Item N5 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 17, 2013 Division: Monroe County
Bulk Item: Yes XX No Department: Fixed Asset Surplus
Staff Contact Person: JJ Geraway
AGENDA ITEM WORDING: Approval to remove surplus equipment form inventory via
disposal or advertise for bid.
ITEM BACKGROUND: See attached schedule
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS:
TOTAL COST: N/A BUDGETED: Yes No
COST TO COUNTY: N/A SOURCE OF FUNDS: N/A
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purchasing Risk Management
DIVISION DIRECTOR APPROVAL: 711�
(Tom Ravenel, Finance Director)
DOCUMENTATION: Included Yes Not Required
DISPOSITION: AGENDA ITEM #
Revised 8/08
Board of County Commissioners
July 17,2013
SCHEDULE OF SURPLUS ITEMS ITEM BACKGROUND AMOUNT BOCC ACTION
Original Estimated
Coup!X ID A Description Value value need approval to-
5017 Chevy Impala Needs to be Replaced $ 19,316.50 $7,245.00 remove from inventory and trade in
5654 Ford Explorer Needs to be Replaced $ 18,593.00 $5,959.00 remove from inventory and trade in
3658 Pontiac Vibe Needs to be Replaced $ 20,304.00 $5,923.00 remove from inventory and trade in
5853 Chevy Malibu Needs to be Replaced $ 17,892.50 $5,961.00 remove from inventory and trade in
3680 Chevy Tracker Needs to be Replaced $ 18,505.50 $3,100.00 remove from inventory and trade in
2450 Nissan Sentra Needs to be Replaced $ 14,407.50 $4,904.00 remove from inventory and trade in
6033 Chevy Cobalt Needs to be Replaced $ 14,242.50 $6,150.00 remove from inventory and trade in
5457 Nissan Sentra Needs to be Replaced $ 14,752,50 $5,579.00 remove from invento!x and trade in
5945 Chevy Avec, Needs to be Replaced $ 14,572.50 $4,012.00 remove from inventory and trade in
3657 Chevy Malibu Needs to be Replaced $ 18,874.50 $4,906.00 remove from inventory and trade in
6722 Nissan Versa Needs to be Replaced $ 14,995.46 $3,207.00 remove from inventory and trade in
6814 Dell E5500 Laptop Obsolete and Replaced $ 1,421,87 $0,00 remove from inventory and dispose
4158 Propaq Monitor Helo Obsolete and Beyond Repair $ 13,398.00 $0.00 remove from inventory and dispose
4160 Pro q Monitor Helo Obsolete and Beyond Repair $ 13,398.00 $0.00 remove from inventory and dispose
4222 Erickson Mad Corn Radio Obsolete and Replaced $ 1,073.25 $0.00 remove from inventory and dispose
2259 Dell GX280 Obsolete and Beyond Repair $ 1,525.60 $0.00 remove from inventory and dispose
2260 Dell GX280 Obsolete and Beyond Repair $ 1,525.60 $0.00 remove from inventory and d spose
5960 Dell Dimension 3100 Obsolete and Beyond Repair $ 1,736.72 $0.00 remove from inventory and dispose
5454 50"Plasma TV Obsolete and Beyond Repair $ 4,298.05 $0.00 remove from inventory and dispose
5856 Dell Dimension 9200 Obsolete and Beyond Repair $ 1,908.82 $0.00 remove from inventory and dispose
5055 Dell Dimension 4700 Obsolete and Beyond Repair $ 11,74619 WOO remove from inventory and dispose
3062 Dell Dimension 8200 Obsolete and Beyond Repair $ 2,620.00 $0.00 remove from invento!x and dispose
3228 Dell Dimension 2350 Obsolete and Beyond Repair $ 1,290.45 $0.00 remove from inventory and dispose
$ 232,399.01 $ 56,946.00 1 1
MONROE COUNTY
INVENTORY DELETION REQUEST
To: JJ Geraway, Property Mgr From: Scott Russell
Stop#8, Finance Dept. Monroe County Property Appraiser
Date: June 19, 2013
Monroe County Serial Asset Date Original Value Estimated
LD.Number Number Description Purchased Present Value
5017 2G1WT58K169134088 CHEVY IMPALA 9/29/2005 $19,316.50 $7,245.00
5654 lFMEU62E066B62889 fil-cl EXPLOYER 7/7/2006 $18,593.00 $5,959.00
3658 5Y2SL63855Z424331 PONTIAC VIBE 8/27/2004 $20,304.00 $5,923.00
5853 1G1ZS58F77F148072 CHEVY MALIBU 9/18/2007 $17,892.50 $5,961.00
3680 2CNBE634036917491 CHEVY TRACKER 7/10/2003 $18,505.50 $3,100.00
2450 3N1C851D25L483008 NISSAN SENTRA 3/7/2005 $14,407.50 $4,904.00
6033 1G1AK55F277395009 CHEVY COBALT 8/13/2007 $14,242.50 $6,150.00
5457 3N1CB51D16L536878 NISSAN SENTRA 3/23/2006 $14,752.50 $5,579.00
5945 KL1TD66617B761772 CHEVY AVEO, 5/23/2007 $14,572.50 $4,012.00
3657 IGINE52.113M744111 CHEVY MALIBU 7/10/2003 $18,874.50 $4,906.00
6722 3N1BC13E59L413452 NISSAN VERSA 6/1/2009 $14,995.46 $3,207.00
Check one appropriate line below:
APPROVAL TO ADVERTISE FOR BIDS
x APPROVAL TO REMOVE FROM INVENTORY AND TRADE IN
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
Reason for request:
TRADE IN FOR REPLACEMENT
REPARED BY: DATE:
gnature
ROBBIE SHAW
Printed Name
DIVISION DIRECTOR APPROVAL:
Signature
SCOTT RUSSELL
OMB FORM REVISED 03/12 Printed Name
ROMW
Received
MONROE COUNTY jUN 10 21,113
COMPUTER RELATED EQUIPMENT Finance Dept
Finance Dep'L INVENTORY DELETION REQUEST
TO: JJ Geraway, Property Clerk FROM:
Finance Dept.,Stop 8 DATE:
M.C. Serial Asset Date Original &Est.
