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Item O1
MEMORANDUM Office of the County Administrator TO: Board of County Commissioners FROM: Debbie Frederick Deputy County Administrator DATE: July 2, 2013 SUBJECT: County Divisions' Monthly Activity Report for June, 2013 MONTHLY ACTIVITY REPORT-JUNE,2013 KEY WEST AIRPORT • In June, passenger figures for May were compiled. During that month, the six airlines serving Key West International Airport carried a total of 68,414 passengers. This is a 6.6% increase over May of 2012. The year to date passenger numbers for the first four months of 2013 are 5.7%higher than the same period in 2012. • On June 26th, we had our annual FAA inspection. Over the course of two days, the FAA inspector reviewed 125 items on the Part 139 check list. EWY received a nearly perfect score with only one item (a defective brake interlock on one fuel truck operated by the FBO) found to be deficient. The part was repaired immediately and the truck was returned to service. • In June, the new Assistant Director of Airports, Don DeGraw came on board. He has nearly 20 years of airport experience, managing both small and large General Aviation and Commercial Service Airports. He will be a tremendous asset to the county and the Airport Department, and we are very fortunate to have him join us. MARATHON AIRPORT • The 2013 FAA Part 139 Annual Inspection is complete for the Marathon Airport. Once again our inspector had some suggestions for future improvements, overall we received a favorable inspection, one major item to be corrected by October is the painting of certain runway markings, and a cost estimate has been requested by Hi-Lite Markings. • On Friday June 14th a meeting was held to meet& greet with the Airport Tenants. As our guest speaker was Fred Johnson, of NOAA, who came to speak with us regarding hurricane preparations for the Florida Keys. Future airport/tenant meetings will be planned for the last Friday of each month, this month's guest speaker will be the Young Eagles coordinator from the EAA 1241 chapter at Marathon. • Hangar buyout and lease documents have been approved for 9 of the 11 hangar owners (Marathon Flying Club) for existing hangars in the Runway Protection Zone. • The FDOT Airport Security Grant has been signed by FDOT and ratified by the 1 BOCC; the grant for $100,000 will fund important security enhancements at the airport. • Potential new business at the airport has been referred to Antique Air for possible sublease of space. The avionics shop would supply a much needed niche at the airport and is a Garmin dealer. Very positive business addition to the local and aeronautical community. EMPLOYEE SERVICES I. WEBSITE UPDATES (other than normal position vacancy updates, etc.): Benefits: Newsletters IL TURNOVER NUMBERS TO DATE: 2013 Turnover: 2.34% Turnover to date: 5.85% Resignations: 3 Terminations: I Retired: 7 Deceased: I Layoffs: 0 III. HUMAN RESOURCES No major activities RISK Slavik and Aguiar attended FIRM Windstorm Insurance Forum 6/24/13 BENEFITS (GROUP/WORKERS COMP) Meeting with Wellness Committee to discuss Incentive/Penalties SAFETY Bi-annual Safety meeting held for our Division— lifting Unannounced inspections: Marathon Sheriff office Substation/Tax Collector; remodeled Courthouse Annex. Webinar: Risk Mgmt in Environmental Health and Safety Mgmt Systems Met with Red Cross representative regarding CPR/AED and First Aid instruction Follow up with Site Visit: Property Appraiser. Met with Public Works to correct issues. Site visit: KW Courthouse complex—slip/trip by employee Coordinated Trench/rescue Awareness Training for MCFR personnel(by request)with FKAA. Cudjoe Wastewater operations. COMMUNITY SUPPORT SERVICES In-Home And Nutrition Services (INNS) OAA, Older Americans Act Programs: Nutrition (Information in this section is for the period 05/21/13-6/20/13): • C-1 Congregate Meals totaled 1011 units during this period, falling short of our increased monthly goal of 1190 units. The new monthly goal is the result of $5,199.27 in additional funding received by the Alliance for Aging. Additional outreach may be required to compensate for the departure of our seasonal clients from the Big Pine and Marathon meal sites and to spend all of the additional funds. • C-2 Home Delivered Meals totaled 3243 units, exceeding even the increased monthly goal of 2907 units. The new monthly goal is the result of $6,062.51 2 in additional funding received by the Alliance for Aging. We continue to receive a large number of referrals for Home Delivered Meals. In-Home Services (Information in this section is for the period 5/21/13-6/20/2013): • III-B Chore: 16 units this period, 63 units year-to-date, 20.02% achieved, 29.8% underachieved. Outreach efforts are ongoing. We expect that many clients will need help with their hurricane shutters now that the hurricane season is here. • III-B Screening and Assessment: 8 units this period, 24.5 units year-to-date, 101% achieved. • III-B Homemaking/Personal Care: 72 units this period, 193 units year-to-date, 52% achieved, 2% overachieved. There is one client left on the wait list. • III-E Screening and Assessment: 13 units this period, 22 units year to date, 52.7% achieved, 2.7% overachieved. • III-E Chore: 12 units this period, 35 units year-to-date, 46% achieved, 4.01% underachieved. We expect that many clients and their caregivers will need help with their hurricane shutters now that hurricane season is here. • III-E In-Home Respite: 116 units this period, 687.5 units year-to-date,70.6%year- to-date-achieved,20.6%overachieved. • III-E Facility Respite: 508.75 units this period, 1897 units year to date, 55% year- to-date achieved,5%overachieved. Non-OAA Programs: CCDA (Community Care for Disabled Adults)for May 2013: • Case Management: 9.75 units for the month were produced; 135.75 units year-to-date. • Homemaking: 122 units for the month were produced; 1355.25 units year-to date. • Home-Delivered Meals: 130 meals for the month were provided; 1415 meals year-to-date. • Personal Care: 39 units for the monthly were produced; 438.75 units year-to- date. Overall Program Achievement was 68.89%, 22.78%underachieved. CCE(Community Care for the Elderly) for the period 4/21/13-5/20/13: • Case Management: 91.5 units for the period and 544.25 units year-to-date. 61.45% achieved year-to-date. There are 162 clients on the waiting list. • Case Aide: 1.5 units achieved and 7.5 units year-to-date, 4% achieved year-to- date. • Companionship: 23.25 units achieved and 