Item C11BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: May 16, 2012 Division: Ememency Services
Bulk Item: Yes X No _ Department: Emergency Management
Staff Contact Person/Phone # Jose Tezanos/x6325
AGENDA ITEM WORDING: Approval of Broadcast Service Agreement NWR-SR-FL-004 between
the National Oceanic Atmospheric Administration, National Weather Service, U.S. Department of
Commerce and Monroe County, Florida Board of County Commissioners to participate in the joint
support of a NOAA Weather Radio (NWR) network transmission Tea Table Tower site for broadcast
services which include dissemination of critical storm warnings, meteorological information, and alerts
to the public. No county funding is required.
ITEM BACKGROUND: The National Weather Service and the Monroe County, Florida Board of
County Commissioners entered into a Memorandum of Agreement for the operation of a NOAA
Weather Radio Transmitter purchased with local funds on or about June 1999. Recently, the National
Weather Service updated the weather radio transmitter located at the Tower, using federal funds. The
purpose of this Service Agreement is (a) to transfer the ownership of antenna and coaxial cabling that
will connect to the transmitter, (b) to provide access to the NWS and their contractors to the Tea Table
Tower Site, as long as our Agreement to access premises is in force with the State of Florida
Department of Transportation, (c) to remove the term of the agreement, making it effective indefinitely.
Monroe County previously transferred the responsibility for supervision of certain equipment located on
the Tea Table Tower associated with the 800 megahertz 911 system to the Monroe County Sheriff's
Office. However, other hardware is also sited on the Tower (such as a National Weather Service
weather radio system), making this agreement necessary.
PREVIOUS RELEVANT BOARD ACTION: On June 14, 1999 the Board approved a Memorandum
of Agreement between the National Weather Service and the Monroe County, Florida Board of County
Commissioners.
CONTRACT/AGREEMENT CHANGES: Service Agreement to transfer ownership of existing
equipment, to allow NWS and contractors access to the Tower site.
STAFF RECOMMENDATIONS: Approval.
TOTAL COST: $0 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 0.00 SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No X 0 OUNT PER MONTH Year
APPROVED BY: County Atty OMB/Pur asing Risk Management
DOCUMENTATION: Included X Not Required _
DISPOSITION: AGENDA ITEM #
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: NOAA Contract # NWR-SR-FL-004
Effective Date: May 16, 2012
Expiration Date: May 15, 201 7
Contract Purpose/Description:
Approval of Broadcast Service Agreement between the National Oceanic Atmospheric
Administration, National Weather Service U.S. Department of Commerce and Monroe County,
Florida Board of County Commissioners to participate in the joint support of a NOAA Weather
Radio (NWR) network transmission Tea Table Tower site for broadcast services which include
dissemination of critical storm warnings, meteorological, information, and alerts to the public.
No county funding is required.
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on May 16,2012 Agenda Deadline: May 1, 2012
CONTRACT COSTS
Total Dollar Value of Contract: $ Current Year Portion: $
Budgeted? YesQ No ® Account Codes: - - - -
Grant: $ - - - -
County Match: $ 0 - - - -
ADDITIONAL COSTS
Estimated Ongoing Costs: $ /yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director Yes[--] No❑
Risk Manageme ( YesQ No
O.M.B./Purc asing Yes[] No
County Attorney 4oll- YesQ No( ` ®I
Comments:: koll VJ k-e s 1 K, q to �s e
umb rorm Kevisea 1-rL iru i mar TFI-
Monroe
County
Emergency
Management
TO:
4/ 19/2012
Kathy Peters
County Attorney
Jose Tezanos
490 63rd St. Ocean
Suite 150
Marathon, FL 33050
Ph: 305-289-6018
Fax: 305-289-6333
SUBJECT: Review and Approval of Joint Project Agreement
Between the NOAA, US Department of Commerce
and Monroe County Agreement NWR-SR-FL-004
Hi Kathy, we are submitting the above agreement for review and approval by
legal, OMB, and Risk Management. Let us know what additional documents,
copies, etc. are needed to complete this task. We also included an Agenda Item
and a Contract Summary to be entered on the May 16, 2012 BOCC meeting.
Thank you for any assistance you may provide,
Jose
17)
JOINT PROJECT AGIk+,EMENT
I. PARTIES
This document constitutes an agreement between the National Oceanic and Atmospheric
Administration's (NOAA) National Weather Service (NWS), United States Department of
Commerce (DOC) and a combined effort with Monroe County, a political subdivision of the
State of Florida, hereafter referred to as "The County."
