Item C35BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
May
16,2012
Division:—. County Administrator
Bulk Item: Yes
X
No
Department: OMB
Staff Contact Person/Phone #: Emie Coughlin X4315
AGENDA ITEM WORDING: Approval of a Second Renewal Agreement to the existing contract
with Keys Security Inc. for an amount not to exceed $60,000 per year at the rate of $16.00 per hour for
Security Patrols and Services in the Duck Key Security District.
ITEM BACKGROUND: Our existing contract allows the County an option to renew the contract for
two (2) additional one (1) year terms, this being the second and final one year extension. Keys Security
Inc. and the Duck Key Advisory Board has agreed to the second renewal at the same rate.
PREVIOUS RELEVANT BOCC ACTION: On May 181h , 2011 the BOCC approved the first
renewal agreement. On May 19, 2010, the BOCC granted approval to award bid and authorized
execution of a one (1) year contract between Monroe County and Keys Security Inc. with an option of
renewing the contract for two (2) additional one (1) year terms for security patrols and services in the
Duck Key Security District.
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST: Not to exceed $60.000.00/yea BUDGETED: Yes X No
COST TO COUNTY: SOURCE OF FUNDS: Non Ad Valorem Spec. Assessment Fund
152
REVENUE PRODUCING: Yes No
County Atty
DOCUMENTATION:
DISPOSITION:
Revised 2/27/01
Included
AMOUNT PER MONTH— Year
OMB/Pur asing — Risk Management aL
X Not Required
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Keys Security Inc. Contract #
Effective Date: May 1, 2012
Expiration Date: April 30, 2013
Contract Purpose/Description:
Security and patrol services for the Duck Key Security District.
Contract Manager: Ernie Coughlin 4315 OMB Stop # I
(Name) (Ext.) (Department/Stop #)
for BOCC meeting on 5/16/12 Agenda Deadline: 5/1/12
CONTRACT COSTS
Total Dollar Value of Contract: Not to Current Year Portion:
exceed
$60,000
Budgeted? Yes® NoEl Account Codes: .152-04501-530340-
Grant: $
County Match: $
Estimated Ongoing Costs: $_
(Not included in dollar value above
ADDITIONAL COSTS
/yr For:
utilities,
etc.
CONTRACT REVIEW
D tezin
Changes Re
Needed
Date Out
Division Director
27 4$"'L.'
ie er
Yes[—] NoEj
Risk Manag ement
L" 'i
1' 1,4'
L.,L-
Yes-1 N o F71
F
O.M.B./Purking
q-36 -)2,,-
Yes❑ No[j I-
County Attorney
14
Yes[—] NoEl"""'
Comments:
V1111 1Xr1V I JCu 4//-//U 1 lVD-Ir ff/-
SECOND RENEWAL AGREEMENT
THIS AGREEMENT, made and entered into this 16 1h day of May 2012, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "County"),
and Keys Security Inc. (hereinafter called the "Contractor").
WI IEREAS, on May 19"' , 2010, the parties entered into a one (1) year agreement for
security patrols and services for the Duck Key Security District, commencing on the I s'
day of May, 2010 and ending on the 3 oth of April, 2011. The County has an option of
renewing this contract for two (2) additional one (1) year terms; and
WHEREAS, the first renewal agreement expires on April 30"', 2012 and both parties
desire to renew the original agreement for one additional year; this being the second and
final renewal,
NOW, 'THEREFORE, IN CONSIDERATION of the mutual promises contained herein,
the parties hereby agree to renew the existing agreement as follows:
In accordance with Paragraph 4 of the 2010 agreement, the County hereby
exercises its option to renew the agreement for additional one-year term
beginning May 1, 2012 and ending April 30, 2013.
2 In all other respects, the agreement entered May 19, 2010 shall remain in full force
and effect.
IN WITNESS WHEREOF, the parties have caused these presents to be executed in their
respective names.
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
ATTEST: MONROE COUNTY, FLORIDA
BY
Danny L. Kolhage Mayor David Rice
Clerk of the Circuit Court and
Ex-Officio Clerk of the Board of
County Commissioners KEYS SECURITY INC.
