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Item C33BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: May 16, 2012 Division: OMB Bulk Item: Yes x No Department: Grants Staff Contact Person/Phone #: Lisa Tennyson 4444 AGENDA ITEM WORDING: Approval to submit application U.S. Department of Justice for FY 12 Edward Byrne Memorial Justice Assistance Grant Program Local Solicitation award for $12,447 on behalf of the Monroe County Drug Court and for County Administrator to execute required documents and contract when/if awarded. ITEM BACKGROUND: Every year, Monroe County receives a direct allocation from US DOJ for law enforcement/criminal justice related programs. The County's FY I I - 12 allocation is $12,447. This year, the Drug Court will utilize grant funds for the Monroe County Drug Court Medical Director Initiative . There is no match requirement. This grant is due May 14'h. A draft is attached. PREVIOUS RELEVANT BOCC ACTION: None CONTRACT/AGREEMENT CHANGES: Non STAFF RECOMMENDATIONS: Approval TOTAL COST: $12,447 NDIRECT COST: BUDGETED: Yes XX No COST TO COUNTY: 0 SOURCE OF FUNDS: US DQJ REVENUE PRODUCING: Yes — No XX / AM UNT PER MONTH Year tAPPRy OVED BY: County A utsing Risk Management DOCUMENTATION: Included XX Not Required DISPOSITION: AGENDA ITEM # Revised 1/09 Tennyson -Lisa From: owner-bvp-Iist@ojp.usdoj.gov on behalf of Justice, BJA <bJaJustice@usc1oj.gov> Sent: Wednesday, March 28, 2012 6:01 PM To: Justice, BJA Subject: Fiscal Year (FY) 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program announcement The Bureau of Justice Assistance (BJA) is pleased to announce that Fiscal Year (FY) 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program funding information is now available and appears on the BJA JAG web pagge. Please note that this email is being sent to all prior JAG recipients and does not necessarily confirm your jurisdiction's eligibility under the FY 2012 Local JAG Program. Eligible jurisdictions under FY 2012 Local JAG are limited to units of local government appearing on the FY 2012 Local JAG Allocations list. Please review this list and verify your eligibility, and if eligible, review the associated FY 2012 Local JAG solicitation and submit an application for funding through the Office of Justice Program's (OJP) Grants Management System (GMS) by 8:00 p.m. Eastern Daylight Time (EDT) on May 14, 2012. Please contact the GMS Help Desk at 1-888-549-9901 (Option 3) prior to the deadline if you experience any technical difficulties with submission. Applications must be submitted by the stated deadline, regardless of whether the 30 day governing body review requirement has been satisfied. BJA will hold applications prior to processing until the 30 day governing body review requirement has been met OR attach a withholding of funds special condition to the award until the governing body requirement has been satisfied. For questions related to the JAG solicitation, please contact the BJA Justice Information Center at 1-877-927- 5657, via e-mail to JICAtelesishq.com or by live web chat. For GMS assistance, please refer to: http://www.gjp..usdoi-gov/gmscb or contact the GMS Help Desk at 1-888- 549-9901; Option 3. 2012 FLORIDA JAG ALLOCATIONS Listed below are all jurisdictions in the state that are eligible for FY 2012 JAG funding, as determined by the JAG formula. If your jurisdiction is listed with another city or county government in a shaded area, you are in a funding disparity. In this case, the units of local government must develop a Memorandum of Understanding (MOU) and apply for an award with a single, joint application. Finding your jurisdiction:(1) Disparate jurisdictions are listed in shaded groups below, in alphabetic order by county.(2) Eligible individual allocations are listed alphabetically below the shaded, disparate groupings. Counties that have an asterisk (*) under the "Eligible Individual Allocation" column did not submit the level of violent crime data to qualify for a direct award from BJA, but are in the disparate grouping indicated by the shaded area. The JAG legislation requires these counties to remain a partner with the local jurisdictions receiving funds and must be a signatory on the required Memorandum of Understanding (MOU). A sample MOU is provided online at: https:/fwww.b*a.gov/Fundin-q/JAGMOU.pdf. Disparate jurisdictions do not need to abide by the listed individual allocations, which are provided for information only. Jurisdictions in a funding disparity are responsible for determining individual amounts within the Eligible Joint Allocation and for documenting individual allocations in the MOU. For additional details regarding the JAG formula and award calculation process, with examples, please refer to the updated JAG Technical report: https://www.bia.aov/Publications/JAGTechRpt.pdf. For JAG Frequently Asked Questions, please refer to BJA's JAG webpage: https://www.bia.gov/Funding/JAGFAQ pdf. Government Eligible Eligible State Jurisdiction Name Individual Joint Tvpe _ FL ALACHUA COUNTY County $50,646 FL ALTAMONTE SPRINGS CITY Municipal $12,154 FL APOPKA CITY Municipal $19,280 FL BAY COUNTY County $26,338 FL BELLE GLADE CITY Municipal $26,676 FL BOCA RATON CITY Municipal $13,597 FL BOYNTON BEACH CITY Municipal $43,791 FL BRADENTON CITY Municipal $29,044 FL BREVARD COUNTY County $68,978 FL CAPE CORAL CITY Municipal $21,895 FL CASSELBERRY CITY Municipal $11,590 FL CHARLOTTE COUNTY County $29,134 FL CITRUS COUNTY County $31,704 FL CLAY COUNTY County $52,495 FL CLEARWATER CITY Municipal $60,658 FL COCOA CITY Municipal $34,974 FL COLLIER COUNTY County $69,610 FL COLUMBIA COUNTY County $13,575 FL CUTLER BAY TOWN Municipal $13,710 FL DAYTONA BEACH CITY Municipal $62,710 FL DE LAND CITY Municipal $13,755 FL DE SOTO COUNTY County $12,515 FL DELRAY BEACH CITY Municipal $42,212 FL DORAL CITY Municipal $16,010 FL ESCAMBIA COUNTY County $144,158 FL FLAGLER COUNTY County $13,597 FL FLORIDA CITY Municipal $21,151 FL FORT MYERS CITY Municipal $52,179 FL GADSDEN COUNTY County $23,384 FL GAINESVILLE CITY Municipal $70,083 FL GREENACRES CITY Municipal $14,432 FL HENDRY COUNTY County $14,883 FL HERNANDO COUNTY County $38,740 FL HIALEAH CITY Municipal $68,212 FL HIGHLANDS COUNTY County $10,688 FL HILLSBOROUGH COUNTY County $269,599 FL HOMESTEAD CITY Municipal $58,809 FL INDIAN RIVER COUNTY County $21,287 FL JACKSON COUNTY County $13,710 FL JACKSONVILLE BEACH CITY Municipal $13,214 FL JACKSONVILLE CITY Municipal $457,142 FL KEY WEST CITY Municipal $13,327 FL KISSIMMEE CITY Municipal $39,123 FL LAKE CITY Municipal $12,560 FL LAKE COUNTY County $49,676 FL LAKE WORTH CITY Municipal $33,937 FL LAKELAND CITY Municipal $33,238 FL LARGO CITY Municipal $35,538 FL LEE COUNTY County $99,488 FL LEESBURG CITY Municipal $16,574 FL LEVY COUNTY County $11,883 FL MANATEE COUNTY County $124,855 FL MARION COUNTY County $93,106 FL MARTIN COUNTY County $26,270 FL MELBOURNE CITY Municipal $57,726 FL MIAMI BEACH CITY Municipal $62,236 FL MIAMI CITY Municipal $351,115 FL MIAMI GARDENS CITY Municipal $200,959 FL MIAMI-DADE COUNTY County $529,706 FL MONROE COUNTY County $12,447 FL NASSAU COUNTY County $25,391 FL NEW PORT RICHEY CITY Municipal $11,410 FL NORTH MIAMI BEACH CITY Municipal $25,571 FL NORTH MIAMI CITY Municipal $44,490 FL NORTH PORT CITY Municipal $11,658 FL OCALA CITY Municipal $35,087 FL OCOEE CITY Municipal $12,628 FL OKALOOSA COUNTY County $27,194 FL OKEECHOBEE COUNTY County $15,424 FL OPA-LOCKA CITY Municipal $27,443 FL ORANGE COUNTY County $412,021 FL ORLANDO CITY Municipal $207,837 FL ORMOND BEACH CITY Municipal $11,478 FL OSCEOLA COUNTY County $59,485 FL PALATKA CITY Municipal $11,184 FL PALM BAY CITY Municipal $35,898 FL PALM BEACH COUNTY County $175,501 FL PALMETTO CITY Municipal $15,807 FL PANAMA CITY Municipal $24,173 FL PASCO COUNTY County $95,429 FL PENSACOLA CITY Municipal $31,411 FL PINELLAS PARK CITY Municipal $19,438 FL PLANT CITY Municipal $16,416 FL POLK COUNTY County $97,954 FL PORT ST LUCIE CITY Municipal $26,924 FL PUTNAM COUNTY County $39,935 FL RIVIERA BEACH CITY Municipal $43,227 FL SANFORD CITY Municipal $24,511 FL SANTA ROSA COUNTY County $15,334 FL SARASOTA CITY Municipal $36,800 FL SARASOTA COUNTY County $48,549 FL SEMINOLE COUNTY County $46,113 FL ST CLOUD CITY Municipal $10,846 FL ST JOHNS COUNTY County $34,162 FL SUMTER COUNTY County $10,057 FL TAMPA CITY Municipal $174,577 FL TARPON SPRINGS CITY Municipal $12,177 FL TITUSVILLE CITY Municipal $21,647 FL VOLUSIA COUNTY County $64,559 FL WALTON COUNTY County $10,733 FL WELLINGTON VILLAGE Municipal $10,147 FL WEST PALM BEACH CITY Municipal $60,004 FL WINTER GARDEN CITY Municipal $13,439 FL WINTER HAVEN CITY Municipal $18,490 Localtotal $7,169,332 OMB No. 1121-0329 U.S. Department of Justice Office of Justice Programs Bureau gflustice Assistance The U.S,Ue�ment cf Justice (DOJ), Qffice of Justocc �?ro OJP Pureau o �c: Pico ( ) ..-. .