143.25 units year-to-date, 19% achieved year-to-date. • Home Modification: 2 units achieved and 2 units year-to-date, 20% achieved year-to-date. • Enhanced Chore: 0 units achieved and 12.5 units year-to-date, 19.23% achieved year-to-date. • Chore: 17.5 units achieved and 56.5 units year-to-date, 66.5% achieved year- to-date. 3 • Homemaking: 730.5 units for the period and 5198.75 units year-to-date. 122% achieved year-to-date. There are 141 clients on the waiting list. • Specialized Medical Equipment: 0 unit for the period and 27 units year-to- date, 54% achieved year-to-date. • Transportation: 0 units for the period and 135 units year-to-date, 100% achieved year-to-date. • Personal Care: 380 units for the period and 3242.75 units year-to-date. 87% achieved year-to-date. There are 42 clients on the waiting list. • Respite: 81 units for the period and 784.5 units year-to-date. 121% achieved year to date. There are 21 clients on the waiting list. CCE overall is at 91% achievement, .68%underachieved year-to-date, and within the acceptable achievement range. ADI(Alzheimer's Disease Initiative) for the period 4/21/13 —5/20/13: 161 units were produced in the period and 2108.75 units year to date. 89% year-to-date achieved, 5.66% overachieved year-to-date. There are 13 clients on the waiting list. HCE(Home Care for the Elderly Program) for the period 5/16/13 —6/15/13: 17 billable units this period, 232 billable units year-to-date. 92.26% year-to-date achieved, 7.74%underachieved. Monroe County Transit Department Activity for June 2013 • One-way trips provided: 1864 • Unduplicated clients served: 249 • Special Needs Clients registered: 613 Deposited Revenue: $ 2,038.00 Expenditures: $64,297.54 Percentage Spent Fiscal YTD: 67 % Community Support Services Incoming calls,provision of information and referrals 684 Staff responded to incoming calls providing information and referrals to callers based on specific inquiries and/or needs. These inquiries range from how and where to apply for Food Stamp benefits, where the closest food bank is located, how to report suspected abuse, or to find out what available services there are at the time. Other callers are scheduled for intake by Social Services case management staff to cover possible programs such as LIHEAP, ESG rent assistance, prescription drug assistance, and welfare assistance. Unduplicated Welfare client households that received service 144 New Welfare cases receiving service 19 Low Income Home Energy Assistance Grant Program cases- 41 $10,500.00 Low Income Crisis Assistance cases — 30 $ 6,478.30 Home and field visits 25 Home and field visits cover visits to In-Home, Nutrition, WAP, and ESG rent clients. Case Managers make these visits to perform annual or semi-annual updates for In-Homeand Nutrition clients. WAP clients are visited for testing for possible Weatherization services to their homes. ESG rent clients are visited for 4 the Habitability Study required prior to receiving rental assistance through this grant. Office visits 227 Office visits reflects the number of visitors that come into to all three locations of our Social Services offices throughout the month. Prescriptions 2 $ 153.96 Pauper burials Paid: (2) $1,800.00 Pending: (8) $7,200.00 Bayshore Manor Bayshore Manor's current census is 16 residents. The current census is three private pay and 13 subsidized residents. BSM provided 489.49 hours of OA3E respite care, 0 hours of Medicaid Waiver and 0 hours private pay respite care this month. Bayshore Manor has seven OA3E clients. Revenue for June 2013 $29,372.21 Expenditures for the same period $19,899.46 Percentage of the budget spent year to date 60.83% LIBRARY Library usage figures continue to reflect an increase in Library onsite services as well as in e-visits and patron appreciation of our electronic offerings: • A total of 236 new Library cards were issued in May, a slight increase over April • Circulation also was high in May: 30,775 items were checked out, and our onsite visitors numbered 31,356. Circulation of eBooks and eAudiobooks increased by 67% from May of 2012. This increase is attributed to a more robust collection of these materials and to a system of easier discovery and downloading of eBooks recently introduced by the vendor • The public internet sessions provided to the community continue to be an attraction for many of our visitors. 7,195 public access computer sessions were provided to our patrons in May, while Wi-Fi usage could be observed inside and outside the Library buildings during and beyond service hours, with a result of an increase of 41%, for a total of 2,319. The increase in this activity is attributed to the lower cost of portable devices and the increased bandwidth now available to Library patrons ; smartphones and other smaller devices are also being used to connect to the public Wi-Fi unobserved, driving the actual customer usage number even higher • 31,536 customers used Library services onsite, while 117,928 customers made eVisits to our website, online catalog, and digital photo exhibits • eReference numbers continue to increase, as more customers and staff become familiar with instant messaging, chat and social media exchanges. Library staff answered 8,190 questions from customers in May. These questions were answered in person, by phone, and electronically. • We suffered the loss of two valued members of our Library family in the past few weeks: We were saddened by the unexpected passing of Key West Headquarters Administrator Christine Dunn. Christine served the library and Key West community for over 10 years with utter dedication and commitment to the needs of our library patrons and staff. She passed away suddenly on the 5 morning of June 12th. Christine is survived by her husband of 40 years, Steven Callahan and by three siblings. Just a few days later, on June 24, Maria Richardson, the Chair of the Monroe County Library Advisory Board passed away. Maria had served on the Board for the past 20 years, and chaired the Board for much of that time. She was an active member of the Silverliners Club, National Organization of Women, and Key Largo Friends of the Library, and was a regular at the Senior Moments group of the Upper Keys. These two women contributed much to our Library system, and will be sorely missed by all who worked with them. EXTENSION SERVICES • Number of services provided: 295 phone calls, 25 office visits, 9 visits to clients, 14 learning events with 191 participants, 4 media submissions, and 388 publications