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Item O9 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 17, 2013 Division: _County Administrator Bulk Item: Yes x No _ Department: County Administrator Staff Contact Person/Phone#: Connie Cyr/292-4441 AGENDA ITEM WORDING: Approval for the running of the 51 Annual Key Largo Bridge Run for Saturday, November 9, 2013 from 5:15 A.M. to 10:45 A.M. and to waive the toll fees at the Card Sound Bridge during this time period. ITEM BACKGROUND: See attached letter dated May 31, 2013 from the Key Largo Baptist Church. PREVIOUS RELEVANT BOCC ACTION: 6/20/12—BOCC approved of the 41h Annual Key Largo Bridge Run CONTRACT/AGREEMENT CHANGES: STAFF RECOMMENDATIONS: TOTAL COST: INDIRECT COST: BUDGETED: Yes No DIFFERENTIAL OF LOCAL PREFERENCE: COST TO COUNTY: SOURCE OF FUNDS: REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included Not Required DISPOSITION: AGENDA ITEM# Revised 7/09 GO B Key Largo Baptist Church , , 835 Largo Rd. • Key Largo,FL. 33037 •• Gph6ti CfiUI-CfI' Steve Vetter,Pastor 3.10 May 31,2013 ATM: Debbie Frederick 7CEAVED FAX: 305-292-4441 3 2013 Monroe County Mayor and Commissioners Monroe County,Marathon,FL 305-292-4441 RE:5th Annual Key Largo Bridge Run Dear Mayor and Commissioners, The Key Largo Baptist Church respectfully requests to be added to the agenda for the next scheduled meeting.We are requesting approval for the running of the 5a'Annual Key Largo Bridge Run for Saturday,November 9,2013 from 5:15am-1o:45am.Over the past 4 years the Key Largo Bridge Run has raised over$61,000 for very worthy local causes.This year the bridge run will be contributing to playground equipment for Key Largo School along with the Key Largo Bridge Run Scholarship Fund. We will be acquiring all the necessary permits,insurances and certificates which will be provided to you upon request at the completion of receipt. We would like to take a moment to thank you for voting to waive the toll fees at Card Sound Bridge. It was a great idea proposed by the BOCC and helped to keep the commuters happy.If possible,we would like to request to have the tolls waived again for this year's event. Key Largo Baptist Church would also like to especially thank Mayor Sylvia Murphy for being such a advocate of our event.From cheering on the runners at the finish line to handing out the awards.She has been there every year!Thanks so much. We are anxious to hear from you following the outcome of your next meeting so we can proceed with planning this year's running event.Please acknowledge the approval of the Key Largo Bridge Run by the commission by email to klbcofficeo-bellsouth.net and/or the link where I can print it out. Thank you,Mayor and Commissioners,in advance,for your time,consideration and continued support for this fine local event to benefit our community. Sincerely, Candy Bas 'us Event Coordinator Key Largo Bridge Run RWe 14-65.OD35(1)(c),FA.C. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION M-040-W TEMPORARY CLOSING OF STATE ROAD PERMIT MAINTENANCE 12N 1 Date: Permit No. Governmental Entity Approving Local Government I`�Gaw Co•) o fbri Contact Person :e C Address 1100 S I rV 6rA tdt7 Telephone 365-2 Z-fit 4 Email Organization Requesting Special Event Name of Organization Contact Person `-�r'1 Address Kl1yt ZCVri G I t-L - --22aG��7 Telephone 36 5-Lt ) ' y a Email art U' Lar c b 4 �t'1 C C tit Descri tion of Special Event Event Title a:-c Cun Date of Event i 1 Ci Start Time 15G M End Time O `LA C5 G w l Event Route(attach map) W(&tb bnk)rt\(-1 U.S. I !Gk'l-P COG 1-i'tv\ to jx� I n(p-s- `+ tu t b' -enorrk ) ll_1 Detour Route(attach map) IJ(ch ou ( { a C f Law Enforcement Agency Responsible for Traffic Control Name of Agency t -e C1 v VN-C Yr I l US Coast Guard Approval for Controlling Movable Bridge Not Applicable (}� Copy of USCG Approval Letter Attached ❑ Bridge Location The Permittee will assume all risk of and