Item M1MEMORANDUM
Office of the County Administrator
TO: Board of County Commissioners
FROM: Debbie Frederick
Deputy County Administrator
DATE: July 3, 2012
SUBJECT: County Divisions' Monthly Activity Report for June, 2012
MONTHLY ACTIVITY REPORT - JUNE, 2012
KEY WEST AIRPORT
• In June, passenger figures for May were compiled. During that month, the six airlines
serving Key West International Airport carried a total of 64,194 passengers. This is a
7.9% increase over May of 2011. The year to date passenger numbers for the first five
months of 2012 is 9.8% higher than the same period of 2011.
• It's grant season again for the airport. We have applied for and expect to receive
approximately 2.3 million dollars from the FAA for capital improvement projects here
at EYW. More than half of that amount will go towards paying off the bonds for the
new terminal complex. The remainder will fiind drainage improvements, entrance
road repaving, and commercial ramp rehabilitation.
• The second passenger checkpoint lane was opened by the TSA in June. This is a
tremendous improvement and doubled our passenger screening capacity.
MARATHON AIRPORT
• Annual FAA Airport Inspection for the Part 139 Airport Certification has been
completed. Four areas required letters of correction, three of the four have been
corrected.
• The FDOT Friction test on the Runway has been completed, we are awaiting the
letter.
• The Surface Sign Enhancement Painting on the Taxiway has been completed.
• The Taxiway Center Line Enhancement project has been completed.
• The Taxiway Edge Markings have been painted, there will be some additional
work done before they are complete.
• Service Road Landscaping: Installation of 72 Sabal Palms along service road to
begin in July.
• FAA Airport Improvement Program & FDOT Joint Participation Agreement
(JPA) Projects:
• Wildlife Hazard Assessment Project: awaiting delivery of final report
• Environmental Assessment Project Preliminary Draft Report associated with the
runway relocation proposal: awaiting FAA review & comments
1
• Passenger Terminal Sewer Lateral Design & Constriction Project: awaiting
delivery of plans and specifications for bidding. We received the initials plan and
design for review.
• Emergency Generator/Chiller Switch Gear Project: The building permit has been
applied for, work to proceed in July.
• Remove Obstruction — R/W 25 Project (Design): Task order to Jacobs Project
Management Co.
• Remove Obstruction — R/W 25 Project (Lease Buyout): Pre -application
submitted to FAA
• Purchase Essential Equipment for Airport Safety and Maintenance Project:
Purchase orders have all been issued and receipt of equipment has begun.
EMPLOYEE SERVICES
I. Website Updates (other than normal position vacancy updates, etc.):
Benefits:
Monthly newsletter — Wellness & EAP
Human Resources:
Revised 1 job descriptions
IL TURNOVER NUMBERS TO DATE:
June 2012 Turnover: .39% Turnover to date: 6.74%
Resignations:) Terminations:0 Retired:) Deceased:0 Layoffs:0
III.
HUMAN RESOURCES
IAFF Union Negotiation meeting
Administrator attended FKCC Workforce Advisory Committee meeting
EEOC Webinar
Unemployment claims: 2
Yre 1) hearing - 1
Applications:
Referral information:
New applications — 54
Newspaper — 6
Re -submittals - 5
Employment Agency — 3
In -House submittals — 3
Friend — 9
Total — 62
Relative — 0
Walk-in — 2
Channel 76 — 0
Internet — 3 8
Other — 4
Total - 62
Risk
Bid opening Airport Owner's and Operator's Liability
Bid opening Airport Public Officials & Employment Practices Liability
Benefits (Group/Workers Comp)
County -wide EAP webinar/workshop held
Distributed WC Excess RFP
Held meeting to discuss retiree valuation report for 2012 with GBS
2
Enrollees covered by Health Insurance
EMPLOYEES (Only): 912
RETIREES (Only): 276
Employee & Spouses: 111
Retiree & Spouses: 75
Employee & Children: 111
Retiree & Children: 2
Employee & Family: 82
Retiree & Family: 2
Cobra: 4
SURVIVING SPOUSE: 17
CHILDREN: 1
Safety
11 Accident/Incident reports
Attended 3 hour Chemical Suicide HAZMAT training
1 site visit — Solid Waste Key Largo
Conducted Murray Nelson Fire Drill
Safety Training for Supervisors scheduled for July 27th
BUDGET & FINANCE
Budget Analysts:
• FY13 Proposed Budget:
• Estimated FY12 revenues and expenditures
• Balanced 24 funds for the FY13 proposed budget in GovMax
• Downloaded FY12 amended budgets and YTD actuals into Govmax
• SHIP and mitigation FY13 budget input in GovMax.
• Input Fund 306 FY13 `s budget & rev in Govmax system.
• Input and made changes to MCSO's revised FY13 budget
• Create Cultural & Fishing Umbrella project accts, and rebalance TDC's
revised FY13 budget in Govmax.
• Input GMD's revised FY13 budget, and corrected positions in GovMax.
• Weatherization Grant budget and revenue reconciliation.