distributed. Total Budget for FY 12/13: $189,895.00; Year to Date Expenditures and Encumbrances: $157,668.12; Remaining Balance: $32,226.88; Percentage of budget spent and/or encumbered year-to-date: 83%. The Family & Community Development Agent/Interim Extension Director accomplished the following activities: • Attended a Southeast Florida Regional Climate Compact meeting. Monroe County has been asked to assist in the organization of three Climate Leadership Academies to be held locally by the Institute for Sustainable Communities with topics that include energy policy, land use planning, and sea-level rise. • Helped finalize the statewide Sustainable Floridians Program which included marketing materials and outreach efforts. The program will be available statewide after July 15 and is slated to start in Monroe County beginning in September. • Received a Florida Association of Natural Resource Extension Professionals (FANREP) "2013 Innovative Program" award for Climate Change Policy at the local government level. This award recognizes unique, cutting edge, risk- taking programs that succeed in meeting objectives, and is aimed at a specified audience to address a particular issue. The Environmental Horticulture Agent accomplished the following activities: • Spoke to 25 youth and three adults from Bahama Village Summer Camp in Key West about composting and vermicomposting. • Met with three Marathon residents to provide input about a community garden and other landscaping that will be placed at OceanFront Park. • Attended a two-day UFAFAS and Florida Department of Agriculture and Consumer Services (FDACS) Mosquito Identification training in Vero Beach to learn about the mosquito genera of Florida by using a microscope and working in the field. EMERGENCY SERVICES Fire Rescue • Completed RFP for Installation of Fire Hydrants; document posted on Demand Star with bid opening of 8/29/13. 6 • Participated with Emergency Management in the Turkey Point Nuclear Power Plant Federally evaluated exercise. Emergency Management • Successfully completed Turkey Point Nuclear Power Plant Federally evaluated exercise. • Conducted countywide Shelter Management training to county employees as well as several county volunteers. • Held a G-300 Intermediate Incident Command System for Expanding Incidents training. • Inventoried Shelter Kits to ensure all items and equipment was updated. Shelter Kits were then delivered to all designated in-county shelters. • Represented Monroe County at the Alliance for Response, Miami Wolfsonian-FIU Seminar Ems/Trauma Star • Completed training for all 100 employees on new Telemedicine Stroke procedure. • Delivered airway training to all Paramedics and EMTs • Completed orientation class for all employees on the new Ambutrak/Operative IQ ordering system • Trauma Star flew twenty-five (25) visitors and residents of Monroe County to Mainland hospitals for definitive care. KWIA • Participated and completed 2013 FAA Inspection, which occurred on June 26 and 27. • Attend and supervise MCFR's participation with Hurricane Evacuation drill at LKMC and NAS. • Met with New Assistant Airports Director at the FL Keys Airport in Marathon. • Master computer replaced on ARFF 7. Ordered new truck compressor for ARFF 107, to be replaced in July. Fire Marshal • Successfully completed the move into Station 17. • Investigated five (5) structure fires that occurred during the month. • Completed project installing 10 fire hydrants —nine (9) in Big Coppitt and one (1) in Conch Key. Fire Academy • Hired new Battalion Chief of Training, Craig Marston. • Passed the Annual Training Academy Inspection. • Administered the Firefighter II Class State Test — 15 students passed practical portion. • Completed 20 hour IS-300 NIMS National Incident Management System course. • Ongoing respirator fit testing for career and volunteer firefighters. • Set up for Quarterly Training— Trench Rescue Awareness. 7 PUBLIC WORKS CORRECTION FACILITIES: Stock Island Detention Center: • In-house project to replace all card readers to fingerprint bio-readers throughout the building; 4 of 20 completed-MCSO providing equipment • Replacement of Air handler 15hp motor for Unit B2 Marathon Jail: • Installed new sensor and 4 new rollers for sally port gate • Installed Lexan in Dorm A, main entry and exterior Dorm B Monroe County Detention Center-Stock Island Percentage of requested work orders completed within 3 days with KPI 84.4%of 147 Customer requested work orders were completed within three days during May 2013 KPI ' x requested x.01- 1.80 e 1.6[] 1. ] �w w 1.20 1.00 �, 0.8f} 0.60 0.40 e[ 0.20 e[ 0.00 12Jun 12Jul 12Aug 12Sep1 12oct 12Nov 12Dee 131an 13Ee6 13Mar 13Apr 13May+ %C€smpleled 83.70% 73.80% 73.40% 82.40% 85.40% 93.00% 80.3 82.40% 85.50% 89.20% 75.30% 84.404 KPI 0.92 0.67 0.75 0.88 1.06 0.98.. 1.56 1.14 1.24 1.22 1.24 Completed WA=KPI 2 per.Mnv.Avg.(%Comp eted) --- 2 per.Mov.Avg.(KPI) FACILITIES MAINTENANCE/PARKS & BEACHES: • Two events at Nelson GC required six (6) hours of overtime • Assisted Project Management with ADA project at Spottswood Bldg.; took down wall between Public Works & Social Service for Social Service to have access to their offices • 20' foot gate installed at PK Public Works Yard to accommodate Road Department equipment due to sale of Old Motel property to Village of Islamorada • Upgraded lighting at PK Garage Bays to LED • Contractor resurfaced Skate Park at Key Largo Park and Basketball Court at HH Park • Contractor replaced roof on Beach Restrooms at HH Park and County staff installed new 30' flagpole • Secured construction site, installed rock and graded parking lot at Marathon Animal Shelter • Replaced motor in AHU-213 in Marathon GC (second floor growth management offices) • Installed new exhaust fan motor at Marathon Medical Examiners 8 • Installed new exhaust vent in men's room at Marathon Gov't. Annex • Installed new ceiling tiles throughout 2nd floor barracks at Marathon Sheriff's Hangar • Installed new interior lighting lens at Marathon Sheriff's Substation • Improved storm water drainage at Key West Animal Shelter • Repaired underground water line leak at Lester Building • Replaced flooring, vanity and made plumbing repairs at Big Pine Key Stiglitz house • Repaired leaking water line backflow preventer at Key West Public Works Shop area • Wall mounted large screen computer monitor at Courthouse Property Appraisers office • Bayshore Manor dishwasher replacement renovation including removal of old equipment concrete pad, installation of