRACTOR agrees and warrants that it shall hold the COUNTY harmless and shall indemnify the COUNTY from all losses occurring thereby and shall further defend any claim or action on the f. 5.5 This indemnification shall survive the expiration or early termination of the Agreement. ARTICLE VI PERSONNEL 6.1 PERSONNEL The CONTRACTOR shall assign only qualified personnel to perform any service concerning the Project. During the term of this Agreement, it is anticipated that numerous personnel will be assigned to perform the various functions, as established by the CONTRACTOR, to fulfill the Scope of Work. The CONTRACTOR agrees that it has conducted or will conduct background checks on personnel as required by the underlying City of Charlotte Contract No. 2017001134, and also pursuant to any statutes or provisions of Florida law that may be applicable to its Services in the PARK. Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 6 Qbdlfu!Qh/!4184 V/6/b ARTICLE VII COMPENSATION, PAYMENTS, BUDGET and TERM 7.1 COMPENSATION BASED ON SPECIFIED RATES 7.1.1 The COUNTY shall pay the CONTRACTOR in accordance with Exhibit A in current of services under this Agreement based on the competitively bid pricing outlined in Exhibit A. The Total Estimated Not to Exceed Amount of Three Hundred Ninety-nine Thousand Four Hundred Seventy-three and 71/100 ($399,473.71) Dollars will apply to this Agreement. 7.2 PAYMENTS 7.2.1 For its assumption and performances of the duties, obligations, and responsibilities set forth herein, the CONTRACTOR shall be paid monthly, or as proper documentation is submitted for payment in accordance with Exhibit A. Payment will be made pursuant to the Local Government Prompt Payment Act (Section 218.70, Florida Statutes). (A) If the CONTRACTOs, obligations, and responsibilities are materially changed by amendment to this Agreement after execution of this Agreement, compensation due to the CONTRACTOR shall be equitably adjusted, either upward or downward. (B) As a condition precedent for any payment due under this Agreement, the CONTRACTOR shall submit monthly, unless otherwise agreed in writing by the COUNTY, a proper invoice to the COUNTY requesting payment for services properly rendered and reimbursable expenses due hereunder, if such expenses are allowable. The C invoice shall describe with reasonable particularity the service re accompanied by such supporting documentation or data in support of expenses for which payment is sought that the COUNTY may require and is acceptable to the Monroe County Clerk of Court based on generally accepted accounting principles and such laws, rules and regulations as may govern sbursal of funds. The payment of invoices under this Agreement shall be in accordance with the practices and procedures as adopted by the Monroe County Office of Clerk and Controller. The COUNTY is exempt from sales and use taxes. A copy of the tax exemption certificate will be provided by the COUNTY upon request. 7.3!BUDGET AND REIMBURSABLE EXPENSES 7.3.1!The CONTRACTOR may not be entitled to receive, and the COUNTY is not obligated to pay, any fees or expenses in excess of the amount budgeted for this contract in each fiscal year (October 1 - September 30) by COUNTY's Board of County Commissioners. The budgeted amount may only be modified by an affirmative act of the COUNTY's Board of County Commissioners. Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 7 Qbdlfu!Qh/!4185 V/6/b 7.3.2!n to pay under this Agreement is contingent upon an annual appropriation by the Board of County Commissioners and the approval of the Board members at the time of contract initiation and its duration. 7.3.3!It is anticipated that no reimbursable expenses will be incurred by the CONTRACTOR to be paid by the COUNTY under this Agreement as per the agreement of the COUNTY and CONTRACTOR. 7.4! TERM OF AGREEMENT 7.4.1 The initial term of this Agreement shall be for one (1) year commencing on May 18, 2022, and terminating on May 17, 2023. This Agreement may be extended upon mutual agreement of the parties. This Agreement may be renewed after the initial term in accordance with the term of the City of Charlotte Contract No. 2017001134, as amended, which said current term is effective from July 1, 2017, through June 30,2024, with an option to renew for an additional two-year term with an expiration date of June 30, 2026, if exercised. Any renewal of this Agreement must be in writing and signed by both the COUNTY and CONTRACTOR. ARTICLE VIII INSURANCE 8.1 The CONTRACTOR shall obtain insurance as specified and maintain the required insurance at all times that this Agreement is in effect. In the event the completion of the project (to include the work of others) is delayed or suspended as a result of the C failure to purchase or maintain the required insurance, the CONTRACTOR shall indemnify the COUNTY from any and all increased expenses resulting from such delay. 8.2 The coverage provided herein shall be provided by an insurer with an A.M. Best rating of VI or better, that is licensed to do business in the State of Florida and that has an agent for service of process within the State of Florida. The CONTRACTOR shall provide sixty (60) written notice to the COUNTY prior to any cancellation of said coverage. Said coverage shall be written by an insurer acceptable to the COUNTY and shall be in a form acceptable to the COUNTY. 8.3 The CONTRACTOR shall obtain and maintain the following policies: 8.3.1 Insurance as required by the State of Florida, sufficient to respond to Chapter 440, Florida Statutes. 8.3.2 Employers Liability Insurance with limits of $500,000 each Accident, $500,000 Disease, policy limits, $500,000 Disease each employee. 8.3.3 Comprehensive Business Automobile and Vehicle Liability Insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and hired or non-owned vehicles, Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 8 Qbdlfu!Qh/!4186 V/6/b with $200,000 per person, $300,000 per Occurrence, $200,000 Property Damage, or $300,000 combined single limit. 8.3.4 Commercial General Liability Insurance, including Personal Injury Liability, covering claims for injuries to members of the public or damage to property of others arising out of any covered act or omission of the CONTRACTOR or any of its employees, agents or subcontractors or subcontractors, including Premises and/or Operations, Products and Completed Operations, Independent Contractors; Broad Form Property Damage and a Limited Contractual Liability Endorsement with a $1,000,000 Combined Single Limit. An Occurrence Form policy is preferred. If coverage is changed to or provided on a Claims Made policy, its provisions should include coverage for claims filed on or after the effective date of this contract. In addition, the period for which claims may be reported must extend for a minimum of forty-eight (48) months following the termination or expiration of this contract. 8.4 The CONTRACTOR shall require its subcontractors to be adequately insured at least to the limits prescribed above, and to any increased limits of the CONTRACTOR, if so required by the COUNTY during the term of this Agreement. The COUNTY will not pay for increased limits of insurance for subcontractors. 8.5 If the CONTRACTOR participates in a self-insurance fund, a Certificate of Insurance will be required. In addition, the CONTRACTOR may be required to submit updated financial statements from the fund upon request from the COUNTY. 8.6 As a pre-requisite of the work and services governed, or the goods supplied under this contract (including the pre-staging of personnel and material), the CONTRACTOR shall obtain, at its/his/her own expense, insurance as specified herein. The CONTRACTOR will ensure that the insurance obtained will extend protection to all Subcontractors engaged by the CONTRACTOR. Alternatively, the CONTRACTOR may require all Subcontractors to obtain insurance consistent with the provisions of this Agreement. The CONTRACTOR will not be permitted to commence work governed by this contract (including pre-staging of personnel and material) until satisfactory evidence of the required insurance has been furnished to the COUNTY as specified below. Delays in the commencement of work, resulting from the failure of the CONTRACTOR to provide satisfactory evidence of the required insurance, shall not extend deadlines specified in this contract and any penalties and failure to perform assessments shall be imposed as if the work commenced on the specified date and time, except for the s failure to provide satisfactory evidence. The CONTRACTOR shall maintain the required insurance throughout the entire term of this contract and any extensions specified in the attached schedules. Failure to comply with this provision may result in the immediate suspension of all work until the required insurance has been reinstated or replaced. Delays in the completion of work resulting from the failure of the CONTRACTOR to maintain the required insurance shall not extend deadlines specified in this contract and any penalties and failure to perform assessments Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 9 Qbdlfu!Qh/!4187 V/6/b shall be imposed as if the work had not been suspended, except for the failure to maintain the required insurance. The CONTRACTOR will be held responsible for all deductibles and self-insured retentions that may be contained in the Insurance policies. The CONTRACTOR shall provide to the COUNTY, as satisfactory evidence of the required insurance, Certificate of Insurance Or a Certified copy of the actual insurance policy The COUNTY, at its sole option, has the right to request a certified copy of any or all insurance policies, including all amendments, endorsements, exclusions or changes to the policy, required by this contract. The CONTRACTOR agrees that the insurance policies shall not be subject to cancellation, non-renewal, material change, or reduction in coverage unless a minimum of thirty (30) days prior notification is given to the COUNTY by the insurer. The acceptance and/or approval of the CONTRACTO insurance shall not be construed as relieving the CONTRACTOR from any liability or obligation assumed under this contract or imposed by law. The Monroe County Board of County Commissioners, its employees and officials will be included as I with respect to CONTRAder in insurance coverages identified in Subparagraph 8.3.3 and Subparagraph 8.3.4. Any deviations from these General Insurance Requirements must be requested in writing on the County prepared form entitled Request for Waiver of Insurance Requirements and approved by the Monroe County Risk Management Department. ARTICLE IX MISCELLANEOUS 9.1 SECTION HEADINGS Section headings have been inserted in this Agreement as a matter of convenience of reference only, and it is agreed that such section headings are not a part of this Agreement and will not be used in the interpretation of any provision of this Agreement. 9.2 SUCCESSORS AND ASSIGNS Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 10 Qbdlfu!Qh/!4188 V/6/b The CONTRACTOR shall not assign or subcontract its obligations under this Agreement, except in writing and with the prior written approval of the Board of County Commissioners for Monroe County and the CONTRACTOR, which approval shall be subject to such conditions and provisions as the BOCC may deem necessary. Except that CONTRACTOR shall have the full ability to transfer or assign this Agreement to the surviving entity in a merger or consolidation or to a purchaser of all or substantially all of its assets without the written consent of the COUNTY. This paragraph shall be incorporated by reference into any assignment or subcontract and any assignee or subcontractor shall comply with all of the provisions of this Agreement. Subject to the provisions of the immediately preceding sentence, each party hereto binds itself, its successors, assigns, and legal representatives to the other and to the successors, assigns, and legal representatives of such other party. 9.3 NO THIRD-PARTY BENEFICIARIES Nothing contained herein shall create any relationship, contractual or otherwise, with or any rights in favor of, any third party. 9.4 TERMINATION 9.4.1 In the event that the CONTRACTOR shall be found to be negligent in any aspect of the service, the COUNTY shall have the right to terminate this Agreement after thirty (30) written notification to the CONTRACTOR. 9.4.2 Either of the parties hereto may cancel this Agreement without cause by giving the other party sixty (60) days written notice of its intention to do so. 9.4.3 Termination for Cause and Remedies: In the event of breach of any contract terms, the COUNTY retains the right to terminate this Agreement. In the event of such termination, prior to termination, the COUNTY shall provide CONTRACTOR with thirty (30) calendar ice and provide the CONTRACTOR with an opportunity to cure the breach that has occurred. If the breach is not cured, the Agreement will be terminated for cause. If the COUNTY terminates this Agreement with the CONTRACTOR, the COUNTY shall pay the CONTRACTOR the sum due the CONTRACTOR under this Agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract. The maximum amount due to the CONTRACTOR shall not in any event exceed the spending cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and se Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. 9.4.4 Termination for Convenience: The COUNTY may terminate this Agreement for convenience, at any time, upon sixty (60) days written notice to CONTRACTOR. If the COUNTY terminates this Agreement with the CONTRACTOR, COUNTY shall pay CONTRACTOR the sum due the CONTRACTOR under this Agreement prior to termination, unless the cost of completion to the COUNTY exceeds the funds remaining in the contract. The maximum amount due to CONTRACTOR shall not exceed the spending Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 11 Qbdlfu!Qh/!4189 V/6/b cap in this Agreement. In addition, the COUNTY reserves all rights available to recoup monies paid under this Agreement, including the right to sue for breach of contract and including the right to pursue a claim for violation of the COUNTYS False Claims Ordinance, located at Section 2-721 et al. of the Monroe County Code. 9.4.5 Scrutinized Companies: For contracts of any amount, if the COUNTY determines that the CONTRACTOR has submitted a false certification under Section 287.135(5), Florida Statutes, or has been placed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel, the COUNTY shall have the option of (1) terminating the Agreement after it has given the CONTRACTOR written notice and an opportunity to n of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. 9.4.6 For contracts of $1,000,000 or more, if the COUNTY determines that the Contractor/Consultant submitted a false certification under Section 287.135(5), Florida Statutes, or if the Contractor/Consultant has been placed on the Scrutinized Companies with Activities in the Sudan List, the Scrutinized Companies with Activities in the Iran Petroleum Energy Sector List, or been engaged in business operations in Cuba or Syria, the COUNTY shall have the option of (1) terminating the Agreement after it has given the Contractor/Consultant written notice and an opportunity to demonstrate the determination of false certification was in error pursuant to Section 287.135(5)(a), Florida Statutes, or (2) maintaining the Agreement if the conditions of Section 287.135(4), Florida Statutes, are met. 9.5 CONTRACT DOCUMENTS This contract consists of the City of CharlotteRequest for Proposals (RFP), any addenda, the Form of Agreement (City of Charlotte Contract No. 2017001134), the se to the RFP, the documents referred to in the Form of Agreement (City of Charlotte Contract No. 2017001134) as a part of this Agreement, Exhibits A through C attached hereto, and modifications made after execution by written amendment. In the event of any conflict between any of the Contract documents, the one imposing the greater burden on the CONTRACTOR will control. 9.5.1 The COUNTY purchased the PARK premises with funds received from the Florida Communities Trust, hereinafter referred to as FCT. As a result, use and operation of the PARK is subject to the provisions of certain restrictive covenants as set forth in the Agreement between FCT and Monroe County, as the FCT recipient, dated March 15, 1994, hereinafter FCT Agreement, which shall be included in this Agreement as part of the contract documents, by reference and incorporated herein. This Agreement shall be subject to the FCT and County Agreement, if any such provisions are applicable hereto. Should the FCT determine that any portion of this Agreement is in conflict with any term or condition of the FCT Agreement or is in conflict with any relevant provision of federal or state law or administrative rule, then that determination will supersede any contrary provision of this Agreement to the extent of the conflict. Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 12 Qbdlfu!Qh/!418: V/6/b 9.6 PUBLIC ENTITIES CRIMES A person or affiliate who has been placed on the convicted vendor list following a conviction for public entity crime may not submit a bid, proposal, or reply on contract to provide any goods or services to a public entity, may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the convicted vendor list. By signing this Agreement, the CONTRACTOR represents that the execution of this Agreement will not violate the Public Entity Crimes Act (Section 287.133, Florida Statutes). Violation of this section shall result in termination of this Agreement and recovery of all monies paid hereto and may result in debarment from the titive procurement activities. In addition to the foregoing, the CONTRACTOR further represents that there has been no determination, based on an audit, that it or any subcontractor has committed an act defined by Secublic entity s not been formally charged with committing an a amount of money involved or whether the CONTRACTOR has been placed on the convicted vendor list. The CONTRACTOR will promptly notify the COUNTY if it or any subcontractor has been formally charged wi placed on the convicted vendor list. 9.7 MAINTENANCE OF RECORDS The CONTRACTOR shall maintain all books, records, and documents directly pertinent to performance under this Agreement in accordance with generally accepted accounting principles consistently applied. Records shall be retained for a period of five (5) years from the final payment or termination of this agreement. Each party to this Agreement or its authorized representatives shall have reasonable and timely access to such records of each other party to this Agreement for public records purposes during the term of the Agreement and for five (5) years following the final payment or termination of this Agreement. Right to Audit Availability of Records. The records of the parties to this Agreement relating to the Project, which shall include but not be limited to accounting records (hard copy, as well as computer readable data if it can be made available; subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, bidding instructions, bidders list, etc.); original estimates; estimating work sheets; correspondence; change order files (including documentation covering negotiated settlements); backcharge logs and supporting documentation; general ledger entries detailing cash and trade discounts earned, insurance Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 13 Qbdlfu!Qh/!4191 V/6/b rebates and dividends; any other supporting evidence deemed necessary by COUNTY or the Monroe County Office of the Clerk of Court and Comptroller (hereinafter referred to as related to this Agreement, and all other agreements, reasonable judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any contract document (all foregoing hereinafter referred to the County Clerk. COUNTY or County Clerk may also conduct verifications such as, but not limited to, counting employees at the job site, witnessing the distribution of payroll, verifying payroll computations, overhead computations, observing vendor and supplier payments, miscellaneous allocations, special charges, verifying information and amounts through interviews and written confirmations with employees, subcontractors, suppliers, and contractors representatives. All records shall be kept for five (5) years after Final Completion. The County Clerk possesses the independent authority to conduct an audit of Records, assets, and activities relating to this Project. If an auditor employed by the COUNTY or County Clerk determines that monies paid to CONTRACTOR pursuant to this Agreement were spent for purposes not authorized by this Agreement, or were wrongfully retained by the CONTRACTOR, the CONTRACTOR shall repay the monies together with interest calculated pursuant to Sec. 55.03, of the Florida Statutes, running from the date the monies were paid by the COUNTY. The right to audit provision survives the termination or expiration of this Agreement. 9.8 GOVERNING LAW, VENUE, INTERPRETATION, COSTS, AND FEES This Agreement shall be governed by and construed in accordance with the laws of the State of Florida applicable to contracts made and to be performed entirely in the State. In the event that any cause of action or administrative proceeding is instituted for the enforcement or interpretation of this Agreement, the COUNTY and the CONTRACTOR agree that th venue shall lie in the 16 Judicial Circuit, Monroe County, Florida, in the appropriate court or before the appropriate administrative body. This agreement shall not be subject to arbitration. Mediation proceedings initiated and conducted pursuant to this Agreement shall be in accordance with the Florida Rules of Civil Procedure and usual and customary procedures required by the circuit court of Monroe County. 9.9 SEVERABILITY If any term, covenant, condition or provision of this Agreement (or the application thereof to any circumstance or person) shall be declared invalid or unenforceable to any extent by a court of competent jurisdiction, the remaining terms, covenants, conditions and provisions of this Agreement, shall not be affected thereby; and each remaining term, covenant, condition and provision of this Agreement shall be valid and shall be enforceable to the fullest extent permitted by law unless the enforcement of the remaining terms, covenants, conditions and provisions of this Agreement would prevent the accomplishment of the original intent of this Agreement. The COUNTY and CONTRACTOR agree to reform the Agreement to replace any stricken provision with a valid provision that comes as close as possible to the intent of the stricken provision. Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 14 Qbdlfu!Qh/!4192 V/6/b 9.10 ATES AND COSTS The COUNTY and CONTRACTOR agree that in the event any cause of action or administrative proceeding is initiated or defended by any party relative to the enforcement or interpretation of this Agreement, the prevailing party shall be entitled to reasonable rt costs, investigative, and out-of-pocket expenses, as an award against the non-ve, and out-of-pocket expenses in appellate proceedings. 9.11 BINDING EFFECT The terms, covenants, conditions, and provisions of this Agreement shall bind and inure to the benefit of the COUNTY and the CONTRACTOR and their respective legal representatives, successors, and assigns. 9.12 AUTHORITY Each party represents and warrants to the other that the execution, delivery, and performance of this Agreement have been duly authorized by all necessary County and corporate action, as required by law. 9.13 CLAIMS FOR FEDERAL OR STATE AID The CONTRACTOR and the COUNTY agree that each shall be, and is, empowered to apply for, seek, and obtain federal and state funds to further the purpose of this Agreement; provided that all applications, requests, grant proposals, and funding solicitations shall be approved by each party prior to submission. Any conditions imposed as a result of funding that effect the Project will be provided to each party. 9.14 ADJUDICATION OF DISPUTES OR DISAGREEMENTS The COUNTY and the CONTRACTOR agree that all disputes and disagreements shall be attempted to be resolved by meet and confer sessions between representatives of each of the parties. If the issue or issues are still not resolved to the satisfaction of the parties, then any party shall have the right to seek such relief or remedy as may be provided by this Agreement or by Florida law. This provision does not negate or waive the provisions of Paragraph 9.4 concerning termination or cancellation. 9.15 COOPERATION In the event any administrative or legal proceeding is instituted against either party relating to the formation, execution, performance, or breach of this Agreement, the COUNTY and the CONTRACTOR agree to participate, to the extent required by the other party, in all proceedings, hearings, processes, meetings, and other activities related to the substance of this Agreement or provision of the services under this Agreement. The COUNTY and the Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 15 Qbdlfu!Qh/!4193 V/6/b CONTRACTOR specifically agree that no party to this Agreement shall be required to enter into any arbitration proceedings related to this Agreement. 9.16!NONDISCRIMINATION/EQUAL EMPLOYMENT OPPORTUNITY The parties agree that there will be no discrimination against any person and it is expressly understood that, upon a determination by a court of competent jurisdiction that discrimination has occurred, this Agreement automatically terminates without any further action on the part of any party, effective the date of the court order. The parties agree to comply with all Federal and Florida statutes, and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited to: 1) Title VII of the Civil Rights Act of 1964 (PL 88-352), which prohibits discrimination in employment on the basis of race, color, religion, sex, and national origin; 2) Title IX of the Education Amendment of 1972, as amended (20 USC §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; 3) Section 504 of the Rehabilitation Act of 1973, as amended (20 USC § 794), which prohibits discrimination on the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42 USC §§ 6101-6107), which prohibits discrimination on the basis of age; 5) The Drug Abuse Office and Treatment Act of 1972 (PL 92-255), as amended, relating to nondiscrimination on the basis of drug abuse; 6) The Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (PL 91-616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7) The Public Health Service Act of 1912, §§ 523 and 527 (42 USC §§ 690dd-3 and 290ee-3), as amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the Civil Rights Act of 1968 (42 USC §§ 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC §§ 12101), as amended from time to time, relating to nondiscrimination in employment on the basis of disability; 10) Monroe County Code Chapter 14, Article II, which prohibits discrimination on the basis of race, color, sex, religion, national origin, ancestry, sexual orientation, gender identity or expression, familial status or age; and 11) any other nondiscrimination provisions in any federal or state statutes which may apply to the parties to, or the subject matter of, this Agreement. 9.17 COVENANT OF NO INTEREST The CONTRACTOR and the COUNTY covenant that neither presently has any interest, and shall not acquire any interest, which would conflict in any manner or degree with its performance under this Agreement, and that only interest of each is to perform and receive benefits as recited in this Agreement. 9.18 CODE OF ETHICS The COUNTY agrees that officers and employees of the COUNTY recognize and will be required to comply with the standards of conduct for public officers and employees as delineated in Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts; doing business with on unauthorized compensation; misuse of public position, conflicting employment or contractual relationship; and disclosure or use of certain information. Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 16 Qbdlfu!Qh/!4194 V/6/b 9.19 NO SOLICITATION/PAYMENT The CONTRACTOR and the COUNTY warrant that, in respect to itself, it has neither employed nor retained any company or person, other than a bona fide employee working solely for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person, company, corporation, individual, or firm, other than a bona fide employee working solely for it, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of the provision, the CONTRACTOR agrees that the COUNTY shall have the right to terminate this Agreement without liability and, at its discretion, to offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage, gift, or consideration. 9.20 EMPLOYMENT OR RETENTION OF FORMER COUNTY OFFICERS OR EMPLOYEES / ETHICS CLAUSE The CONTRACTOR warrants that it has not employed, retained or otherwise had act on its behalf any former County officer or employee subject to the prohibition of Section 2 of Monroe County Ordinance No. 010-1990 or any County officer or employee in violation of Section 3 of Monroe County Ordinance No. 020-1990. For breach or violation of this provision, the COUNTY may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee. 9.21 PUBLIC ACCESS. Public Records Compliance. The CONTRACTOR must comply with Florida public records laws, including but not limited to Chapter 119, Florida Statutes and Section 24 of Article I of the Constitution of Florida. The COUNTY and the CONTRACTOR shall allow and permit reasonable access to, and inspection of, all documents, records, papers, letters or possession or under its control subject to the provisions of Chapter 119, Florida Statutes, and made or received by the COUNTY and CONTRACTOR in conjunction with this contract and related to contract performance. The COUNTY shall have the right to unilaterally cancel this contract upon violation of this provision by the CONTRACTOR. Failure of the CONTRACTOR to abide by the terms of this provision shall be deemed a material breach of this contract and the COUNTY may enforce the terms of this provision in the form of a court proceeding and shall, as a prevailing party, be entitled to reimbursement ees and costs associated with that proceeding. This provision shall survive any termination or expiration of the contract. The CONTRACTOR is encouraged to consult with its advisors about Florida Public Records Law in order to comply with this provision. Pursuant to F.S. 119.0701 and the terms and conditions of this contract, the CONTRACTOR is required to: Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 17 Qbdlfu!Qh/!4195 V/6/b (1) Keep and maintain public records that would be required by the COUNTY to perform the service. (2) Upon receipt from the COUN custodian of records, provide the COUNTY with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in this chapter or as otherwise provided by law. (3) Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the contract term and following completion of the contract if the CONTRACTOR does not transfer the records to the COUNTY. (4) Upon completion of the contract, transfer, at no cost, to the COUNTY all public records in possession of the CONTRACTOR or keep and maintain public records that would be required by the COUNTY to perform the service. If the CONTRACTOR transfers all public records to the COUNTY upon completion of the contract, the CONTRACTOR shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the CONTRACTOR keeps and maintains public records upon completion of the contract, the CONTRACTOR shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the COUNTY, upon request from the custodian of records, in a format that is compatible with the information technology systems of the COUNTY. (5) A request to inspect or copy public records relating to a COUNTY contract must be made directly to the COUNTY, but if the COUNTY does not possess the requested records, the COUNTY shall immediately notify the CONTRACTOR of the request, and the CONTRACTOR must provide the records to the COUNTY or allow the records to be inspected or copied within a reasonable time. If the CONTRACTOR does not comply with the COUNTS request for records, the COUNTY shall enforce the public records contract provisions in accordance with the contract, notwithstanding the option and right to unilaterally cancel this contract upon violation of this provision by the CONTRACTOR. A CONTRACTOR who fails to provide the public records to the COUNTY or pursuant to a valid public records request within a reasonable time may be subject to penalties under Section 119.10, Florida Statutes. The CONTRACTOR shall not transfer custody, release, alter, destroy or otherwise dispose of any public records unless or otherwise provided in this provision or as otherwise provided by law. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTORS DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS, BRIAN BRADLEY AT PHONE# 305-292- 3470, BRADLEY-BRIAN@MONROECOUNTY-FL.GOV, MONROE Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 18 Qbdlfu!Qh/!4196 V/6/b TH , 1111 12 Street, SUITE 408, KEY WEST, FL 33040. ! 9.22 NON-WAIVER OF IMMUNITY Notwithstanding the provisions of Section 768.28, Florida Statutes, the participation of the CONTRACTOR and the COUNTY in this Agreement and the acquisition of any commercial liability insurance coverage, self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the COUNTY be required to contain any provision for waiver. 9.23 PRIVILEGES AND IMMUNITIES All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and pensions and relief, dother benefits which apply to the activity of officers, agents, or employees of any public agents or employees of the COUNTY, when performing their respective functions under this Agreement within the territorial limits of the COUNTY shall apply to the same degree and extent to the performance of such functions and duties of such officers, agents, volunteers, or employees outside the territorial limits of the COUNTY. 9.24 LEGAL OBLIGATIONS AND RESPONSIBILITIES Non-Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it be construed as, relieving any participating entity from any obligation or responsibility imposed upon the entity by law except to the extent of actual and timely performance thereof by any participating entity, in which case the performance may be offered in satisfaction of the obligation or responsibility. Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of the constitutional or statutory duties of the COUNTY, except to the extent permitted by the Florida Constitution, state statute, and case law. 9.25 NON-RELIANCE BY NON-PARTIES No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to enforce or attempt to enforce any third-party claim or entitlement to or benefit of any service or program contemplated hereunder, and the CONTRACTOR and the COUNTY agree that neither the CONTRACTOR nor the COUNTY or any agent, officer, or employee of either shall have the authority to inform, counsel, or otherwise indicate that any particular individual or group of individuals, entity or entities, have entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the community in general or for the purposes contemplated in this Agreement. 