M
Simon Leird, Owner
FIRST RENEWAL AGREEMENT
THIS AGREEMENT, made and entered into this lbt' day of May 201 , A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "County"),
and Keys Security Inc. (hereinafter called the "Contractor").
WHEREAS, on May 19`s , 2010, the parties entered into a one (1) year agreement for
security patrols and services for the Duck Key Security District , commencing on the I"
day of May, 2010 and ending on the 30'h of April, 2011. The County has an option of
renewing this contract for two (2) additional one (1) year terms; and
WHEREAS, the agreement still has one option for an additional one year term; and
NOW, THEREFORE, IN CONSIDERATION of the mutual promises contained herein,
the parties hereby agree to renew the existing agreement as follows:
1. In accordance with Paragraph 4 of the 2010 agreement, the County hereby
exercises it's option to renew the agreement for additional one-year term
beginning May 1, 2011 and ending April 30, 2012.
2. The Contract amount agreed to herein shall be adjusted in accordance with the
percentage change in the Consumer Price Index for all urban consumers (CPI-U)
for the most recent twelve months available.
3. In all other respects, the agreement entered May 19, 2010 shall remain in full
force and effect.
the parties have caused these presents to be executed in their
Clerk of the Circuit Court and
Ex-Officio Clerk of the Board of
County Commissioners
MONROE COUNTY
BOARD OF COUNTY COMMISSIONERS
MONROE OU Y, FLORIDA
BY
Mayor H th C thers
-�f
KEYS SECURITY INC.
Sio•-� tiros , (Wav�
v
CONTRACT
THIS AGREEMENT, made and entered into this I 91h day of May 2010, A.D., by and
between MONROE COUNTY, FLORIDA, (hereinafter sometimes called the "County"), and Keys
Security Inc. (hereinafter called the "Contractor").
WHEREAS, The Duck Key Security Advisory Council is desirous of having a contractor
for security patrols and services in the security district; and
WHEREAS, The Monroe County Board of County Commissioners as the governing body
of County is authorized to enter into contracts on the Advisory Board's behalf, and
NOW THEREFORE, in consideration of the mutual covenants and provisions contained
herein, the parties agree as follows: That the parties hereto, for the consideration hereinafter set
forth, mutually agree as follow:
1. THE CONTRACT
The contract between the County and the Contractor, of which this agreement is a part, consists of
the contract documents, which are as follows: This agreement and any amendments executed by
the parties hereafter, together with all required insurance documentation, the response to Request
for Bid (RFB), and the RFB, including but not limited to, the general terms, and conditions in
Section 2. In the event of a discrepancy between the documents, those most favorable to the
County shall prevail.
2. SCOPE OF THE WORK
The contractor shall provide Security and Patrols service as described in Attachment A in the Duck
Key Security District for the County. Additional security services shall be provided by the
contractor which may from time to time be requested by the Duck Key Security District Advisory
Board. Any such additional security services shall be billed at the normal hourly rate specified in
paragraph 3.A. The District Board will document the authorization for additional hours in writing
and said documentation shall be submitted by Contractor with the relevant invoices. The contractor
warrants that it is authorized by law to engage in the performance of the activities herein described,
subject to the terms and conditions set forth in these contract documents. The provider shall at all
times exercise independent, professional judgment and shall assume professional responsibility for
the services to be provided. Contractor shall provide services using the following standards as a
minimum requirement:
A. Staffing
The Contractor shall maintain adequate staffing levels to provide the services required-..
The Contractor shall provide at its own expense all necessary personnel to provide the
services under this contract. The personnel shall not be employees of, or have any
contractual relationship, with the County or the Duck Key Security District. All personnel
engaged in performing services under this contract shall be fully qualified, and authorized
or permitted under State and local law to perform such services.
B. Contractor's Records
1) The contractor shall maintain financial records in accordance with generally accepted
accounting principles. An annual financial report audited and certified by a licensed
Certified Public Accountant shall be provided to the County Clerk within one hundred
twenty (120) days following the close of the Contractor's fiscal year. The certified
financial report shall be in such detail as to disclose the revenues, expenses, and
disbursements relating to the services provided under this contract. Notes to the Financial
statements shall disclose noncompliance with the requirements of this contract concerning
conflict of interests.