new 220V electrical service, new dishwasher/sink combination with hand held spray and plumbing • Custom fabrication and installation of period door at East Martello Mario Sanchez Gallery • Gato Building emergency generator fuel tank manhole modification • Issued purchase order to replace Halon Fire suppression system at the Records Facility computer area with NOVEC 1230 Clean Agent Fire Suppression System uu � u uui a � u u i a uuu uuu I i uu i � uu ii uui uu � u uui ui i u � u u i I u I u u 3 3 I 9 9 u ^ I Total kilowatt-hour Savings = 910,890 Total CO2 Reduction=643 Metric Tons=CO2 Emissions from electricity use of 96.2 homes for one year Total Energy Dollar Savings = $99,758 FLEET MANAGEMENT: • Received/processed two new buzz cutter tree trimmers and two new Caterpillar backhoe loaders for the Road Department • Completed renewal of generator inspection/repair contract • Completed renewal of bio diesel contract • Repaired Plantation Key automated fuel facilities 9 ROAD DEPARTMENT: • Relocated equipment & materials to various locations due to sale of Old Motel to Village of Islamorada • Assisted Facilities Maintenance by removing fallen tree at Ellis Bldg. • Assisted Parks & Beaches by removing/hauling two loads of seaweed to KL Transfer site • Assisted Land Stewart trimming/chipping trees on Sugarloaf Key • Spread sand at Higgs Beach • Delivered 35 tons of mulch to Monroe County taxpayers saving $4,322.50 in dump fees FUND 102 GAS TAX RECEIPTS 3,500,000 .. 'NOWN.. ......... 3,„000„ .......................................... .. 2,500,000 .............................................. .... 2,000,000 ' 1,500,000 1,000,000 500,000 � ................. 0 Ml y 2012 M!ay 2013 IFY2012 IFY2013 $551,957 $526„6441 Oct-IMIay Oct-IMIay $3,180,4468 $3,006,8844 FUND 401 FARID SOUND TOLL RECEIPTS 800,000 700,000 600,000 500,000 4100,000 300,000 200,000 100,000 0 Ml y 2012 M!ay 2013 IFY2012 IFY2013 $944,4460 $100,058 Oct-IMIay Oct-IMIay $656„108 $675„302 SOLID WASTE MGMT: Landfills • Landfills were inspected by FDEP in June and met expectations; we are doing a good job maintaining our landfills clean, mowed, and no odor or rodent complaints Household Hazardous Waste • Compared to 2012 statistics, Hazardous Waste Collection participants have increased approximately 33% from the same time last year. The amount of waste collected has also increased approximately 300 lbs. from the same time last year 10 • In June, the Household Hazardous Waste Department collected waste for recycling from 90 residents (75 unincorporated area residents, and 15 incorporated cities residents) • Also received 74 TV's, 65 computers, 9 microwaves, and 44 printers for proper e- waste recycling from residential participants • Business/agencies Hazardous and E-Waste Commercial Collection participants included Waste Management, Key West (60 lbs. HHW and 1280 lbs. E-Waste), Gardens Hotel (580 lbs. 69 Mercury Containing Bulbs), Marathon facilities maintenance department brought 70 fluorescent bulbs, and Monroe County Public Works Department brought in 440 lbs. of E-Waste for recycling. Monroe County staff recycled 1,166 batteries, and brought 306 mercury containing bulbs for crushing/recycling • The Hazardous Material Department shipped out a total of 26 pallets (21,340 lbs.) of E-Waste to Intercon Solutions (MC's E-waste processor) for proper recycling/disposal Recycling/Outreach • Staff with the Centennial Bank Manager and three tellers in Big Pine Key to educate and help initiate their new recycle program, and provided recycle stickers to them for recycle container labeling • Developing a flyer to educate businesses on recycling do's and don'ts of comingling recyclables, keeping the recycled materials reusable • Followed up with lower keys businesses (Mangrove Mama's, Kaya, Ace Hardware, Square Grouper, and The Wharf Bar and Grill) answering questions, fielding concerns with the new comingle recycle pilot program, and prepared commercial recycle comingle outlines to show how they can recycle and sometimes save money by reducing solid waste while involved in the pilot program • Staff met with Waste Management staff at potential Comingle Pilot Program participant sites to review commercial recycle, waste accounts and see their recommendations. Comingle Commercial Recycle Pilot Program for the lower keys to start in July! • Solid Waste and recycling staff met to discuss and prepare for upcoming July 4th event at Big Pine Park (staff will man an informational booth) • Staff spoke with Captain Thompson of the Monroe County Sheriff's office community outreach program concerning the County's participation in an upcoming Community Clean-Up Event for Big Coppitt in August • Staff met with Todd Carter of Keys Sanitary to discuss recycle programs in the Upper Keys, and see how we can help them improve recycling rates • Staff met with all the tenants at the Tradewinds plaza in Key Largo to address their recycling questions and concerns. Staff is also working with the owner of Chubs and Subs in Key Largo to help them to negotiate recycling in their new lease with Tradewinds Shopping Plaza • In May staff with Mosquito Control regarding their Marathon building's recycling program. In June staff met with Kenny Vail of Mosquito Control to see how their recycling program is working. Mr. Vail stated that it is going extremely well and ll they will be able to reduce their trash dumpster size during the off season and frequency of pick-ups Administrative • Staff attended Recycle Florida Today Conference June 9-11, 2013, established good contacts with Publix, Coca Cola, Florida Beverage Association and others • At the conference FDEP provided us with our 2012 recycling numbers. Monroe County's numbers are 29% in traditional recycling plus 32% WTE (waste to energy) Credits = 59%recycling rate • Completed application/resolution for Small County Solid Waste Management Grant; on July BOCC agenda • Completed tentative Solid Waste and Recycling resolutions which will be on July BOCC agenda • Staff met with Code Enforcement and County Attorney regarding Specialty Hauler Program. After discussion reached agreement on how Code can be amended to allow Code Enforcement to issue citations for violation of Specialty Haulers Code • Reviewed FDEP's Landfill Inspection Reports for all three transfer stations ............................................................................................................................................................................................................................................................................................................. Solid Waste Management Pollution Control(Debris removal 3'5.0C1 30.00 25.00 20.00 15.00 10.00 5.00 o.CNJ ...... JUINE 2012 JUINE 2013 JUINE 2012 JUINE 2013 Rii,ghts off Way Rii,ghts off Way Other Deets. Other Deets. 