9.26 ATTESTATIONS AND TRUTH IN NEGOTIATION Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 19 Qbdlfu!Qh/!4197 V/6/b The CONTRACTOR agrees to execute such documents as the COUNTY may reasonably require, including a Public Entity Crime Statement, an Ethics Statement, Scrutinized Companies Vendor Statement, and a Drug-Free Workplace Statement, attached hereto as Exhibit C and made a part hereof. Signature of this Agreement by the CONTRACTOR shall act as the execution of a truth in negotiation certificate stating that wage rates and other factual unit costs supporting the compensation pursuant to the Agreement are accurate, complete, and current at the time of contracting. The original contract fee and any additions thereto shall be adjusted to exclude any significant sums by which the agency determines the contract price was increased due to inaccurate, incomplete, or concurrent wage rates and other factual unit costs. All such adjustments must be made within one (1) year following the end of the Agreement. 9.27 NO PERSONAL LIABILITY No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any member, officer, agent or employee of Monroe County in his or her individual capacity, and no member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or be subject to any personal liability or accountability by reason of the execution of this Agreement. 9.28 EXECUTION IN COUNTERPARTS This Agreement may be executed in any number of counterparts, each of which shall be regarded as an original, all of which taken together shall constitute one and the same instrument and any of the parties hereto may execute this Agreement by signing any such counterpart. 9.29 E-VERIFY SYSTEM Beginning January 1, 2021, in accordance with Section 448.095, Florida Statutes, the CONTRACTOR and any subcontractor shall register with and shall utilize the U.S. Department of Homeland E-Verify system to verify the work authorization status of all new employees hired by the CONTRACTOR during the term of the Contract and shall expressly require any subcontractors performing work or providing services pursuant to the Contract to likewise utilize the U.S. Department of Homeland SE-Verify system to verify the work authorization status of all new employees hired by the subcontractor during the Contract term. Any subcontractor shall provide an affidavit stating that the subcontractor does not employ, contract with, or subcontract with an unauthorized alien. The CONTRACTOR shall comply with and be subject to the provisions of Section 448.095, Florida Statutes. 9.30 UNCONTROLLABLE CIRCUMSTANCE Any delay or failure of either Party to perform its obligations under this Agreement will be excused to the extent that the delay or failure was caused directly by an event beyond such Party's control, without such Party's fault or negligence and that by its nature could not have been foreseen by such Party or, if it could have been foreseen, was unavoidable: (a) acts of Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 20 Qbdlfu!Qh/!4198 V/6/b God; (b) flood, fire, earthquake, explosion, tropical storm, hurricane or other declared emergency in the geographic area of the Project; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot, or other civil unrest in the geographic area of the Project; (d) government order or law in the geographic area of the Project; (e) actions, embargoes, or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority prohibiting work in the geographic area of the Project; (each, an "Uncontrollable Circumstance"). The financial inability to perform, changes in cost or availability of materials, components, or services, market conditions, or supplier actions or contract disputes will not excuse performance by the CONTRACTOR under this Section. The CONTRACTOR shall give the COUNTY written notice within 7 days of any event or circumstance that is reasonably likely to result in an Uncontrollable Circumstance, and the anticipated duration of such Uncontrollable Circumstance. The CONTRACTOR shall use all diligent efforts to end the Uncontrollable Circumstance, ensure that the effects of any Uncontrollable Circumstance are minimized and resume full performance under this Agreement. The COUNTY will not pay additional cost as a result of an Uncontrollable Circumstance. The CONTRACTOR may only seek a no cost extension for such reasonable time as the COUNTYS Representative may determine. 9.31 ANNUAL APPROPRIATIONS Performance and obligation by the COUNTY to pay under this contract is contingent upon an annual appropriation by the Board of County Commissioners. In the event that the County funds on which this Agreement is dependent are withdrawn, this Agreement is terminated and the County has no further obligation under the terms of this Agreement to the CONTRACTOR beyond that already incurred by the termination date. 9.32 PUBLICITY The CONTRACTOR shall not use the official seal, logo or any other image associated with the COUNTY nor represent that the COUNTY has endorsed the products or services of the CONTRACTOR without the specific authorization of the Monroe County Board of County Commissioners in accordance with Chapter 2, Article II, Subsection 2-29(b), Monroe County Code. 9.33 ENTIRE AGREEMENT This writing embodies the entire agreement and understanding between the parties hereto, and there are no other agreements and understandings, oral or written, with reference to the subject matter hereof that are not merged herein and superseded hereby. Any amendment to this Agreement shall be in writing, approved by the Monroe County Board of County Commissioners, and signed by both parties before it becomes effective. \[REMAINDER OF PAGE INTENTIONALLY LEFT BLANK\] \[SIGNATURE PAGE TO FOLLOW\] Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 21 Qbdlfu!Qh/!4199 V/6/b IN WITNESS WHEREOF, each party has caused this Agreement to be executed by its duly authorized representative on the day and year first above written. (SEAL) BOARD OF COUNTY COMMISSIONERS Attest: Kevin Madok, Clerk OF MONROE COUNTY, FLORIDA By:_____________________________ By:_____________________________ As Deputy Clerk Mayor/Chairman (Seal) CONTRACTOR: PLAYCORE WISCONSIN, INC., d/b/a GAMETIME, Attest: A Foreign-for-Profit Corporation By:____________________________ By:_____________________________ Printed Name:___________________ Printed Name:____________________ Title:___________________________ Title:___________________________ END OF AGREEMENT 22 Qbdlfu!Qh/!419: V/6/b EXHIBIT A SCOPE OF SERVICES WITH RATES/COSTS Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 23 Qbdlfu!Qh/!41:1 V/6/b Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe Qbdlfu!Qh/!41:2 V/6/b Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe Qbdlfu!Qh/!41:3 V/6/b Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe Qbdlfu!Qh/!41:4 V/6/b EXHIBIT B CONCEPTUAL DRAWING OF PLAYGROUND AND EQUIPMENT Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 24 Qbdlfu!Qh/!41:5 V/6/b Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe!Svccfs!Tvsgbdjoh/* Qbdlfu!Qh/!41:6 V/6/b EXHIBIT C COUNTY FORMS Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 25 Qbdlfu!Qh/!41:7 V/6/b OPO.DPMMVTJPO!BGGJEBWJU! I, of the city of according to law on my oath, and under penalty of perjury, depose and say that: 1. I am of the firm of the proposer making the Proposal for the project described in the notice for calling for proposals for: and that I executed the said proposal with full authority to do so; 2. The prices in this proposal have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other proposer or with any competitor; and 3. Unless otherwise required by law, the prices which have been quoted in this proposal have not been knowingly disclosed by the proposer and will not knowingly be disclosed by the proposer prior to proposal opening, directly or indirectly, to any other proposer or to any competitor; and 4. No attempt has been made or will be made by the proposer to induce any other person, partnership or corporation to submit, or not to submit, a proposal for the purpose of restricting competition; and 5. The statements contained in this affidavit are true and correct, and made with full knowledge that Monroe County relies upon the truth of the statements contained in this affidavit in awarding contracts for said project. (Signature of Proposer) (Date) STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of physical presence or online notarization, on ___________________________ (date) by ___________________________ (name of affiant). He/She is personally known to me or has produced ___________________________________________________ (type of identification) as identification. NOTARY PUBLIC My commission expires: (SEAL) Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 26 Qbdlfu!Qh/!41:8 V/6/b MPCCZJOH!BOE!DPOGMJDU!PG!JOUFSFTU!DMBVTF! !!!!!!!!!!!!!! TXPSO!TUBUFNFOU!VOEFS!PSEJOBODF!OP/!121.2::1! NPOSPF!DPVOUZ-!GMPSJEB ETHICS CLAUSE " (Company) "... warrants that he/she/it has not employed, retained or otherwise had act on his/her/ its behalf any former County officer or employee in violation of Section 2 of Ordinance No. 010- 1990 or any County officer or employee in violation of Section 3 of Ordinance No. 010-1990. For breach or violation of this provision the County may, in its discretion, terminate this contract without liability and may also, in its discretion, deduct from the contract or purchase price, or otherwise recover, the full amount of any fee, commission, percentage, gift, or consideration paid to the former County officer or employee". (Signature) Date: STATE OF: COUNTY OF: Subscribed and sworn to (or affirmed) before me, by means of physical presence or online notarization, on , 20__________ (date) by _________ (name of affiant). He/She is personally known to me or has produced ___________________________________ as identification. (Type of identification) NOTARY PUBLIC My commission expires: (SEAL) Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 27 Qbdlfu!Qh/!41:9 V/6/b DRUG-FREE WORKPLACE FORM The undersigned vendor in accordance with Florida Statute, Sec. 287.087 hereby certifies that: (Name of Business) 1. Publishes a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Gives each employee engaged in providing the commodities or contractual services that are under proposal a copy of the statement specified in subsection (1). 4. In the statement specified in subsection (1), notifies the employees that, as a condition of working on the commodities or contractual services that are under proposal, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty or nolo contendere to, any violation of Chapter 893 (Florida Statutes) or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Imposes a sanction on, or requires the satisfactory participation in a drug abuse assistance or munity, for any employee who is so convicted. 6. Makes a good faith effort to continue to maintain a drug-free workplace through implementation of this section. As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements. Date STATE OF: ______________________________ COUNTY OF: ______________________________ Subscribed and sworn to (or affirmed) before me, by means of physical presence or online notarization, on ___________________________ (date) by ____________________________ (name of affiant). He/She is personally known to me or has produced ____________________ ___________________________________ (type of identification) as identification. ____________________________________ NOTARY PUBLIC (SEAL) My Commission Expires: _______________ Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 28 Qbdlfu!Qh/!41:: V/6/b QVCMJD!FOUJUZ!DSJNF!TUBUFNFOU! ollowing a conviction for public entity crime may not submit a bid on a contract to provide any goods or services to a public entity, may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to public entity, may not be awarded or perform work as a contractor, supplier, subcontractor, or CONTRACTOR under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in Section 287.017, Florida Statutes, for CATEGORY TWO for a period of thirty-six (36) months from the date of being placed on the I have read the above and state that neither _______________________________________ thirty-six (36) months. ________________________________ (Signature) Date: ___________________________ STATE OF: _____________________ COUNTY OF: ___________________ Subscribed and sworn to (or affirmed) before me, by means of physical presence or online notarization, on the ______ day of __, 20____, by ____________________________________ (name of affiant). He/She is personally known to me or has produced ____________________________________________ (type of identification) as identification. My Commission Expires: ____________ _________________________________ (SEAL) NOTARY PUBLIC Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 29 Qbdlfu!Qh/!4211 V/6/b WFOEPS!DFSUJGJDBUJPO!SFHBSEJOH!TDSVUJOJ\[FE!DPNQBOJFT!MJTUT ! Project Description(s):___________________________________________________________ Respondent Vendor Name: _______________________________________________________ Vendor FEIN: __________________________________________________________________ Representative Name and Title: ___________________________________ Address: ______________________________________________________________________ City: _________________________ State: __________________________ Zip: ____________ Phone Number_________________________ Email Address: __________________________ Section 287.135, Florida Statutes prohibits a company from bidding on, submitting a proposal for, or entering into or renewing a contract for goods or services of any amount if, at the time of contracting or renewal, the company is on the Scrutinized Companies that Boycott Israel List, created pursuant to Section 215.4725, Florida Statutes, or is engaged in a Boycott of Israel. As the person authorized to sign on behalf of Respondent, I hereby certify that the company identified Boycott Israel List. I understand that pursuant to Section 287.135, Florida Statutes, the submission of a false certification may subject comp contract with the COUNTY may be terminated, at the option of the COUNTY, if the company is found to have submitted a false certification or has been placed on the Scrutinized Companies that Boycott Israel List or engaged in a boycott of Israel. Certified By: ____________________________________________________, who is authorized to sign on behalf of the above referenced company. Authorized Signature:____________________________________________________________ Print Name:____________________________________________________________________ Title:__________________________________________________________________________ Note: The List are available at the following Department of Management Services Site: http://www.dms.myflorida.com/business_operations/state_purchasing/vendor_information/convicted_susp ended_discriminatory_complaints_vendor_lists Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 30 Qbdlfu!Qh/!4212 V/6/b MONROE COUNTY, FLORIDA REQUEST FOR WAIVER OF INSURANCE REQUIREMENTS Requirements, be waived or modified on the following contract. Contractor/Vendor: ______________________________________________________________________ Project or Service: _______________________________________________________ Contractor/Vendor Address & Phone #: ______________________________________________________________________ ______________________________________________________________________ General Scope of Work: ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Reason for Waiver or ____________________________________________________ Modification: __________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Policies Waiver or Modification will apply to: ____________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Signature of Contractor/Vendor: ______________________________________________________________________ Date: _____________ Approved ___________ Not Approved _____________ Risk Management Signature: ______________________________________________ Date: ____________ _____________________________________________________ County Administrator appeal: Approved: __________ Not Approved: _________ Date: _____________ _____________________________________________________ Board of County Commissioners appeal: Approved: __________ Not Approved: _________ Meeting Date: __________________________________________________________ Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe 31 Qbdlfu!Qh/!4213 V/6/b Buubdinfou;!Bhsffnfou!xjui!QmbzDpsf!Xjtdpotjo-!Jod/!e0c0b!HbnfUjnf!)Gjobm!mfhbm!tubnqfe*!