2) The contractor shall also record and maintain statistical data concerning the security
patrols and services, and such additional information as may be required by the County. A
quarterly report shall be submitted to the County Administrator.
3) The Contractor shall retain all records pertaining to this contract for a period of five (5)
years after the termination of this contract.
4) The County, the Clerk, the State Auditor General, and agents thereof shall have access
to Contractor's books, records, and documents required by this contract for the purposes
of inspection or audit during normal business hours, at the Contractor's place(s) of
business.
3. PAYMENTS TO THE CONTRACTOR
A. The contract is for $46,720.00 based on the number of hours worked at the rate of $16.00 per
hour. Contractor shall be compensated for those additional hours required by the District Board
and which are within the annual budget of this contract; the total of all payments, including the
routine security and the additional hours shall not exceed $60,000.00. Monroe County's
performance and obligation to pay under the contract is contingent upon an annual appropriation
by the BOCC.
1) The contractor shall submit to the County a monthly invoice for services provided during the
preceding month with supporting documentation acceptable to the Clerk. Acceptability to the
Clerk is based on generally accepted accounting principles and such laws, rules and regulations
as may govern the Clerk's disbursal of funds.
2) The invoice will include a record of employee time worked and will differentiate time worked
at the normal rate, time worked at the additional services rate at the request of the advisory
board.
3) Upon receipt of the contractor's invoice in the proper form as stipulated above and upon
acceptance by the Clerk, Monroe County will make payment in accordance with the Local
Government Prompt Payment Act.
4. TERM OF CONTRACT
ki
The term of this contract is for one year, commencing on May 1, 2010, at 12: 01 A.M. County has the
option of renewing this contract for two (2) additional one-year terms. County shall provide Contractor
at least thirty (30) days notice of its intent to renew. The Contract amount agreed to herein shall be
adjusted annually in accordance with the percentage change in the Consumer Price Index for all urban
consumers (CPI-U) for the most recent twelve
months available.
5. CONTRACTOR'S ACCEPTANCE OF CONDITIONS
A. The Contractor hereby agrees that he has carefully examined the security district for which he
shall provide services and has made investigations to fully satisfy himself that such site(s) is
(are) correct and suitable for this work and he assumes full responsibility therefore. The
provisions of the Contract shall control any inconsistent provisions contained in the
specifications. All specifications have been read and carefully considered by the Contractor,
who understands the same and agrees to their sufficiency for the work to be done. Under no
circumstances, conditions, or situations shall this Contract be more strongly construed against
the Owner than against the Contractor.
B. Any ambiguity or uncertainty in the specifications shall be interpreted and construed by the
Owner, and his decision shall be final and binding upon all parties.
C. The passing, approval, and/or acceptance by the Owner of any of the services furnished by the
Contractor shall not operate as a waiver by the Owner of strict compliance with the terms of this
Contract, and specifications covering the services. Failure on the part of the Contractor,
immediately after Notice to Correct shall entitle the Owner, if it sees fit, to correct the same
and recover the reasonable cost of such replacement and/or repair from the Contractor, who
in any event shall be jointly and severally liable to the Owner for all damage, loss and expense
caused to the Owner by reason of the Contractor's breach of this Contract and/or his failure
to comply strictly and in all things with this Contract and with the specifications.
D. The Contractor agrees that the County Administrator may designate representatives to visit
the Contractor's facility(ies) periodically to conduct random open file evaluations during the
Contractor's normal business hours.
E. The Contractor has, and shall maintain throughout the term of this contract, appropriate
licenses and approvals required to conduct its business, and that it will at all times conduct
its business activities in a reputable manner. Proof of such licenses and approvals shall be
submitted to the County upon request.