31 tomis 344.442 tomis 12.93 tomis 12.244 tomis 12 ................................................................................................................................................................................................................................................................................................................................................................................................ Recycling IHIaul OutFY 2013/14 . 00 500.00 400.00 300.00 C 200.00 100.ct7 0. 1 milli , I I ENGINEERING • Tom's Harbor Channel — Deck is fully poured. Remaining sidewalk and railing will be formed and poured the first week of July. Anticipate project completion and demobilization the last week in July. • Old SR 940 Leg A (Watson Boulevard Bridge — CEI contract with Parsons Brinckerhoff on July agenda. Received three construction bids on June 191h. Lowest bid rejected due to bid package being incomplete. Contract with American Bridge, the second lowest bidder is on July agenda. Construction anticipated to begin in August 2013. • US 1 Bayside Pedestrian Bridge/Bayside Trail — 100% plans submitted to FDOT for review and comment on June 12 '. Staff reviewing plans and coordinating comments with future FDOT landscaping project in the same area. Consultant preparing SFWMD permit exemption request. Environmental resources permit application for Bayside Trail pedestrian bridge was submitted to SFWMD on June 19 '. 100% plans submitted to FDOT for review. Engineering staff presented US 1 Bayside Trail Pedestrian Bridge project to FDOT staff for Enhancement Grant funding on May 30th. Grant award announcement expected in the next month. • No Name Key Bridge — Revised 100% plans submitted to FDOT for review of comment inclusion. FDOT environmental staff signed off on project; engineering staff working with FDOT to prepare funding agreement. Anticipate project will be bid in early 2014. • Duck Key Security — Final project closeout by mid-July. Engineering staff is scheduling final training session with TYCO, Bosch (camera subcontractor), Duck Key Security personnel, County IT staff, and MC Sheriff's Department Staff, anticipate training session will occur in mid-July. 13 • Asphalt Pavement Evaluation and Management RFP — Consultant finalizing road network database and linking to GIS shapefile. Anticipate staff review and concurrence with network in August. • Card Sound Bridge Repair Project — Staff held design project kick off meeting with Kisinger Campo & Associates and various design sub-consultants on June 201h. Consultant is scheduling bridge inspection. Current schedule estimates design completion in June 2014. • CR905 Bike Lanes — Funding approved by BOCC at June meeting. Staff preparing front end specifications for bidding. Awaiting coordination letter from US Fish and Wildlife and the Crocodile Lake National Wildlife Refuge. Anticipate advertising project for construction bids in September 2013. • All American Road Wayfinding Sign Project — Staff received five responses to CEI RFQ on May 301h. Ranking meeting scheduled for July 2nd. Request for approval to negotiate with highest ranked respondent is on July agenda. Anticipate contract for CEI and advertising for construction bids in August 2013. • Pigeon Key Ferry Service—Ferry service renewed through June 30, 2014. • Old Seven Mile Bridge — staff requested reports and documents on Old Seven Mile Bridge from FDOT for consultant's use in preparing a report. Documents forwarded to HDR in mid-June. Consultant is preparing report for BOCC. • Truman Bridge — Contract for emergency repairs to Truman Bridge on Duck Key (due to traffic accident) has been forwarded to American Bridge for signature. Anticipate repairs will be initiated and completed in mid-July. Contract will be on July agenda for BOCC ratification. PROJECT MANAGEMENT • Freeman Justice Center Drug Court Offices - Drug Court personnel has moved in and contractor is actively fixing any issues which the new Drug Court has encountered in their new space. • Stock Island Fire Station — Beams in Bay area all poured and imbeds in place. Should start flying trusses into place next week (July 1) • Lester Building Roof Repair - Mobilizing on site July lst. and work to begin. Fabricating roofing material on site. • Conch Key F.S. - PFEC (contractor) should be off site by Friday June 28th with all work completed. • FJC Lobby expansion — The contractor beginning removal of existing concrete to lower to new floor elevation. • Marathon Courthouse — The main courthouse and trailer have been completed and court personnel and Judge Becker along with the Drug Court are occupying the building(s). Only item left to complete is the canopy over the Judge's walk way to the Court trailer. • Monroe County Space Planning/ Facilities Assessment - Consultant submitted the DRAFT report for comments from the BOCC, Division Directors, and Department Heads. The FINAL report scheduled to be submitted in August. • ADA Compliance Segments 41 and 42- Both contracts (Mailloux and Sons) have been terminated for cause. Currently awaiting a letter from the DEO (funder) to proceed with the ADA renovations under the scope of work for both contracts. 14 • ADA Segment 43- Currently under construction. Final completion scheduled for September. • ADA Segment 44- Contract awarded to Pedro Falcon. Currently in the permit documents and materials submittal phase. Final completion currently scheduled for October. TDC PROJECT • AIDS Memorial —Granite has been completely installed on the AIDS memorial. TECHNICAL SERVICES Availability of Entire Network - Last Month Availabilitv of Entire Network 99.68% Total Bytes Transferred over Entire Network Traffic from all Interfaces on all Nodes Every 6 Hours Last Month 11 Total Bytes """"'Trend 4.5 Thytes 4.0 Thytes 3.5 Thytes 3.0 Thytes 2.5 Thytes """""""""""' 2.0 Thytes 1.5 Thytes 1.0 Thytes 500.0 Gbytes 0 bytes Jun 7 Fri 13 Thu 19 Wed 25 Tue 2013 SolarWnds Orion Core Services 2012.1 This is a chart of the total network throughput on all monitored network interfaces for the last month. Basically we are showing approximately 500 Gigabytes of data moving across our network every hour. 15 MIA Firewall-eth0-Outside