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe Qbdlfu!Qh/!4214 V/6/c Contract No. 2017001134 Vendor No. 121531 STATE OF NORTH CAROLINA COUNTY OF MECKLENBURG CONTRACT TO PROVIDE PLAYGROUND AND OUTDOOR FITNESS EQUIPMENT, SITE ACCESSORIES, SURFACING, AND RELATED PRODUCTS AND SERVICES This Contract (the “Contract”) is entered into as of this 1st day of July2017 (the “Effective Date”), by and between Playcore Wisconsin, Inc.d/b/a GameTime,a corporation doing business in North Carolina (the “Company”), and the City of Charlotte, a North Carolina municipal corporation (the "City"). RECITALS WHEREAS,the City issued a Request For Proposals (RFP #269-2017-028) for Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services dated January25, 2017. This Request for Proposals together with all attachments and addenda, is referred to herein as the “RFP”; and WHEREAS, the Company submitted a Proposal in response to RFP #269-2017-028 on March 16, 2017. This Proposal, together with all attachments and separately sealed confidential trade secrets, is referred to herein as the “Proposal”and is incorporated into this Contractby reference. WHEREAS, the City awarded this Contract on May 8, 2017 to Company to provide Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services to the City all in accordance with the terms and conditions set forth herein. WHEREAS, the City of Charlotte, on behalf of itself and all states, local governments, school districts, and higher education institutions in the United States of America, and other government agencies and nonprofit organizations (herein “Participating Public Agencies”), competitively solicited and awarded the Contract to the Company. The City has designated U.S. Communities as the administrative and marketing conduit for the distribution of the Contract to Participating Public Agencies. The City is acting as the “Contracting Agent” for the Participating Public Agencies, and shall not be liable or responsible for any costs, damages, liability or other obligations incurred by the Participating Public Agencies. The Company (including its subsidiaries) shall deal directly with each Participating Public Agency concerning the placement of orders, issuance of purchase orders, contractual disputes, invoicing, payment and all other matters relating or referring to such Participating Public Agency’s access to the Contract. Each Participating Public Agency enters into a Master Intergovernmental Cooperative Purchasing Agreement (MICPA) outlining the terms and conditions that allow access to the Lead Public Agencies’ Master Agreements. Under the terms of the MICPA, the procurement by the Participating Public Agency shall be construed to be in accordance with, andgoverned by, the laws of the state in which the Participating Public Agency resides. NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, and in further consideration of the covenants and representations contained herein, the parties agree as follows: Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 1 Qbdlfu!Qh/!4215 V/6/c Contract No. 2017001134 Vendor No. 121531 CONTRACT 1.EXHIBITS. The Exhibits below are hereby incorporated into and made a part of this Contract. In interpreting this Contract and resolving any ambiguities, the main body of this Contract will take precedence over the Exhibits, and any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below. Each reference to GameTimein the Exhibits and Appendices shall be deemed to mean the Company. EXHIBIT A: Discount Schedule, Price Lists, and Incentives EXHIBIT B:Installation Fees EXHIBIT C:National Network of Distributors and Installers EXHIBIT D:Freight Rate Schedules EXHIBIT E:Product Warranties EXHIBIT F:Scope of Work EXHIBIT G:U.S. Communities Administrative Agreement 2.DEFINITIONS. As used in this Contract, the following terms shall have the meanings set forth below: Acceptance:Refers to receipt and approvalby the Cityof a Deliverableor Service in accordance with the acceptance process and criteria in thisContract. Affiliates:Refers to all departments or units of the Cityand all other governmental units, boards, committees or municipalities for which theCityprocesses data or performs Services. Biodegradable:Refers to the ability of an item to be decomposed by bacteria or other living organisms. Charlotte Business Refers to the Charlotte Business Inclusion office of the City Inclusion (CBI):of Charlotte. Charlotte CombinedRefers to the Charlotte-Gastonia-Salisbury Combined Statistical Area (CSA):Statistical Area consistingof; (a) the North Carolina counties of Anson, Cabarrus, Cleveland, Gaston, Iredell, Lincoln, Mecklenburg, Rowan, Stanly, and Union; and (b) the South Carolina counties of Chester, Lancaster, and York; a criteria used by CharlotteBusiness INClusion to determine eligibility to participate in the program. City:Refersto the Cityof Charlotte, North Carolina. Company:Refers toa company that has been selected by the City to provide the Products and Services of this Contract. Company Project Refers to a specified Company employee representing the Manager:best interests of theCompany for this Contract. Contract:Refers to a written agreement executed by the City and Company forall or part of the Services. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 2 Qbdlfu!Qh/!4216 V/6/c Contract No. 2017001134 Vendor No. 121531 Deliverables:Refersto all tasks, reports, information, designs, plans, and other items that the Companyis required to deliver to the City in connection with the Contract. Documentation:Refers to all written, electronic, or recorded works that describe the use, functions, features, or purpose of theDeliverables or Servicesor any component thereof, and which are provided to the Cityby the Company or its subcontractors, including without limitation all end user manuals, training manuals, guides, program listings, data models, flow charts, and logic diagrams. Environmentally Refers to Products that have a lesser or reduced effect on PreferableProducts:human health and the environment when compared with competing Productsthat serves the same purpose. This comparison may consider raw materials acquisition, production, manufacturing, packaging, distribution, reuse, operation, maintenance, or disposal of the product. Lead Public Agency:Refers to the City of Charlotte, NorthCarolina. Master Agreement:Refers to the Agreement that is made available by the Lead Public Agency after the successful completion of the competitive solicitation and selection process, wherein Participating Public Agencies may utilize the agreement to purchase Products and Services. Minority Business Enterprise/MBE:Refers to abusiness enterprise that: (a) is certified by the State of North Carolina as a Historically Underutilized Business (HUB) within the meaning of N.C. Gen. Stat. §143-128.4; (b) is at least fifty-one percent (51%) owned by one ormore persons who are members of one of the following groups: African American or Black, Hispanic, Asian, Native American or American Indian; and (c) is headquartered in the Charlotte Combined Statistical Area. MWSBE:Refersto SBEs, MBEs and WBEs, collectively. Participating Public Agency:Refers to all states, local governments, school districts, and higher education institutions in the United States of American, and other governmental agencies and nonprofit organizations that elect to purchase Products and Services under the Master Agreement. Products:Refers to all Products that the Company agrees to provide to the City as part this Contract. Services:Refers to the Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services as requested in this RFP. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 3 Qbdlfu!Qh/!4217 V/6/c Contract No. 2017001134 Vendor No. 121531 Specifications andRefers to all definitions, descriptions, requirements, criteria, Requirements:warranties,and performance standards relating to the Deliverables and Servicesthatare set forth or referenced in: (i) this RFP, including any addenda; (ii) the Documentation; and (iii)anyfunctional and/or technical specifications thatare published or provided by the Company or its licensors or suppliers from time to time with respect to all or any partof the Deliverables or Services. 3.TERM. The initial term of this Contract will be for five (5) years from the Effective Date with an option to renew for two (2) additional two-year terms. This Contract may be extended only by a written amendment to the contract signed by both parties. 4.AGREEMENT TO PROVIDE PRODUCTS AND SERVICES. 4.1The Company shall provide the Products and Services in accordance with the terms and conditions set forth in this Contract and the attached Exhibits when ordered from time to time by the City. Except as set forth Exhibit A, the prices set forth in Exhibit A constitute all charges payable by the City for the Products and Services, and all labor, materials, equipment, transportation, facilities, storage, information technology, permits, and licenses necessary for the Company to provide the Products and Services. The Company shall perform any Services for the City on site at the City’s facilities in Charlotte, North Carolina, except as otherwise stated in this Contract or agreed in writing by the City. 4.2Placementof Orders: All orders will be placed by personnel designated by the City on an as needed basis for the quantity required at the time during the term of the Contract. 5.OPTIONAL PRODUCTS AND SERVICES:The City may in its discretion purchase from the Company optional Products and Servicesbeyond what is called for in the Specifications, provided that such purchase does not create unfairness so as to defeat the purpose of the bid statutes, and provided the City is authorized by law to make such purchases without a formal bid process. 6.DOCUMENTATION:the Company will provide for all products purchased under this contract written or electronic documentation that is complete and accurate, and sufficient to enable City employees with ordinary skills and experience to utilize such products for the purpose for which the City is acquiring them. 7.COMPENSATION.The City shall pay the company for the products and services delivered in compliance with the specifications at the prices set forth in Exhibit A. This amount constitutes the maximum fees and charges payable to the company in the aggregate under this contract and will not be increased except by a written amendment duly executed by both parties in compliance with the price adjustment provisions set forth in Exhibit c. The company shall not be entitled to charge the City any prices, fees or other amounts that are not listed in Exhibit A. 8.PRICE ADJUSTMENT. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 4 Qbdlfu!Qh/!4218 V/6/c Contract No. 2017001134 Vendor No. 121531 8.1The price(s) stated in this Contract shall remain firm through December 31, 2017. Company may request price increases in writing,in accordance with the following terms: 8.1.1Price increases shall only be allowed when justified in the City’s sole discretion based on legitimate, bona fide increases in the cost of materials. No adjustment shall be made to compensate the Company for inefficiency in operation, increase in labor costs, or for additional profit. 8.1.2To obtain approval for a price increase, the Company shall submit a written request at least sixty (60) days prior to each calendar year during the term of the contract. All requests must be submitted to the Procurement Management Division representative, at the address listed below, together with written documentation sufficient to demonstrate that the increase is necessary based on a legitimate increase in the cost of materials. The request must state and fully justify the proposed price increase per unit over the price originally proposed. City of Charlotte M&FS Finance Office / Procurement Management 600 East Fourth Street Charlotte, NC 28202 8.1.3No proposed price increase shall be valid unless accepted by the City in writing. The City may approve such price increase for the remaining term of the Contract or for a shorter specified period, in the City’s sole discretion. If the City rejects such price increase, the Company shall continue performance of the Contract. 8.1.4If the City approves a price increase pursuant to this Section and the market factors justifying the increase shift so that the increase is no longer justified, the City shall have the right to terminate the price increase and revert back to the prices that were in effect immediately prior to the increase. The Company shall notify the City in writing if the market factors on which the City granted the increase change such that the City’s reasons for granting the increase longer apply. 8.2If the Company's unit prices for any Products and/or Services should decrease, the Company shall provide the affected Products and/or Services at the lower discounted price. The Company will provide the City with prompt written notice of all decreases in unit prices. 8.3If a Product becomesunavailable, or if a new Product becomes available, the Company promptly will send the City a proposed revised version of Exhibit A. The City reserves the right to add or delete items to this Contract if particular items should become discontinued or an upgraded item becomes available to the industry market. Any new or replacement items added may be subject to bid statute requirements. The City may also delete radio and communication equipment items included in this Contract if items are no longer needed or no longer issued as part of radios and communication equipment. At no additional cost to the City, the Company may substitute any Product or Service to be provided by the Company, if the substitute meets or exceeds the Specifications, is compatible with the City’s operating environment and is of equivalent or better quality to the City. Any substitution will be reflected in a written signedchange order. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 5 Qbdlfu!Qh/!4219 V/6/c Contract No. 2017001134 Vendor No. 121531 9.BILLING. Each invoice sent by the Company shall include all reports, information and data required by this Contract (including the Exhibits) necessary to entitle the Company to the requested payment. The Company shall send one (1) copy onlyof each invoice using one of the following options: Option 1 –E-mail one copy of each invoice to cocap@charlottenc.gov. Company shall not mail invoices that have been sent via e-mail. Option 2 –Mail one copy of each invoice to: City of Charlotte Accounts Payable PO Box 37979 Charlotte, NC 28237-7979 Attn: (Insert Department) The City is not tax exempt from sales tax. The Company shall include all applicable State and County sales taxes on the invoice and not combined with the cost of the goods. Payment of invoices shall be due within thirty (30) days after the City has received all of the following: (a) an accurate, properly submitted invoice, (b) all reports due for the month covered by the invoice; and (c)any other information reasonably requested by the City to verify the charges contained in the invoice. Invoices must include state and local sales tax. 10.CONTRACT MONITORING: The City shall have the right to audit the Company’s compliance with the terms and conditions of the Contract at such times as the City deems appropriate. Unless the City elects to terminate the Contract, the Company shall develop a written action plan to correct any Contract deficiency identified during these compliance audits, and shall submit such plan to the City within thirty (30) days of notification of non- compliance. 11.REPORTING: The Company shall provide such written reports of purchasing and expenditures as may be requested by the City from time to time, including without limitation any reports described in the Specifications. 12.AUDIT: During the term of the Contract and for a period of three (3) years after termination or expiration of this Contract for any reason, the City shall have the right to audit, either itself or through a third party, all books and records (including but not limited to the technical records) and facilities of the Company necessary to evaluate Company’s compliance with the terms and conditions of the Contract or the City’s payment obligations.The City shall pay its own expenses, relating to such audits, but shall not have to pay any expenses or additional costs of the Company. However, if non-compliance is found that would have cost the City in excess of $5,000 but for the audit, then the Company shall be required to reimburse the City for the cost of the audit. 13.GENERAL WARRANTIES. Company represents and warrants that: 13.1It is a corporation duly incorporated, validly existing and in good standing under the laws of the state of Alabama, andis qualified to do business in North Carolina; 13.2It has all the requisite corporate power and authority to execute, deliver and perform its obligations under this Contract; 13.3The execution, delivery, and performance of this Contract have been duly authorized by Company; Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 6 Qbdlfu!Qh/!421: V/6/c Contract No. 2017001134 Vendor No. 121531 13.4No approval, authorization or consent of any governmental or regulatory authority is required to be obtained or made by it in order for it to enter into and perform its obligations under this Contract; 13.5In connection with its obligations under this Contract, it shall comply with all applicable federal, state and local laws and regulations and shall obtain all applicable permits and licenses; and 13.6The Company shall not violate any agreement with any third party by entering into or performing this Contract. 14.ADDITIONAL REPRESENTATIONS AND WARRANTIES. Company represents warrants and covenants that: 14.1The Products and Services shall comply with all requirements set forth in this Contract, including but not limited to the attached Exhibits; 14.2All work performed by the Company and/or its subcontractors pursuant to this Contract shall meet industry accepted standards, and shall be performed in a professional and workmanlike manner by staff with the necessary skills, experience and knowledge; 14.3Neither the Services, nor any Products provided by the Company under this Contract will infringe or misappropriate any patent, copyright, trademark or trade secret rights of any third party; and 14.4The Company and each of its subcontractors have complied and shall comply inall material respects with all applicable federal, state and local laws, regulations and guidelines relating to the performance of this Contract or to the products and services delivered hereunder, including but not limited to E-Verify, and shall obtain all applicable verifications, permits, and licenses. 