� Assistan (BJA) is pleased to announce that it is seeking applications for funding under the Edward Byrne Memorial Justice Assistance Grant (JAG) Program. This program furthers the Department's mission by assisting state, local, and tribal efforts to prevent or reduce crime and violence. Edward Byrne Memorial Justice Assistance Grant (JAG) Program FY 2012 Local Solicitation Eligibility Applicants are limited to units of local government appearing on the FY 2012 JAG Allocations List. To view this list, go to ww. a, ovlr irarrus1ia alle�cations.hl. For JAG program purposes, a unit of local government is: a town, township, village, parish, city, county, borough, or other general purpose political subdivision of a state; or, it may also be a federally recognized Indian tribe that performs law enforcement functions (as determined by the Secretary of the Interior). Otherwise a unit of local government may be any law enforcement district or judicial enforcement district established under applicable state law with authority to independently establish a budget and impose taxes. In Louisiana, a unit of local government means a district attorney or parish sheriff. In the District of Columbia or any United States Trust Territory, a unit of local government is any agency of the District of Columbia or federal government performing law enforcement functions for the District of Columbia or Trust Territories of the United States. Deadline Applicants must register in C trs G Gragts Mann emg1!)Lf3 stern (GMS) prior to submitting application for this funding opportunity. Select the "Apply Online" button associated with the solicitation title. (See "How To Apply," page 14.) All registrations and applications are due by 8:00 p.m. eastern time on May 14, 2012. (See "Deadlines: Registration and Appl ication," page 4.) Contact Information For technical assistance with submitting the application, contact the Grants Management System Support Hotline at 1-888-549-9901, option 3, or via e-mail to .mil i Desk do', ors. Note: The GMS Support Hotline hours of operation are Monday —Friday from 6:00 a.m. to 12 midnight eastern time, except federal holidays. For assistance with any other requirement of this solicitation, contact the BJA Justice Information Center at1-877-927-5G57.via e-mail to .orbv chat.live web The BJAJu�ioe|n�rm�ionCenter houm�op eration time, and 8:30 a.m. to 8:00 p.m. eastern time, Monday through Friday, on the solicitation close date. Funding opportunity number assigned toannouncement: BJA-2012-3250 Release date: March 28,2O12 ��A�p1�-��8 OMB wu1o/�o� ������������� ��~��� " ��"�"�� Overview 4 Deadlines: Registration and Application 4 Eligibility x 4 JAG Program —Specific Information 4 Updated Requirements 8 Reporting Requiremenho 10 Performance Measures 10 Notice ofPost-Award FFATAReporting Requirement 11 Priorities 11 How ToApply 14 What anApplication Should Include 18 Information to Complete the Application for Federal Assistance (SF-424) (Required) Program Narrative (Required) Budget and Budget Narrative (Required) Review Narrative (Requir»d) Abstract with Project Identifiers (Required) Tribal Authorizing Resolution (if applicable) Additional Attachments (if applicable) Other Standard Forms Review Process 18 Additional Requirements 18 Provide Feedback ho{}JPonThis Solicitation 20 Application Checklist 21 ��x-�`1u��a� OMB No n2/�a� Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation CFDA #16.738 The Edward Byrne Memorial Justice Assistance Grant (JAG) Program (42 U.S.C. 3751(a)) is the primary provider of federal criminal justice funding to state and local jurisdictions. JAG funds support all components of the criminal justice system, from multijurisdictional drug and gang task forces to crime prevention and domestic violence programs, courts, corrections, treatment, and justice information sharing initiatives. JAG -funded projects may address crime through the provision of services directly to individuals and/or communities and by improving the effectiveness and efficiency of criminal justice systems, processes, and procedures. Deadlines: Registration and Application Applicants must register in GMS prior to submitting an application for this funding opportunity. The deadline to register in GM is 8:00 p.m. eastern time on May 14, 2012, and the deadline to apply for funding under this announcement is 8:00 p.m. eastern time on May 14, 2012. See the "How To Apply" section on page 14 for more details. Refer to the cover page of this solicitation for eligibility under this program. JAG Program —Specific Information Formula Once each fiscal year's overall JAG Program funding level is determined, BJA partners with the Bureau of Justice Statistics (BJS) to begin a four -step grant award calculation process which consists of: 1. Computing an initial JAG allocation for each state and territory, based on their share of violent crime and population (weighted equally). 2. Reviewing the initial JAG allocation amount to determine if the state or territory allocation is less than the minimum ("de minimus") award amount defined in the JAG legislation (0.25 percent of the total). If this is the case, the state or territory is funded at the minimum level, and the funds required for this are deducted from the overall pool of JAG funds. Each of the remaining states receives the minimum award plus an additional amount based on their share of violent crime and population. 3. Dividing each state's final award amount (except for the territories and District of Columbia) between state and local governments at a rate of 60 and 40 percent, respectively. OMB No, 1121-0329 BJA-2012-32564 Approval Expires 02/28/2013 4. Determining local unit of government award allocations, which are based on their proportion of the state's three-year violent crime average. If a local eligible award amount is less than $10,000, the f unds are returned to the state to be awarded to these local units of government through the state agency. If the eligible award amount is $10,000 or more, then the local government is eligible to apply for a JAG award directly from BJA. Award Amount Eligible award amounts under JAG are posted annually to BJA's JAG web page: www.b a. ov Frograrr Details.as x Pro ram iL 5 . All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law. Purpose Areas JAG funds may be used for state and local initiatives, technical assistance, strategic planning, research and evaluation, data collection, training, personnel, equipment, forensic laboratories, supplies, contractual support, and criminal justice information systems that will improve or enhance such areas as: • Law enforcement programs. • Prosecution and court programs. • Prevention and education programs. • Corrections and community corrections programs. • Drug treatment and enforcement programs. • Planning, evaluation, and technology improvement programs. • Crime victim and witness programs (other than compensation). JAG funds may also be used to address key statutory requirements that may not be otherwise funded, including requirements from the state and federal level, such as addressing limited English proficiency requirements and other similar mandates. Responsibilities The Chief Executive Officer (CEO) of an eligible unit of local government or other officer designated by the CEO must submit the application for JAG funds. A unit of local government receiving a JAG award will be responsible for the administration of the funds including: distributing the funds; monitoring the award; submitting quarterly financial status (SF-425) and performance metrics reports and annual programmatic reports; and providing ongoing oversight and assistance to any subrecipients of the funds. Length of Awards Awards are made in the first fiscal year of the appropriation and may be expended during the following 3 years, for a total grant period of 4 years. Extensions beyond this period may be made on a case -by -case basis at the discretion of the Director of BJA and must be requested via the Grants Management System (GMS) no less than 30 days prior to the grant end date. OMB Na. 1121-0329 BJA-2012-3256 5 Approval Expires 02/28/2013 Administrative Funds A unit of local government may use up to 10 percent of the award, plus any interest accrued, for costs associated with administering JAG funds. Disparate Certification A disparate allocation occurs when a city or municipality is allocated one -and -one-half times (150 percent) more than the county, while the county bears more than 50 percent of the costs associated with prosecution or incarceration of the municipality's Part 1 violent crimes. A disparate allocation also occurs when multiple cities or municipalities are collectively allocated four times (400 percent) more than the county, and the county bears more than 50 percent of the collective costs associated with prosecution or incarceration of each municipality's Part 1 violent crimes. * Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (MOU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU should be attached to the application. For a sample MOU, go to yLww,b a. o / undin /JAGMOU. df. Governing Body Review The applicant agency (fiscal agent in disparate situations) must make the grant application available for review by the governing body (or to the organization designated by the governing body) not fewer than 30 days before the application is submitted to BJA. Public Comment The applicant agency (the fiscal agent in disparate situations) must include a statement that the application was made public and that, to the extent of applicable law or established procedure, an opportunity to comment was provided to citizens and to neighborhood or community -based organizations. Supplanting Federal funds must be used to supplement existing funds for program activities and cannot replace or supplant nonf ederal funds that have been appropriated for the same purpose. Supplanting is prohibited under JAG. See BJA's LQ vrab a e and the updated JAG FAQs for examples of supplanting. OMB No, 1121-0329 BJA-2012-3256 Approval Expires 02/28/2013 6 Trust Fund Award recipients may draw down JAG funds in advance. To do so, a trust fund must be established in which to deposit the funds. The trust fund may or may not be an interest -bearing account. If subrecipients draw down JAG funds in advance, they also must establish a trust fund in which to deposit funds. This trust fund requirement only applies to direct JAG award recipients as well as subrecipients that are not on a reimbursement basis. Match Requirement While match is not required with the JAG Program, match is as an effective strategy for states and units of local government to expand justice funds and build buy -in for local criminal justice initiatives. If an applicant proposes a voluntary match amount, the match amount incorporated into the OJP-approved budget becomes mandatory and subject to audit. Prohibited Uses No JAG funds may be expended outside of JAG purpose areas. Even within these purpose areas, however, JAG funds cannot be used directly or indirectly for security enhancements or equipment for nongovernmental entities not engaged in criminal justice or public safety. Nor may JAG funds be used directly or indirectly to provide for any of the following matters unless BJA certifies* that extraordinary and exigent circumstances exist, making them essential to the maintenance of public safety and good order: • **Vehicles (excluding police cruisers), vessels (excluding police boats), or aircraft (excluding police helicopters). • Luxury items. • Real estate. • Construction projects (other than penal or correctional institutions). • Any similar matters. *For information related to requesting a waiver to use funds for any prohibited item, refer to the updated JAG FAQs on BJA's JAG web a . **Police cruisers may include a police pursuit veh icle (PPV) or system support vehicle (SSV). Examples include sedans and sport utility vehicles (SUVs). Budget Information Limitation on Use of Award Funds for Employee Compensation; Waiver With respect to any award of more than $250,000 made under this solicitation, federal funds may not be used to pay total cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110 perce nt of the maximum annual salary payable to a member of the Federal Government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. The 2012 salary table for SES employees is available at voopn. ov/ocaf2talesfindexL.as Note: A recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds. (Any such additional compensation will not be considered matching funds where match requirements apply.) OMB No. 1121-0329 7 BJA-2012-3256 Approval Expires 02/28/2013 The limitation on compensation rates allowable under an award may be waived on an individual basis at the discretion of the Assistant Attorney General (AAG) for OJP. An applicant requesting a waiver should include a detailed justification in the budget narrative of its application. Unless the applicant submits a waiver request and justification with the application, the applicant shout d anticipate that OJP will request the applicant to adj ust and resubmit its budget. The justification should include the particular qualifications and expertise of the individual, the uniqueness of the service being provided, the indivi dual's specific knowledge of the program or project being undertaken with award funds, and a statement explaining that the individual's salary is commensurate with the regular and customary rate for an individual with his/her qualifications and expertise, and for the work to be done. Minimization of Conference Costs No OJP funding can be used to purchase food and/or beverages for any meeting, conference, training, or other event. Exceptions to this restriction may be made only in cases where such sustenance is not otherwise available (i.e., extremely remote areas), or where a special presentation at a conference requires a plenary address where there is no other time for sustenance to be obtained. Such an exception would require prior approval from the BJA Director. This restriction does not apply to water provided at no cost, but does apply to any and all other refreshments, regardless of the size or nature of the meeting. Additionally, this restriction does not impact direct payment of per diem amounts to individuals in a travel status under your organization's travel policy. Updated Department of Justice and OJP guidance on conference planning, minimization of costs, and conference cost reporting will be forthcoming and will be accessible on the OJP web site at _ w.ojp �sdo , o�ffur�diri lfundin .htro. Costs Associated with Language Assistance (if applicable) If an applicant proposes a program or activity that would deliver services or benefits to individuals, the costs of taking reasonable steps to provide meaningful access to those services or benefits by individuals with limited English proficiency may be allowable costs. Reasonable steps to provide meaningful access to services or benefits may include interpretation or translation services where appropriate. For additional information, see the "Civil Rights Compliance" section of the OJP "Other Requirements for OJP Applications" web page ( w.op Lsdoi.c gy/fundi�� fothe re oire e lts.hto ). Updated Requirements Bulletproof Vest Certification Bulletproof vests can be funded through two BJA-administered programs: the JAG Program and the Bulletproof Vest Partnership (BVP) Program. • BVP is a program designed to provide a critical resource to state and local law enforcement through the purchase of ballistic -resistant and stab -resistant body armor. A jurisdiction is able to request up to 50 percent of the cost of a vest with BVP funds. For more information on the BVP Program, including eligibility and application, refer to the BVP ei pa BJA-2012-3256 OMB No. 1121-0329 Approval Expires 02/28/2013 $ • JAG funds may also be used to purchase vests for an agency, but they may not be used to pay for that portion of the bulletproof vest (50 percent) that is not covered by BVP funds. Unlike BVP, JAG funds used to purchase vests do not require a 50 percent match. • Bulletproof vests purchased with JAG funds may be purchased at any threat level, make, or model from any distributor or manufacturer, as long as the vests have been tested and found to comply with applicable National Institute of Justice ballistic or stab standards. In addition, bulletproof vests purchased must be American -made. The latest NIJ standard information can be found at: w .nFl ovltopi(�sftechnolo fbod-XM2Lsafet-iu°witisti o htrn As is the case in BVP, grantees that wish to purchase vests with JAG funds must certify that law enforcement agencies receiving vests have a written "mandatory wear" policy in effect. FAQs related to the mandatory wear policy and certifications can be found at . iq o /Fundin ., fJA` C` AQ. df This policy must be in place for at least all uniformed officers before any FY 2012 funding can be used by the agency for vests. There are no requirements regarding the nature of the policy other than it being a mandatory wear policy for all uniformed officers while on duty. A mandatory wear concept and issues paper and a model policy are available by contacting the BVP Customer Support Center at vests a .usdo . oar or toll free at 1-877-758-3787. • A copy of the certification related to the mandatory wear can be found at: °vvw.b� . o lFundin P12JAC E!i LPCert p f. Interoperable Communications Guidance Grantees (including subgrantees) that are using FY 2012 JAG Program funds to support emergency communications activities must comply with the FY 2012 SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications. Emergency communications activities include the purchase of Interoperable Communications Equipment and technologies such as voice-over-internet protocol bridging or gateway devices, or equipment to support the build out of wireless broadband networks in the 700 MHz public safety band under the Federal Communications Commission (FCC) Waiver Order. SAFECOM guidance can be found at y�ww.safecoi . ro ra�. Grantees interested in developing a public safety broadband network in the 700 MHz band in their jurisdictions must adhere to the technical standards set forth in the FCC Waiver Order, or any succeeding FCC orders, rules, or regulations pertaining to broadband operations in the 700 M Hz public safety band. The recipient shall also ensure projects support the Statewide Communication Interoperability Plan (SCIP) and are fully coordinated with the full-time Statewide Interoperability Coordinator (SWIC) in the state of the project. As the central coordination point f or their state's interoperability effort, the SWIC plays a critical role, and can serve as a valuable resource. S WICs are responsible for the implementation of the SCIP through coordination an d collaboration with the emergency response community. The U.S. Department of Homeland Security Office of Emergency Communications maintains a list of SWICs for each of the 56 states and territories. Contact t h ,d hL, ov if you are not familiar with your state or territory's SWIC. If any future regulatory requirement (from the FCC or other governmental entity) results in a material technical or financial change in the project, the recipient should submit associated documentation, and other material, as applicable, for review by the SWIC to ensure OMB No. 1121-0329 BJA-2012-3266 Approval Expires 02/28/2013 9 coordination. Grantees (and sub -grantees) must provide a listing of all communications equipment purchased with grant award funding (plus the quantity purchased of each item) to their assigned BJA State Policy Advisor once items are procured during any periodic programmatic progress reports. DNA Testing of Evidentiary Materials and Upload of DNA Profiles to a Database If JAG program funds will be used for DNA testing of evidentiary materials, any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System (CODIS), by a government DNA lab with access to CODIS. No profiles generated with JAG funding may be entered into any other non -governmental DNA database without prior express written approval from BJA. For more information, refer to the NIJ FY 2012 DNA Backlog Reduction Program, available at no r. ovt dffies��ni'/si(0939., df Reporting Requirements Once an award is accepted, award recipients must submit quarterly financial status (SF-425) and annual programmatic reports through GMS, quarterly performance metrics reports (see Performance Measures section below) through BJA's Performance Measurement Tool (EMmr), and Federal Funding Accountability and Transparency Act (FFATA) reports through the FFATA Sub -award Reporting System (R) as necessary (see FFATA section below). Performance Measures To assist in fulfilling the Department's responsibilities under the Government Performance and Results Act of 1993 (GPRA), P.L. 103-62, and the GPRA Modernization Act of 