Item K1 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date:July 17, 2013 Supervisor of Elections
Bulk Item: Yes _ No _ Staff Contact Person: Natileene Cassel
Phone#: 292-3470
AGENDA ITEM WORDING: Approval to advertise for Request for Proposal for purchase of new voting
Tabulation Equipment, hardware and software, necessary for the Supervisor of Elections. Present voting
equipment needs to be replaced.The cost for voting equipment shall be paid from the Supervisor of Elections
Budget.
ITEM BACKGROUND: Note that this approval is retroactive. In order to have the new voting machine vendor
selected and the contract ready for approval by the August 2013 BOCC meeting it was necessary to advertise
beginning July 4, 2013 with the bid opening on August 8, 2013. There are only two possible State of Florida
Certified vendors. The Supervisor of Elections is concerned that present equipment, while fully functional, is
regularly in need of repair and new equipment is necessary for the future. In addition, it is essential to the
orderly working of the next election that the workers be adequately trained and the equipment ready to
operate efficiently.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:N/A
STAFF RECOMMENDATIONS:Approval
TOTAL COST: up to$500,000 INDIRECT COST: Cost to Advertise BUDGETED: Yes
DIFFERENTIAL OF LOCAL PREFERENCE:_N/A
COST TO COUNTY: SOURCE OF FUNDS: Supervisor of Elections 001-69400
REVENUE PRODUCING:Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty_ OMB/Purchasing_Risk Management
DOCUMENTATION: Included Not Required
DISPOSITION: AGENDA ITEM#