• Compiled and processed Budget & Finance June12 BOCC agenda packet.
• Processed and submitted to Finance Dept., MCSO's 911 Wireless/Wireline
February 12 revenue collection
• Reviewed, compiled back-up and processed May 2012 Pcard billing statement.
• Processed and submitted to Finance, Comm Carruthers and Budget Director's
Jun12 travel reimb.
• Processed the approved June2012 resolutions and forwarded to CAY for legal
stamp.
• Contracts Reviewed - 34
• Prepared, Reviewed and Posted Budget transfers -135
• Prepared and Posted Resolutions — 25
• Transfers Prepared: 17
• Transfers posted: 12
• Reviewed & Processed PAF- 12
• Incoming mail - 88
• Outgoing mail — 41
Grants:
3
• Human Service Advisory Board FY 2013 Funding: Preparation of materials for
BOCC approval of $1.7M in funding to non-profit human service organizations.
Compiled a comparative analysis spreadsheet with comprehensive programmatic
and financial information on all non -profits funded thru County via HSAB and
direct line item funding.
• HSAB website information: Continuing to establish links on Grants page to this
year's and previous years' applications, submissions, funding amounts, etc. and
other HSAB information useful to the public. Added link to HSAB May meeting
videotape.
• Substance Abuse Policy Advisory Board Byrne JAG FY 2013 Funding:
Submitted 5 FDLE Byrne funding applications.
• 2012 RSAT County Grant: Prepared for and underwent a programmatic and
financial audit and site visit by FDLE. The program's final audit report was
perfect/no findings. Regular monitoring; quarterly reporting. Processed a budget
change to transfer funds between line items.
• Funding Line Item for SAMH: Continued to field questions/work on issue related
to county portion of local match. Meeting with County Attorney and Budget
Director.
• BOCC line item FY 13 Funding: solicited and received annual requests from Arts
Council, Fl Key Historic Foundation, Upper Keys Pool, and AARPs.
• 2012-2013 Federal JAG Drug Court grant: Notified of grant award of $12,000 for
Drug Court.
• 2012 HSAB and BOCC line items contracts: Processing invoices, regular
monitoring, collecting required documents, processing certifications; addressed
compliance requirements with several entities. Addressed significant
reimbursement issues with Healthy Start and Samuel's House. Prepared
amendment to contract and agenda item for Healthy Start. Assisted MCEF with
preparation and documentation of their reimbursement requests. Worked with
Boys and Girls Club and Big Pine Athletic Association on program collaboration.
• 2012 State FDLE JAG County grants: Regular monitoring; processing of
invoices, quarterly reporting.
• 2011 Federal JAG Drug Court grant: Regular monitoring; quarterly reporting
• 2011-2012 Federal JAG Sheriffs Office grants: monitored activity; reviewed
invoices; completed drawdown requests.
• State DCF Criminal Justice Mental Health Substance Abuse Implementation
Grant (Sheriffs Office): Continued monitoring of grant and match expenditures;
review match spreadsheets from partners; reviewed/approved invoices; attended
monthly council meeting.
• FEMA: Worked with State PAC to close last Fay large project ($1.9M for trap
debris.)
• Strategic Plan: Completed Draft Plan and Plan Appendix (analysis of feedback
from meetings and surveys.) Discussed with County Administrator, Deputy
County Administrator, HR Director, the draft SP, Action Plan templates, and
coordination with performance plans and staff evaluations. Attended training on
GovMax related to Strategic Planning and inputting of SP priorities, core services,
performance measures and indicators.
• Misc.: Meeting with IBM team re: Smart Cities technology; telephone conference
with Crystal Connor and Bill Schneider re: development; meeting with Erin
Deady re: new developments in commercial PACE legislation and programming;
meeting with Health Department re: planning/collaboration.
Purchasing Department:
• Estimated Totals for the month of June 2012 are as follows:
• Total purchase orders processed 274
• Total orders placed for departments 70
• Total orders entered for departments 78
• Office Depot orders processed 61
• Staples Orders processed 4
• We opened 4 bids and processed another 3 which was average from the
previous months. Addendums entered 4, contracts reviewed 40, and bills paid 10,
and voided 12 purchase orders. We also processed 681 pieces of mail which was
average from previous months.
COMMUNITY SUPPORT SERVICES
In -Home And Nutrition Services (INNS)
OAA, Older Americans Act Programs:
Nutrition (Information in this section is for the period 5/21/12-6/20/12):
• C-1 Congregate Meals totaled 1176 units this period, right on the monthly goal of
1175. We continue to sign up new clients for this program, unusual during the
slower summer months. C-2 Home Delivered Meals totaled 2924 units, a 15%
increase over last month and 172 units over the monthly goal, reflecting services
provided to seven new clients enrolled during the period. We continue to add
new home delivered meal clients weekly so that we do not find ourselves
underachieved.