indemnify,defend and save harmless the State of Florida and the FDOT from and against any and all loss, damage,cost or expense arising in any manner on account of the exercise of this event. The Permittee shall be responsible to maintain the portion of the state road it occupies for the duration of this event,free of litter and providing a safe environment to the public. Signatures of Authorization Event Coordinator Signature GL da(-P ( c, S t t15 Date Law Enforcement // //// )) Name/Title 1X IVI A4j Signature , Date Government Official Nameffitle Signature Date FDOT Special Conditions FDOT Authorization Name[Title Signature Date Key Largo Bridge Run Time Line of Events November 9, 2013 5:00 Timing Co. &timing system prepares to set up in median 5:15 Northbound lane of U.S. 1 closes/Brian leaves to set up course/Timing Co.set up/Sound system set up/ All W.S.volunteers&medic team meet at church 5:30 Turn around points meet w/Accuchip-lesson with time clock 5:45�Short meeting wall volunteers on course(w.s.v. &med.team) 6:00 *KEN-ICS BUS to church/All w.s.volunteers&medic team get on bus 6:15 Bus w/water station volunteers&medic team leave for course to set up(yellow bus) 6:30 Participants to start line/ICS arrives to start pancake breakfast 6:40 Opening ceremonies-K.L Mayor Silvia Murphy, Nat.Anthem, Opening Prayer-Pastor Steve Vetter 6:45 Race Starts/Set of Medal Stand/Set up oranges, bannas,water, bagels&donuts 7:15 Pancake breakfast starts 7:45 5K Award Ceremony 8:30 10K Award Ceremony 10:15 Straggler bus leaves Manatee Bay also picks up w.s.volunteers/Award Ceremony for Half Marathon 10:30I Race Finish/Straggler bus arrives/Timing Co. breaks down 10:45 U.S. 1 reopens Water Station Locations South to North W.S.#1 Top of bridge mm 109.7 W.S.#3 mm 111.4 W.S.#4 mm113.2 �ck� dc)-e 'Ri �j Notes rT ipques jjyj Map O St K�''�`�{'C Key Largo, FL 33037 bc _- M lip Ti 200ft _ niapgULst SOm ©2012 MapQuest-Portions @2012 N s v f p O,IntermaP Terr:z 02011 MapQuest Ins Use of arections and maps is subjed to the MapQuest Terms Use.We make no guarantee of the accuracy of their content,road conditions or route usability.You assume all risk of use- iao_Vr nS UP Uw -eairV �ev ) V\er( C-F i� 4kc"A�I-( oA J-cj e L.`n rr ipques`## Notes Map of: Key Largo, FL 33037 'd T 20Qft ,� i712{muest 50m 02012 MapQuest- Portions 02012 N AVT E 0,lntermap I-C=- .02011 MapQuest,Ina Use of erection and maps is subject to the MapQuest Terms of Use,We make no guarantee of the accuracy of their content,road conditions or route usability_You assume aD risk of use.::=ar-=.^n_ Pat,- (LN Il A f 1 av k vO' 1 S fA c� 1 ( _�� )CAIC1C 1La '� "fit Cam " � J i 1 l I Y I [CWater station Manatee Bay(approx 112 N of Morris Ave 11M 113.2 Y fiaed " marked.OFIRcer with Un°'. t 1 i t �,_G ; N AND ACTFV ATED -�P- potty --a potty QIFFICER: t Cut thru t I i Water station MM 11 ; Medical staff will be at water stations and Porter-a-potty i Floaters ut t ru t thfater station 42 109.7 1 1LO to Ponta-a pots. p Imo' _�GILB_ERTS _ I Q OFFtCc o i� t afar station#1 iZ Mid[107.7 W 1 0 P orta-a-potty i C-P en t t 1 1 i i i + - startJfinish lmez'` YIELD YIELD �® i �� s PEDESTRIAN TRAFFIC EfilE€R�:E C- tist Chur MCSO Command Post Handicap ETAI€_OFFICER NEEDED TENT Lt. ez { Dq-=Lusot� arkin & i NEED I or 2 Officers for traffic I CIRCLE K Volunteers by W am i parking OFFICERS): Com. mand PostfCot u _oa ions FUEL PUMPS Lt_NanGy Alvarez L015-48.-8 613 Detaii "Srdinat�''= -visor: Reserve Officers by Position# Psiti��`#: S `•EC= i` €x `-'`"1=� Positions Capt Ted Migala305-360-6586 Position# EDGAR PINEIRO 305-525-5853 Peon : Brooks Bateman 306-9424935 Position# LAN BARNErT 954-347-1306 Position>r B.Hamelsine 305-240-0606 Position# PATTY GARCIA 3fl5-797-0128 Posen#_Frank Delgado 305 360-094,1[ Pos►tion# DAWN LEIRD 305-797 277i Posii�on#Tom Riley 305-3t14-9802 Position#_Isaac Valdes 305-797-4545 —Need officers or Reserves at cut thrus between N and SB Lanes