I.D. Number Number Description Purchased Present Value
6814 4R2QJLI Dell E5500 laptop
01-1-2010 1421.87/,,47/'
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
x APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
PREPARED BY: DATE:
(Y Signature
-0", -
Printed Name
DIVISION DIRECTOR APPROVAL:
Sij�Wre
ja#"e 4 Ile, 4 e2
TECHNTCAT--&ERV1Ct-S APPROVAL: P .nted Name
ig ture
Printe ame
OMB ESR�l REVISED 03/12
Received
MONROE COUNTY IN I o
INVENTORY DELETION REQUEST
Finance Dept,
TO: JJ Geraway,Property Clerk FROM: Fire Rescue
Finance Dept.,Stop 8
DATE: 6-05-13
M.C. Serial Asset Date Original &Est.
I.D.Number Number Description Purchased Present Value
4158 DA019463-01165032 Propaq Monitor Helo 08-14-2001 13,398.00/
4160 DA019462-01170005 Propaq Monitor Helo 08-14-2001 13,398.00
4222 OOOATKR Erickson Med Com 10-11-2002 1073.25
Radio
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO DISPOSE OF IT. f Reyn Otte -(-rPM //7 ve*4
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
-
chm- sue.
PREPARED BY: DATE: 2)
_y9nature
DIVISION DIRECTOR APPROVAL:
godiure
OMB FORM REVISED 03/12
Rowived
MAY 2 9 2013 MONROE COUNTY
COMPUTER RELATED EQUIPMENT
Flnonm Dept INVENTORY DELETION REQUEST
TO: JJ Geraway, Property Clerk FROM: A iA"
Finance Dept., Stop 8 t f
DATE: 2-0(S
M.C. Serial Asset Date Original&Est
I.D.Number Number Description Purchased Present Value
Dec
........................ 1.tr t - -31, 5-,;2 &V
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST:
oLt(- cL-4 o� fw,,-j s--(b 6e asp of S S.
PREPARED BY:
DATE: t!5-- 7, Z.Q
Sign&
Printed Name
DIVISION gro RE R APPROVAL: 7,/,
ignature
Prime ame
TECHNICAL SERVICES APPROVAL:
61
ri—gnatur-e
gdnted Name-.-'JORGE &*ABY
tl ROBERT WARD
:5 ECEIV Printed Name ROBERT WARD Director of IT
O)MB FORM REVISE 0312
Received ';�b
MAY 2 9 2013 MONROE COUNTY
Finance Dept COMPUTER RELATED EQUIPMENT
INVENTORY DELETION REQUEST
TO: JJ Geraway, Property Clerk FROM:
Finance Dept., Stop 8
DATE: —�r Zee
fly. `C (,Fs 7
M.C. Serial Asset Date Original& Est.
I.D.Number Number Description Purchased Present Value
2,2C� L 1-00
Dui 3�so�os' r� s�
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
xxxxx APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FOR REQUEST: --.-d ff A I l�
O 1A , c�c L+ Qc_c.�,S -{>� 4 i5 Pa3� a-
PREPARED BY:
DATE: Zo ( 3
Sign&Wde
rinted Name
511043
DIVISION DIRECT APPROVAL:
gnatu e
Cpv-
Pr' N me
TECHNICAL SE ES APPROVAL:
Signature
ri d Name: JO GE SW Y
ROBERT WARD
D ECEOV D Printed Name ROBERT WARD Director of IT
OMB FORM REVIS
Received
MAY 3 0 2013
MONROE COUNTY Finance Dept.
"COMPUTER RELATED EQUIPMENT"
INVENTORY DELETION REQUEST
TO: J. Geraway - Stop #8 FROM: Cheryl Alfonso
Property Clerk, Finance Dept. Budget Specialist
DATE:
lY1.C. Serial Asset Date Qriiilttl Wit.
I.D.N nber Number Description, Purchased JPra nt Valtie
5960 50LRHBI DELL/DIMENSION 3100 07/30/2006 1736.72/0
5454 6303097-E 50"PLASMA TV 03/10/2006 4298.05/0
5856 7T464CI DELL/DIMENSION 9200 12/11/2006 1908.82/0
5055 3J36I81 DELL/DIMENSION 4700 09/25/2005 1746.19/ 0
3062 9R3FT11 DELL/DIMENSION 8200 09/18/2002 2620.00/0
3228 HH81B21 DELL/DIMENSION 2350 01/09/2003 1290.45/0
CHECK ONE(1)APPROPRIATE LINE BELOW:
APPROVAL TO ADVERTISE FOR BIDS.
APPROVAL TO REMOVE FROM INVENTORY AND DISPOSE OF IT.
APPROVAL TO REMOVE FROM INVENTORY AND DONATE TO:
REASON FORREQUEST:
7
APPROVED BY: DATE:
PRINT NAME: Gerald. Land., CTO
DIVISION DIRECTOR.APPROVAL:
PRINT NAME: atlina, Court Administrator
TE—G47. IGA4 CrERAEIGU—S
1 PRINT NAME:
OMB FORM REVISED 11/99