In -Home Services (Information in this section is for the period 4/21/12-5/20/12):
• III-E In -Home Respite: 98 units this period, 588.5 units year-to-date, 45% year -to -
date -achieved, 3.33% overachieved. III-E Facility Respite: 375 units this period,
1951.5 units year to date, 55% year-to-date achieved, 13.33% overachieved. No new
clients are being added at this time. We expect the overachievement to moderate
through attrition.
Non-OAA Programs:
CCDA (Community Care for Disabled Adults) for May 2012:
• Case Management: 23.75 units for the month were produced; 153 units year-to-
date.
• Homemaking: 220 units for the month were produced; 1758.25 units year -to date.
• Home -Delivered Meals: 150 meals for the month were provided; 1350 meals
year-to-date.
• Personal Care: 104.75 units for the monthly were produced; 732.5 units year-to-
date.
Overall Program Achievement was 88.24%, 3.43% underachieved year-to-date.
CCE (Community Care for the Elderly) for the period 4/21/12-5/20/12 (new contract
period is 3/1-6/30 2012):
5
• Case Management: 46 units for the period and 124.75 units year-to-date. 27%
achieved year-to-date. There are 156 clients on the waiting list.
• Intake: No units achieved and 0 units year-to-date.
• Chore: No units achieved and 0 units year-to-date.
• Homemaking: 419.75 units for the period and 1371.25 units year-to-date. 84%
achieved year-to-date. There are 129 clients on the waiting list.
• Personal Care: 313.75 units for the period and 981.25 units year-to-date. 118%
achieved year-to-date. There are 58 clients on the waiting list.
• Respite: 48 units for the period and 156 units year-to-date. 65% achieved year to
date. There are 21 clients on the waiting list.
CCE overall is at 75% achievement for the four month period, exactly on target.
ADI (Alzheimer's Disease Initiative) for the period 4/21/12—5/20/12: 209.50 units were
produced in the period and 2233.75 units year to date. 94.59% year-to-date achieved,
2.91 % overachieved. There are two clients on the waiting list.
HCE (Home Care for the Elderly Program) for the period 5/16/12—6/15/12: 18.25
billable units this period, 178 billable units year-to-date. 101.12% year-to-date achieved,
1.12% overachieved at the end of the contract year, after adding an additional client and
deobligating funds.
Monroe County Transit Department Activity for June 2012:
• One-way trips provided: 1991
• Unduplicated clients served ; 252
• Special Needs Clients registered: 583
Deposited Revenue: $2304.75
Expenditures: 47,417.71
Percentage Spent Fiscal YTD:78.7%
Community Support Services:
Incoming calls, provision of information and referrals 1120
Unduplicated Welfare client households that received service 66
New Welfare cases receiving service 26
Low Income Home Energy Assistance Grant Program cases- 41 $10,500.00
Low Income Crisis Assistance cases — 30 $ 6,767.88
Home and field visits 26
Office visits 268
Interesting Community Support Services Updates:
• Social Services employees attended a 4 hour class for clients with Alzheimer's .
• Tavernier office attended an Emergency Shelter Training in KW
• Edith participated in the So. FL Workforce Investment Board Audit Selection
Committee.
• Tavernier office rec' d a donated refrigerator, 3 new computers, and a freezer for
the Nutrition Center.
• Beginning Basic Computer classes for Seniors at the Senior Center.
• An additional $74,000.00 was given to the LIHEAP Grant for clients electric
throughout the keys.
Bayshore Manor (BSM):
Bayshore Manor's current census is 14 residents. The current census is four private pay
and 10 subsidized. BSM provided 463.75hrs of OA3E respite care and 0 hours of
f
Medicaid Waiver this month. Bayshore Manor has five OA3E clients and two private
pay respite clients.
There is one client on the waiting list.
Revenue for June 2012 $34,895.66
Expenditures for the same period $55,230.59
Percentage of the budget spent year to date 67.95%
T TRR A R V
• Library usage figures continue to reflect the increase in Library onsite service
hours and the Monday re -opening continues to be welcomed by patrons:
• May circulation reached 34,696 items, 19% higher than last year's total for the
same month; this is a strong indication of the result of the Libraries' restoration of
Monday hours —our patrons are appreciating and making good use of the
additional hours of service
• 34,176 Library customers made use of our onsite services, 23% higher than a year
ago —another indication of patron use of Monday service hours
• 274 new Library cards were issued, 57 more than in the month last year
• 7,371 public access PC sessions were provided to the public in May, which was
an increase of 26% over the previous year, while the use of our wireless service
continues to attract customers into our branches as well as to prime locations
outside, where they can access our "hot spots", especially at times when the
Libraries are closed —wireless estimates were up by over 50% from this month
last year
• Library staff answered 8,264 reference questions in May, up 31% from a year ago
• The popularity of our digitized historic photo collection continues to spread into
unexpected areas around the world: in the month of May photos from our
collection were featured in Newsweek, The Guardian (UK), Focus, Paris March,
and numerous other publications
• As we enter the final quarter of the fiscal year, we are beginning to draw on our
donations and State Aid Grant funds for our materials collections, both in print
and electronic format; the results of our collection investment are easily seen in
rising circulation figures
EXTENSION SERVICES
• Number of services provided: 409 phone calls, 37 office visits, 18 visits to clients,
16 group teachings with 445 participants, 7 media submissions, and 517
publications distributed. Total Budget for FY 11/12: $189,306.00; Year to Date
Expenditures and Encumbrances: $161,976.54; Remaining Balance: $27,329.46;
Percentage of budget spent and/or encumbered year-to-date: 85%.