2010, Public Law 111-352, applicants who receive funding under this solicitation must provide data that measures the results of their work. Quarterly performance metrics reports must be submitted through BJA's Performance Measurement Tool (PMT) web site: VV2LbLaperLormancetoo9s.o g. The performance measure can be found at: b`a rt... �. a�marto?ir /E�etl/JACa�idJaG o�°binectir�.JioatorC�ric1. cif. All JAG recipients should be aware that BJA is currently making changes to the JAG performance reporting processes, including measures. While state administering agencies are playing a role in the process, recipients are advised that the reporting requirements noted above may be subject to modification through this process. Submission of performance measures data is not required for the application. Instead, applicants should discuss in their application their proposed methods for collecting data for performance measures. Refer to the section "What an Application Should Include" on page 16 for additional information. Note on Project Evaluations Applicants that propose to use funds awarded through this solicitation to conduct project evaluations should be aware that certain project evaluations (such as systematic investigations designed to develop or contribute to generalizable knowledge) may constitute "research" for purposes of applicable DOJ human subjects protection regulations. However, project evaluations that are intended only to generate internal improvements to a program or service, or are conducted only to meet OJP's performance measure data reporting requirements likely do OMB No. 1121-0329 BJA-2012-3256 Approval Expires 02/28/2013 10 not constitute "research." Applicants should provide sufficient information for OJP to determine whether the particular project they propose would either intentionally or unintentionally collect and/or use information in such a way that it meets the DOJ regulatory definition of research. Research, for the purposes of human subjects protections for OJP-funded programs, is defined as, "a systematic investigation, including research developm ent, testing, and evaluation, designed to develop or contribute to generalizable knowledge." 28 C.F.R. § 46.102(d ). For additional information on determining whether a proposed activity would constitute research, see the decision tree to assist applicants on the "Research and the Protection of Human Subjects" section of the OJP Other Requirements for OJP Applications" web page (!! —wA-L ' usc4glaq /' nd' ngLngLoLt —e Rio uifernLetit .htr ). Applicants whose proposals may involve a research or statistical component also should review the "Confidentiality" section on that web page. Notice of Post -Award FFATA Reporting Requirement Applicants should anticipate that OJP will require all recipients (other than individuals) of awards of $25,000 or more under this solicitation, consistent with the Federal Funding Accountability and Transparency Act of 2006 (FFATA), to report award information on any first -tier subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the five most highly compensated executives of the recipient and first -tier subrecipients. Each applicant entity must ensure that it has the necessary processes and systems in place to comply with the reporting requirements should it receive funding. Reports regarding subawards will be made through the FFATA Subaward Reporting System (FSRS), found at .tsr. sae_. Note also that applicants should anticipate that no subaward of an award made under this solicitation may be made to a subrecipient (othe r than an individual) unless the potential subrecipient acquires and provides a Data Universal Numbering System (DUNS) number. Priorities BJA recognizes that the downturn in the economy has resulted in significant pressures on state and local criminal justice systems. In these challenging times, shared priorities and leverag ed resources can make a significant impact. In light of this, it is important to make SAAs and local JAG recipients aware of several areas of priority that may be of help in maximizing the effectiveness of JAG funding at the state and I ocal level. As an overall framework for success, we encourage both state an d local comprehensive justice planning, bringing al I of the system stakeholders together —including law enforcement, courts, prosecutors, defenders, corrections officials, and other stakeholders (including victims and victim advocates) —to create a comprehensive and strategic justice plan to ensure coordination and a more effective justice system. In addition to our longstanding and unwavering commitment to keeping violent crime at its lowest level in decades, the following priorities represent key areas where we will be focusing nationally and invite each state and local JAG recipient to join us in addressing these challenges as a part of our JAG partnership. OMB No. 1121-0329 BJA-2012-3256 11 Approval Expires 02/28/2013 Funding Evidence -Based Programs BJA strongly encourages state and local planners to fund programs that are evidence -based and have been proven effective. In the current difficult budgetary climate, it is more critical than ever that JAG dollars are spent on programs with proven effectiveness. Questions often arise about what is meant by evidence -based programs. OJP considers programs and practices to be evidence -based when their effectiveness has been demonstrated by causal evidence (generally obtained through one or more outcome evaluations). Causal evidence documents a relationship between an activity or intervention (including technology) and its intended outcome, including measuring the direction and size of a change, and the extent to which a change may be attributed to the activity or intervention. Causal evidence depends on the use of scientific methods to rule out, to the extent possible, alternative explanations for the documented change. The strength of causal evidence, based on the factors described above, will influence the degree to which OJP considers a program or practice to be evidence -based. In 2011, OJP made an excellent online tool available to criminal justice practitioners and policy makers to identify evidence based programs that are effective or promising. dme 1UILO 1, is the OJP online resource about what works in criminal justice, juvenile justice, and crime victim services. Using certified expert reviewers, CrimeSolutions.gov provides detailed information and evidence ratings of programs that may fall within the JAG purpose areas. Launched in June 2011, CrimeSoultions.gov features multiple, user-friendly search options; easy to read program profiles and evaluation summaries from over three decades of research; and recognizable evidence ratings by certified reviewers with research and subject area expertise . CrimeSolutions.gov is intended to increase the use of evidence -based programs in criminal justice, juvenile justice and victim services settings; inform practitioners and policy makers about what works using the best available evidence; and help state and local j urisdictions address crime effectively and efficiently. BJA urges SAAs and local jurisdictions to use information available in !ZriirneSoLutLons.cLov in making funding decisions. Criminal Justice Planning Jurisdictions are strongly encouraged to use JAG funding to support their existing strategic plan. If such a plan does not now exist, jurisdictions are encouraged to develop and undertake a strategic planning process, using a community engagement model, in order to guide spending under this and future fiscal year allocations. Training and technical assistance (TTA) is available from BJA's TTA providers to assist localities with the development of their strategic planning process and their plan to fund evidence -based projects. To ensure that the impact of Byrne JAG funding decisions is considered across the entire criminal justice system, we are redoubling our efforts to encourage state and local jurisdictions to bring all system stakeholders together in the strategic planning process. Our recommended guidelines are that at a minimum, the strategic planning process includes law enforcement, courts, prosecutors, indigent defense providers, victim advocates, and corrections and community corrections officials. BJA will continue to provide valuable technical assistance in 2012 through the National Criminal Justice Association (NCJA) for comprehensive criminal justice planning that includes bringing all criminal justice stakeholders to the table to develop innovati ve strategies to improve the fair administration of justice. For more information, see the National Center for Justice Mannin vveb site OMB No. 1121-0329 BJA-2012-3256 Approval Expires 02/28/2013 12 Recidivism Reduction and Community Corrections In this time of fiscal austerity and smaller state and local budgets, reducing the overall costs of incarceration in a manner that promotes public safety is a paramount goal. Effective community supervision coupled with evidence -based program interventions can result in significant reductions in recidivism. A priority funding area is the implementation of effective pre-trial services programs and innovative programs and approaches in probation and parole supervision that improve services to offenders and increase collaborative efforts among community supervision agencies with law enforcement and the courts. This includes development and implementation of strategies for the identification, supervision, and treatment of medium- to high -risk offenders that demonstrate the integration, use, and efficacy of evidenced -based practices and principles in the improvement of the delivery of probation and/or parole supervision strategies and practices. Indigent Defense Another key priority area is ensuring that justice is truly done in the criminal justice system is support for indigent defense. BJA continues to encourage states and SAAs to use JAG funds to