15.COMPLIANCE WITH LAWS: All Products and Services delivered under this Contract shall be in compliance with all applicable federal, state and local laws, regulations and ordinances. In performing the Contract, the Company shall obtain and maintain all licenses and permits, and comply with all federal, state and local laws, regulations and ordinances. 16.DELIVERY TIME: When delivery time is requested in the RFP, (whether in the form of a specific delivery date or maximum number of days for delivery) time is of the essence. The Company’s Bid shall be deemed a binding commitment of the Company to meet the delivery time stated herein unless the Bid specifically takes exception. If such delivery time is not met, the City shall be entitled to terminate the Contract immediately for default and/or exercise any other remedies available at law or in equity. 17.QUALITY.Unless this Contract specifically states otherwise for a particular item, all components used to manufacture or construct any supplies, materials or equipment or Products provided under this Contract shall be: (a) new; (b) the latest model; (c) of the best quality and highest grade workmanship; and (d) in compliance with all applicable federal, state and local laws, regulations and requirements. By “new”, the City means that the item has been recently produced and has not been previously sold or used. Whenever this Contract states that a Product or Service shall be in accordance with laws, ordinances, building codes, underwriter’s codes, applicable A.S.T.M. regulations or similar expressions, the requirements of such laws, ordinances, etc., shall be construed to be minimum requirements that are in addition to any other requirements that may be stated in this Contract. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 7 Qbdlfu!Qh/!4221 V/6/c Contract No. 2017001134 Vendor No. 121531 18.DESIGN AND/OR MANUFACTURER REQUIREMENT: All Products and Services shall meet the Specifications set forth in Section 4of the RFP. 19.INSPECTION AT COMPANY’S SITE: The City reserves the right to inspect the equipment, plant, store or other facilities of the Company during the Contract term from time to time as the City deems necessary to confirm that such equipment, plant, store or other facilities conform with the Specifications and are adequate and suitable for proper and effective performance of the Contract. Such inspections shall be conducted during normal business hours and upon at least three (3) days’ notice to the Company (except that a store may be inspected at any time during regular store hours without notice). 20.PREPARATION FOR DELIVERY: 20.1Condition and Packaging. All containers/packaging shall be suitable for handling, storage or shipment, without damage to the contents. The Company shall make shipments using the minimum number of containers consistent with the requirements of safe transit, available mode of transportation routing. The Company will be responsible for confirming that packing is sufficient to assure that all the materials arrive at the correct destination in an undamaged condition ready for their intended use. 20.2Marking. All cartons shall be clearly identified with the City purchase order number and the name of the department making the purchase. Packing lists must beaffixed to each carton identifying all contents included in the carton. If more than one carton is shipped, each carton must be numbered and must state the number of that carton in relation to the total number of cartons shipped (i.e. 1 of 4, 2 of 4, etc). 20.3Shipping. The Company shall follow all shipping instructions included in the ITB, the City’s purchase order or in the Contract. 21.ACCEPTANCE OF PRODUCTS/SERVICES: The Products delivered under this Contract shall remain the property of the Company until the City physically inspects, actually uses and accepts the Products. In the event Products provided to the City do not comply with the Contract, the City shall be entitled to terminate the Contract upon written notice to the Company and return such Products (and any related goods) to the Company at the Company’s expense. In the event the Services provided under this Contract do not comply with the Contract, the City reserves the right to cancel the Service and rescind any related purchase of products uponwritten notice to the Company. The remedies stated in this Section are in addition to and without limitation of any other remedies that the City may have under the Contract, at law or in equity. 22.GUARANTEE: Unless otherwise specified by the City, the Company unconditionally guarantees the materials and workmanship on all Products and Services. If, within the guarantee period any defects occur due to a faulty Product or Services (including without limitation a failure to comply with the Specifications), the Company at its expense, shall repair or adjust the condition, or replace the Product and/or Services to the complete satisfaction of the City. These repairs, replacements or adjustments shall be made only at such time as will be designated by the City toensure the least impact to the operation of City business. 23.NO LIENS: All Products shall be delivered and shall remain free and clear of all liens and encumbrances. 24.MANUFACTURER OR DEALER ADVERTISEMENT: No manufacturer or dealer shall advertise on Products delivered to the City without prior approval by the City. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 8 Qbdlfu!Qh/!4222 V/6/c Contract No. 2017001134 Vendor No. 121531 25.RIGHT TO COVER: If the Companyfails to comply with any term or condition of the Contract or the Company’s response to the ITB, the City may take any of the following actions with or without terminating the Contract, and in addition to and without limiting any other remedies it may have: (A)Employ such means as it may deem advisable and appropriate to obtain the applicable Products and/or Services (or reasonable substitutes) from a third party; and (B)Recover from the Company the difference between what the City paid for such Products and/or Services on the open market and the price of such Products and/or Services under the Contract or the Company’s response to the ITB. 26.RIGHT TO WITHHOLD PAYMENT:If Company breaches any provision of the Contract the City shall have the right to withhold all payments due to the Company until such breach has been fully cured. 27.OTHER REMEDIES: Upon breach of the Contract, each party may seek all legal and equitable remedies to which it is entitled. The remedies set forth herein shall be deemed cumulative and not exclusive and may be exercised successively or concurrently, in addition to any other available remedy. 28.TERMINATION. 29.1TERMINATION WITHOUT CAUSE. The City may terminate this Contract at any time without cause by giving sixty (60) days written notice to the Company. The Company may terminate this Contract at any time without cause by giving one hundred and eighty (180) days written notice to the City. 29.2TERMINATION FOR DEFAULT BY EITHER PARTY. By giving written notice to the other party, either party may terminate this Contract upon the occurrence of one or more of the following events: 29.2.1The other party violates or fails to perform any covenant, provision, obligation, term or condition contained in this Contract, provided that, unless otherwise stated in this Contract, such failure or violation shall not be cause for termination if both of the following conditions are satisfied: (i) such default is reasonably susceptible to cure; and (ii) the other party cures such default within thirty (30) days of receipt of written notice of default from the non-defaulting party; or 29.2.2The other party attempts to assign, terminate or cancel this Contract contrary to the terms hereof; or 29.2.3The other party ceases to do business as a going concern, makes an assignment for the benefit of creditors, admits in writing its inability to pay debts as they become due, files a petition in bankruptcy or has an involuntary bankruptcy petition filed against it (except in connection with a reorganization under which the business of such party is continued and performance of all its obligations under this Contract shall continue), or if a receiver, trustee or liquidator is appointed for it or any substantial part of other party’s assets or properties. Any notice of default pursuant to this Section shall identify and state the party’s intent to terminate this Contract if the default is not cured within the specified period. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 9 Qbdlfu!Qh/!4223 V/6/c Contract No. 2017001134 Vendor No. 121531 29.3ADDITIONAL GROUNDS FOR DEFAULT TERMINATION BY THE CITY. By giving written notice to the Company, the City may also terminate this Contract upon the occurrence of one or more of the following events (which shall each constitute grounds for termination without a cure period and without the occurrence of any of the other events of default previously listed): 29.3.1The Company makes or allows to be made any material written misrepresentation or provides any materially misleading written information in connection with this Contract, Company’sBid, or any covenant, agreement, obligation, term or condition contained in this Contract; or 29.3.2The Company takes or fails to take any action which constitutes grounds for immediate termination under the terms of this Contract, including but not limited to failure to obtain or maintain the insurance policies and endorsements as required by this Contract, or failure to provide the proof of insurance as required by this Contract. 29.4NO EFFECT ON TAXES, FEES, CHARGES, OR REPORTS. Any termination of the Contract shall not relieve the Company of the obligation to pay any fees, taxes or other charges then due to the City, nor relieve the Company of the obligation to file any daily, monthly, quarterly or annual reports covering the period to termination nor relieve theCompany from any claim for damages previously accrued or then accruing against the Company. 29.5OBLIGATIONS UPON EXPIRATION OR TERMINATION. Upon expiration or termination of this Contract, the Company shall promptly (a) return to the City all computer programs, files, documentation, data, media, related material and any other recording devices, information, or compact discs that are owned by the City; (b) provide the City with sufficient data necessary to migrate to a new vendor, or allow the City or a new vendor access to the systems, software, infrastructure, or processes of the Company that are necessary to migrate to a new vendor; and (c) refund to the City all pre-paid sums for Products or Services that have been cancelled and will not be delivered. 29.6NOSUSPENSION. In the event that the City disputes in good faith an allegation of default by the Company, notwithstanding anything to the contrary in this Contract, the Company agrees that it will not terminate this Contract or suspend or limit the delivery of Products or Services or any warranties or repossess, disable or render unusable any Software supplied by the Company, unless (i) the parties agree in writing, or (ii) an order of a court of competent jurisdiction determines otherwise. 29.7AUTHORITY TO TERMINATE. The City Manager or their designee is authorized to terminate this Contract on behalf of the City. 29.8TRANSITION SERVICES UPON TERMINATION. Upon termination or expiration of this Contract, the Company shall cooperate with the City to assist with the orderly transfer of the Products, Services, functions and operations provided by the Company hereunder to another provider or to the City as determined by the City in its sole discretion. The transition services that the Company shall perform if requested by the City include but are not limited to: 29.8.1Working with the City to jointly develop a mutually agreed upon transition services plan to facilitate the termination of the Services; and Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 10 Qbdlfu!Qh/!4224 V/6/c Contract No. 2017001134 Vendor No. 121531 29.8.2Notifying all affected vendors and subcontractors of the Company of transition activities; 29.8.3Performing the transition service plan activities; 29.8.4Answering questions regarding the products and services on an as-needed basis; and 29.8.5Providing such other reasonable services needed to effectuate an orderly transition to a new system. 29.NO DELAY DAMAGES: Under no circumstances shall the City be liable to the Company for any damages arising from delay, whether caused by the City or not. 30.MULTIPLE CONTRACT AWARDS.This Contract is not exclusive. The City reserves the right to award multiple contracts for the Products and Services required by this Contract if the City deems multiple Contracts to be in the City’s best interest. 31.RELATIONSHIP OF THE PARTIES. The relationship of the parties established by this Contract is solely that of independent contractors, and nothing contained in this Contract shall be construed to (i) give any party the power to direct or control the day-to-day activities of the other; (ii) constitute such parties as partners, joint ventures, co-owners or otherwise as participants in a joint or common undertaking; (iii) make either party an agent of the other for any purpose whatsoever, or (iv) give either party the authority to act for, bind, or otherwise create or assume any obligation on behalf of the other. Nothing herein shall be deemed to eliminate any fiduciary duty on the part of the Company to the City that may arise under law or under the terms of this Contract. 32.INDEMNIFICATION:To the fullest extent permitted by law, the Company shall indemnify, defend and hold harmless each of the “Indemnitees” (as defined below) from and against any and all “Charges” (as defined below) paid or incurred any of them as a result of any claims, demands,lawsuits, actions, or proceedings:(i) alleging violation, misappropriation or infringement of any copyright, trademark, patent, trade secret or other proprietary rights with respect to the Work or any Products or deliverables provided to the City pursuant to this Contract (“Infringement Claims”); (ii) seeking payment for labor or materials purchased or supplied by the Company or its subcontractors in connection with this Contract; or (iii) arising from the Company’s failure to perform its obligations under this Contract, or from any act of negligence or willful misconduct by the Company or any of its agents, employees or subcontractors relating to this Contract, including but not limited to any liability caused by an accident or other occurrence resultingin bodily injury, death, sickness or disease to any person(s) or damage or destruction to any property, real or personal, tangible or intangible; or (iv) arising from a violation of any federal, state or local law, regulation or ordinance by the Company or any its subcontractors (including without limitation E-Verify or other immigration laws); or (v) arising from any claim that the Company or an employee or subcontractor of the Company is an employee of the City, including but not limited to claims relating to worker’s compensation, failure to withhold taxes and the like.For purposes of this Section: (a) the term “Indemnitees” means the City and each of the City’s officers, officials, employees, agents and independent contractors (excluding the Company); and (b) the term “Charges” means any and all losses, damages, costs, expenses (including reasonable attorneys’ fees), obligations, duties, fines, penalties, royalties, interest charges and other liabilities (including settlement amounts) or any other legal theory or principle, in connection with an Infringement Claim. This indemnification requirement is not intended to cover, and the Company is not responsible for, any damages that result from lack of maintenance; inadequate supervision; Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 11 Qbdlfu!Qh/!4225 V/6/c Contract No. 2017001134 Vendor No. 121531 negligence; intentional misconductof anyone other than the Company, it’s subcontractors, or their affiliates; inadequate surfacingthat was not provided by or recommended by the Company, its subcontractors, or their affiliates; or vandalism. It is the intent of any insurance provided by Company to protect the Company and any subcontractor performing work under the Contract for (1)Productliability Claims arising solely from the negligent design or manufacture of the Playground Equipment when such goods and services are provided by the Company,Company’s subcontractors, or their affiliates pursuant to this Contract; (2)Claims arising from any act of negligence or wilful misconduct by the Company or any of its agents, employees or subcontractors relating to this Contract,including but not limited to any liability caused by an accident or other occurrence resulting in bodily injury, death, sickness or disease to any person(s) or damage or destruction to any property, real or personal, tangible or intangible; and (3)Claims relating to worker’s compensation for any employee or subcontractor of the Company; This clarifies and supersedes any other section of the Contract concerning indemnification that could be interpreted otherwise. 