6. HOLD HARMLESS AND INSURANCE
Notwithstanding any minimum insurance requirements prescribed elsewhere in this agreement,
Lessee shall defend, indemnify and hold the COUNTY and the COUNTY's elected and appointed
officers and employees harmless from and against (i) any claims, actions or causes of action, (ii)
any litigation, administrative proceedings, appellate proceedings, or other proceedings relating to
any type of injury (including death), loss, damage, fine, penalty or business interruption, and relating
any costs or expenses (including, without limitation, costs of remediation and costs of additional
security measures that the Federal Aviation Administration, the Transportation Security
Administration or any other governmental agency requires by reason of, or in connection with a
violation of any federal law or regulation, attorneys' fees and costs, court costs, fines and penalties)
that may be asserted against, initiated with respect to, or sustained by, any indemnified party by
reason of; or in connection with, (A) any activity of Lessee or any of its employees, agents,
contractors or other invitees on the Airport during the term of this AGREEMENT, (B) the
negligence or willful misconduct of Lessee or any of its employees, agents, contractors or other
invitees, or (C) Lessee's default in respect of any of the obligations that it undertakes under the
terms of this lease, except to the extent the claims, actions, causes of action, litigation,
proceedings, costs or expenses arise from the intentional or sole negligent acts or omissions of the
COUNTY or any of its employees, agents, contractors or invitees (other than CONTRACTOR).
Insofar as the claims, actions, causes of action, litigation, proceedings, costs or expenses relate to
events or circumstances that occur during the term of this lease, this section will survive the
expiration of the term of this lease or any earlier termination of this lease.
The first ten dollars ($ 10.00) of remuneration is consideration for the indemnification provided above.
The extent of liability is in no way limited to, reduced, or lessened by the insurance requirements
contained elsewhere within this agreement. This provision shall survive the cancellation or
termination of this Agreement.
Prior to execution of this agreement, the contractor shall furnish the Owner Certificates of Insurance as
required in the Request for Bid. All insurance shall be from companies licensed to do business in the
State of Florida and having an A.M. rating of VI or better. The insurance shall be maintained during
the term of the contact. Monroe County shall be listed as an additional insured on the General
Liability And Vehicle policies.
At all times and for all purposes under this agreement the Contractor is an independent contractor and
not an employee of the Board of County Commissioners of Monroe County. No statement contained
in this agreement shall be construed so as to find the Contractor or any of his employees, contractors,
servants, or agents to be employees of the Board of County Commissioners of Monroe County.
8. ASSURANCE AGAINST DISCRIMINATION
Contractor agrees that there will be no discrimination against,any person, and it is expressly
understood that upon a determination by a court of competent jurisdiction that discrimination has
occurred, this Agreement automatically terminates without any further action on the part of any party,
effective the date of the court order. Contractor agrees to comply with all Federal and Florida statutes,
and all local ordinances, as applicable, relating to nondiscrimination. These include but are not limited
to: 1) Title V1 of the Civil Rights Act of 1964 (PL 88-352) which prohibits discrimination on the basis
or race, color or national origin; 2) Title IX of the Education Amendment of 1972, as amended (20
USC ss. 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex: 3) Section
504 of the Rehabilitation Act of 1973, as amended (20 USC s. 794), which prohibits discrimination on
the basis of handicaps; 4) The Age Discrimination Act of 1975, as amended (42USC ss. 6101-6107)
which prohibits discrimination of the basis of age; 5) The Drug Abuse Office and Treatment Act of
1972 (PL 92-255) as amended, relating to nondiscrimination of the basis of drug abuse; 6) The
Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970
(PL 91-616), as amended relating to nondiscrimination on the basis of alcohol abuse or alcoholism; 7)
Cl
The Public Health Service Act of 1912, ss. 523 and 527 (42 USC ss. 690dd-3 and 290ee-3), as
amended, relating to confidentiality of alcohol and drug abuse patient records; 8) Title VIII of the
Civil Rights Act of 1968 (42 USC s. et seq.), as amended, relating to nondiscrimination in the sale,
rental or financing of housing; 9) The Americans with Disabilities Act of 1990 (42 USC s. 1201 Note),
as maybe amended from time to time, relating to nondiscrimination on the basis of disability; 10)
Monroe County Code Ch. 13, Art. VI, prohibiting discrimination on the bases of race, color, sex,
religion, disability, national origin, ancestry, sexual orientation, gender identity or expression, familial
status or age; and 11) any other nondiscrimination provisions in any Federal or state statutes which
may to the parties to, or the subject matter of, this Agreement.