The Extension Director accomplished the following activities:
• Participated in the Second NOAA SE & Caribbean Climate Change Extension
and Outreach Community of Practice Workshop in Jacksonville, FL. The purpose
of this workshop was to provide community planners and educators throughout
the SE Atlantic and US Caribbean with information and tools for educating policy
makers and the public on the potential effects of climate change and especially
sea -level rise and increased storm surges associated with storms.
7
• Attended a Sea -Level Rise Summit sponsored by Florida Atlantic University,
Florida Sea Grant and others in Boca Raton, along with Rhonda Haag,
Sustainability Coordinator (speaker). Most of the speakers from outside the region
focused on 100 year projections and possible impacts. The SE Florida Climate
Compact's activities was highlighted by four different speakers and the
Compact's efforts were lauded for their leadership role.
• Attended the NOAA Coral Endangered Species Workshop in Ft. Lauderdale to
review the science of corals and the threats that may cause them to become extinct
within the next 100 years if no action to protect them is taken.
The Environmental Horticulture Agent accomplished the following activities:
• Attended the 125th Annual Meeting of the Florida State Horticulture Society in
Delray Beach, FL where the Agent displayed a 20-slide PowerPoint presentation,
"The Rugose Spiraling Whitefly: A Sticky Situation in the Florida Keys." Thirty-
five people were in attendance.
• Held three plant clinics with seven Master Gardeners assisting seven clientele.
• Made four site visits in Key West to establish monthly Rugose Spiraling
Whitefly monitoring locations.
The Family & Community Development Agent accomplished the following activities:
• Met with contractor Cameron -Cole to finalize the Community Greenhouse Gas
Emissions Inventory and Report. The report will look at emissions for the entire
county over five years and will guide recommendations for emissions reductions.
• Collaborated with Rhonda Haag, Sustainability Coordinator, to provide input for
the Southeast Florida Climate Compact Regional Climate Action Plan workshop
held in Key Largo.
• Worked with Monroe County high school students and the University of
Florida/Center for Precollegiate Education and Training to find summer
opportunities (camps and for -credit internships) for juniors and seniors.
EMERGENCY SERVICES
Fire Rescue/EMS
• Stock Island Fire Station moving forward; road abandonment announced at June
BOCC, and architectural plans almost complete for RFP completion and
submission to building department for permits.
• Conch Key Fire Station moving forward; constriction started back up after
change order approval.
• Report given to BOCC on Sugarloaf Fire Station referencing response concerns.
Emergency Management
• Requested, and attended, visits with Florida City Schools Administration and the
City of Homestead government to discuss mutual aid in the search of additional
mainland shelter locations for Monroe County residents.
• Conducted Shelter Management training to county employees.
• Completed the new Emergency Services Administrator Website 4-day training
course, as well as alert/messaging training.
• Participated in the Florida Department of Economic Opportunity Hurricane
Evacuation Workshop.
Trauma Star
9
• Upgraded new equipment and completed hands on training:
- New suction units on rescues to Laerdal's for use
- New intubation kits on prime rescues
- New EKG simulators and completed hands on training for use
- Added pediatric intubation rolls to Braslow bags
• Completed 2 Advanced 12 lead classes.
• Conducted county wide Helispot training.
KWIA
• Sprinkler system repaired and tested; assuring accurate operation.
• FAA Inspection completed.
Fire Marshal
• Conducted Fire Safety presentation at Sea Camp tieing in the importance of
prevention in relation to our delicate marine environment.
• Completed review of major project at Mariners Hospital for certificate of
occupancy.
Fire Academy
• Florida State Fire College administered the Firefighter II test for certification;
92% pass rate.
• Conducted a State Certified 40 hr Fire Administration Class.
• Conducted a State Certified 40 hr Public Information Officer Class.
• Conducted a 40hr 1st Responder Class.
• Conducted an Orientation Aeadelny for new hire firefighters.
PUBLIC WORKS
• Pollution Control removed approx. 31 tons of debris illegally dumped in County
rights of way and 12.93 tons for other departments (12,400 lbs. from the Key
West Garage; 4,660 lbs. for Marathon Public Works; 880 lbs. of tires from the
Plantation Key Garage; 7,400 lbs. for Facilities Maintenance; and 520 lbs. from
miscellaneous clean ups)
• Household Hazardous Waste program collected 575 batteries:
14 car batteries, 128 S-S LA, seven power tool batteries,
248 Alkaline, 41 Lithium -ion, 110 button, and 27 Nickel -Cadmium
• Paint collection/recycling program recycled 10 gallons of paint for the transfer
stations
• Received two additional Hybrid vehicles purchased with the Energy grant
• Marathon Mechanics rebuilt a right of way tree/limb cutter for the Road
Department utilizing super stricture from a surplus unit which is now being
stripped for parts to rebuild a second unit
• Ordered two new grass cutting mowers for the Road Department
• PK Mechanics finalized pre -hurricane season inspection and repair of trailer used
for transporting special needs cots to/from hurricane shelters
• Under contract with -1 Generation Plumbing, the KL Animal Shelter was
connected to the KLWTD sewer utility
• Two events at the Nelson GC required a total of seven hours of employee
overtime
• Installed flat screen TV at Nelson GC reception area
• HVAC contractor replaced a/c fan motor at PK Court House B
• Replaced fan belt on air handler at Spottswood Building
• Completed roof work and removed storage loft and stairs at PK Garage
• HVAC contractor replaced a/c unit at SR 905 tower at Transfer Station
• Exercise track at KL Park was replaced with asphalt and re -sodded where
necessary
• Replaced damaged parts at Friendship Park playground
• Completed safety repairs and Land Steward requests at all Upper Keys parks
• Closed end of Bayview Drive r-o-w with fence per BOCC direction
• Completed signage request for Harry Harris Park
• Completed elevation adjustment at Big Pine Road, Key Largo; ready for asphalt
resurfacing by contractor (all asphalt removed from site was crushed and recycled
for use on shoulder work)
• Juvenile Cell renovation continues; windows were cut out and shower unit was
moved in place
• Stock Island Detention Center Dorm G & F shower walls and floor were sealed
by All Keys Constriction Company to stop water leakage from seeping down
building columns
• Grey water pump station emergency repairs for reuse water system; flushing of all
toilets was restored same day
• Out of 110 requested work requests, 86.4 % were completed within three days
• Completed acquisition and delivery of MC Schools 4R Earth Day received
competition awards from 25 organizations and businesses
• Designated 35 top entries and 20+ raffle winners; completed distribution of 700
reusable bags and pledge cards
• Completed draft and final copy of SW/Recycling ad for Key Largo Visitors
Digest
• Completed draft and final Monroe County property tax insert
• MC Renews Recycling Newsletter and composting presentation links
• Participated in State electronics challenge webinar
• Prepared materials for Big Pine citizen group proposing "bag ban;" attend first
meeting and provide follow-up assistance
• Participated in Live Pirate Radio interview
• Monroe County Environmental Education Advisory Council networking meeting
• Prepared and distributed laminated signage for MC recycling bins
• Prepared tentative FY13 Residential and Commercial Solid Waste rate resolutions
• On -going community email and phone requests/communications.
ENGINEERING
• Tom's Harbor Channel —Revised MOT plans received; Contractor applied for
FDOT permit. On site meeting on June 26th° discussing contractors concerns and
working without a lane closure permit.
10
• No Name Key Bridge Repair Design —Conference call with consultant; Based on
estimate request for increased funding sent to FDOT
• Old SR 940 Leg A (Watson Boulevard Bridge) — 60% drawings, calculations,
schedule submitted; design exception request sent to County and FDOT.
• Pigeon Key Ferry Service - Amendment approve; Service extended until June 30,
2013
• Doctor's Arm Culverts- Project qualified for a permit exemption from SFWMD.
Confirmed with FDEP that no NPDES permit was required. Waiting for response
from US army corps.
• US 1 Bayside Shared Use Path —horizontal alignment revised based on comments
received; walk through anticipated week of July 2nd to confirm proposed
alignment does not impact trees and other items on right of way.
• CR 905 Bike Lane Project - Four miles of topography survey completed;
Geotechnical borings progressing.
• Duck Key Security Cameras —Permit application re -submitted to Monroe County
Building Dept.; permit anticipated on July 3rd; Installation work will commence as
soon as possible after receipt of permit.
PROJECT MANAGEMENT
• Conch Key Fire Station — Second floor slab, beams and cells poured; block walls
up.
• Marathon Courthouse — Project stopped until change orders approved.
• ADA Segment 3 - Proposal opening date on July 10, 2012
TDC PROJECTS
• E. Martello Brick and Mortar Restoration —Continuing restoration. Architect
and Contractor's amendment to the BOCC for approval in July
• W. Martello Brick and Mortar Restoration —Continuing restoration. Architect and
Contractor's amendment to the BOCC for approval in July.
• Murray Nelson Theater Dressing Rooms— Interior dry wall installed and working
on tiling bathroom
TECHNICAL SERVICES
We completed 206 work orders, researched last missing items for Clerk's office on
inventory of computers and phones, received latest round of new computers, updated
library computers, received upgraded box for Barracuda, ordered upgrade of bandwidth
for Marathon Govt Center, ordered new video encoder systems for MCTV, continued
preparations for MP2 upgrade, fixed issue with E-Gov, ISA and Kaspersky, and pushed
out Microsoft updates.
VETERANS AFFAIRS
Clients assisted:
VA phone calls:
1241
Office visits:
316
New clients:
62
Field visits:
12
11
Benefits Delivery at Discharge: 5
Transportation program:
Transportation calls: 424
Veterans transported: 137
Financial data:
The financial data for the month of June totals $309,357.00 and indicates the amount of
new revenue brought into Monroe County derived from claims filed by the entire
department.
The financial data captured monthly will
variable time frame in adjudicating awards.
GROWTH MANAGEMENT
vary due to the Veterans Administration's
12
2009, 2010, 2011 & 2012 GROWTH MANAGEMENT REVENUE vs. EXPENSE
REVENUE ENDING
MAY
Total
Revenue
FY'09
Total
Revenue
FY'10
Total
Revenue
FY`II
Total
BUDGETED
Revenue FY'12
Total Revenue
YTD as of
May, 2011
Total Revenue
YTD as of
May, 2012
Administrative Engineering
$44,814
$2,052
$19,866
$0
$15,699
$5,063
Boat Improvement Fund
$683,175
$668,103
$699,750
$600,000
$371,820
$373,450
BuildingBook/Copy/etc.
$10,050
$8,867
$10,836
$10,000
$6,688
$5,380
Building -Income fromPermits/Applications
$2,537,198
$2,134,998
$2,180,439
$2,000,000
$1,310,767
$1,232,422
Certificate of Competency/Contractor Exam
$29,782
$160,815
$18,817
$155,000
$15,508
$149,013
Code Compliance
$344,640
$348,442
$532,445
$395,000
$374,626
$333,947
Education Fees - Building
$30,228
$32,420
$24,677
$0
$16,060
$15,565
Education Fees - Environmental
$0
$2,120
$14,254
$0
$9,462
$9,752
Environmental Mitigation
$100,231
$133,368
$155,042
$100,000
$84,188
$155,835
Fire Marshal
$80,804
$45,571
$15,240
$18,000
$10,144
$9,953
Flood Review (sub -account of Building Income)
-
-
-
-
$47,140
$43,340
Flood Variance
$0
$50
$0
$0
$0
$0
Historic Preservation
$400
$0
$0
$0
$0
$0
Impact Fees
$329,596
$176,996
$163,363
$127,510
$104,211
$115,615
Conservation Land Purchase (ROGO Buy)
$0
$0
$0
-
$0
$7,088
Marine Resources
$0
-
$3,079
$3,000
$2,354
$1,300
Planning Admin/Research/Copy/etc.
$4,078
$1,629
$295
$1,500
$1,760
$765
Radon/DCA
$2,923
$2,459
$26,526
$24,500
$16,716
$15,550
Recovery/DBPR
$2,894
$2,459
$26,551
$24,500
$16,718
$15,550
Wastewater
$0
$0
$0
$0
$0
$23,009
Zoning/ROGO/Environmental
$521,583
$443,2781
$471,401
$400,000
$295,851
$266,915
Total
$4,722,396
$4,163,627 $4,362,581
S3,859,010
S2,699,711
S2,779,511
EXPENSES ENDING
MAY
Total Actual
Expense
FY'09
Total Actual
Expense
FY'10
Total Actual
Expense
FY`II
Total
BUDGETED
Expense FY'12
Total Expense
YTD as of
May, 2011
Total Expense
YTD as of
May, 2012
Boating Improvement- County $
$7,651
$13,784
$106,379
$502,881
$52,732
$73,649
Boating Improvement- State $
$313,085
$292,524
$364,167
$250,000
$155,064
$193,476
Building Dept
$2,236,331
$2,144,364
$2,351,380
$2,340,029
$1,544,269
$1,461,774
Code Compliance
$1,049,348
$1,157,050
$995,330
$1,292,751
$687,132
$651,641
Comprehensive Plan
$46,045
$380,765
$240,249
$252,000
$110,186
$63,035
Environmental Resources
$269,072
$280,108
$295,142
$368,729
$192,232
$215,241
Environmental Restoration
$128,739
$153,611
$158,229
$171,162
$95,403
$70,419
Geographic Info. (GIS)
$232,759
$209,676
$168,827
$196,657
$114,305
$104,718
Growth Mgmt. Admin.
$458,496
$464,890
$909,891
$762,593
$476,625
$246,515
Planning
$899,234
$990,168
$1,052,377
$1,189,798
$659,564
$744,383
Planning Commission
$84,698
$80,563
$81,844
$84,191
$51,881
$49,813
Total
$5,725,458
$6,167,503
$6,723,815
$7,410,791
$4,139,393
$3,874,664
Difference (Revenue vs. Expense)
-S1,003,062
-S2,003,876
-S2,361,234
-S3,551,781
-S1,439,68L51
-S1,095,153.34
NOTE: FY '09, ' 10, ' 11 Revenue, Total Budgeted Revenue FYI & Expenses (all) from Finance *FY'09, ' 10, & ' 11 Building Expenses updated
2/7/12 per reports with ML; All expense totals confirmed by ML 03/15/12-1 Revenue YTD FY' 11, & YTD FY'12 from CommPlus. AccountNo. &
Fee ID for Flood Review. 4/18/12 Land Acquisition name and account number updated -now Conservation Land Purchase- 158-341905-SG.
Formatting decimal place "0".
13
14
3,000,000.00
500,000.00
iii iii ii
1,500,000.00
1,000,000.00
500,000.00
N ii
-tin
kno
ItEn
ItEn
It&
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* Does not include "Boat Improvement Fund" income - receipts only
MONROE COUlN
GROWTH
MANAGEMENT
REVENUE
MAY, 2012
Upper Keys
10 Middle Keys
Lower Keys
TOTAL
15
MONROE COUNTY
JROWTH MANAGEMENT
ZEVENUE
v1AY, 2012
1111 Upper Keys
Middle Keys
1-1 Lower Keys
* Does not include "Boat Improvement Fund" income -receipts only
Revenue 2012 vs. 2011
Office
March,'11
March '12
April,'11
April,'12
May, '11
May,'12
FYI 1-May,'11
FY12-May,'12
Upper Keys
133,261.24
137,764.42
83,131.32
121,631.47
$167,817.50
$117,917.84
$986,044.64
$1,005,285.07
Middle Keys
154,789.03
120,031.02
130,212.78
140,466.58
$128,649.71
$194,494.34
$1,151,120.51
$1,114,743.37
Lower Keys
27,464.62
17,035.861
26,910.22
33,780.23
$24,200.08
$33,774.37
$190,726.34
$286,032.22
TOTAL
315,514.89
274,831.301
240,254.32
295,878.28
$320,667.29
$346,186.55
$2,327,891.49
$2,406,060.66
* Does not include "Boat Improvement Fund" income - revenue from receipts only.
GIS OFFICE
GIS Projects - Data/Map Requests/Technical/Programming
- City of Key West — Redistricting —Additional Alternative — Don Craig
- Industrial Zoning Analysis — Big Coppitt, Rockland Keys — Planning
- Managed Anchoring Zones Mapping— Marine Resources
- FEMA — Flood Zone Parcel Analysis — Planning
- Community Center Mapping Project - Planning
- Marsh Rabbit— Parcel Analysis - Environmental
- SQL Server Database Maintenance
- Flex Viewer (GIS) development
GIS Addressing
- 22 Address Assignments
CODE COMPLIANCE
16
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Upper Keys — New Cases 25, IUSDectlons Comuleted 206, Special Magistrate 6
700
600
500
400
300
200
100
0
o A A
Alz
LOWER KEYS — New Cases 78, Inspections Completed 629, Special Magistrate 7
1r1
600
500
400
300
200
100
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Middle Keys — New Cases 68, Inspections Completed 557, Special Magistrate 30, CEB 3
MARINE RESOURCES OFFICE
18
June 2011
$15,121.70
July
$0.00
August
$4,978.00
September
$15,082.00
October
$0.00
November
$0.00
December
$0.00
January 2012
$5,000.00
February
$11,574.00
March
$1,325.00
April
$2,675.00
May
$11,43 8.00
Total
$67,193.70
19
20
6
2
8
4
0
Derelict Vessels Removed
June July Augg Sept Oct Nov Dec Jan Feb March April May
2011 2012
June 2011
$500.00
July
$45,728.00
August
$19,422.22
September
$10,945.00
October
$300.00
November
$12,700.00
December
$6,550.00
January 2012
$32,850.00
February
$7,902.00
March
$13,242.00
April
$13,170.00
May
$3,500.00
Total
$166,809.22
20
Number of Pumpouts
160
140
120
100
t ��
so
60�
40�
20
�
-
it
Q
June July Augg Sept Oct Nov Dec Jan Feb March April May
2011 2012
Sewage Removed (gal.)
6000
, t
SQQQ
4000
- t Y- /
ft _
-
r i r
i
3000
-_
f {
f
2000
;
-
1000
_.
Q
June July Augg Sept Oct Nov Dec Jan Feb March April May
2Q11 2012
June 2011
$400
Jul
$225
Aug
$75
$3,459
Sept
$0
Oct
$0
Nov
$0
$1,267
Dec
$0
Jan 2012
$115
Feb
$625
March
$560
April
$0
May
$0
21
I Total: 1 $2,000 1 $4,726
BUILDING DEPARTMENT
PERMITS
INSPECTIONS
PLAN REVIEW
Upper Keys
222
1,148
1,608
Middle Kevs
225
135
1,340
Lower Kevs
87
681
343
TOTAL
534
1,964
3,291
NOTE: Inspection by region data derived from "Inspector Activity" -Building inspectors only.
