Item C30BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: h ft 16,
2012
Division:
Public Works/En ingi eering
Bulk Item: Yes X
No _
Department:
Project Management
Staff Contact Person/Phone #: Jerry Barnett X4416
AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County
Administrator's Office.
ITEM BACKGROUND: There were two change orders considered and approved by the Deputy
Administrator for the period beginning April 1, 2012, and ending April 30, 2012, for a net deduction of
$44,166.09. There were no change orders denied.
PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was
adopted in order to provide that the County Administrator may approve separate, non -cumulative
change orders for construction projects and professional service contracts in amounts not to exceed
$25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly
report of all change orders considered by the County Administrator.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: N/A
TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasmg Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #.
Revised 7/09
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MONROE COUNTY/ENGINEERING/ PROJECT MANAGEMENT
CONTRACT CHANGE ORDER
PROJECT TITLE:
Solar Water Heaters Purchase & Installation
TO CONTRACTOR:
SDI Solar, Inc.
850 13th Street
Lake Park, FL 33043
The Contract is changed as follows:
CHANGE ORDER NO: 2
INITIATION DATE: 03/19/12
CONTRACT DATE: 10/19111
The original Contract Sum......................................................................................$130,000.00
Net change by previously authorized Change Orders ....................................................$ 510.00
The Contract Sum prior to this Change order was.........................................................$130,510.00
The Contract Sum will be (increased) (decreased) (unchanged) by this Change Order .......... $ 48,211.60
The new Contract Sum including this Change Order is ................................................... $ 82,298.40
The Contract Time will be (increased) (decreased) (unchanged) by .................................. N/A
The date of Substantial Completion as of the date of this Change Order is ......................... 03/28/12
Detailed description of change order and justification:
The purchase and installation of a minimum of 15 solar hot water heaters as funded by the Florida
Energy and Climate Commission Grant Agreement #ARS010 is now completed. No additional solar
heaters are expected to be installed. This change order is to reduce the contract cost by the monies
not spent of $48 211.50.
This change Order is a reduction of 37.1 % of the original contract price.
Not valid until signed by Owner. Architect (if applicable), and Contractor
CONTRACTOR: -( ® d
SDI Sol r c. Date
SUSTAINABLE INITIATIVES 2
COORDINATOR Rh da aag Date
DIRECTOR PROJECT MAN GEEI 0
Jer arne a Date
COUNTY/DEPUTYADMINISTRA Rr 7 Ce ' l.L
Rom as esi/Debbie Frederick Dat
Change Order Attachment per Ordinance No. 004-1999
• Change Order was not included in the original contract specifications. Yes ® No ❑
If Yes, explanation:
Contract was for a minimum to purchase and install 95 Solar Water Heaters,
• Change Order was included in the original specifications. Yes ❑ No
If Yes, explanation of increase in price:
• Change Order exceeds $25,000 or 5% of contract price (whichever is greater). Yes ❑ No
If Yes, explanation as to why it is not subject for a calling for bids:
• Project architect approves the change order. Yes ❑ No ER
If no, explanation of why:
There is no Project Architect for this project.
• Change Order is correcting an error or omission in design document. Yes ❑No
Should a claim under the applicable professional liability policy be made? Yes ❑ No JZ
Explain:
MEMORANDUM
TO: Board of County Commissioners
From: Debbie Frederick
Deputy County Administrator
Date: April 13, 2012
RE: Change Orders
Attached is a proposed change order for SDI Solar, Inc. for the purchase and installation
of water heaters. Change order #2, for a reduction in contract cost by $48,211.60. The
purchase and installation of a minimum of 15 solar hot water heaters as funded by the
FI. Energy and Climate Commission Grant Agreement is completed and no additional
solar heaters are expected to be installed. This reduction reflects monies not spent.
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Administrator/Deputy Administrator intends to approve this change order on
Monday, April 16, 2012.
ebbie Frederick
Deputy County Administrator
DF:adc
Campo-Abra
From: Campo-Abra
Sent: Friday, April 13, 2012 1:09 PM
To: County Commissioners and Aides
Subject: Change Order
Attachments: Change Order.pdf
Please review the attached Change Order #2 submitted by SDI Solar, Inc. for a reduction in contract cost for installation
of solar hot water heaters.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West, FL 33040
Office: 305.292.4441
Fax: 305.292.4544
cameo-abra0monroecounty-fl.aov
WA Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.
.MONROE COUNTY ENGINEERING
CONTRACT CHANGE ORDER
PROJECT TITLE: No Name Key Bridge Emergency Repairs
TO CONTRACTOR:
The Contract is changed as follows:
CHANGE ORDER NO: 2
INITIATION DATE:4125/12
CONTRACT DATE: 2/3/12
The original Contract Sum........................................................................$143,000.00
Net change by previously authorized Change Orders........................................$7,142.00
The Contract Sum prior to this Change Order was.........................................$150,142.00
The Contract Sum will be changed by this Change Order....................................$4,045.51
The new Contract Sum including this Change Order is...................................$154,187.51
The Contract Time will be increased by............................................................0 Days
The date of Substantial Completion as of the date of this Change Order is .............. 4130/12
Detailed description of Change Order and justification:
As a result of additional spall repair and the need for installation of additional bridge deck shims to account
for original bridge construction inconsistencies, materials and equipment were increased from the original
bid amount. The following items are included in this Change Order:
Credit for turbidity barrier
= $ (2,089.17)
Additional 6.1 cu ft, of spall repair
= $ 18,300.00
Additional shim plates with labor
= $ 2,834.68
Credit for injecting and sealing cracks
= $ (10,000.00)
Credit for epoxy material for crack injection
= $ (5,000.00)
Net Amount of this Change Order = $ 4,045,51
CONTRACTOR:
ENGINEERING SERVICES DIRECTOR: /"�w�
dith S. Clarke, P.E.
PUBLIC WORKS & ENGINEERING DIVISION D
W
COUNTY/DEPUTY ADMINISTRATOR:
*Dte
Date
Date
CORAL MARINE CONSTRUCTkON
o. . a r• a♦ a r. a r•+• a
10610 7TH AVE GULF, MARATHON, FL 33050
Ph: 305-743-0907 Fax: 305-743-0900
r
April 23, 2012
CHANGE ORDER REVISED REQUEST #2
Project: No Name Key Bridge Repair
Monroe County Engineering Department
1100 Simonton Street
Key West, FL 33040
1. Request that Item # 104 in the amount of $2089.17 be used as a credit toward
the additional spall repair stated in #2 of this request.
2. Due to additional spall repair that was determined to be a necessity there is
an additional 6.1 c£ added to the total of Item #401.
3. The additional shims are required due to a conflict with the existing No.8
longitudinal reinforcing steel in the pile cap. Per the original plans the 8 bar
should have been 3.5" below the top of cap but was actually at 5.5". The
upper row on the beam supports (for the stainless through bolts) where
located at 5.5" below the top of the pile cap causing a conflict. In short,
when the steel was installed in 1967 it was 2" low. 5 additional shims added
to resolve this problem.
4. Request that Item 400-135 in the amount of $10,000.00 and Item 400-134
in the amount of $5,000.00 be used as a credit.
5. Additional funds and credits to be added to original contract as follows:
Additional Spall Repair
Credit Item # 104
5 Additional Plates
Paint & Delivery for Plate
Additional Labor for Plates -16 Man Hrs.
Credit Item #400-135
Credit Item #400-134
Total Additional Funds Requested
George Steinmetz
Coral Marine Construction, LLC
$ 18,300.00
( $2,089.17)
$ 1,842.50
$ 201.78
$ 790.40
( $10,000.00)
( $ 5,000.00)
$ 4,045.51
MEMORANDUM
TO:
Board of County Commissioners
From:
Debbie Frederick
Deputy County Administrator
Date:
April 25, 2012
RE:
Change Orders
Attached is a proposed change order for Coral Marine Construction. (Change Order #2
for the No Name Key Bridge Repairs is for $4,045.51 for additional spali repair and
bridge deck shims. Materials and equipment were increased from the original bid
amount. — See Attached)
According to Ordinance 026-1998 adopted by the Board of County Commissioners,
proposed change orders are to be presented to members of the Board of County
Commissioners prior to approval, assuming they are within the Administrator's
prescribed limits. Change orders not within the Administrator's authority are placed on
the BOCC agenda.
The Deputy Administrator intends to approve this change order on Thursday, April 26
2012.
s
ie Frederick
Deputy County Administrator
DF/ac
Campo-Abra
From:
Campo-Abra
Sent:
Wednesday, April 25, 2012 4:01 PM
To:
County Commissioners and Aides
Subject:
Change Order
Attachments:
Change Order.pdf
Please review the attached Change Order #2 submitted by Coral Marine Construction for the No Name Key Bridge
Repairs.
Abra Campo
Sr. Administrative Assistant
Office of County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 2-205
Key West; FL 33040
Office: 305.292.4441
Fax: 305.292.4544
camoo-abra0monroecounty-fl.00v
A Please consider the environment before printing this email.
PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County
business are public record, available to the public and media upon request. Your e-mail communication may be subject to public
disclosure.