Item H08 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 17, 2013 Division: Growth Management
Bulk Item: Yes X No _ Department: Planning&Env. Resources
Staff Contact Person: Richard Jones/289-2805
AGENDA ITEM WORDING: Approval of selection of a Boating Improvement Funds (BIF)
funding request submitted by Key West totaling $37,100 and direction for staff to draft an Inter-Local
Agreement with the City of Key West providing for reimbursement for mooring field related work to
be performed in FY'14.
ITEM BACKGROUND: At the February 15, 2012 BOCC meeting the Board approved Resolution
No.080-2012 (amending Resolution No.371-2011) establishing policy and procedures for the award of
BIF reimbursement funding to the municipalities within Monroe County. The procedures provide for
submittal of annual funding requests, a project scoring and selection process, and award of funding
through Inter-Local Agreements (ILA). Staff received three funding request applications for FY'14,
including: the Village of Islamorada in the amount of$20,000 for regulatory buoy maintenance, the
City of Marathon in the amount of$25,000 for upgrades to the Dodge Lake boat ramp in the amount of
$25,000, and the City of Key West in the amount of $37,100 for mooring field related repair and
maintenance. Staff inadvertently omitted the Key West funding request from the funding selection
agenda item that went before the BOCC in June 2013 at which the Board approved funding requests
from the City of Marathon and the Village of Islamorada. Staff has scored the funding request as
follows (see attached Score Sheet-points are based on a total possible score of 60pts):
40pt. $37,100 to Key West for mooring field related repair and maintenance
If the Board chooses to approve the Key West request the funding amount will be budgeted from BIF
Reserves. Upon approval by the Board, staff will prepare an ILA between the County and the City of
Key West. The ILA will be structured to provide for a `not to exceed' amount. Staff anticipates
bringing an ILA back to the Board in August 2013.
PREVIOUS RELEVANT BOCC ACTION:
Oct. 2011-Approval of Resolution No.371-2011 establishing policy for BIF reimbursement funding procedures
Feb. 2012-Approval of Resolution No.080-2012 revising policy for BIF reimbursement funding procedures
May 2012-Approval of selection of Marathon,Islamorada and Key West projects for BIF funding
July 2012-Approval of ILA with Marathon for$30,992 for buoy replacements and pumpout boat repairs
July 2012-Approval of ILA with Islamorada for$30,000 for buoy maintenance
July 2012-Approval of ILA with Key West for$34,700 for mooring field materials
June 2013-Approval of selection of Marathon and Islamorada projects for BIF funding
CONTRACT/AGREEMENT CHANGES:
STAFF RECOMMENDATIONS: Approval
TOTAL COST: n/a INDIRECT COST: BUDGETED: Yes No
DIFFERENTIAL OF LOCAL PREFERENCE:
COST TO COUNTY: SOURCE OF FUNDS:
REVENUE PRODUCING: Yes No AMOUNT PER MONTH Year
APPROVED BY: County Atty X OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Score Sheet for Municipality BIF Funding Requests
For.F?i.scal Year 2014
Isla oraa MarathongRepair/Maint.
Key
Funding Request/Project Regulatory Buoy Dodge Lake BoatRamp'
Maintenance Improvementsotal Es imated Project Cost: $25,000 $30,000............ . . .mm..............mm_.....T.........................-t.........-, _...... ............Funding amount requested: $20,000 $25,000
Scoring criteria:
Community Need/Project Merit(3Opt) 25 25 25
—.........................-.. .......................................... ..
Project promotes public water access(I Opt) 0 Sin ....... .__....... ..., 10
............. ...µ.. .. ,,,....................................................�.,,...........,.,.,.... ..........................,,,,,,.....