support the vital needs of the indigent defense community. Attorney General Holder has consistently stressed that the crisis in indigent defense reform is a serious concern which must be addressed if true justice is to be achieved in our nation. In 2002, the American Bar Association (ABA) published Ten Principles of a Public Defense Delivery System which represent fundamental building blocks for implementing quality legal representation for indigent defendants. (See ,SBA Teri rini le.) Evidence -Based "Smart Policing" Programs As a result of the current fiscal crisis, many police departments are experiencing unprecedented budget cuts, layoffs and reductions in force. These challenges must be met by making wider use of advancements in the law enforcement field in the last several decades which rely on use of data, crime analysis, crime mapping and other analytic tools, cutting edge technology, and research and evaluations regarding effective policing strategies and programs. A useful matrix of evidence -based policing programs and strategies is available through the Center for Evidence-BBsed Poflcy, at George Mason University and provides valuable information on policing strategies and programs that work. BJA encourages states to use JAG funds to support these "smart policing" strategies, including a focus on real time crime analysis centers (CACs), and effective partnerships with universities and research partners and with non-traditional criminal justice partners. Counterterrorism continues to be the num ber one priority for the Department of Justice. At the state and local level, high functioning, evidence -based, data driven public safety agencies are a critical component of our nation's "all crimes" strategy. In addition, the JAG Program has long supported effective and collaborative m ulti jurisdictional task forces and justice information sharing programs, which continue as a priority in order to maintain our nation's historic reductions in violent crime. Officer Safety and Wellness Law enforcement safety and wellness issues are an important priority for the Department of Justice, have become highly visible as recent trends have shown an increase in law enforcement deaths. According to the National Law Enforcement Officers Memorial Fund, 2011 showed a 16 percent increase in law enforcement fatalities with a 20 percent increase in OMB No. 1121-0329 BJA-2012-3266 Approval Expires 02/28/2013 13 firearms -related fatalities. The Department of Justice is taking a holistic approach to addressing officer safety and wellness by providing training and technical assistance to state and local law enforcement, as well as studying law enforcement injuries. BJA encourages states and local jurisdictions to use JAG funds to support this priority area by providing training —such as paying for tuition and travel expenses related to attending trainings like the VALOR training —as well as providing start-up funding for health and wellness programs to law enforcement agencies. How To Apply Applications are submitted through OJP's Grants Management System (C). GMS is a web - based, data -driven computer application that provides cradle to grave support for the application, award, and management of awards at OJP. Applicants must register in GMS for each specific funding opportunity and should begin the process immediately to meet the GMS registration deadline, especially if this is the first time using the system. Complete instructions on how to register and subm it an application in GMS can be found at vv ca ,u oL cwv/ o cbtl. If the applicant experiences technical difficulties at any point during this process, e-mail CMmmi iiIL a�so . ov or call 888-549-9901 (option 3) , Monday —Friday from 6:00 a.m. to midnight eastern time, except federal holidays. OJP highly recommends that applicants start the registration process as early as possible to prevent delays in submitting an application package by the specified application deadline. All applicants should complete the following steps Acquire a Data Universal Numbering System (DUNS) number. In general, the Office of Management and Budget requires th at all applicants (other than individuals) for federal funds include a DU NS number in their application for a new award or renewal of an existing award. A DUNS number is a unique nine -digit sequence recognized as the universal standard for identifying and keeping track of entities receiving federal funds. The identifier is used for tracking purposes and to validate address and point of contact information for federal assistance applicants, recipients, and subrecipients. The DU NS number will be used throughout the grant life cycle. Obtaining a DUNS number is a free, one-time activity. Obtain a DUNS number by calling Dun and Bradstreet at 866-705-5711 or by applying online at wwwAnb.com. A DUNS number is usually received within 1-2 business days. 2. Acquire or renew registration with the Central Contractor Registration (CCR) database. OJP requires that all applicants (oth er than individuals) for federal financial assistance maintain current registrations in the CCR database. The CCR database is the repository for standard information about federal financial assistance applicants, recipients, and subrecipients. Organizations that have previously submitted applications via Grants.gov are already registered with CCR, as it is a requirement for Grants.gov registration. Note, however, that applicants must update or renew their CCR registration annually to maintain an active status. Information about CC R registration procedures can be accessed at Lwww,ccr. ov. 3. Acquire a GMS username and password. A new user must create a GMS profile by selecting the "First Time User" link under the sign -in box of the GMS home page. For more information on how to register in GMS, go to vr.ca�j.ocisoyjgrrdt//. OMB No. 1121-0329 BJA-2012-3256 ,� 4 Approval Expires 02/28/2013 4. Verify the CCR registration in GMS. OJP requests that al I applicants verify their CCR registration in GMS. Once logged into GMS, click the "CCR Claim" link on the left side of the default screen. Click the subm it button to verify the CCR registration. 5. Search for the funding opportunity on GMS. After logging into GMS or completing the GMS profile for username and password, go to the "Funding Opportunities" link on the left side of the page. Select the Bureau of Justice Assistance and the Edward Byrne Memorial Justice Assistance Grant (JAG) Program —Local Solicitation. 6. Register by selecting the "Apply Online" button associated with the solicitation title. The search results from step 5 will display the solicitation title along with the registration and application deadlines for this funding opportunity. Select the "Apply Online" button in the "Action" column to register for this solicitation and create an application in the system. 7. Complete the Disclosure of Lobbying Activities. All applicants must complete this information and submit the form in GMS. An applicant that expends any funds for lobbying activities must provide the detailed information requested on the form, Disclosure of Lobbying Activities, (SF-LLL). An applicant that does not expend any funds for lobbying activities should enter "N/A" in the required highlighted f ields. Access the form at w.o ov/€Lindin /formsfdisnlosLir . df. 8. Submit an application consistent with this solicitation by following the directions in GMS. Once submitted, GMS will display a confirmation screen stating the submission was successful. Important: In some instances, an applicant must wait for GMS approval before submitting an application. Applicants are urged to submit the application at least 72 hours prior to the due date of the application. Note: OJP's Grants Management System (GMS) does not accept executable file types as application attachments. These disallowed file types include, but are not limited to, the following extensions: ".com," ".bat," ".exe," ".vbs," °.cfg," ".dat," "Ab," ".dbf," "All," ".ini,° ".log," ".ora," °.sys," and ".zip." _Note: Duplicate Applications If an applicant submits multiple versions of an application, BJA will review the most recent version submitted. Experiencing Unforeseen GMS Technical Issues If an applicant experiences unforeseen GMS technical issues beyond the applicant's control that prevent submission of its application by the deadline, the applicant m ust contact the BJA Programs Office staff within 24 hours after the deadline and request approval to submit the application. At that time, BJA Programs Office staff will instruct the applicant to submit specific information detailing the technical difficulties. The applicant must e-mail: a description of the technical difficulties, a timeline of submission efforts, the complete grant application, the applicant DUNS number, and GMS Help Desk tracking number(s) received. Note: Requests are not automatically approved by BJA. After the program office reviews all of the information submitted, and contacts the GMS Help Desk to validate the technical issues reported, OJP will contact the applicant to either appro ve or deny the request to subm it a late application. If the technical issues reported cannot be validated, the application will be rejected as untimely. OMB No. 1121-0329 BJA-2012-3256 Approval Expires 02/28/2013 15 The following conditions are not valid reasons to permit late submissions: (1) failure to begin the registration process in sufficient time, (2) failure to follow GMS instructions on how to register and apply as posted on its Web site, (3) failure to follow all of the instructions in the OJP solicitation, and (4) technical issues experienced with the applicant's computer or information technology (IT) environment, including firewalls. Notifications regarding known technical problems with GMS, if any, are posted at the top of the OJP funding web page, t ciicitatpc .htm. What an Application Should Include Applicants should anticipate that failure to submit an application that contains all of the specified elements may negatively affect the review of the application and, should a decision be made to make an award, will result in the inclusion of special conditions that preclude access to or use of award funds pending satisfaction of the conditions. Refer to the BJA Grant Writing and Management Academy and OJP 101 for an overview of what should be included in each application requirement. These trainings can be found at b� 11c rs. o / wmahndex.i t 1 and AAAopr ts101 OJP strongly recommends use of appropriately descriptive file names (e.g., "Program Narrative," "Budget and Budget Narrative," "M emoranda of Understanding," etc.) for all required attachments. 