9. ASSIGNMENT
The Contractor shall not assign or subcontract its obligations under this agreement, except in writing
and with the prior written approval of the Board of County Commissioners of Monroe County and
Contractor, which approval shall be subject to such conditions and provisions as the Board may deem
necessary. This paragraph shall be incorporated by reference into any assignment or subcontract and
any assignee or subcontractor shall comply with all of the provisions of this agreement. Unless
expressly provided for therein, such approval shall in no manner or event be deemed to impose any
additional obligation upon the board.
10. COMPLIANCE WITH LAW
In providing all services/goods pursuant to this agreement, the Contractor shall abide by all statutes,
ordinances, rules and regulations pertaining to, or regulating the provisions of, such services, including
those now in effect and hereinafter adopted. Any violation of said statutes, ordinances, rules and
regulations shall constitute a material breach of this agreement and shall entitle the Board to terminate
this contract immediately upon delivery of written notice of termination to the contractor. The
contractor shall possess proper licenses to perform work in accordance with these specifications
throughout the term of this contract.
11. DISCLOSURE AND CONFLICT OF INTEREST
A. Covenant of No Interest. The Contractor represents that it, its directors, principles and employees,
presently have no interest and shall acquire no interest, either direct or indirect, which would conflict
in any manner with the performance of services required by this contract, as provided in Sect.
1212.311, et. seq., Florida Statutes.
B. Code of Ethics. County agrees that officers and employees of the County recognize and will be
required to comply with the standards of conduct for public officers and employees as delineated in
Section 112.313, Florida Statutes, regarding, but not limited to, solicitation or acceptance of gifts;
doing business with one's agency; unauthorized compensation; misuse of public position, conflicting
employment or contractual relationship; and disclosure or use of certain information.
C. No Solicitation/Payment. The County and Contractor warrant that, in respect to itself, it has
neither employed nor retained any company or person, other than a bona fide employee working solely
for it, to solicit or secure this Agreement and that it has not paid or agreed to pay any person,
5
company, corporation, individuals, or firm, other than a bona fide employee working solely for it, any
fee, commission, percentage, gift or other consideration contingent upon or resulting from the award
or making of this Agreement. For the breach or violation of the provision, the Contractor agrees that
the County shall have the right to terminate this Agreement without liability and, at its discretion, of to
offset from monies owed, or otherwise recover, the full amount of such fee, commission, percentage,
gift, or consideration
The Contractor shall not pledge the County's credit or make it a guarantor of payment or surety for
any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further
warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill
the terms of this contract.
13. NOTICE REQUIREMENT
Any notice required or permitted under this agreement shall be in writing and hand delivered or
mailed, postage prepaid, to the other party by certified mail, returned receipt requested, to the
following:
FOR COUNTY:
Roman Gastesi
Monroe County Administrator
1100 Simonton Street
Key West, FL 33040
FOR CONTRACTOR:
Simon Leird
Keys Security Inc.
2860 Dolphin Drive
Marathon, FL. 33050
14. TAXES
and Suzanne Hutton
County Attorney
1111 12 'h Street, Suite 408
Key West, FL 33040
The County is exempt from payment of Florida State Sales and Use taxes. The Contractor shall not be
exempted by virtue of the County's exemption from paying sales tax to its suppliers for materials used
to fulfill its obligations under this contract, nor is the Contractor authorized to use the County's Tax
Exemption Number in securing such materials. The Contractor shall be responsible for any and all
taxes, or payments of withholding, related to services rendered under this agreement.
15. NQN-WAIVER OF, IMMUNITY
Notwithstanding the provisions of Sec. 768.28, Florida Statutes, the participation of the County and
the Contractor in this agreement and the acquisition of any commercial liability insurance coverage,
self-insurance coverage, or local government liability insurance pool coverage shall not be deemed a
ro,
waiver of immunity to the extent of liability coverage, nor shall any contract entered into by the
County be required to contain any provision for waiver.