II. AUTHORITIES
The NWS has the legal authority, with the assistance of The County, to participate in the joint
support of a NOAA Weather Radio All Hazards (NWR) network transmission site for the
dissemination of critical storni warnings, meteorological information, and alerts to the public
under:
1. 15 U.S.C. Section 313,
Secretary of Commerc(
warnings, and the distr:
2. 15 U.S.C.
providesi
organizati
Pursuant
primary o
This project is necessary and essent
and desired outcomes for which the
meteorological information and alerts to a
covered by the NWR network.
the duties of the
uance of storm
ty, which
-ch, or public
i a NWR
ion's
in meeting its objectives
rovide critical storm warnings,
at-riskpopulation which is not adequately
NWS is not funded to provide the necessary infrastructure to cover reduced/sporadic coverage,.
remote, fringe or alternative language broadcast' areas. Federal, state, and local agencies and
jurisdictions have been encouraged to support the NWS goal through expansion of the NWR
broadcast infrastructure. This expansion consists of establishing, provisioning, operating and
maintaining new NWR stations by purchasing or leasing land, facilities and towers, purchasing
transmitters, transmission equipment, and utilities sufficient to serve and benefit local
communities.
Based on funding allocations, the NWS has determined this project cannot be done without the
participation of "The County." This is due to the costs of the site acquisition, development,
equipping, and annual operation associated with a NWR station, making it prohibitive when
compared to National requirements for selecting at -risk communities. The NWS currently leases
and/or operates over 300 cooperator -run NWR stations out of the 1000+ network through similar
cooperator joint project agreements.
IV. MUTUAL INTEREST OF THE PARTIES
This NWR tower/transmitter site, operation, and maintenance is of mutual interest to the parties
because the NWS is able to cover an at -risk portion of the population and marine interests by
providing critical warnings, meteorological information, and alerts. The NWR Broadcasting
Services covered by this Agreement will also assist the NWS in carrying out its mission of
providing warnings and forecasts directly to the public to protect life and property. The County
benefits by receiving community/area specific critical warnings, meteorological information, and
alerts which can be used to plan and prepare for potential emergencies and escalation of health
care and disaster services. The local community and surrounding areas benefit from improved
broadcast usability, specific area weather and hazard information, advance time to prepare for
severe weather or evacuate, and improved emergency services during severe weather or hazard
events.
A. The NWS agr
support of the NN
a. The NWS
b. The NWS
a license f
license(s)
radio link between
ain the property of
c. The NWS will provid,
station from the NWS
the
in
system and, if necessary,
and the transmitter. The
broadcast of the
d. The NWS will perform both routine and emergency maintenance on a regular basis, and
will provide notification 24 hours in advance of any scheduled outages.
B. The County agrees to perform the following activities and provide the following resources in
support of the NWR tower/transmitter site operation:
a. The County agrees to provide NWS with a copy of its tower sharing agreement with the
Florida Department of Transportation (FDOT) that includes the provision for ventilated
facilities, protected floor space, antenna mounting space, commercial and emergency
power at the FDOT tower facility located on US Highway 1 at the 79.2 mile marker in
Tea Table Key, Florida.
2
b. The County agrees to permit, and ensure via sublease/license if necessary, the NWS and
its employees or representatives to have access to the site as required for emergency and
scheduled maintenance, and continued use of the transmissions site, the tower, and the
transmitter shelter at no cost.
VI. EQUITABLE APPORTIONMENT OF COSTS
The costs of the project are equitably apportioned (Attachment A). Over a five year teen of the
Agreement, the NWS` estimated cost is $75,000.00, The County's estimated cost `in kind' is
$80,000.00. All obligations under this Agreement are subject to the availability of funds.
VII. CONTACTS
Mike Mach
NWR Program Manager
National Weather Service
Southern Region Headquarters
819 Taylor Street
Fort Worth, Texas 76102
Phone: 817-978-1100
Mi e.Nlach4,noaa. ov
.Randy
Florida Departm
2740 Centerview
Tallahassee, FL
Phone: 850-410-
Randy.Pierce'4,d
..s
The parties agree if there is a change regarding the information in this
the change will notify the other parties in writing.
A
the party making
This Agreement shall be effective on the latter date of signature shown below when executed by
both parties hereto. This Agreement is valid and binding for a period of five years from the
effective date or unless terminated by either party upon 60 days prior written notice. Upon
mutual agreement of both parties, this Agreement is subject to renewal at the end of the five-year
period. In the event this Agreement is terminated, each party shall be solely responsible for the
payment of any expenses it incurred
This Agreement supersedes the Broadcast Service Agreement, dated June 14, 1999.
IX. OTHER PROVISIONS
Should disagreement arise on the interpretation of the provisions of this Agreement, or
amendments and/or revisions thereto, which cannot be resolved at the operating level, the area(s)
of disagreement shall be stated in writing by each party and presented to the other party for
consideration. If agreement on interpretation is not reached within 30 days, the parties shall
forward the written presentation of the disagreement to respective higher officials for appropriate
resolution.
Under the Inspector General Act of 1978, as amended, 5 U.S.0 App. 3, a review of this
Agreement may be conducted at any time. The Inspector General of the DOC or any of his or
her duly authorized representatives, shall have access to any pertinent books, documents, papers,
and records of the parties to this Agreement, whether written, printed, recorded, produced, or
reproduced by any mechanical, magnetic, or other process or medium, in order to make audits,
inspections, excerpts, transcripts, or of
The Federal Gov
claims which ma
required by Fede
28 U.S.C. § 2671
consider and adjt
the performance
will be mad=den
other such
Bill Proenza
Regional Director
National Weather Service
Southern Region Headquarters
819 Taylor Street
Fort Worth, Texas 76102
Date: r'
law.
David Rice
Mayor
Board of County Commissi
Monroe County, Florida
1100 Simonton Street
Key West, Florida 33040
Date:
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JOINT PROJECT AGREEMENT
BETWEEN THE
NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION
NATIONAL WEATHER SERVICE
U.S. DEPARTMENT OF COMMERCE
AND
MONROE COUNTY, FLORIDA
Agreement No: NVrR-SR-FL-004
NWS POC
Mike Mach
Email: mike.mach@ aa-gov
,go
Office: 817.978.1100 x 108
Fax: 817.978.4920
Request expedited clearance by April 16, 2012. Agreement needs to be in place before start of
the hurricane season.
Replaces JPA cleared under folder 31156, which was never signed.
upirrED STATES DEPARTMEPJT OF COMMERCE
Office of the General Counsel
Washi.gwn, D.C. 20230
MUNN
MEMORANDUM FOR: Kelly L. Quickle
Director, Office of Decision Coordination and
the Executive Secretariat
National Oceanic and Atmospheric Administration
FROM: Barbara S. Fredericks
Assistant General Counsel
for Administration
SUBJECT: Agreement between the National Oceanic and Atmospheric
Administration, National Weather Service National Weather
Service (NWS) and Monroe County, FL (NOAA Folder I D #12-
023292)
to] 01-71 111$
The purpose of the agreement is to support a NWR network transmission site for the
dissemination of critical storm warnings, meteorological information, and alerts to the public. In
order to facilitate the project, the parties will work together to maintain a NWR tower/transmitter
site in the Tea Table, Florida area. NWS Mi I maintain a license for, and provide and install a
300 waft dual transmitter, provide audio programming for the continued operational broadcast of
the station, perform both routine and emergency maintenance on a regular basis, and provide
notification 24 hours in advance of any scheduled outages. Monroe County will provide the cost
of the NWR station facility, including utility costs, and permit NWS and its employees or
representatives to have access to the site as required for emergency and scheduled
maintenance, and continued use of the transmissions site, the tower, and the transmitter shelter
at no cost. A complete description of each party's contribution is included in Section V of the
agreement.
071�
the Department in meeting its objectives and desired outcomes for providing critical storm
warnings, meteorological information and alerts to an at -risk population that is not adequately
covered by the NWR network. Costs are equitably apportioned as reflected in the budget
attached to the agreement and in the duties of the parties. NWS will contribute $75,000 and
Monroe County will contribute $80,000. All of the parties' costs are in -kind. NWS has
programmatic authority to enter into this agreement pursuant to 15 U.S.C. § 313, the NWS
organic authority, which sets forth the duties of the Secretary of Commerce related to the
forecasting of weather, the issuance of storm warnings, and the distribution of meteorological
information.
This agreement will become effective when signed by the partners and will remain in effect for
five years.
If you have any questions concerning this matter, please contact John Dearborn of my staff at
202-482-4967.
Attachment