1. Information to Complete the Application for Federal Assistance (SF-424) The SF-424 is a standard form required for use as a cover sheet for submission of pre - applications, applications, and related information. Grants.gov and GMS take information from the applicant's profile to populate the fields on this form. 2. Program Narrative Applicants must submit a program narrative that generally describes the proposed program activities for the four year grant period. The narrative m ust outline the type of programs to be funded by the JAG award and provide a brief analysis of the need for the programs. Narratives must also identify anticipated coordination efforts involving JAG and related justice funds. Certified disparate jurisdictions submitting a joint application must specify the funding distribution to each disparate unit of local government and the purposes for which the funds will be used. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 3. Budget and Budget Narrative Applicants must submit a budget and budget narrative outlining how JAG funds, including administrative funds if applicable, will be used to support and implement the program. This narrative should include a full breakdown of administrative costs, as well as an overview of how funds will be allocated across approved JAG purpose areas. Applicants should utilize the following approved budget categories to label the request ed expenditures: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Consultants/Contracts, and an Other oMe No. 1121-0329 BJA-2012-3256 Approval Expires 02/28/2013 16 category. For informational purposes only, a sample budget form may be found at wvren so� .usdo. ovifundin iformsiud et detaii. df. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 4. Review Narrative Applicants must submit information documenting that the date the JAG application was made available for review to the governing body, or to an organization designated by that governing body, on a date not less than 30 days before the application was submitted to BJA. The attachment must also specify that an opportunity to comment was provided to citizens to the extent applicable law or established procedures make such opportunity available. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 5. Abstract Applicants must provide an abstract that incl udes the applicant's name, title of the project, goals of the project, and a description of the strategies to be used. In addition, above or below the abstract narrative, applicants must identify up to five project identifiers that would be associated with proposed project activities. The list of all identifiers can be found at ✓ob a° ov/ roc r ms a fj0c 1 f1 JAGidentifier°s° d(. The abstract should not exceed a half -page, or 400-500 words. Failure to submit this required information will result in an application being returned in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding of funds special condition at the time of award. 6. Tribal Authorizing Resolution (if applicable) If an application is being submitted by either (1) a tribe or tribal organization or (2) a third party proposing to provide direct services or assistance to residents on tribal lands, then a current authorizing resolution of the governing body of the tribal entity or other enactment of the tribal council or comparable governing body authorizing the inclusion of the tribe or tribal organization and its membership should be included with the application. In those instances when an organization or consortium of tribes proposes to apply for a grant on behalf of a tribe or multiple specific tribes, then the application should include a resolution (or comparable legal documentation, as may be applicable) from all tribes that will be included as a part of the services/assistance provided under the grant. A consortium of tribes for which existing consortium bylaws allow action without support from all tribes in the consortium (i.e., without authorizing resolution or other enactment of each tribal governing body) may submit a copy of its consortium bylaws with the application in lieu of tribal resolutions (or comparable legal documentation). If an applicant is unable to obtain and submit with its application a fully -executed (i.e., signed) copy of a tribal resolution or other, comparable legal documentation as may be consistent with the tribe's governance structure, th en, at minimum, the applicant should submit an unsigned, draft version of such legal documentation as part of its application OMB No. 1121-0329 BJA-2012-3266 Approval Expires 02/28/2013 17 (except in cases where, with respect to a tribal consortium applicant, consortium bylaws allow action without the support of all consortium member tribes). If selected for funding, use of and access to funds will be contingent on receipt of the fully -executed tribal resolution or other, comparable legal documentation. 7. Additional Attachments (if applicable) Jurisdictions certified as disparate must identify a fiscal agent that will submit a joint application for the aggregate eligible allocation to all disparate municipalities. The joint application must determine and specify the award distribution to each unit of local government and the purposes for which the funds will be used. When beginning the JAG application process, a Memorandum of Understanding (M OU) that identifies which jurisdiction will serve as the applicant/fiscal agent for joint funds, must be completed, and signed by the Authorized Representative for each participating jurisdiction. The signed MOU must be attached to the application. For a sample MOU, go to AY ,. `a. card/ aartdirl JLM0U. pdf. Failure to submit this required information will result in an application being change requested in the Grants Management System (GMS) for inclusion of the missing information OR the attachment of a withholding special condition at the time of award if time does not permit for a change request process. 8. Other Standard Forms Additional forms that may be required in connection with an award are available on OJP's funding page at ww q,g do`,r ov/fGundin /forms,.hti . For successful applicants, receipt of funds may be contingent upon subm ission of all necessary forms. Note in particular the following forms: a. „tandar„d As cuuw]cos Applicants must read, certify, and submit this form in GMS prior to the receipt of any award funds. b. Certifications Pa rdir2L_o yJ L Debarmeuut s argsicn andwC t sof Pis° cu�sik it i� _._ batters' rd ru -f=re Or rJr a p Fie uuorgruroents Applicants must read, certify and submit in GMS prior to the receipt of any award funds. c. cco&Aatiu? terra and Finances 9 t as lanlit ruesticnrt iuj4(required for any applicant other than an individual that is a non -governmental entity and that has not received any award from OJP within the past 3 years; this form must be downloaded, completed, and submitted) Review Process OJP is committed to ensuring a fair and open process for awarding grants. BJA reviews the application to make sure that the information presented is reasonable, understandable, measurable, and achievable, as well as consistent with the solicitation. Applications for formula awards will be reviewed to ensure statutory requirements have been met. Absent explicit statutory authorization or written delegation of authority to the contrary, all final grant award decisions will be made by the Assistant Attorney General (AAG). OMB Na. 1121-0329 BJA-2012-3256 Approval Expires 02/28/2013 18 Additional Requirements Applicants selected for awards must agree to comply with additional legal requirements upon acceptance of an award. OJP strongly encourages applicants to review the information pertaining to these additional require ments prior to submitting your application. Additional information for each requirement can be found at . l u do'. ovffundinctother r uirerr nt .htrn, • Civil Rights Compliance • Faith -Based and Other Com munity Organizations • Confidentiality • Research and the Protection of Human Subjects • Anti -Lobbying Act • Financial and Government Audit Requirements • National Environmental Policy Act (NEPA) • DOJ Information Technology Standards (if applicable) • Single Point of Contact Review • Nonsupplanting of State or Local Funds • Criminal Penalty for False Statements • Compliance with Office of Justi e Pro ramp Fin nciai C�uid • Suspension or Termination of Funding • Nonprofit Organizations • For -Profit Organizations • Government Performance and Results Act (GPRA) • Rights in Intellectual Property • Federal Funding Accountability and Transparency Act (FFATA) of 2006 • Awards in excess of $5,000,000 —federal taxes certification requirement • Active CCR Registration OMB No. 1121-0329 BJA-2012-3256 Approval Expires 02/28/2013 19 Provide Feedback to OJP on This Solicitation To assist OJP in improving its application and award processes, we encourage applicants to provide feedback on this Solicitation, application submission process, and/or the application review/peer review process. Feedback can be provided to OJP Soi icitation Feed bac", usd 9 LCI O—V OMB No. 1121-0329 BJA-2012-3256 Approval Expires 02/2812013 20 Application Checklist FY 2012 Edward