Project is shovel ready(I Opt) 1.0,,. 10. �.�.m.ro _........A,.... .... .......� ,..,...�........�����.�.�..�.,...1.0
...........mm........................................................ .:.,......... ..�............................�...........,....,M.......,.,.,....,.................,.,.......�,.,,.,...,.,,.,........,...,.,,,,,M.�...ti...,...,.,�.,.,,.....�,.........,.......,................,....,,,.,....,,.,,,..,�.��,,,,.,..,..,,....,..,...,.,. ..�,..,,.............��
Project is a new capital improvement(5pt) 0 0 0
Match fundin is being ,d ... .. �...�_ -. ....
g g provided(Spt) 5 i 5 5
ct is for self funding infra ��roj g infrastructure(-I Opt) -10
Total Score 0 40
mm.................._,......................................,...........,,..,....,,...........................,...,.,.,...........,............................, ....,........Ranh ......,......,.,.,.......,..............,a. ....,,,....,.........,..............,..,,.....,.........,......,.,.m....,...,.......,....,_..,..,.,.,.,,,...,,,,,,,,r...,...,....,..,..,.......,.......,.,,,,.....,.....,M.......,.,,.........,M`........
g 2 (tie)
n I
MUNICIPALITY FUNDING REQUEST FORM
FOR USE F
BOATINGMONROE COUNTY IMPROVEMENT
Request Forms must be submitted by April 1 st for funding consideration for the following fiscal
year. Please complete the following as thoroughly as possible. If you have any questions
please call the Monroe County Marine Resources Office at 289-2805 for assistance.
I- APPLICANT INFORMATION
unlci all, .City of Key West/Key West Mooring field
.... _.._
projgCtMark Tait/Marina anager
(35) - II' mtait@keywest ' .corn
II- PROJECT SUMMARY
Project Title' Key West Mooring field
Project description and purpose(explain the community need and project merit):
The Key West Mooring field is a vital resource for public use.The mooring field is the only managed mooring
field in Key West waters providing a safe haven for boaters and at the same time protecting near shore bay
bottom from the negative effect of conventional anchoring.The resource caters to local and visitors for
mooring of vessel and will also provide upland services such as bathroom,showers,sewer pump out service,
dinghy dock and overnight vehicle parking.
The City of Key West needs the counties support as an on going effort to keep The Key West Mooring Field
Infrastructure in good working condition and safe for public use.Inspection and maintenance of the mooring
field has become increasingly more expensive and the counties support helps Key West Mooring field with
operational cost.
The funding will cover expense associated with new mooring equipment as needed also any near shore
demarcations,channel markers and customer Informational signs.
V1—REVISED 2/17/2012 PAGE 1
MUNICIPALITY I UST FORM
FOR USE OF MONROE COUNTY BOATING IMPROVEMENT FUNDS
III- PROJECT DETAILS
Total estimated Funding
project cost(attach $45,338.71 amount $37,100.00
-Post... _ requested
Is projecti Is projectproject
occurring entirely
capital Include revenue
on city owned improvement? generating
�.. �..... .._.. .. w .., _ �. .�..._ _Infrastructure?
*.....a
Description of how project may promote public water access:
The project helps with the cost of maintenance and regular inspections required to keep Key West Mooring
Field safe for public use.The Key West Mooring Field promotes safe boating and provides the public
information for best environmental practices in nearshore waters,also provides the public boater a safe place
to moor his/her vessel with the least amount of impact on the environment. Upland amenities make the
mooring field a very desirable location for transient boating as well as local users with bathrooms,showers,
pump out and free parking for vehicles
Status of project(is to project designedipermitted
The applicant will provide any pertinent documentation to assist with the review and evaluation of the funding request
such as site plans(verifying property ownership),design plans,permits,etc.
N/A
List other funding sources (match)and amounts:
Funding Source(match) mounts
City operations budget $8,238.71
Timeframe for project starticompletioni I i- r project please explain):
Fiscal year 2014
*Requests for funding for revenue generating infrastructure must include an explanation of unmet costs,
including fiscal analysis documentation(such as a current annual financial report).
V1-REVISED 2/17/2012 PAGE
FISCAL YEAR 2011/2012
QUARTERLY EXPENDITURE REPORT
100 $ OF FISCAL YEAR LAPSED
of
AMENDED YEAR-TO-DATE UNENCUMBERED EXPENDED
ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET ENCUMBRANCE ACTUAL BALANCE BUDGET
Garrison Bight
Mooring Fields
413-7554-575-1200 Regular Salaries & Wages 59,900 0 57,409 2,494 96
413-7554-575-1400 Overtime 2,400 0 2,812 412- 117
413-7554-575-2100 FICA Taxes 4,800 0 4,607 193 96
413-7554-575-2200 Retirement Contributions 5,700 0 5,420 280 95
413-7554-575-2300 Life & Health Insurance 18,600 0 17,769 831 96
----------- ----------- ------------ -- ---------
* Personal Services 91,400 0 88,013 3,387 96
413-7554-575-3400 Other Contractual Service 15,000 0 9,870 5,130 66
413-7554-575-4300 Utility Services 900 0 920 20- 102
413-7554-575-4302 Electricity 7,900 0 6,595 11005 87
413-7554-575-4303 Wastewater 1,600 0 1,272 328 80
413-7554-575-4304 Water 2,200 0 2,182 18 99
413-7554-575-4600 Repairs and Maintenance 29,500 0 19,462 10,038 66
413-7554-575-4700 Printing & Binding 11000 0 0 1,000 0
413-7554-575-4900 Other Current Charges 11500 0 38 1,462 3
413-7554-575-5100 Office Supplies 900 0 332 568 37
413-7554-575-5200 Operating Supplies 6,000 0 2,977 3,023 50
413-7554-575-5201 Fuel 11,400 0 0 11,400 0
----------- ----------- ------------ ------------ ---------
Operating Expenditures 77,600 0 43,648 33,952 56
----------- ----------- ------------ ------------ ---------
**** Mooring Fields 169,000 0 131.,661 37,339 78
--"----'-- ------------ ------------ -----'---
***++ Garrison Sight 3,659,662 0 1,275,863 2,383,999 35
FISCAL YEAR 2011/2012
QUARTERLY REVENUE REPORT
100 f OF FISCAL YEAR LAPSED
# OF
AMENDED YEAR-TO-DATE OUTSTANDING REVENUE
ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET ACTUAL BALANCE BUDGET
Garrison Bight
Intergovernmental Revenue
413-0000-334-9000 Other State Grants 69,780 0 69,780 0
------------ ------------ -------
State Grants 69,780 0 69,780 0
413-0000-337-9000 Other Grants 520,000 0 520,000 0
____________ ____________ -----_-
• Grants-Other Local unite 520,000 0 520,000 0
** Intergovernmental Revenue 589,780 0 589,780 0
Charges For Services
413-0000-341-9500 Returned Check Charges 0 53 53- 0
------------ ------------ ------------ -------
* General Government 0 53 53- 0
413-0000-344-5000 Parking 30,000 31,203 1,203- 104
------------ ------------ ------------ -------
* Transportation 30,000 31,203 1,203- 104
413-0000-347-5100 Dockage-Transient 104,200 88,370 15,830 85
413-0000-347-5400 Dockage-Charter 318,200 294,173 24,027 92
413-0000-347-5500 Dockage-Recreational 222,300 233,459 11,159- 105
413-0000-347-5600 Dockage-Liveaboard 697,400 600,327 97,073 86
413-0000-347-5700 Dockage-Commercial 15,100 14,935 165 99
413-0000-347-5800 Penalties 6,600 7,294 694- ill
413-0000-347-5900 Ramp Fees 25,000 23,172 1,828 93
413-0000-347-6001 Pumpout 23,600 19,353 4,247 82
413-0000-347-7001 Lease Tenants 16,000 10,496 5,504 66
413-0000-347-7002 Mooring Field Fees 120,000 112,399 12,399- 110
------------ ------------ -------
* Culture/Recreation 1,548,400 1,423,979 124,421 92