16. PRIVILEGES AND IMMUNITIES
All of the privileges and immunities from liability, exemptions from laws, ordinances, and rules and
pensions and relief, disability, workers' compensation, and other benefits which apply to the activity
of officers, agents, or employees of any public agents or employees of the County, when performing
their respective functions under this Agreement within the territorial limits of the County shall apply to
the same degree and extent to the performance of such function and duties of such officers, agents,
volunteers, or employees outside the territorial limits of the County.
17.—LEGAL OBLIGATIONS AND RESPONSIBILITIES
Non -Delegation of Constitutional or Statutory Duties. This Agreement is not intended to, nor shall it
be construed as, relieving any participating entity from any obligation or responsibility imposed upon
the entity by law except to the extent of actual and timely performance thereof by any participating
entity, in which case the performance may be offered in satisfaction of the obligation or responsibility.
Further, this Agreement is not intended to, nor shall it be construed as, authorizing the delegation of
the constitutional or statutory duties of the County, except to the extent permitted by the Florida
constitution, state statute, and case law.
18. TERMINATION
A. The County may terminate this contract for cause with seven (7) days notice to the Contractor.
Cause shall constitute a breach of the obligations of the Contractor to perform the services
enumerated as the Contractor's obligations under this contract.
B. Either of the parties hereto may terminate this contract without cause by giving the other party
sixty (60) days written notice of its intention to do so.
19. GOVERNING LAWS, VENUE
This agreement is governed by the laws of the State of Florida. Venue for any litigation arising under
this Agreement must be in Monroe County, Florida. In the event of any litigation, the prevailing party
is entitled to attorney's fees and costs. This Agreement is not subject to arbitration. Mediation shall
be held according to the rules prescribed by the 16 1h Judicial Circuit, Monroe County, Florida.
20. NON -RELIANCE BY NON-PARTIES
No person or entity shall be entitled to rely upon the terms, or any of them, of this Agreement to
enforce or attempt to enforce any third -party claim or entitlement to or benefit of any service or
program contemplated hereunder, and the County and the Contractor agree that neither the County nor
the Contractor or any agent, officer, or employee of either shall have the authority to inform counsel,
or otherwise indicate that any particular individual or group of individuals, entity or entities, have
entitlements or benefits under this Agreement separate and apart, inferior to, or superior to the
community in general or for the purposes contemplated in this Agreement.
7
21. ATTESTATIONS
Contractor agrees to execute such documents as the County may reasonably require, to include a
Public Entity Crime Statement, an Ethics Statement, and a Drug Free Workplace Statement.
22. NO PERSONAL LIABILITY
No covenant or agreement contained herein shall be deemed to be a covenant or agreement of any
member, officer, agent or employee of Monroe County in his or her individual capacity, and no
member, officer, agent or employee of Monroe County shall be liable personally on this Agreement or
be subject to any personal liability or accountability by reason of the execution of this Agreement.
23. EXECUTION IN COUNTERPARTS
This Agreement may be executed in any number of counterparts, each of which shall be regarded as an
original, all of which taken together shall constitute one and the same instrument and any of the parties
hereto may execute this Agreement by signing any such counterpart.
24. ACCESS TO RECORDS
The Contractor and County shall allow and permit reasonable access to, and inspection of, all
documents, papers, letters or other materials in its possession or under its control subject to the
provisions of Chapter 119, Florida Statutes, and made or received by the Contractor and County in
connection with this Agreement; and the County shall have the right to unilaterally cancel this
Agreement upon violation of this provision by Contractor.
25. SECTION HEADINGS
Section headings have been inserted in this agreement as a matter of convenience of reference only,
and it is agreed that such section headings are not a part of this Agreement and will not be used in the
interpretation of any provision of this Agreement.
The remainder of this page has been intentionally left blank.
M
IN WITNESS WHEREOF the parties hereto have executed the Agreement on the day and date
Bove in four (4) counterparts, each of which shall, without proof or accounting for the
M s, be deemed an original contract.