Internet Interface MinlMaxfAverage bps of Reov 100.0 Mbps Xmit 100.0 Mbps Last Month El MinNax Receive bps MinNax Transmit bps """`Average Receive bps" Average Transmit bps """"'Trend 100.0 Mbps 90.0 Mbps 50.0 Mbps 70.0 Mbps 1 l� 1 60.0 Mbps 5th 50.0 Mbps 40.0 Mbps 30.0 Mbps i 1 20.0 Mbps 10.0 Mbpsfff 0.0 bps Jun 7 Fri 13 Thu 19 Wed 25 Tue 2013 95th Percentile:Average Receive bps is 51.7601 Mbps,Average Transmit bps is 25.2048 Mbps SolarWnds Orion Core Services 2012.1 This chart represents the data throughput for the last month on the County's internet connection which is shared by us, MCSO, the Property Appraiser and the Courts. We completed 283 work orders, continued to rolled out new computers, ordered new fiber Metro Ethernet services from Comcast for the County Attorney and the Harvey Government Center, ordered 7 iPhone 5's from Verizon for the ambulances in Fire Rescue, updated library computers with new ADA software, updated County website to improve navigation and reduce clutter, moved more data into the SAN for Alchemy, further developed the new SharePoint trial site, updated website, relocated numerous production servers to Miami including MailArchiver, trialled new change management workflow in work order system, and pushed out Microsoft updates. VETERANS AFFAIRS Clients assisted: VA phone calls: 1021 Office visits: 268 New clients: 64 Field visits: Benefits Delivery at Discharge: 8 Transportation program: Transportation calls: 298 Veterans transported: 145 Financial data: The financial data for the month of June totals $269,575.14 and indicates the amount of new revenue brought into Monroe County derived from claims filed by the entire department. The financial data captured monthly will vary due to the Veterans Administration's variable time frame in adjudicating awards. GROWTH MANAGEMENT 16 REVENUE ENDINGMAY2013 Total Revenue Total Revenue Total Revenue Total BUDGETED Total Revenue Total Revenue Account Number FSn10 FVII FV12 Revenue FY'13 FYTD as of MAY FYTD as of MAY 2012 2013 REVENUE Administrative Engineering 001-000000-341921-SG $2,052 $19,866 $7,636 $0 $5,063 $3,375 Boat Improvement Fund 157-347270-SP/34727 I-SP $668,103 $699,750 $674,826 $690,000 $373,549 $376,573 BuildingBook/Copy/etc. 180-369001-GM $8,867 $10,836 $8,283 $8,000 $5,380 $10,300 Building-Income komPc mils/Applicati 180-322005-SG $2,134,998 $2,180,439 $1,928,235 $2,100,000 $1,232,472 $1,690,822 Certificate of Competency/Contractor E 180-322103-SG $160,815 $18,817 $158,5151 $18,500 $149,013 $19,178 Code Compliance 148-341916-SG/148-354001-SG $348442 $532,445 $423,630 $470,000 $333,947 $353,583 EducationFecs-Building 158-322005-SG $32,420 $24,677 $23,496 $0 $15,565 $18,500 EducationFecs-Environmental 158-322006-SG $2120 $14,254 $14,242 $0 $9,752 $11,674 Environmental Mitigation 160-351400-SP $133,368 $155,042 $240,275 $170,000 $155,835 $66,282 Fire Marshal 148-341906-SG $45,571 $15,240 $18j88 $16,250 $9,797 $19,407 Flood Review(sub-account of Building I 180-322005-SG $0 $43,340 $15,460 Flood Variance 148-341907-SG $50 $0 $50 $0 $0 $0 Historic Preservation 148-341913-SG $0 $0 $800 $0 $0 $50 Impact Fees 130-131-132-133-134-135-136 $176)96 $163,363 $165,601 $125,108 $107,281 $96,804 Conservation Land Purchase(ROGO B 158-341905-SG $0 $0 $0 $7,088 $0 Marine Resources 157-62613-343700-SP/157-0000 $3,079 $1,300 $3,000 $1,300 $0 Planning AdminlResearchlCopy/etc. 148-369001-GM $1,629 $295 $1,979 $2,300 $765 $581 Radon/DCA 180-341904-SG $2,459 $26,526 $23,780 $26,000 $15,550 $22,531 Recovery/DBPR 180-341908-SG $2,459 $26,551 $23,780 $26,000 $15,550 $22,531 Wastewater 310-000000-325100-GM $0 $0 $0 $23,009 $47,858 Zoning/ROGO/Environmental 148-341905-SG $443,2781 $471,4011 $425,308 $440,0001 $266,765 $371,076 Revenue Total $4,163,6271 $4,362,581 $4,139,9241 $4,095,1581 $2,771,020 $3,146,584 EXPENSES Total Actual Total Actual Total Actual Total Expense Total Expense Fund Cost Center Expense FY10 Expense MI Expense FY12 Total BUDGETED FYTD as of MAY FYTD as of MAY Expense FY13 2012 2013 Boating Improvement-County$ 157-62613 $13,784 $106,379 $248,2161 $401,394 $73,649 $144)37 Boating Improvement-State$ 157-62520 $292,524 $364,167 $218,771 $1,750,000 $193,476 $125,555 Building Dept. 180-52502 $2,144,364 $2,351,380 $2,208,997 $2,422,701 $1,461,774 $1,303,080 Code Compliance 148-60500 $1,157,050 $995,330 $1,045,479 $1,329,423 $651,641 $725,735 Comprehensive Plan 148-51000 $380,765 $240,249 $202,756 $270,000 $63,035 $45,268 EnvironmentalResources 148-52000 $280,108 $295J42 $355j16 $592,251 $215,241 $256,889 Environmental Restoration 160-52002 $153,611 $158,229 $120,893 $170,528 $70,419 $86,409 Geographic Info.(GIS) 148-50002 $209,676 $168,827 $172,444 $173,801 $104,718 $105,379 Growth Mgmt.Adran 148-50001 $464,890 $909,891 $434,698 $754,277 $246,515 $239,578 Planning 148-50500 $990,168 $1,052,377 $1,182,900 $1,240,239 $744,383 $705,626 Planning Commission 148-51500 $80,563 $81,844 $76,0301 $82,002 $49,813 $45,213 Total $6,167,503 $6,723,815 $6,266,300 $9,186,616 $3,874,664 $3,783,669 Difference(Revenue vs.Expense) S2,003,8761 22a361g231 22g120g370 25a091q 1581 S1,1 03,6111 S637a085 17 MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# Three Month - Yearly Comparison Does not GndUde"Boat Omparovernent FUnd"BevenUe $450�r3�r3�0 $400 444 $35 0,0 0 1 3944,0441F� �32'�,',971 �3441F�,187 $3y00,�ryrya00, �y,�ry,pry,pry,pry,pry �5�... $0, Mar-2012 Mar-2013 Apr-2012 Apr-2013 May-2012 May-2013 uuuuul upper Keys $137,764.42 $102,702.29.... $121,631.47 $144,315.98 $117,917.84 $138,909.87........ uuuulp Middle Keys $120,031.02 $122,986.34 $140,466.58 $147,787.34 $194,494.34 $181,211.34 IIIII Lower Keys $17,035.86 $24,995.52 $33,780.23 $37,867.25 $33,774.37 $73,924.62......... TOTAL $274,831.30 $250,684.15 $295,878.28 $329,970.57 $346,186.55 $394,045.83 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... MONROE COUNTY GROWTH MANAGEMENT REVENUE Fiscal Year To Date Comparison Does not GndUde"Boat Omparovernent FUnd"BevenUe $3 10,01 41414 $2 80,01 01010, $2,,771 020 $2,70,01,01010, $2,50,01 41414 Revenue Total uuuuuu Total Revenue FYTD as of MAY 24,12 111111111111 Total Revenue FYTD as of MAY 24,13 18 ......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY OFFICE RECEIPT# MAY 2013 uuuuulll Louver Keys $73,'925 uuu, Upper Keys Illlil�l��� idldlle Keys $181,211 Does not GndUde"Boat O mprovememt FUnd"Revenue MONROE COUNTY GROWTH MANAGEMENT REVENUE TAKEN IN BY PERMIT LOCATION MAY 2013 Upper Keys_ �.� IIIIIIIIII Louver Keys $177,622 PF IIIIII Other i ° $49,427 Midldlle Keys $12,860 Does not include""(Boat Improvement(Fund"'(Revenue 19 Marine Resources Office Channel Marker Program: Channel Marker/Buoy Replacements 30 25 20 15 10 5 0 0' 0 0 June July August seek Oct Nov Dec Jan Felt March April May 20ll.2 20ll3 June 2012 $6,897.00 July $17,539.00 August $5,988.00 September $11,3 80.00 October $3,663.00 November $0.00 December $14,419.00 January 2013 $0.00 February $0.00 March $14,090.00 April $16,874.00 May $3,974.00 Total $94,824.00 Marker maintenance during April 2013 included repair and replacement of aids to navigation at Tavernier Creek, both oceanside and bayside. 20 Derelict Vessel Program: Derelict Vessels Removed 20 16 12 4 0 June July Aug seek Oct Nov Dec Jan Feb March April May 2012 2013 II�V m u m m u June 2012 $14,439.00 July $43,000.00 August $32,984.00 September $24,490.00 October $2,500.00 November $30,323.00 December $7,298.00 January 2013 $19,198.00 Feb $3,195.00 March $9,350.00 April $0.00 May $0.00 Total $186,777.00 No derelict vessels were removed between April and May. Removal costs for the past twelve month period ($166,809) are 12% higher than the same timeframe in 2012. FWC has indicated an increase in derelict vessel reports over the next several months, and it is 21 anticipated that Marine Resources will be removing numerous vessels through the summer of 2013. Vessel Pumpout Program: Number of Pumpouts Soo 700 600 500 400 300 200 100 .......... .... 0 .......... June July Aug Sept Oct Nov Dec Jan Feb March April May 2012 2013 Sewage Removed (gat.) 16000 14000 12000 10000 8000 6000 4000 2000 0 June July Aug Sept Oct Nov Dec Jan Feb March April May 2012 2013 Vessel pumpout service for unincorporated Monroe County is provided through a contract with Pumpout USA. Pumpout numbers have steadily increased since February as the program has phased-up service in six coverage areas during the first quarter of service. Pumpout numbers further increased in May as more vessels are complying with the Pilot Program anchoring ordinance in the 'managed anchoring zones' in the Key West area. The number of pumpouts is anticipated to increase to 1300 per month in the next several months. 22 GIS OFFICE GIS Projects-Data/Map Requests/Technical/Programming - Public Lands —Conservation Mapping -Planning - Turkey Point EPZ Mapping—Emergency Management—Vince Kalson - Contractor Location Mapping—Planning - Magnolia 101 —Mapping—Planning/Code Compliance - Key West NAS —Address Ranges —Marvin Garland—USN - No Name Key—Permitting—RE List—Karen Pleasant Data Requests: County Zoning— South Florida Water Management Disrict Tier Overlay District—US Fish& Wildlife GIS Addressing- 27 New physical addresses BUILDING DEPARTMENT MONR'OE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT PERMIT ACTIVTY BY OFFICE Office destlgrnattlom based on perm t nuimber,. ISSUED PERMITS PLAN REVIEWS INSPECTIONS 3,01010 Inci a lncl oniy.buldllrrq .electric ni,y P c c l7e rew s piu mbing,mechc niccrlgcs fc�rbuidling,electric, c, 2,5010 plum6ing,.mechanimc lgcrs 2,0110110 2,589 2,,130 1,50101 1,01017 J 500 489 452 6 52 G57 � IIIIIIIIII JJJJJJJJJJJ ���������� JJJJJJJJJJJJi, �IIIIIIIIIIIII, May-2012 lU9ay-2013 lvlay-2012 May-2013 May-2012 M9ay-2013 uuuui(Lower(Keys 181 191 285 264 823,. 85 3 uuum IMiddle(Keys 55 30 45 35 161. 102 mi'Upper(Keys 253 231 322 358 1,605 1,175 TOTAL 489 452 652 657 2,589 2,130 23 ..................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - PLAN REVIEW ACTIVITY Fiscal Year Comparison 7,0001 5,SQ1 6,0010, 5,651 5,0010, 4,000 3,000 2,0010, 1,0010, 01 iiiiiiillllllllllllllllllllll ��������ll Oct 2011,-Selpt 2012, Oct 2012-Selpt 2013, IIIIIIIIII ELECT 1,577 lo344 IIIIIIIIII EXAM 3,428 2,905 IIIII MECH 622 676 . IIIIIIIIII PLUME 873 72 . TOTAL 6,501 S,651, MONROE COUNTY GROWTH MANAGEMENT BUILDING DEPARTMENT - INSPECTION ACTIVITY Fiscal Year Comparison 301,01010, 25,41414 201,01010, 5,01010, 1gI,7 7 9 101,0100 5,444 01......iiiiii... ��.�.�.������������������,�IIIIIIIIIIIIIIIIIIIIIII Cast 2011 -Selpt 2012 Cast 2012 -Selpt 2013 IIIIIIIIII BulIlIdiing 12,951 7,773 uuuulu Elbectlrlic 4,155 2,247 IIIII Meclhalnlicall/LP 1,312 917 uuuulu Pllulrmrlbliing 7,253 3,182 TOTAL 25,Ew71 14o 119 CODE COMPLIANCE DEPARTMEN T The Code Compliance Department responds to complaints received from various sources, walk-ins, phone calls, e-mails, staff and other outside agencies and departments. Staff also, is proactive identifying code violations while conducting routine field inspections. The Code Compliance staff is continuing to raise awareness and understanding of the county code and regulations through education. Staff met with the public, other county staff, outside agencies, and commissioners in an effort to improve communication and 24 resolve issues. Ongoing discussions are scheduled to move forward with community clean ups and to address areas with potential safety concerns. Department Totals- New Cases 188 Inspections 1122 ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 200 1800 4.70 ........ .. . ..... 1600 1400 �l1 8 1199 i21CI7�6... �.. �l�l 953 1000 800 600 40 200 1 1 0 May 2013 has shown a small increase in activity with one hundred and eighty-eight(188) new cases over one hundred and seventy one (171) in May of 2012. Wastewater cases represent slightly more than a third of the new cases. Statistics show a decrease in total inspections of two hundred and seventy-two (272) in the same time frame. Absences due to training, scheduled vacations, sick leave and bereavement are reflective of the decreased number. Citations issued remain steady at seven for last month and May 2012. Thirty-three (33) cases appeared on the agenda for hearing before the Special Magistrate. Results were as follows: Cases Continued 14 Stipulated Agreements Signed 6 Compliant Prior to Hearing 2 In Violation w/Findings of Fact 5 Withdrawn (new owners/rec'd payment) 2 Approval for Collections 4 There were no cases scheduled before the Contractor's Examining Board in May. Additionally, there were no changes in the commonly cited violations for May: -Overgrown Lots -Trash & Debris 25 -Overgrown Mangroves Prohibiting Safe Navigation -Abandoned Vehicles -Abandoned/Sunken Vessels -Animals -Noise -Signage -Construction without Permits -Unlicensed Contractors/Activity Three officers attended Level IV training entitled "Officer Safety" offered by the Florida Association of Code Enforcement in West Palm Beach. The course emphasized scene assessment, how to approach, identify and diffuse a hostile environment, and how to protect or remove yourself from the situation. Staff continues to train new employees and employees in new positions. The training process is expected to last through the month of June. A re-evaluation to determine the need for additional training will be assessed at that time. The seasonal population has returned home resulting in fewer complaints. The department's goal is for etif trained and cross trained staff to take advantage of this time by being proactive. The objective is to canvas problem areas. UPPER KEYS-NEW CASES-5,INSPECTIONS COMPLETED 300,SM 7 350 i i i/i/ 77 300 250200 150 127 3 O 100 50.. 52 50 2.5 ... .. 7.... 7 0 0 � a o 0 .4 I MIDDLE KEYS —New Cases-114......Ins.......ections....Com......leted-619, SM-21..New Citations- p p > 11 Citations Issued-7,CEB-0 26 ...................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 700 619 600 500 400 300 ,f 197 2.00 114 112 100 .......... ��; ,�„ 2 1 0 181211 12 0 2921 . . ...11.7... E � aI zZO eZ< a � � z � � c� Ln g 0 z z 0t z � � � ¢ - 2aa - - t a a z � zz0 zz e© rLrL � � CL � a w cL cL 27 PLANNING& ENVIRONMENTAL RESOURCES Timeframe: COMPREHENSIVE PLANNING Ada Mayte Santamaria(AMS),Mitch Harvey(MR)&Emily Examples/Details May2013 Schemper(ES) AMS MH ES TOTAL CP/LDR Text Amendment, In progress CP/LDR Text Amendment, Completed 2 2 FLUM/LUD Map Amendment, In progress 1 4 1 6 FLUM/LUD Map Amendment, Completed Other Report or Special Project, In progress Research,LHAP,Public Facilities Capacity Report,Press Release, 2 2 3 7 RESTORE,etc. Other Report or Special Project, Completed Development Review Committee meeting 1 1 Planning Commission meeting 1 1 Board of County Commission Meeting 1 1 2 Other intergovernmental or community group meeting DEO,South Florida Regional Planning Council,WQPP, Climate Change Committee, 2 1 1 4 Homeowners Association, NASKW,Keys Days,etc. Keith& Schnars Teleconference meeting 1 1 2 Keith& Schnars Contract Management- invoices Keith& Schnars Contract Management -amendments Keith& Schnars Contract Management- scheduling Meetings,notices,advertising Keith& Schnars Contract Management- deliverables Review of elements/amendments, 2 1 3 distribution Pre-Application Conferences Appeal to Planning Commission, In Progress Appeal to Planning Commission, Completed Conditional Use, Major or Minor, Permit, In Progress Conditional Use, Major or Minor, Permit, Completed 380/Development Agreement, In Progress 380/Development Agreement, Completed Beneficial Use, In Progress Beneficial Use, Completed Technical Document(data& analysis)updates 1 1 EAR updates/addendums CBRS draft report 1 1 Annual Report—Work Program —Rule—Reports, Completed 28 Legislative amendment reviews Coordination on Legal Appeals/Cases Coordination & Assistance -other County Departments ww,Land Authority,Fire,etc. Training completed Budget/Gov Max/Chmate/PDRP/Annual 1 1 2 Training LOWER KEYS-New Cases 24,Inspections Completed 203,SM 5 ....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... 250 203 200 150 118 100 55 r 50 24.. 0.... 7 5 0 0 � ` 0 �, PLANNING AND ENVIRONMENTAL RESOURCES DEPARTMENT Environmental Resources: The services provided by Environmental Resources include the review of building permit applications, review of applications for Conditional Use approvals, variances to dock & shoreline regulations and preparing amendments to the Comprehensive Plan and Land Development Code (including Tier Overlay District map amendments). In addition, 29 Environmental Resources staff provides staff support to the County's Climate Change Advisory Committee and the Southeast Regional Climate Change Compact. Building Permit Application Review Biologists review building permit applications for compliance with Land Development Codes related to: • Storm water management • Land Clearing • Landscaping • Shoreline setbacks • Docking facilities • Wetland fill In addition to the above, Biologists review building permit applications for compliance with the recently adopted Permit Referral Process (PRP), which requires the County to evaluate applications for new development for potential impacts to Federally listed species under the Endangered Species Act. Permit reviews for the month of May 2013 consisted of 226 plan reviews not associated with the PRP. Biologists conducted 62 field reviews in May in support of permitting services, either to aid in the review of current applications or inspections of permitted activities. Staff reviewed an additional 25 applications for new residential dwelling units for compliance with the PRP. Non Permit related Services Conditional Use Applications &Pre-application meetings The Sr. Administrator for Environmental Resources provides review of applications for Conditional Use approval and participates in pre-application conferences (along with the preparation of Letters of Understanding). Planning & Environmental Resources staff attended 5 pre-app conferences in May. Other meetings included Development Review Committee and Planning Commission meetings. BOCC Hearings Environmental Resources staff did not present items to the Board in the month of May. Committee/Task Force support The Environmental Resources office provides staff support for the County's Climate Change Advisory Committee and the Southeast Florida Climate Change Compact. Each of these groups had meetings during the month of March which staff attended. In addition, the Sr. Administrator of Environmental Resources co-chairs the Lands & Natural Systems committee of the Climate Compact, and initiated efforts to develop a Vital Signs Network for monitoring climate related impacts to the natural resources of Southeast Florida. 30 Comprehensive Plan & Land Development Code updates and amendments As with the Growth Management Division in general, Environmental Resources is very busy participating in the update of the Comprehensive Plan. Other non-permit related services provided in May included coordination and meetings with numerous individuals and agencies, including the following: • Monroe County Climate Change Advisory Committee • Southeast Florida Climate Change Compact • USFWS Permit Referral Process coordination • Water Conservation Workshop with FKAA, SFWMD and municipalities Public Speaking/Education Events The Environmental Resources staff routinely interacts with the residents of Monroe County to explain Land Development Codes, to help identify plants and animals that residents inquire about, and to engage interested parties in workshops or meetings related to improving County services. 31