Byrne Memorial Justice Assistance Grant (JAG) Program: Local Solicitation The application checklist has been created to assist in developing an application. Eligibility Requirement: The jurisdiction listed as the legal name on the application corresponds with the eligible jurisdiction listed on BJA's JAG web page The federal amount requested is within the allowable limit of the FY 2012 JAG Allocations List as listed on BJA's JAG web page What an Applications Should Include: Standard 424 Fo rm (see page 16) Program Narrative (see page 16 ) Budget and Budget Narrative (see page 1 6) Review Narrative (the date the JAG application was made available to the governing body for review and that it was provided to the pu blic for comment) (see page 17) Abstract (see page 17) Tribal Authorizing Resolution (if applicable) (see page 17) Disclosure of Lobbying Activities (SF-LLL) (see page 15) Additional Attachments (if applicable) (see page 18); Other Standard Forms as applicable (see page 18), including: Accounting System and Financial Capability Questionnaire (if applicable) DUNS Number (see page 14) CCR Registration (see page 14) OMB No. 1121-0329 BJA-2012-3256 2� Approval Expires 02/28/2013 UIVICI Numoer: 4u4u-vuu4 Expiration Date: 0113112oo9 Application for Federal Assistance SF-424 Version 02 1. Type of Submission: 2. Type of Application: If Revision, select appropriate letter(s): ❑ Preapplication application ❑ Continuation Other (Specify} E3 Changed/Corrected Application El Revision * 3. Date Received: 4. Applicant Identifier. 5a. Federai Entity Identifier: 5b. Federal Award Identifier: State Use Only: & Date Received by State: 7. State Application Identifier: S. APPLICANT INFORMATION: a. Legal Name: rrYrVYY%j1 'VZ1 b. Employer/Taxpayer Identification Number (EINITIN): c. Organizational DUNS: 14( . ....... . . . . .. ... ... d. Address: Streeti: r Street2: E City: E County: 1: State: E Province: Country: Zip / Postal Code: e. Organizational Unit: Department Name: Division Name: f. Name and contact Information of person to be contacted on matters Involving this application: ........... Telephone Number -Q - Q L4 Lf�j Fax Number, Email: OMB Number: 4040-0004 Expiration Date: 01/3112009 Application for Federal Assistance SF-424 Version 02 9. Type of Applicant 1; Select Applicant Type: Type of Applicanf2: Select Applicant Type: Type of Applicant 3: Select Applicant Type: Other (specify): 10. Name of Federal Agency: lOffice Of Justice Programs 11. Catalog of Federal Domestic Assistance Number: CFDA Title: (-4yrose Jywywnc�( ;IJ51ice A�Eiwr-g--,e 12. Funding Opportunity Number: Title: 13. Competition Identification Number: Title: 14. Areas Affected by Project (Cities, Counties, States, etc.): -Amlz z , T1 ai 15. Descriptive Title of Applicant's Project: OMB Number: 4040-0004 Expiration Date: 0113112009 Application for Federal Assistance SF-424 Version 02 16. Congressional Districts Of. a. Applicant b. Program/Project Q- Attach an additional list of Program/Project CongressionI'Di, �dct 17. Proposed Project-, * a. Start Date: 415Q * b. End Date: 18. Estimated Funding ($): a. Federal R I 'A 144 b. Applicant c. State d. Local e. Other f. Program Income g. TOTAL 19. Is Application Subject to Review By State Under Executive Order 12372 Process? WE] This application was made available to the State under the Executive Order 12372 Process for review on b' Program Is subject to E.O. 12372 but has not been selected by the State for review. ❑ c. Program is not covered by E.O. 12372. 20. Is the Applicant Dqjinquent On Any Federal Debt? (if "Yes", provide explanation.) Yes No 21. *By signing this application, I certify (1) to the statements contained in the list of certifications** and (2) that the statements herein are true, complete and accurate to the best of my knowledge. I also provide the required assurances** and agree to comply with any resulting terms if I accept an award. I am aware that any false, fictitious, or fraudulent statements or claims may subject me to criminal, civil, or administrative penalties. (U.S. Code, Title 218, Section 1001) Er- I AGREE ** The list of certifications and assurances, or an Internet site where you may obtain this list, is contained In the announcement or agency specific instructions. Authorized Representative: Prefix: *First Name: Middle Name: * Last Name: Suffix: Title: Telephone Number E- Fax Number. Entail: Signature of Authorized Representative: Date Signed: Authorized for Local Reproduction Standard Form 424 (Revised 10/2005) Prescribed by OMB Circular A-1 02 OM8 Number: 4040-DO04 Expiration Date: 01/3112009 Program Narrative (Attachment 1) Program Narrative The Monroe County Drug Court Program located in Monroe County, Florida has been in continuous operation since 1993. Our circuit operates a Juvenile, Dependency, and Adult Diversion Drug Court, with sites in Key West, Marathon, and Plantation Key. Monroe County is the southernmost county in the continental United States. It consists of the Florida Keys, a string of islands connected by U.S. Highway 1, extending 150 miles southwest of Miami and the surrounding waters. There are 42 bridges linking the Florida Keys. Drug courts reduce drug seeking behaviors by treating the underlying addiction of the non-violent offender, thereby offering a greater chance of breaking the cycle of drug abuse, crime, and incarceration. Drug Court program participants are closely supervised by a judge who is supported by a team of agency representatives operating outside their traditional roles. The team includes a drug court coordinator, case manager, substance abuse treatment counselors, prosecuting attorneys, defense attorneys, juvenile probation officers, school representatives, employees of Department of Children & Families, Guardian Ad Litem, community based care workers, law enforcement officers, and adult probation officers. Eligible participants for the drug court program are identified and assessed early, and then placed into a treatment program. During their time in treatment, offenders are given random drug screening tests, and are required to appear frequently in front of a judge for progress evaluations. Drug court participants may be rewarded for remaining abstinent and attending meetings. Following successful completion of the drug court's treatment program, the court may, set aside or reduce their sentence, dismiss the original charge, or a combination of these. However, participants may also be sanctioned for violating the program's regulations by being removed from the program and given their original sentence. In some drug courts, participants are also provided ancillary services, such as mental health treatment, family therapy, and job training to increase their probability for success (Casebolt, R., Huddleston III, C.S., Marlowe, D.B. (2008). Painting the Current Picture: A National Report Card on Drug Courts and Other Problem -Solving Court Programs in the United States. National Drug Court Institute, 2(1). It is estimated that every $1 spent on drug courts results in costs savings of anywhere from $1.74 to $6.32 per participant (Florida Office of the State Courts Administrator, Office of Court Improvement. (2010). Drug Courts in Florida: Frequently Asked Questions and Quick Facts.). On average, drug courts cost $4,333 per client, but they save $4,705 for taxpayers and $4,395 for potential victims (National Drug Court Institute. (2009). Research Findings). But even these costs are minimal compared to the costs of incarceration, which are, on average, $19,469 per inmate per year (Florida Department of Corrections. (2010). 2010 Annual Report: FY 2009-10. Retrieved from: http:/l www. dc. state. fl.uslpub/annual/0910/pdfs/AR 09-10 Final pd6. A 2005 Government Accountability Office report showed lower percentages of drug court program participants were rearrested or reconvicted. Drug court program participants also generally had longer times to first arrest or conviction than comparison group members. When comparing the results of treatment through drug courts, and results from standard punishment, it becomes apparent that drug courts are highly effective in reducing crime and consequently taxpayer expense (Rossman, Shelll B. etc. (2011). The Multi -State Adult Drug Court Evaluation. U.S. Department of Justice). The Monroe County Drug Court Program is applying for JAG funding under the purpose area of "Drug treatment and enforcement programs". The program activities include: 1. Contract with a local Psychiatrist, proficient in the field of addiction to act as the Drug Court Medical Director, to provide a total of sixty hours of psychiatric services to Adult Division, Family Treatment, and Juvenile Drug Court Program participants per each grant calendar year. 2. The Medical Director will make professional and qualified decisions regarding clients presenting with prescription drug abuse issues. 3. The Medical Director will work with the clients to explore alternative medications and make recommendations to the court as a qualified professional. 