Item N03BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:
7/18/12
(Key West)
Division: Growth Management
Bulk Item: Yes
X
No
Staff Contact Person: Suzanne Hutton 292-3470
AGENDA ITEM WORDING:
Approval to create a new position of Paralegal (Pay Grade 09) at the Marathon Growth Management Offices
and under the Growth Management Budget.
ITEM BACKGROUND:
Growth Management issues continue to grow in number and legal sophistication. At the Growth Management
Division Director's request, the County Attorney has assigned an Assistant County Attorney to work in
Marathon on a daily basis, in addition to the attorneys who work periodically in Marathon. The attorneys do not
have paralegal support staff located in the Marathon office. The need for a full time paralegal has become
apparent as the attorneys often spend time on matters that could be addressed by a paralegal, delaying their
ability to address those matters requiring legal review. This position will assist the Division's attorneys through
paralegal support.
This position will be funded by the Growth Management Division but the paralegal will answer to the County
Attorney and the Assistant County Attorneys who represent the Growth Management Division in order to
comply with the Rules governing the Florida Bar. The funding will be drawn from Growth Management, with
the line item to be identified during the budget process.
PREVIOUS RELEVANT BOCC ACTION:
N/A
CONTRACT/AGREEMENT CHANGES: N/A
STAFF RECOMMENDATIONS: Approval
TOTAL COST:$72,500 incl, benefits estimate
budgeted in FY 2013 before filling position)
COST TO COUNTY:$72,500 incl. benefits estimate
BUDGETED: Yes No (To be
SOURCE OF FUNDS:
REVENUE PRODUCING: Yes _ No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management _
(Proposed Job description)
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM #
Revised 2105
MONROE COUNTY
JOB DESCRIPTION
Position Title: PARALEGAL — Growth Management Division I Date: 6/20/12
Position Level: 9 1 FLSA Status: EXEMPT Class Code: 9-21
GENERAL DESCRIPTION
Primary function is to provide paralegal support services to the staff attorneys representing the Growth
Management Division.
KEY RESPONSIBILITES
*1. Carries out diverse and routine assignments using own initiative and independent judgment. Performs
assignments as instructed.
*2. Provides paralegal support services to staff attorneys ass' to the Growth Management Division.
*3. Takes dictation and transcribes legal documents, letters and Nsie.
*4. Independently prepares legal documents requiring attorney a
*5. Independently composes and types necessary correspondenc
*6. Responsible for the preparation and organization of files haneys representing the Growth
Management Division.
*7. Conducts legal research.
*8. Calendars hearings and other matters for attageys representing the Growth Management Division.
*9. Responsible for records management and de ion.
* 10. Files pleadings with Clerk of Court and sertres s on opposing counsel.
11. Serves as alternate to other County Attorneys office'sgpport staff members in their absence.
12. Performs other duties as assigned "
The information on this description has been designed to indicate the general nature and level of work
performed b, employees within this classification. It is not designed to contain or be interpreted as a
comprehqnsive inventory of all duties, responsibilities and qualifications required of employees assigned to this
iob.
Position Title: PARALEGAL - Litigation I Class Code: 9-21 1 Position Level: 9
KEY JOB REQUIREMENTS
Education:
High School diploma or GED plus 1 year business college. Paralegal degree or
certification preferred.
Experience:
5 to 7 years as a paralegal or legal assistant; paralegal degree or certification along with 2
ears other but related experience may be substituted.
Impact of Actions:
Makes recommendations or decisions which usually affect the assigned departments, but
may at times affect operations, services, individuals, or activities of others outside of the
assigned department.
Complexity:
Analytic: Work is non -standardized and widely varied requiring the interpretation and
application of a substantial variety of procedures, policies, and/or precedents used in
combination. Frequently, the application of multiple, technical activities is employed;
therefore, analytical ability and inductive thinking are required. Problem solving involves
identification and analysis of diverse issus.
Decision Making:
Highly Complex: Supervision is present tb4eview established departmental and/or
divisional objectives. Independent judgmenri required to rMommend departmental or
divisional objectives, evaluate new approaches, problem sowing, and assess changing
facts or conditions.
Communication
Requires regular contacts to carry out programs and to lain specialized matters. Also
with Others:
requires continuing contacts with officials at higher levels on matters requiring
cooperation, explan` a"ud persuasion or with the public involving the enforcement of
regulations, policies, and ` cedures.
Managerial Skills:
Has responsibility or aathorit.,which is limited to the direction of temporary workers.
Working Conditions/
Work any minor physical exertion and/or physical strain. Work environment
Physical Effort:
involves onl" exposure to disagreeable elements.
On Call-
Requirements:
APPROVALS
Department Head:
Name: Signature: Date:
Division Director:
s
Name: Signature: Date:
County Administrator:
Name: Signature: Date:
On this date I have received a copy of my job description relating to my employment with Monroe
County.
Name: Signature: Date: