Item M3BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 18, 2012 Division: County Administrator
Bulk Item: Yes X No _ Department: Medical Examiner
Staff Contact Person/Phone #:Roman Gastesi/x4441
AGENDA ITEM WORDING: Approval of Second Amendment to Agreement for Medical Examiner
Services
ITEM BACKGROUND: Beginning 3/1/2012, due to a change in office personnel, the Medical
Examiner (ME) began using Dean -Lopez and Allen -Beyer funeral homes for body transport. At current
funding, the most the ME could offer was $200.00 per transport (he had been paying $165.00 per
transport). Two hundred dollars a transport is stretching his budget thin. This is for a trip that usually
ranges from 100 to 120 miles and requires two individuals. The ME has been assured by both funeral
homes that $200.00 is inadequate to cover their cost. Dean -Lopez Funeral Home has specifically stated
that they need $350.00 per trip. Annually, approximately 175 bodies are transported. The difference
between $165 and $350 for 175 transports is $32,375.00 (or for a year, a monthly increase of
$2,697.92). This is the amount of the increase being requested for fiscal year 2012-2013. The ME is
requesting an amendment to his fiscal year 2011-2012 budget to allow him to pay $350 per transport
retroactive to June 1, 2012. This would be an increase of $10,791.67 for the current fiscal year.
PREVIOUS RELEVANT BOCC ACTION: BOCC entered into contract with ME on August 20,
2008, for the period September 1, 2008, through August 31, 2011. Contract was extended by
amendment on August 17, 2011, to August 31, 2014.
CONTRACT/AGREEMENT CHANGES: Commencing June 1, 2012, the compensation shall be
increased to $573,194.88 annually, which is $47,766.24 per month.
STAFF RECOMMENDATIONS:
Approval
TOTAL COST: $573,194.88 annually INDIRECT COST: n/a BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: n/a
COST TO COUNTY: $573,194.88 annually SOURCE OF FUNDS: ME Operations — General Fund
REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year
APPROVED BY: County Atty yesf# OMB/Purchasing yes Risk Management yes
DOCUMENTATION: Included yes Not Required
DISPOSITION:
Revised 7/09
AGENDA ITEM #
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Medical Examiner
Contract #n/a n/a
Effective Date: 6/1/2012
Expiration Date: 8/31/2014
Contract Purpose/Description:
Second Amendment to Agreement for Medical Examiner Services increasing the
contract amount from $540,820 annually
to $573,194.88 annually.
Contract Manager: County
4441 CAD/Stop #1
Administrator
(Name)
(Ext.) (Department/Stop #)
for BOCC meeting on 7/18/2012
Agenda Deadline: 7/3/2012
CONTRACT COSTS
Total Dollar Value of Contract: $ 573,194.88 Current Year Portion: $ 191,064.96
Budgeted? Yes®
Grant: $
County Match: $
No El
annually
Account Codes: 001-68000-530-340-_
001-68000-510-120-
ADDITIONAL COSTS
Estimated Ongoing Costs: $n/a/yr For:
(Not included in dollar value above) (eg. maintenance, utilities, janitorial, salaries, etc
CONTRACT REVIEW
Chang
Date In, Need
Division Director ��/L Yes❑
Risk Manage ent/�J Yes❑
�V
O.M.B./Purchasing �� Yes❑ N
County Attorney � � ` � 1 Yes ❑ N
Comments:
No
es Date Out
ed evieyyd6er
[� e
SECOND AMENDMENT TO AGREEMENT
FOR MEDICAL EXAMINER SERVICES
THIS AMENDMENT to agreement is made and entered into this day of
20012, between the Board of County Commissioners of Monroe County, Florida
("County"), and E. Hunt Scheuerman, M.D. ("Medical Examiner").
WHEREAS, a contract was entered into on August 20, 2008, between the parties,
for Medical Examiner for the period September 1, 2008, through August 31, 2011,
contingent upon the Governor's appointment of Dr. Scheuerman to the Office of Medical
Examiner; and
WHEREAS, the contract was extended by amendment on August 17, 2011, to
August 31, 2014; and
WHEREAS, rising costs require that the contract, as previously amended, be
changed effective retroactively to June 1, 2012, to increase the contract amount from
$540,820 annually to $573,194.88 annually;
NOW, THEREFORE, in consideration of the mutual covenants contained herein the
parties agree to the amended agreement as follows:
1. Paragraph 3.13) of the agreement dated August 20, 2008, shall be amended by
adding the following sentence at the end of the paragraph:
"Commencing June 1, 2012, the compensation shall be increased to
$573,194.88 annually, which is $47,766.24 per month."
2. The remaining provisions of the contract dated August 20, 2008, as amended
August 17, 2011, not inconsistent herewith, shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have set their hands and seal on the day and
year first above written.
(SEAL)
ATTEST: DANNY L. KOLHAGE, CLERK
BOARD OF COUNTY
COMMISSIONERS OF
MONROE COUNTY, FLORIDA
By: By:
Deputy Clerk
Mayor/Chairman
MEDICAL INER
B
E. Hunt Scheuerman, M.D.
C
UNTY So�MONROE
KEY WESTLORIDA 33040
(305)294-4641
Monroe County
Board of County Commissioners
Office of the County Administrator
The Historic Gato Cigar Factory
1100 Simonton Street, Suite 205
Key West, FL 33040
(305) 292-4441 — Phone
(305) 292-4544 - Fax
TO:
FROM:
DATE:
SUBJECT:
_ BOARD OF COUNTY COMMISSIONERS
Mayor David Rice, District 4
Mayor Pro Tem Kim Wigington, District 1
Heather Carruthers, District 3
Rl t� George Neugent, District 2
Sylvia I Murphy, District 5
MEMORANDUM
Suzanne Hutton, County Attorney 01//
Connie Cyr, Aide to County Administrator
June 18, 2012
Recelveo
"orv"o- ooujor .4rroR1VE,
Second Amendment to the Agreement for Medical Examiner Services
Please find enclose the agenda item for the Second Amendment to the Agreement for Medical
Examiner Services that was prepared by Reggie Paros for placement on the July 18, 2012 BOCC
meeting. Your signature is requested on the contract summary and it my understanding the your
office has the original amendment that you stamped. If you could please send the original stamped
amendment to me so that I may get Dr. Scheuerman's signature on it as well, unless you have
already done so.
Thank you,
6r'
Aide to County Administrator
305-292-4443