22
Inspections, FY 2012 vs. 2011
Marck'11
Marck'12
April,'11
April,'12
May,'11
May,'12
YTD -FY'll
YTD -FY'12
Building
1,110
1,195
1,201
931
1,009
1,023
8,203
8,475
PlwnblMech
1,038
751
956
638
853
561
7,638
5,704
Electrical
4141
3681
4331
265
3171
2771
2,8031
2,973
Total
2,5621
2,3141
2,5901
1,834
2,1791
1,8611
18,6441
17,152
March ' 11
March, ' 12
April, 'I I
April, ' 12
May, 'I I
May, ' 12
YTD - FY' l 1
YTD - FY' 12
2,433
2,250
2A4
2,787
2,250
3,291
17,109
1809
23
PLANNING & ENVIRONMENTAL RESOURCES DEPARTMENT
CURRENT PLANNING CATEGORY
Appeal to Planning Commission, Completed..........................................................................
1
Appeal to Planning Commission, In Progress.........................................................................
1
Appealto DOAH, In Progress.................................................................................................
1
Alcoholic Beverage Permit, Applied.......................................................................................
1
Alcoholic Beverage Permit, In Progress..................................................................................
1
Conditional Use, Major, Permit, Issued...................................................................................
2
Conditional Use, Minor, Permit, Applied................................................................................
3
Conditional Use, Minor, Permit, In Progress...........................................................................
3
Conditional Use Minor Deviation Applied..............................................................................
1
Conditional Use, Time Extension, Applied.............................................................................
1
HB 7207 Time Extension, In Progress....................................................................................
2
Public Assembly Permits, Applied..........................................................................................
2
Public Assembly Permits, Issued.............................................................................................
1
RoadAbandonment, Completed.............................................................................................
1
Road Abandonment, In Progress.............................................................................................
3
Setback Waiver, Administrative, Applied...............................................................................
1
Variance, Administrative, Applied..........................................................................................
2
Variance, Administrative, Completed......................................................................................
2
Variance, Administrative, In Progress.....................................................................................
1
Variance, Planning Commission, Completed..........................................................................
1
Variance, Planning Commission, In Progress..........................................................................
1
PermitReviews.......................................................................................................................
145
VacationRental, in progress....................................................................................................
1
Vacation Rental Renewal, Complete.......................................................................................
1
24
LUD Map Amendment, In progress........................................................................................
2
MCC Text Amendment, In progress........................................................................................
13
Research Request, Completed................................................................................................
2
ROGOExemptions, Applied...................................................................................................
3
ROGO Exemptions/Denials, Issued.........................................................................................
1
LDRD's in progress.................................................................................................................
3
Letters of Understanding, Applied.........................................................................................
2
Letters of Understanding in progress.......................................................................................
1
Historic Preservation Committee Applications, In Progress ...................................................
2
Historic Preservation Committee Applications.......................................................................
4
Administrative Meetings
Development Review Committee — 1 meeting, 3 items
Planning Commission Meeting — 1 meeting, 5 items
COMPREHENSIVE PLANNING CATEGORY
Kathy Grasser, Comprehensive Planner
May Proiects 2012
COMPREHENSIVE PLAN AMENDMENTS
Proj ects:
KeyLargo LCP Update.........................................................................................................1
COMPREHENSIVE PLAN UPDATE
Meeting Attendance:
BOCCAdoption hearing........................................................................................................1
In-house Staff Only................................................................................................................1
In-house / Keith and Schnars Staff........................................................................................1
Reviewed / Updated current calendar/schedule.....................................................................3
COMPREHENSIVE PLANNING - MITCH HARVEY
May
2012
Development Review Committee meeting............................................................................1
Planning Commission Regular Meeting................................................................................1
Reviewof Lower Keys LCP..................................................................................................1
Meeting with Staff to review the Lower Keys LCP..............................................................4
Keith & Schnars Teleconference...........................................................................................1
BOCC Special Meeting to adopt the EAR.............................................................................1
ReviewedDraft EAR.............................................................................................................1
Prepared Draft Disaster Housing Strategy.............................................................................1
Meeting with staff to review Draft Disaster Housing Strategy..............................................1
Responded to E-mails and phone calls.................................................................................10
ENVIRONMENTAL RESOURCES PERFORMANCE REVIEW
CATEGORY:
Site Visits
Permit Inspections/Final Bio Inspections..............................................................................75
WetlandDelineation..............................................................................................................1
25
OTHER: Misc Bio
Site Visits [Miscellaneous]...................................................................................................5
WRITTEN CORRESPONDENCE/ BIOLOGICAL ASSESSMENTS:
Code Enforcement Assessment Memo..................................................................................4
GISMap Assorted.................................................................................................................24
GOECARecording................................................................................................................2
Interagency Coordination ACOE/DEP/FWS/FEMA............................................................4
Long Dock Variance Memo/Approval..................................................................................1
OTHER:
Permit Application Review/Assessment-Plan Reviews Completed by Bio ..........................204
MEETINGS:
Comp Plan/EAR Review meetings........................................................................................1
FWS/FEMA BO Coord..........................................................................................................4
Climate Compact Leadership Summit...................................................................................2
MOCO Climate Change Advisory Comm.............................................................................1
DRC.......................................................................................................................................1
PlanningCommission.......................................................................................................................1
BOCC.....................................................................................................................................2
Pre -Application — Assorted....................................................................................................1
OTHER:
PhoneCalls [Estimated].........................................................................................................900
26