33.INSURANCE. Throughout the term of the Contract, the Company shall comply with the insurance requirements described in this Section. In the event the Company fails to procure and maintain each type of insurance required by this Section, or in the event the Company fails to provide the City with the required certificates of insurance, the City shall be entitled to terminate the Contract immediately upon written notice to the Company. The Company agrees to purchase and maintain the following insurance coverage during the life of the Contract with aninsurance company acceptable to the City of Charlotte, authorized to do business in the State of North Carolina: (A)Automobile Liability: Bodily injury and property damage liability covering all owned, non-owned, and hired automobiles for limits of not less than $1,000,000 bodily injury each person, each accident; and, $1,000,000 property damage, or $1,000,000 combined single limit each occurrence/aggregate. (B)Commercial General Liability: Bodily injury and property damage liability as shall protect the Companyand any subcontractor performing work under the Contract from claims of bodily injury or property damage which arise from performance of the Contract, whether such work is performed by the Company, any subcontractor or anyone directly or indirectly employed by either. The amounts of such insurance shall not be less than $1,000,000 bodily injury each occurrence/aggregate and $1,000,000 property damage each occurrence/aggregate or $1,000,000 bodily injury and property damage combined single limits each occurrence/aggregate. This insurance shall include coverage for products, services, completed operations, personal injury liability and contractual liability assumed under the indemnity provision of the Contract. (C)Workers’ Compensation: Meeting the statutory requirements of the State of North Carolina and Employers Liability -$100,000 per accident limit, $500,000 disease per policy limit, $100,000 disease each employee limit, providing coverage for employees and owners. The City shall be named as additional insured during and until completion of the work under the commercial general liability insurance for operations or services rendered under Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 12 Qbdlfu!Qh/!4226 V/6/c Contract No. 2017001134 Vendor No. 121531 this Contract. The Company’s insurance shall be primary of any self-funding and/or insurance otherwise carried by the City for all loss or damages arising from the Consultant’s operations under this agreement. The Company and each of its subcontractors shall and does waive all rights of subrogation against the City and each of the Indemnitees, as defined in Section 5.1. The Company shall not commence any work in connection with the Contract until it has obtained all of the types of insurance set forth in this Form, and such insurance has been approved by the City. The Company shall not allow any subcontractor to commence work on its subcontract until all similar insurance required of the subcontractor has been obtained and approved. All insurance policies shall be with insurers qualified and doing business in North Carolina recognized by the Secretary of State and the Insurance Commissioner’s Office. The Company shall furnish the City with proof of insurance coverage by certificates of insurance accompanying the Contract. All insurance certificates must include the City of Charlotte’s contract number in the description field. The City shall be exempt from, and in no way liable for any sums of money that may represent a deductible in any insurance policy. The payment of such deductible shall be the sole responsibility of the Company and/or subcontractor providing such insurance. Since the playground and the play equipment will be in the care, custody, and control of the end user following installation, it is understood the Company cannot additionally insure the eventual owners of the equipment for any damages that result from: 1)lack of maintenance for which the Company or its subcontractors are not contractually obligated to perform, where such lack of maintenance is not as a result of instructions or manuals provided by the Company or its subcontractors ; 2)inadequate supervision; 3)Negligence (other than negligence of the Company or its subcontractors); 4)intentional acts of anyone other than the Company, its subcontractors or their affiliates; 5)inadequate surfacing that was not provided by or recommended by the Company, its subcontractors, or their affiliates; or 6)vandalism. 34.COMMERCIAL NON-DISCRIMINATION. As a condition of entering into this Contract, the Company represents and warrants that it will fully comply with the City's Commercial Non-Discrimination Policy, as described in Section 2, Article V of the Charlotte City Code, and consents to be bound by the award of any arbitration conducted thereunder. As part of such compliance, the Company shall not discriminate on the basis of race, gender, religion, national origin, ethnicity, age or disability in the solicitation, selection, hiring, or treatment of subcontractors, vendors or suppliers in connection with aCity contract or contract solicitation process, nor shall the Company retaliate against any person or entity for reporting instances of such discrimination. The Company shall provide equal opportunity for subcontractors, vendors and suppliers to participate in all of its subcontracting and supply opportunities on City contracts, provided that nothing contained in this clause shall prohibit or limit otherwise lawful efforts to remedy the effects of marketplace discrimination that has occurred or is occurring in the marketplace. The Company understands and agrees that a violation of this Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 13 Qbdlfu!Qh/!4227 V/6/c Contract No. 2017001134 Vendor No. 121531 clause shall be considered a material breach of this Contract and may result in termination of this Contract, disqualification of the Company from participating in City contracts or other sanctions. As a condition of entering into this Contract, the Company agrees to: (a) promptly provide to the City in a format specified by the City all information and documentation that may be requested by the City from time to time regarding the solicitation, selection, treatment and payment of subcontractors in connection with this Contract; and (b) if requested, provide to the City within sixty days after the request a truthful and complete list of the names of all subcontractors, vendors, and suppliers that the Company has used on City contracts in the past five years, including the total dollar amount paid by the Company on each subcontract or supply contract. The Company further agrees to fully cooperate in any investigation conducted by the City pursuant to the City’s Non-Discrimination Policy, to provide any documents relevant to such investigation that are requested by the City, and to be bound by the award of any arbitration conducted under such Policy. The Company agrees to provide to the City from time to time on the City’s request, payment affidavits detailing the amounts paid by the Company to subcontractors and suppliers in connection with this Contract within a certain period of time. Such affidavits shall be in the formatspecified by the City from time to time The Company understands and agrees that violation of this Commercial Non- Discrimination provision shall be considered a material breach of this Contract and may result in contract termination, disqualification of the Company from participating in City contracts and other sanctions. 35.COMPANY WILL NOT SELL OR DISCLOSE DATA. The Company will treat as confidential information all data provided by the City in connection with this agreement. City data processed by the Company shall remain the exclusive property of the City. The Company will not reproduce, copy, duplicate, disclose, or in any way treat the data supplied by the City in any manner except that contemplated by this agreement. 36.WORK ON CITY’S PREMISES. The Company will ensure that its employees and agents shall, whenever on the City’s premises, obey all instructions and directions issued by the City’s project manager with respect to work on the City’s premises. The Company agrees that its personnel and the personnel of its subcontractors will comply with all rules, regulations and security procedures of the City when on the City’s premises. 37.BACKGROUND CHECKS: The Company agrees that it has conducted or will conduct background checks on all personnel who will be working at the Charlotte service facility or delivering Products or Services under the Contract. The Company will conduct such background checks prior to the personnel commencing work hereunder, whether as part of the Company’s standard pre-employment screening practices or otherwise. The Company will complete a background check on an annual basis for each person working at the Charlotte facility. Background check will include at a minimum: a.Criminal records search, b.Identification verification; and c.Proof of authorization to work in the United States. The Company agrees if any personnel does not meet the background qualifications, he/she shall not be assigned to perform services under this Contract. The Company will notify the City immediately if a background check reveals any conviction(s). If there is any question Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 14 Qbdlfu!Qh/!4228 V/6/c Contract No. 2017001134 Vendor No. 121531 as to whether any personnel meets the background qualifications, prior to assignment of any Services under this Contract, the Company shall contact the City immediately. 38.DRUG-FREE WORKPLACE.The City is a drug-free workplace employer. The Company hereby certifies that it has or it will within thirty (30) days after execution of this Contract: 38.1Notify employees that the unlawful manufacture, distribution, dispensation, possession, oruse of controlled substance is prohibited in the workplace and specifying actions that will be taken for violations of such prohibition; 38.2Establish a drug-free awareness program to inform employees about (i) the dangers of drug abuse in the workplace, (ii)the Company’s policy of maintaining a drug-free workplace, (iii) any available drug counseling, rehabilitation, and employee assistance programs, and (iv) the penalties that may be imposed upon employees for drug abuse violations; 38.3Notify each employee that as a condition of employment, the employee will (i) abide by the terms of the prohibition outlines in (a) above, and (ii) notify the Company of any criminal drug statute conviction for a violation occurring in the workplace not later than five days aftersuch conviction; 38.4Impose a sanction on, or requiring the satisfactory participation in a drug counseling, rehabilitation or abuse program by an employee convicted of a drug crime; 38.5Make a good faith effort to continue to maintain a drug-free workplace for employees; and 38.6Require any party to which it subcontracts any portion of the work under the contract to comply with the provisions of this Section. A false certification or the failure to comply with the above drug-free workplace requirements during the performance of this Contract shall be ground for suspension, termination or debarment. 39.NOTICES. Any notice, consent or other communication required or contemplated by this Contract shall be in writing, and shall be delivered in person, by U.S. mail, by overnight courier, by electronic mail or by telefax to the intended recipient at the address set forth below. Notice shall be effective upon the date of receipt by the intended recipient; provided that any notice which is sent by telefax or electronic mail shall also be simultaneously sent by mail deposited with the U.S. Postal Service or by overnight courier. Each party may change its address for notification purposes by giving the other party written notice of the new address and the date upon which it shall become effective. Communications that relate to any breach, default, termination, delay in performance, prevention of performance, modification, extension, amendment, or waiver of any provision of this Contract shall be sent to: For The Company:For The City: Donald R. KingKaren Ewing PlayCore Wisconsin, Inc. d/b/a GametimeProcurement Management Division 150 Playcore Drive SE600 East Fourth Street Fort Payne, Alabama 35967Charlotte, NC 28202 Phone: 423.648.5891Phone: 704.336.2992 Fax: 423.648.5903Fax: 704.632.8254 E-mail: dking@playcore.comE-mail: kewing@charlottenc.gov Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 15 Qbdlfu!Qh/!4229 V/6/c Contract No. 2017001134 Vendor No. 121531 With Copy To:With Copy To: Cindy White Senior Assistant City Attorney 600 East Fourth Street Charlotte, NC 28202 Phone: 704-336-3012 Fax: 704-336-8854 E-mail: cwhite@ci.charlotte.nc.us All other notices shall be sent to the other party’s Project Manager at the most recent address provided in writing by the other party. 40.SUBCONTRACTING: The Company shall not subcontract any of its obligations under this Contract without the City’s prior written consent. In the event the City does consent in writing to a subcontracting arrangement, Company shall be the prime contractor and shall remain fully responsible for performance of all obligations which it is required to perform under this Contract. Any subcontract entered into by Company shall name the City as a third party beneficiary. 41.FORCE MAJEURE: Neither party shall be liable for any failure or delay in the performance of its obligations pursuant to the Contract, and such failure or delay shall not be deemed a default of the Contract or grounds for termination hereunder if all of the following conditions are satisfied: If such failure or delay: A.could not have been prevented by reasonable precaution; B.cannot reasonably be circumvented by the non-performing party through the use of alternate sources, work-around plans, or other means; and C.if, and to the extent, such failure or delay is caused, directly or indirectly, by fire, flood, earthquake, hurricane, elements of nature or acts of God, acts of war, terrorism, riots, civil disorders, rebellions or revolutions or court order. An event that satisfies all of the conditions set forth above shall be referred to as a “Force Majeure Event.” Upon the occurrence of a Force Majeure Event, the affected party shall be excused from any further performance of those of its obligations which are affected by the Force Majeure Event for as long as (a) such Force Majeure Event continues and (b) the affected party continues to use reasonable efforts to recommence performance whenever and to whatever extent possible without delay. Upon the occurrence of a Force Majeure Event, the affected party shall promptly notify the other by telephone (to be confirmed by written notice within five (5) days of the inception of the failure or delay) of the occurrence of a Force Majeure Event and shall describe in reasonable detail the nature of the Force Majeure Event. If any Force Majeure Event prevents the Company from performing its obligations for more than fifteen (15) days, the City shall have the right to terminate the Contract by written notice to the Company. Notwithstanding anything contained herein to the contrary, strikes, slow-downs, walkouts, lockouts, and industrial disputes of the Company or its subcontractors shall not constitute “Force Majeure Events” and are not excused under this provision. Nothing in the preceding Force Majeure provisions shall relieve the Company of any obligation it may have regarding disaster recovery, whether under the Contract or at law. 42CONFIDENTIALITY. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 16 Qbdlfu!Qh/!422: V/6/c Contract No. 2017001134 Vendor No. 121531 42.1DEFINITIONS.As used in this Contract, The term “Confidential Information” shall mean any information, in any medium, whether written, oral or electronic, not generally known in the relevant trade or industry, that is obtained from the City or any of its suppliers, contractors or licensors which falls within any of the following general categories: 42.2Trade secrets. For purposes of this Contract, trade secrets consist of information of the City or any of its suppliers, contractors or licensors: (a) that derives value from being secret; and (b) that the owner has taken reasonable steps to keep confidential. Examples of trade secrets include information relating to proprietary software, new technology, new products or services, flow charts or diagrams that show how things work, manuals that tell how things work and business processes and procedures. 42.3Information of the City or its suppliers, contractors or licensors marked “Confidential” or “Proprietary.” 42.4Information relating to criminal investigations conducted by the City, and records of criminal intelligence information compiled by the City. 42.5Information contained in the City’s personnel files, as defined by N.C. Gen. Stat. 160A-168. This consists of all information gathered by the City about employees, except for thatinformation which is a matter of public record under North Carolina law. 42.6Citizen or employee social security numbers collected by the City. 42.7Computer security information of the City, including all security features of electronic data processing, or information technology systems, telecommunications networks and electronic security systems. This encompasses but is not limited to passwords and security standards, procedures, processes, configurations, software and codes. 42.8Local tax records of the City that contains information about a taxpayer’s income or receipts. 42.9Any attorney / client privileged information disclosed by either party. 42.10Any data collected from a person applying for financial or other types of assistance, including but not limited to their income, bank accounts, savings accounts, etc. 42.11The name or address of individual home owners who, based on their income, have received a rehabilitation grant to repair their home. 42.12Building plans of City-owned buildings or structures, as well as any detailed security plans. 42.13Billing information of customers compiled and maintained in connection with the City providing utility services 42.14Other information that is exempt from disclosure under the North Carolina public records laws. Categories 42.1 through42.13 aboveconstitute “Highly Restricted Information,” as well as Confidential Information. The Company acknowledges that certain Highly Restricted Information is subject to legal restrictions beyond those imposed by this Contract, and agrees that: (a) all provisions in this Contract Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 17 Qbdlfu!Qh/!4231 V/6/c Contract No. 2017001134 Vendor No. 121531 applicable to Confidential Information shall apply to Highly Restricted Information; and (b) the Company will also comply with any more restrictive instructions or written policies that may be provided by the City from time to time to protect the confidentiality of Highly Restricted Information. The parties acknowledge that in addition to information disclosed or revealed after the date of this Contract, the Confidential Information shall include information disclosed or revealed within one year prior to the date of this Contract. 43.RESTRICTIONS. Company shall keep the Confidential Information in the strictest confidence, in the manner set forth below: 43.1Company shall not copy, modify, enhance, compile or assemble (or reverse compile or disassemble), or reverse engineer Confidential Information, except as authorized by the City in writing. 43.2Company shall not, directly or indirectly, disclose, divulge, reveal, report or transfer Confidential Information to any third party, other than an agent, subcontractor or vendor of the City or Company having a need to know such Confidential Information for purpose of performing work contemplated by written agreements between the City and the Company, and who has executed a confidentiality agreement incorporating substantially the form of this the Contract. Company shall not directly or indirectly, disclose, divulge, reveal, report or transfer Highly Restricted to any third party without the City’s prior written consent. 43.3Company shall not use any Confidential Information for its own benefit or for the benefit of a third party, except to the extent such use is authorized by this Contract or other written agreements between the parties hereto, or is for the purpose for which such Confidential Information isbeing disclosed. 43.4Company shall not remove any proprietary legends or notices, including copyright notices, appearing on or in the Confidential Information. 43.5Company shall use reasonable efforts (including but not limited to seeking injunctive relief where reasonably necessary) to prohibit its employees, vendors, agents and subcontractors from using or disclosing the Confidential Information in a manner not permitted by this Contract. 43.6In the event that any demand is made in litigation, arbitration or any other proceeding for disclosure of Confidential Information, Company shall assert this Contract as a ground for refusing the demand and, if necessary, shall seek a protective order or other appropriate relief to prevent or restrict and protect any disclosure of Confidential Information. 43.7All materials which constitute, reveal or derive from Confidential Information shall be kept confidential to the extent disclosure of such materials would reveal Confidential Information, and unless otherwise agreed, all such materials shall be returned to the City or destroyed upon satisfaction of the purpose of the disclosure of such information. 43.8Company shall restrict employee access to the Confidential Information to those employees having a need to know for purposes of their jobs. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 18 Qbdlfu!Qh/!4232 V/6/c Contract No. 2017001134 Vendor No. 121531 43.9Company shall take reasonable measures to prevent the use or disclosure of Confidential Information by its employees in a manner not permitted by this Contract. The Company shall have each of its employees who will have access to the Confidential Information sign a confidentiality agreement which provides the City and its vendors, licensors, subcontractors, employees and taxpayers the same levelof protection as provided by this Contract. 44.EXCEPTIONS. The City agrees that Company shall have no obligation with respect to any Confidential Information that the Company can establish: 44.1Was already known to Company prior to being disclosed by the City; 44.2Was or becomes publicly known through no wrongful act of Company; 44.3Was rightfully obtained by Company from a third party without similar restriction and without breach hereof; 44.4Was used or disclosed by Company with the prior written authorization of the City; 44.5Was disclosed pursuant to the requirement or request of a governmental agency, which disclosure cannot be made in confidence, provided that, in such instance, Company shall first give to the City notice of such requirement or request; 44.6Was disclosed pursuant to the order of a court of competent jurisdiction or a lawfully issued subpoena, provided that the Company shall take reasonable steps to obtain an agreement or protective order providing that this Contract will be applicable to all disclosures under the court order or subpoena. 45.MISCELLANEOUS 45.1ENTIRE AGREEMENT. This Contract, including all Exhibits and Attachments constitute the entire agreement between the parties with respect to the subject matter herein. There are no other representations, understandings, or agreements between the parties with respect to such subject matter. This Contract supersedes all prior agreements, negotiations, representations and proposals, written or oral. Notwithstanding the forgoing, the parties agree that the ITB and the Bid are relevant in resolving any ambiguities that may exist with respect to the language of this Contract 45.2AMENDMENT.No amendment or change to this Contract shall be valid unless in writing and signed by the party against whom enforcement is sought. Amendments that involve or increase in the amounts payable by the City may require execution by a Department Director, the City Manager, or an Assistant City Manager; depending on the amount. Some increases may also require approval by City Council. 45.3GOVERNING LAW AND JURISDICTION. North Carolina law shall govern the interpretation and enforcement of this Contract, and any other matters relating to this Contract (all without regard to North Carolina conflicts of law principles). All legal actions or other proceedings relating to this Contract shall be brought in a state or federal court sitting in Mecklenburg County, North Carolina. By execution of this Contract, the parties submit to the jurisdiction of such courts and hereby irrevocably waive any and all objections which they may have with respect to venue in any court sitting in Mecklenburg County, North Carolina. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 19 Qbdlfu!Qh/!4233 V/6/c Contract No. 2017001134 Vendor No. 121531 45.4BINDING NATURE AND ASSIGNMENT. This Contract shall bind the parties and their successors and permitted assigns. Neither party may assign this Contract without the prior written consent of the other. Any assignment attempted without the written consent of the other party shall be void. For purposes of this Section, a Change in Control, as defined in Section 42.8 constitutes an assignment. 45.5SEVERABILITY. The invalidity of one or more of the phrases, sentences, clauses or sections contained in this Contract or the Exhibits shall not affect the validity of the remaining portion of this Contract or Exhibits so long as the material purposes of this Contract can be determined and effectuated. If any provision of this Contract or Exhibit is held to be unenforceable, then both parties shall be relieved of all obligations arising under such provision, but only to the extent that such provision is unenforceable, and this Contract shall be deemed amended by modifying such provision to the extent necessary to make it enforceable while preserving its intent. 45.6NO PUBLICITY. No advertising, sales promotion or other materials of the Company or its agents or representations may identify or reference this Contract or the City in any manner without the prior written consent of the City. Notwithstanding the forgoing, the parties agree that the Company may list the City as a reference in responses to requests for proposals, and may identify the City as a customer in presentations to potential customers. 45.7WAIVER. No delay or omission by either party to exercise any right or power it has under this Contract shall impair or be construed as a waiver of such right or power. A waiver by either party of any covenant or breach of this Contract shall not constitute or operate as a waiver of any succeeding breach of that covenant or of any other covenant. No waiver of any provision of this Contract shall be effective unless in writing and signed by the party waiving the rights. 45.8CHANGE IN CONTROL. In the event of a change in “Control” of the Company (as defined below), the City shall have the option of terminating this Contract by written notice to the Company. The Company shall notify the City within ten days of the occurrence of a change in control. As used in this Contract, the term “Control” shall mean the possession, direct or indirect, of either (i) the ownership of or ability to direct the voting of, as the case may be fifty-one percent (51%) or more of the equity interests, value or voting power in the Company or (ii) the power to direct or cause the direction of the management and policies of the Company whether through the ownership of voting securities, by contract or otherwise. 45.9NO BRIBERY. The Company certifies that neither it, any of its affiliates or subcontractors, nor any employees of any of the forgoing has bribed or attempted to bribe an officer or employee of the City in connection with this Contract. 45.10FAMILIARITY AND COMPLIANCE WITH LAWS AND ORDINANCES. The Company agrees to make itself aware of and comply with all local, state and federal ordinances, statutes, laws, rules and regulations applicable to the Services. The Company further agrees that it will at all times during the term of this Contract be in compliance with all applicable federal, state and/or local laws regarding employment practices. Such laws will include, but shall not be limited to workers’ compensation, the Fair Labor Standards Act (FLSA), the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA) and all OSHA regulations applicable to the work. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 20 Qbdlfu!Qh/!4234 V/6/c Contract No. 2017001134 Vendor No. 121531 45.11TAXES. The Company shall pay all applicable federal, state and local taxes which may be chargeable against the Products and/or Services. 45.12SURVIVAL OF PROVISIONS:Those Sections of the Contract and the Exhibits, which by their nature wouldreasonably be expected to continue after the termination of the Contract shall survive the termination of the Contract, including but not limited to the following: Section 3“Term” Section 4.3“Employment Taxes and Employee Benefits” Section 13“General Warranties” Section 14“Additional Representations and Warranties” Section 22“Guarantee” Section 28“Other Remedies” Section 29“Termination” Section 33“Insurance” Section 34“Indemnification” Section 39“Notices” Section 42“Confidentiality” Section 45“Miscellaneous” 45.13NON-APPROPRIATION OF FUNDS. If City Council does not appropriate the funding needed by the City to make payments under this Contract for a given fiscal year, the City will not be obligated to pay amounts due beyond the end of the last fiscal year for which funds were appropriated. In such event, the City will promptly notify the Company of the non-appropriation and this Contract will be terminated at the end of the last fiscal year for which funds were appropriated. No act or omission by the City, which is attributable to non-appropriation of funds shall constitute a breach of or default under this Contract. 45.14E-VERIFY. Company shall comply with the requirements of Article 2 of Chapter 64 of the North CarolinaGeneral Statutes, and shall require each of its subcontractors to do so as well. 45.15IRAN DIVESTMENT ACT.Company certifies that: (i) it is not identified on the Final Divestment List or any other list of prohibited investments created by the NC State Treasurer pursuant to N.C.G.S. 147-86.58; (ii) it will not take any action causing it to appear on any such list during the term of this Contract; and (iii) it will not utilize any subcontractor that is identified on any such list to provide goods or services hereunder. 45.16PRE-AUDIT. No pre-audit certificate is required under N.C. Gen. Stat. 159-28(a) because this Contract is for an indefinite quantity with no minimum purchase requirement. Notwithstanding anything contained herein to the contrary, this Contract does not require the City to purchase a single product or service, and a decision by the City to not make any purchase hereunder will violate neither this Contract nor any implied duty of good faith and fair dealing. The City has no financial obligation under this Contract absent the City’s execution of a valid and binding purchase order or contract addendum containing a pre-audit certificate.” Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 21 Qbdlfu!Qh/!4235 V/6/c Contract No. 2017001134 Vendor No. 121531 45.17UNIFORM ADMINISTRATIVE REQUIREMENTS By entering into this Contract, the Company agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, Part 200 –Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards contained in Title 2 C.F. R. § 200 et seq. 45.18COUNTERPARTS. This Contract may be executed in any number of counterparts, all of which taken together shall constitute one single agreement between the parties. \[Signature Page Follows\] Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 22 Qbdlfu!Qh/!4236 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4237 V/6/c Contract No. 2017001134 Vendor No. 121531 EXHIBIT C NATIONAL NETWORK OF DISTRIBUTORS AND INSTALLERS The following National Network of Distributors and Installers is an Exhibit to and is incorporated into the Contract to provide Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services (the “Contract”) between the City of Charlotte and Playcore Wisconsin, Inc. d/b/a GameTime. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 26 Qbdlfu!Qh/!4238 Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp V/6/c GAMETIME DOMESTIC SALES AGENCY CONTACT INFORMATION Sales Representative AgencyAddress - Website - TerritoryTelephone & Fax Bitting Recreation, Inc.P. O. Box 6445, Harrisburg, PA 17112800-248-8464 www.bittingrec.com Randy Bitting717-652-5826 W. PA P. O. Box 240981 Charlotte, NC 28224 Cunningham Associates800-438-2780 www.cunninghamrec.com Scott Cunningham704-525-7356 AR, DE, DC, IA, IL, KS, MD, MO, NE, NC, ND, OK, SC, SC, VA, W. TN, WV J. A. Dawson & Co., Inc.P. O. Box 1178 Pelham, AL 35124800-221-8869 www.jadawsonco.com Craig Struthers205-663-5058 AL, FL Panhandle, MS P. O. Box 520700 Longwood, FL 32752 Dominica Recreation Products, Inc.800-432-0162 www.playdrp.com Rob Dominica407-331-4720 FL (ex: Panhandle), GA, East/Central TN Great Western Recreation, LLCP. O. Box 97 Wellsville, UT 84339800-453-2735 www.gwpark.com Tyler Kyriopoulos435-245-5057 Lewis PainterID, MT, NV, UT, WY, S. CA 1481 S. King St., S-226, Honolulu, HI 96814 IPR808-845-7788 www.ipr-hawaii.com Gideon Naiditch808-952-5501 HI Ian Ross Marturano Recreation Co., Inc.P. O. Box 106 Spring Lake, NJ 07762800-992-0070 www.mrcrec.com Jim Marturano732-974-0226 Brian GatesMA, ME, NJ, NY, CT, RI, VT, E. PA, NH, N. CA, OR P. O. Box 27328 Golden Valley, MN 55427 Minnesota Wisconsin Playgrnd,Inc800-622-5425 www.mnwiplay.com Harlan Lehman763-546-5050 MN, WI Ron Lehman Sinclair Recreation, LLCP. O. Box 1409 Holland, MI 49422800-444-4954 www.sinclair-rec.com Diane Sinclair616-392-8634 Rich SinclairIN, MI 626 128th St., SW, S-104A, Everett, WA 98204 Sitelines Park & Playground800-541-0869 www.sitelines.com Gary Max425-750-7493 AK, WA Total Recreation Products17802 Grant Road, Cypress, TX 77429800-392-9909 www.totalrecreation.net Bryan O'Conner281-351-2493 Kelly O'ConnerLA, TX 8700 E. Vista Bonita Dr., S-188, Scottsdale, AZ 85255 Triple M Recreation, Inc.480-315-9103 www.triplemrec.com Gene Everts480-315-1311 AZ, CO, NM, W. TX Patti Everts David Williams & AssociatesP. O. Box 208, Harrison, OH 45030800-762-7936 www.davidwilliamsassociates.com Bob Greiwe330-821-4505 David WilliamsOH, KY Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe!Svccfs!Tvsgbdjoh/* 3/12/2017 Qbdlfu!Qh/!423: V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4241 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4242 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4243 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4244 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4245 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4246 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4247 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4248 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4249 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!424: V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4251 V/6/c Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4252 V/6/c Contract No. 2017001134 Vendor No. 121531 EXHIBIT D FREIGHT RATE SCHEDULES The following Freight Rate Schedules are an Exhibit to and is incorporated into the Contract to provide Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services (the “Contract”) between the City of Charlotte and Playcore Wisconsin, Inc. d/b/a GameTime. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 27 Qbdlfu!Qh/!4253 V/6/c Ivhi!NdSbf!Qbsl-! Xjmnjohupo-!OD Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4254 V/6/c Contract No. 2017001134 Vendor No. 121531 EXHIBIT E PRODUCT WARRANTIES The following Product Warranties are an Exhibit to and is incorporated into the Contract to provide Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services (the “Contract”) between the City of Charlotte and Playcore Wisconsin, Inc. d/b/a GameTime. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 28 Qbdlfu!Qh/!4255 V/6/c SFRVFTU!GPS!QSPQPTBM!37:.3128.139! TFDUJPO!31!XBSSBOUZ!EJSFDUPSZ! ! Gjmf! Qspwjefs! 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Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!428: V/6/c ! ! Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4291 V/6/c ! Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4292 V/6/c ! Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4293 V/6/c ! Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4294 V/6/c ! Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe Qbdlfu!Qh/!4295 V/6/c Contract No. 2017001134 Vendor No. 121531 EXHIBIT F SCOPE OF WORK The following Scope of Work is an Exhibit to and is incorporated into the Contract to provide Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services (the “Contract”) between the City of Charlotte and Playcore Wisconsin, Inc. d/b/a GameTime. 4.SCOPE OF SERVICES. 4.1General Scope. The Company shallprovide various Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessoriesand Related Products and Servicesthat meets or exceeds the following requirements to the City and Participating Public Agencies nationwide. Participating Public Agencies may have additional specific requirements that might not be a requirement of the Lead Public Agency. The Companyagrees to provide additional information or documentation to Participating Public Agencies as may be required per the Master Intergovernmental Cooperative Purchasing Agreement (between the Lead Public Agency and the Participating Public Agency). 4.2Product Standards and Guidelines. It is essential that all Playground Equipment, Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products and Servicesbe in compliance with all current and applicable Consumer Product Safety Commission (CPSC),Americans with Disabilities Act (ADA) and ADA Accessibility Guidelines (ADAAG), and ASTM Standards and other applicable laws and regulations in the state of North Carolina or in accordance with the laws and applicable purchasing policies of the State and locality where the Participating Public Agencies exists. Manufacturers must be a member of the International Play Equipment Manufacturers Association (IPEMA) and ISO 9001 and 14001 certified. All equipment must be IPEMA Certified and meet all current American Society of Testing and Materials (ASTM), Consumer Product Safety Commission (CPSC), and IPEMA standards. 4.2.1American Society for Testing and Materials (ASTM): ASTM-F1487-11Standard Consumer Safety Performance Specification for Playground Equipment for Public use. ASTM-F1292-13Standard Specification for Impact Attenuation of Surface Systems within the Use Zone of Playground Equipment. ASTM 1951-09Standard Specifications for Determination of Surface Systems Under and Around Playground Equipment. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 29 Qbdlfu!Qh/!4297 V/6/c Contract No. 2017001134 Vendor No. 121531 ASTM F2049-11Fences/Barriers for Public, Commercial, and Multifamily Residential Use Outdoor Play Areas. ASTM F2075Standard Specifications for Engineered Wood Fiber for Use as a Playground Safety Surface and Around Playground Equipment. 4.2.2Printed Handbook for Public Playground Safety (CPSC) Equipment must meet all guidelines stated in the “Handbook for Public Safety” published by the Consumer Product Safety Commission. Copies of publication No. 325may be obtained from U.S. Consumer Product Safety Commission, Washington, DC 20207. 4.2.3International Play Equipment Manufacturers Association (IPEMA) IPEMA provides third-party Product Certification services for U.S. and Canadian public play equipment and U.S. public play surfacing materials. The services provide for the validation of a participant’s certification of conformance to the standards referenced above. Both certifications are administered by Detroit Testing Laboratory, Inc. For more information on certification and membership, visit IPEMA’s website at: www.ipema.org. All equipment must be IPEMA Certified. Certification must be included with your proposal submission. 4.3Environmental Purchasing Requirements. The Companymust provide documentation of their environmental sustainability policies, measures, and initiatives with their Proposal response per Section 2.6.15 and Section 7 -U.S. Communities Requirements of this RFP. 4.4New Products and Services. New Products and Services may be added to the resulting Contract(s) during the term of the Contract by written amendment, to the extent that those Products and Services are within the scope of this RFP and include, but will not be limited to, new Product added to the Manufacturer’s listingofferings, and services which reflect new technology and improved functionality. All requests are subject to review and approval of the City of Charlotte. 4.5Replacement Parts. The Companymust stock replacement parts for a minimum of 15 years on all play systems and provide parts within two (2) weeks(14 calendar days) from the time an order is placed by the Participating Public Agency. 4.6SurfacingMaterial. Surfacing Material must meet all guidelines stated in the Handbook for Public Playground Safety, and most current versions of ASTM-F1292-13, F2075-15, F3012- 14, and all other applicable ASTM standards and guidelines as certified by an independent laboratory conforming to IPEMA safety standards as identified for the playground industry. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 30 Qbdlfu!Qh/!4298 V/6/c Contract No. 2017001134 Vendor No. 121531 4.7Installation. All Products provided under this Contract thatrequireassembly and installation should be performed by the awarded manufacturers’ certified installers. Company must provide the names and addresses of each certified installer/subcontractor by geographical area. All work must be performed according to the standards established by the terms, specifications, drawings, and construction notes for each project,and meet manufacturer’s specifications and industry standards. It shall be the obligation of the Installer to obtain clarification from the Project Coordinator concerning questions or conflicts in the specifications, drawings and construction notes in a timely manner as to not delay the progress of the work. 4.8Design. The Companymust have the capability to recommend and design appropriate play systems/structures to fit the need of the site for age groups to be determined by Participating Public Agency. Companymust provide drawings (plan and elevation) of all pertinent aspects of the play equipment and its method of connection to the work. Final playground layout drawings shall be to scale and legible and must show location of play equipment and dimensions of usezones. All designs shall indicate ADA accessible routes, and percentage of ADA accessible components. 4.9Project Management. The Company must have the ability to provide project management services to help Participating Agencies complete their projects on-time and within budget. 4.10Safety. The Companyand installers or subcontractors performing services for Charlotte- Mecklenburg are required and shall comply with all Occupational Safety and Health Administration (OSHA), State and County Safety and Occupational Health Standards and any other applicable rules and regulations. The Companyand subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract. 4.11Literature and Catalogs. The Companywill be required to furnish and/or update all price lists, listings, color charts and other literature as requested within fifteen (15) days after notification of award.All catalogs may be electronic versions. 4.12Warranty. The Companyshould address each of the following: 1.Applicable warranty and/or guarantees of equipment and installations including any conditions and response time for repair and/or replacement of any components during the warranty period. 2.Warranty period start date. The City desires the warranty start at the time of substantial completion. 3.Availability of replacement parts. 4.Life expectancy of equipment under normal use. 5.Detailed information as to proposed return policy on all equipment. 4.13Lead Time and Delivery. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 31 Qbdlfu!Qh/!4299 V/6/c Contract No. 2017001134 Vendor No. 121531 1.Companymust provide a four(4) week lead time on standard product, unlimited configurations, with no up charge. 2.Deliveries may be made typically between the hours of 8:30 a.m. and 3:30 p.m., local time, on regular business days unless other arrangements have been made. Delivery location shall be stated on each purchase order issued by Participating Agencies. 3.The Companywill ensure that all items are delivered fully assembled or assembled by vendor or its designated subcontractor on site as may be designated by the Participating Public Agency. The Companywill assure that all items are packed in accordance with prevailing commercial practices and delivered and assembled and installed in the first class condition. 4.When the purchase order calls for delivery to a specific location (other than door delivery) the vendor will deliver in accordance with the delivery instructions provided by the Participating Public Agencyand shall perform inside delivery, assembly, set in place in proper location, make ready for use and remove all debris. 5.The Companyshall authorize immediate replacement of any item that has been damaged in transit. 6.If deliveries are required in the evenings or weekends, or designatedholidays, special installation charges will be negotiated. It is expected that the pricing will be fair and reasonable based upon specific requirements. 4.14Optional Work. Companywill be required to provide quotations on a case-by-case basis for optional related work such as, but not limited to, removal and/orreinstallation of Playground & Fitness Equipment, timbers,and fencing as may be required to provide a full turnkey solution to Participating Public Agencies. 4.15Material Specifications. Equipment material specifications may vary between cities, counties, schools and states. Each Participating Entity will provide required specifications to include, but not be limited to, acceptable material, finish, diameters, thickness, gage, and angles of all componentswhen placing orders or as necessary. 4.16Additional Requirements. The Companymay be required and agrees to comply with additional state, or local laws and policies of the individual Participating Public Agencies. 4.17Performance Bond. The Companymay be required to provide a performance bond as required by Participating Public Agenciesfor each project as required by local or state laws and policies. 4.18Reports. The Companymust maintain all records in compliance with federal and state regulations. A statistical report and an annual tabulated report must be submitted electronically to the Lead Public Agencyupon request. 4.19Pricing. The Companymust submit a cost proposal fully supported by data adequate to establish the reasonableness of the proposed fee. One(1) firm fixed percentage Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 32 Qbdlfu!Qh/!429: V/6/c Contract No. 2017001134 Vendor No. 121531 discount off of a verifiable list price for each category (defined in Section 1.3): 1) Playground Equipment(including components, replacement parts); 2)Outdoor Fitness Equipment: 3)Site Accessories; 4) Surfacing Materials; and 5)all other related Products (Shade Structures, Skate Parks, and other categorized Products); and 6) Services offered by the Company, for the life of the contract is preferred. Prices must include manufacturer mark up, profit, item cost and storageto allow each customer the ability to calculate and verify discount. All manufacturer price lists must be identified in the Proposal response. Proposals must include an itemized list of any Products and Services that the Company intends to include in the Master Agreement and assume responsibility for as prime contractor, but are offered by the individual authorized distributors and not included in the Company’s catalog. The list must identify the distributors name and location that offers each product and service included. The Company shall be the prime contractor and remain solely responsible for contractual performance, and reporting, per Section 2.6.7 of this RFP for any Products and Services offered by the authorized distributor. Proposals shall notinclude Products and Services the Company does not intend to offer, or take responsibility for, as prime contractor. 4.19.1Volume Discounts:Please include any volume discounts offered to the Lead Public Agency and Participating Public Agencies. 4.19.2Rebates:Please include any rebates offered to Lead Public Agency and Participating Public Agencies.. 4.19.3Product, Design and Price Comparison. For comparison purposes only, the Company must provide the following information for the three (3) sample playground designs includedin Section 6, Form 4: 1.Cost breakdown of all components using proposed discounts and list prices; 2.Manufacturer Price List ID 3.Three dimensional drawings 4.Number of kids that can use the playground; 5.Total number of play components: Number of ground level components Number of accessible ground level components Number of elevated components Number of accessible elevated components 6.Play Structure Size 7.Deck Sizes 8.Diameter of Uprights 9.Color options 10.Minimum time needed from date of design to delivery of equipment. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 33 Qbdlfu!Qh/!42:1 V/6/c Contract No. 2017001134 Vendor No. 121531 4.20Installation. Company responsemust include adefined installation fee program. If a percentage of total dollar amounts of each order are proposed, the Companymust submit one (1) fixed percentage for all installation services for all Participating Public Agencies, regardless of location, for the life of the contract. 4.21Shipping and Delivery. Companymust include a defined shipping program with their Proposal responses. If shipping is charged separately, only the actual cost of the freight may be added to an invoice. Shipping charges calculated as a percentage of the product price cannot be used. 1.Unless specifically stated otherwise in the “Shipping Program” included in the Company’s Proposal response, all prices quoted must be F.O.B. destination with freight prepaid by the Company. 2.Additional costs for expedited deliveries may be added. 3.Selection of a carrier for shipment will be the option of the Participating Public Agency paying for said shipping. 4.22Price Adjustments. All proposed pricing shall remain firm through December 31, 2017.Company may request price increases for consideration at least sixty (60) days prior to each anniversary of the Contract effective date. All requests must be submitted in writing to City of CharlotteProcurement Managementalong with documentation of bona fide materials and labor increases for the cost of Products. Noadjustments shall be made to compensate a Companyfor inefficiency in operation or for additional profit. Price decreases shall be accepted at any time during the term of the contract. 4.23References. Proposals must include a minimum of five (5) customer references (see Section 6, Form 7) that Company has provided products and services similar to those outlined in this RFP. 4.24Prevailing Wages. Company must comply with the prevailing wage requirements of each state. Please include any exceptions to this requirement in your proposal response, per Section 2.6.12 of the RFP. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 34 Qbdlfu!Qh/!42:2 V/6/c Contract No. 2017001134 Vendor No. 121531 EXHIBIT G U.S. COMMUNITIES ADMINISTRATIVE AGREEMENT The following U.S. Communities Administrative Agreement is an Exhibit to and is incorporated into the Contract to provide Playground Equipment, Outdoor Fitness Equipment, Surfacing, Site Accessories and Related Products and Services (the “Contract”) between the City of Charlotte and Playcore Wisconsin, Inc. d/b/a GameTime. Buubdinfou;!Hbnfujnf`dpousbdu`3128112245`214128!xjui!Djuz!pg!Dibsmpuuf-!OD!!)Lfz!Mbshp!Dpnnvojuz!Qbsl!Qmbzhspvoe!Frvjqnfou!boe 35 Qbdlfu!Qh/!42:3