*• Charges For Services 1,578,400 1,455,235 123,165 92
Miscellaneous Revenues
413-0000-361-0000 Interest Earnings 0 13,138 13,138- 0
____________ ____________ ______"""'" -------
* Interest Earnings 0 13,138 13,138- 0
413-0000-369-0000 Other Misc Revenues 45,000 54,307 9,307- 121
413-0000-369-9700 Misc Sales Taxable 0 432 432- 0
------------ ------------
-------
* Other Misc Revenues 45,000 54,738 9,738- 122
------------ ____________ ____________ -------
*• Miscellaneous Revenues 45,000 67,876 22,876- 151
Other Sources
413-0000-389-9006 Retained Earnings 652,200 0 652,200 0
413-0000-389-9110 Project Cryfwrd Reserve 794,482 0 794,482 0
------------ ------------ ------------ -------
* Nonoperations Sources 1,446,682 0 1,446,682 0
*• Other Sources 1.,446,682 0 1,446,682 0
------------ ------------ ------------ -------
Garrison Bight 3,659,862 1,523,112 2,136,750 42
FISCAL YEAR 2011/2012
QUARTERLY EXPENDITURE REPORT
100 S OF FISCAL YEAR LAPSED
IF of
AMENDED YEAR-TO-DATE UNENCUMBERED EXPENDED
ACCOUNT NUMBER ACCOUNT DESCRIPTION BUDGET ENCUMBRANCE ACTUAL BALANCE BUDGET
Garrison Bight
Marina Operations
413-7551-575-1200 Regular Salaries & Wages 220,200 0 233,588 13,388- 106
413-7551-575-1400 Overtime 13,000 0 10,791 2,209 83
413-7551-575-1500 Special Pay 100 0 288 188- 288
413-7551-575-2100 FICA Taxes 17,800 0 18,138 338- 102
413-7551-575-2200 Retirement Contributions 21,400 0 19,749 1,651 92
413-7551-575-2300 Life & Health Insurance 65,400 0 61,629 3,771 94
----------- ----------- ------------ ------------ ---------
* Personal Services 337,900 0 344,183 6,283- 102
413-7551-575-3400 Other Contractual Service 130,100 0 81,444 48,656 63
413-7551-575-4100 Communications/Postage 1,200 0 125 1,075 10
413-7551-575-4300 Utility Services 115,000 0 102,087 12,913 89
413-7551-575-4302 Electricity 22,000 0 18,155 3,845 83
413-7551-575-4303 Wastewater 700 0 0 700 0
413-7551-575-4304 Water 8,600 0 8,207 393 95
413-7551-575-4600 Repairs and Maintenance 73,200 0 37,292 35,908 51
413-7551-575-4700 Printing & Binding 500 0 0 500 0
413-7551-575-4900 Other Current Charges 2,500 0 25,002 22,502- 11000
413-7551-575-5100 Office Supplies 1,600 0 620 980 39
413-7551-575-5200 Operating Supplies 4,400 0 4,051 349 92
413-7551-575-5201 Fuel 4,800 0 7,813 3,'1080l 163
Operating Expenditures 364,600 0 284,797 79,803 78
413-7551-575-6200 Buildings 900,000 0 0 900,000 0
413-7551-575-6300 Infrastructure 880,482 0 168,110 712,372 19
413-7551-575-6400 Machinery & Equipment 119,400 0 21,033 98,367 18
----------- ----------- ------------ ------------ ---------
Capital Outlay 1,899,882 0 189,143 1,710,739 10
----------- ----------- ------------ ------------ ---------
Marina Operations 2,602,382 0 818,123 1,784,259 31
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Salaries 8,238.71
Stormsoft Replacement 10,000.00
Thru Buoy Line Assembly 1,600.00
Shackles and Swivels 1,000.00
Installation of thru Buoy Lines 2,100.00
2 Mooring Field Inspections 9,900.00
Channel Markers 5,000.00
Rope 1,500.00
Signage 1,000.00
Buoy Maintenance/ Replacement 5,000.00
Total 45,338.71