4. The Medical Director will diagnose and may prescribe psychotropic medication to our clients who are detoxifying and/or present with symptoms of mental health disorders. Contracting with a Medical Director will improve the effectiveness and efficiency of drug treatment and case management activities conducted by the Drug Court program. The Medical Director will provide appropriate treatment responses for clients presenting with an addiction to mood altering prescription medications, and/or mental health issues. Addressing mental health and/or prescription abuse issues will increase the likelihood of recovery success, in addition to diverting clients from continuing criminal involvement. The proposed Medical Director will provide the necessary medical expertise to make qualified decisions regarding clients presenting with mental health and/or prescription drug abuse issues, explore alternative medications, prescribe appropriate medication, and make recommendations to the court. Currently, The Drug Court Program employees lack the medical expertise to address such issues. Analysis of Need The number of referrals to Drug Court with prescription drug arrests are on the increase state wide. According to the Monroe County Sheriff's office from April 2011 to April 2012 there were about 150 arrests for possession of a controlled substance without a prescription. This number does not include other criminal activities associated with prescription drug abuse. The Court and clinical staff hands are tied in regards to being qualified to assess the necessity of medication and for our clients. The Florida's Prescription Drug Diversion and Abuse Roadmap 2012 — 2015, released April 4, 2012, by Florida Attorney General Pam Bondi, recognizes the strength of our existing drug courts, and places them front -and -center in the multi -faceted fight against prescription drug abuse. The Roadmap recommends two important strategies: 1. Florida must expand drug courts across the state to admit more non-violent prescription drug offenders. Doing so not only increases overall savings to the state's budget because fewer offenders would be sentenced to costly prison time, but also decreases crime rates overall by effectively shortening a non- violent offender's emerging criminal history by intervening earlier with effective drug treatment consisting, in part, of swift and certain sanctions (Office of Program Policy Analysis & Government Accountability. (2010). Without Changes, Expansion Drug Courts Unlikely to Realize Expected Cost Savings. Tallahassee, FL.). 2. Florida must ensure reliable screening processes are established to capture those offenders whose crimes are grounded in prescription drug abuse, and who would benefit from a comprehensive treatment program. Monroe County's Drug Court proposal for JAG funding is directly responsive to the Attorney General's recommendations. A contractual agreement with a Medical Director will expand the capacity and expertise of our Drug Court Program to address participants with prescription drug abuse issues. A strong nexus exists between crime and drug abuse. If mental health and prescription drug abuse issues are left untreated, users will typically engage in repeated drug theft, shoplifting, prescription fraud, burglary, and a myriad of other criminal activities. Law enforcement is reporting that prescription drug abuse is especially fueling increases in property crimes as criminals seek to acquire powerful pain medications by breaking into pharmacies and homes in order to both consume and sell pills on the black market (Goodnough, Abby. (2010). A Wave of Addiction and Crime, with the Medicine Cabinet to Blame. The New York Times, September 23, 2010. Retrieved from: httg:!/www.nytimes.com/2010109124/us/24dru scL htm�. Our focus on treating prescription drug addiction in the criminal justice system reflects the scientific understanding that addiction is a result of brain changes caused by repeated drug use. The United States makes up roughly 5 percent of the world's population, but consumes 80 percent of its opioids, as well as 99 percent of the world's hydrocodone (Avila, Jim. (2011). Prescription Painkiller Use at Record High for Americans. ABC World News, April20, 2011. Retrieved from: httra://abcnews.go. com1US/prescription-painkillers-record-number-americans-pain- medication/story?id=13421828). It is unclear how much of this consumption is legitimate and how much is diverted for abuse. Drug courts remain the most effective means we have for reducing diverted prescription drug demand by addicts in our criminal justice system. Contracting services of a Medical Director will improve the Drug Court Program team's performance outcome by increasing the program's effectiveness, reducing recidivism, increasing participant success rates, and by reducing costs to law enforcement and criminal justice system. The team includes the drug court judge, criminal court services coordinator, drug court coordinator, case manager, substance abuse treatment counselors, prosecuting attorneys, defense attorneys, juvenile probation officers, school representatives, employees of Department of Children & Families, Guardian Ad Litem, community based care workers, law enforcement officers, and adult probation officers. Budget and Budget Narrative (Attachment 2) Budget Category Quantity Name Price Contracts Contract with a local Psychiatrist, proficient in the field $12,000.00 of addictions, to act as the Drug Court Medical Director. The Medical Director will provide a total of sixty hours of psychiatric services, at the rate of two hundred dollars an hour to the Adult Division, Family Treatment, and Juvenile Drug Court Program participants per the grant calendar year. • The Medical Director will make professional and qualified decisions regarding clients presenting with prescription drug abuse issues. • The Medical Director will work with the clients to Explore alternative medications and make recommendations to the court as a qualified professional. • The Medical Director will diagnose and may Prescribe psychotropic medication to our clients who are detoxifying and/or present with symptoms of mental health disorders. Travel/Mileage Expense $447.00 TOTAL PROJECT COSTS $12,447.00 Federal Request $12,447.00 Non -Federal Amount $0.00 Budget Narrative The Justice Department has allocated $12,447.00 to Monroe County, Florida as part of the 2012 JAG Local Solicitation. The Monroe County Drug Court Program is applying for the total amount. The JAG funds will provide a Medical Director for the Monroe County's Drug Court Program which at this time, does not exist. Without this grant funding there is no budget for this service and the service will not be provided. These federal funds will not be used to replace or supplant any nonfederal funds as none were appropriated for this purpose. Monroe County purchasing policies require two or more written price quotes for the purchasing level of ten to twenty-five thousand dollars. Program Review Narrative (Attachment 3) This JAG application is scheduled to be presented to the governing body, the Board of County Commissioners, by May 4, 2012, the agenda deadline for the May meeting. It will be reviewed by the Monroe County Board of Commissioners at a publicly noticed Commission meeting scheduled for May 16, 2012. The application will thus be made public to the citizens and neighborhood or community organizations and they will have an opportunity to comment on its worthiness at the May 2012 Commission meeting. The Monroe County Drug Court Program was unable to present this application to the Board of County Commissioners at an earlier date due to the short turn -around time between our awareness of the JAG announcement and the application submission due date. Abstract (Attachment 4) The applicant is Monroe County, Florida, which is governed by a Board of County Commissioners. The Board is chaired by the County Mayor, David Rice. The Monroe County Drug Court Program is the signing authority for the JAG funds allocated to Monroe County, Florida. The title of project is "Monroe County Drug Court Medical Director Initiative". The goal of this project is build capacity within the Monroe County Drug Court to address the needs of clients presenting with mental health and/or prescription drug abuse issues. With the addition of a Medical Director, the Drug Court will significantly improve the effectiveness of drug treatment and case management activities conducted for drug court for clients presenting with prescription drug abuse issues and/or mental health. This activity will increase the likelihood of recovery success, in addition to diverting clients from continuing criminal involvement. Currently, The Drug Court Program employees lack the medical expertise to address such issues. This initiative responds to the "The Florida's Prescription Drug Diversion and Abuse Roadmap 2012 — 2015", released April 4, 2012, by Florida Attorney General Pam Bondi, which recognizes the need for existing drug courts to address prescription drug abuse issues. With a Medical Director, the Monroe County Drug Court will be able to provide professional medical/psychiatric assistance for clients with prescription abuse, and/or mental health issues. The strategies will include contracting a local Psychiatrist, proficient in the field of addiction, to act as the Drug Court Medical Director, working with clients detoxifying and/or presenting with symptoms of mental health disorders to diagnose, explore alternative medications, prescribe psychotropic medication, when appropriate, and make recommendations to the court. The Monroe County Drug Court Criminal Court Services Coordinator, Jane Muir - Isherwood will work with the Trial Court Administrator, Holly Elomina to ensure that all aspects are fully implemented in an efficient manner, in compliance with the Monroe County purchasing policies, which require two or more written price quotes for the purchasing level of ten to twenty-five thousand dollars. Performance measures identified by Monroe County Drug Court program will ensure that JAG funds are utilized for Contractual Support, an approved activity, which is outlined as follows: • Within three months of the award of this grant, MCDCP will contract with a local psychiatrist, proficient in the field of addiction to act as the Drug Court Medical Director to provide the services as described. • The Drug Court Medical Director will provide a minimum of sixty hours of services during the grant year. Service hours will be reported quarterly. • MCDCP participants receiving services will be reported on a quarterly basis. The top Five Project Identifiers for this proposed project activities are, (1) Drug Courts, (2) Mental Health, (3)Prescription Drugs, (4) Problem Solving Courts, and (5) Substance Abuse Treatment.