KOLHAGE, CLERK
RXL.
eputy Clerk
(SEAL)
Attest:
By:
WITNESS
Title:
By:
WITNESS
Title:
BOARD OF COUNTY COMMISSIONERS
OF MONROE CO , FLORIDA
By:
Mayor/Chairman
CONTRACTOR
By: �—
Title:
COUNTY AT O
VED AS TCO
SISTANT COU
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ATTORNEY
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ATTACHMENT A
1. Specifications
The Contractor must submit to the owner a copy of its Class "B" operating license as defined and
required under Florida Statute 493.
All security personnel must have a class "D" license as defined and required under Florida Statute
493.
Security personnel must be screened for drug usage via a standard pre -employment urine drug test.
The Owner and Duck Key Security District reserves the right to require periodic random drug
testing of security personnel.
An examination of each security person's driving record from every state where he or she has
resided is required. A satisfactory driving record is required of all security personnel (not more
than three tickets and /or accidents in the past five years and no instances of DUI or DWI).
Security personnel are specifically prohibited from carrying weapons of any sort to include but not
be limited to firearms, batons (nightsticks), stun guns and chemical weapons (i.e. mace, pepper
spray).
Security personnel do not have arrest or detention authority and must refrain from any action
which may jeopardize a "legal" arrest by qualified law enforcement officers.
Security vehicles (automobiles required ) must be equipped with driver's side spotlight, amber
flashing light, distinct logo prominently displayed preferably indicating "Duck Key Security" as
allowed under present state licensing parameters, cellular telephone and two-way radio
communication equipment allowing immediate communication with the contractor's base station.
In no case shall security vehicles be operated at speeds beyond the local posted limits. Security
vehicles are specifically prohibited from engaging in pursuit driving and/or high-speed response to
emergencies.
All security personnel will wear uniforms designed to closely resemble a police officer
Reflective, adhesive stickers will be provided by the Contractor for identification of vehicles of
residents of the Duck Key Security District. The contractor shall also make guard hours and phone
numbers available to residents for: guard, supervisors, and sheriffs office. Contractors will include
telephone stickers with appropriate information to be available to all residents in the district.
2. &2ve of Services
The Contractor will provide on -site security services on the following schedule:
Daily 9:00 P.M. to 5:00 A.M. seven (7) days per week unless otherwise agreed to by the parties.
A minimum of four (4) drive through circuits of the entire Duck Key Security on the four
residential islands will be provided for each eight (8) hour shift.
Up to 15 door checks per night only to residents requesting that such door checks be made. Door
checks to be requested in writing. Address of door checks to be noted in daily report.
Daily patrol reports made in duplicate, one copy will be delivered to a designee of the Duck Key
Security Advisory Board and copy to be retained by the Contractor.
Security personnel will be expected to report any unusual activity, remove trespassers, quite noisy
parties, and direct emergency vehicle and/or traffic and question suspicious activity. Contact with
the Monroe County Sheriff's office will be made anytime situations occur which, in the judgment
of security personnel, fall outside these parameters when obvious legal activity has taken place.
Excess water usage notifications found at an unoccupied residence will be forwarded directly to
the property owner by the contractor.
Additional security services may from time to time be requested by the Duck Key Security District
Advisory Board. Any such additional security services shall be billed at the normal hourly rate as
specified in the contract.
The Duck Key Security District reserves the right to contract with other vendors or agencies from
time to time for additional security services (i.e. Off -duty Sheriffs Deputies, Marine Patrol
Officers or other private security providers). Individual residents of the Duck Key Security District
may also contract for additional security services either directly with the contractor or within a
vendor of their choice.
Security personnel will not enter an unoccupied residence without an accompanying Monroe
County Sheriffs Deputy.
Contractor to provide up to eight electronic check -in stations to be placed in mutually agreed
locations throughout the four (4) residential islands to be activated each time a circuit is made.
Patrol cars to display a sign "Duck Key Security". Patrol cars to carry a first aid kit, "throwable"
personal floatation device with suitable length of rope, fire extinguisher and a key for shutting off
Aqueduct Authority residential water valve.
Either party may cancel the contract upon sixty (60) days written notice.
11