Item C02 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 17,2013 Division: Public Works
Bulk Item: Yes X No _ Department:,Solid Waste Management
Staff Contact Person/Phone#: R. Washinpton/292-4432
AGENDA ITEM WORDING: Approval of Resolution to authorize the submission of the
Consolidated Small County Solid Waste Management Grant Application to the Florida
Department of Environmental Protection (FDEP)for Fiscal Year 2013/2014.
ITEM BACKGROUND: For over a decade Monroe County has applied for and received funds from
this Grant. The amount received depends on what is budgeted by the State Legislature, and how many
of the 33 counties with populations less than 100,000 apply. It is projected that this fiscal year we may
receive approximately$90,909.00.
PREVIOUS RELEVANT BOCC ACTION: Approved
CONTRACT/AGREEMENT CHANGES: None
STAFF RECOMMENDATIONS: Approval
TOTAL COST: None INDIRECT COST: N/A BUDGETED: Yes No X
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: N/A SOURCE OF FUNDS:Fl.Department of Environmental Protection
REVENUE PRODUCING: Yes X No AMOUNT PER Year $ 90,909.00
APPROVED BY: County Atty OMB/Purchasing Risk Management
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
SOLID WASTE MANAGEMENT
RESOLUTION NO. -2013
A RESOLUTION OF THE BOARD OF COMMISSIONERS
OF MONROE COUNTY FLORIDA, AUTHORIZING THE
SUBMISSION OF THE CONSOLIDATED SMALL COUNTY
SOLID WASTE MANAGEMENT GRANT APPLICATION TO
THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PRO-
TECTION (FDEP) FOR FISCAL YEAR 2012/2013.
WHEREAS,the Florida Department of Environmental Protection has announced
the application deadline of August 1, 2013, for the Consolidated Small County Solid
Waste Management Grant,now therefore:
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF
MONROE COUNTY, FLORIDA,that:
1. The Monroe County Solid Waste Management Department has approval to
submit the Consolidated Small County Solid Waste Management Grant to
the Florida Department of Environmental Protection, and that;
2. The Board authorizes the Mayor to have signature authority on the Depart-
ment of Environmental Protection grant application and agreement, and
authorizes the County Administrator,or Deputy Administrator,to have
signature authority on payment requests,and that;
3. This resolution shall go into effect immediately upon its passage and
adoption and authentication by the signatures of the presiding Officer
and Clerk of the Court.
PASSED AND ADOPTED by the Board of County Commissioners of Monroe
County, Florida, at a meeting of said Board held on 18t' day of July AD 2013.
Mayor George Neugent
Mayor Pro Tern Heather Carruthers
Commissioner Danny L. Kolhage
Commissioner David Rice
Commissioner Sylvia Murphy
(SEAL) BOARD OF COUNTY COMMISSIONERS
OF MONROE COUNTY, FLORIDA
Attest:
Mayor/Chairman
Amy Heavilin, Clerk MON C UNITY ATTO
O AS TO F
ISTANT QOU TY ATTORNEY
Date � /V,
Q�QN DEP Form#:62-716.900(2) F.A.C.
Florida Department of Form Title:Consolidated Small
County Solid Waste Management
Grant Application
-s Environmental Protection Effective Date:T.B.A.
- ,
Bob Martinez Center
2600 Blair Stone Road Incorporated in Rule:62-716
Tallahassee,FL 32399-2400
Consolidated Small County Solid Waste Management Grant Application
1.Name of County Monroe County
2.Address of County 1100 Simonton Street,#2-231 Key West Fl 33040
3.Federal Employer Identification Number 59-6000-749 -- --- --
4.Name and Title of Contact Person(person handling program on a daily basis)
Name Rosa S. Washington Title Sr. Solid Waste Administrator
5.Address of Contact Person 1100 Simonton Street #2-231 Key West Fl. 33040
6.Telephone Number of Contact Person 305 292-4432
7. Population of County
8. Purpose for which grant money is requested(indicate by checkmarks)per Rule 62-716.510 (1)
a.Purchasing or repairing solid waste scales e. Maintenance of solid waste facilities
X b.Annual solid waste management program f. Education for employees or public
operating costs(may include waste tire and
litter control and prevention)
c. Planning g. Recycling demonstration projects
d.Construction of solid waste facilities
9.Purpose for which grant money is requested detail.Please complete the two attached forms: (1)DEP-Attachment"A"
Grant Work Plan;and(2)DEP Budget-Cost Analysis.
10.Name and Title of Authorized Representative
George Neugent Mayor
Roman Gastesi County Administrator
Name Debbie Frederick Title_Deputy County Administrator
11. This application is due by August 1,of each year.
12.E-Mail Address of Contact person washin on-rosy e monroecounty-fl. ov
13.My Florida Market Place Registered Vendor Address(this address should be registered with My Florida Market Place
and is the address your County wants the Reimbursement Request amount, e.g. State Warrant, sent to)
13A.Name of County(as it appears in M.F.M.P.) Monroe County
Consolidated Small County Solid Waste
Management Grant Application
Page 2
13B.Address of County(as it appears in M.F.M.P.)_1100 Simonton Street,#2-231,Key West,Fl.33040
14. Is your County Self-Insured for Liability Insurance,appropriate and allowable under Florida Law?YES X NO_
If your county is self-insured,we must have a written statement from your Chief Financial Officer stating this. (Please
Attach).
I CERTIFY that I am familiar with the information contained in this application,and that to the best of my knowledge and
belief such information is true, complete and accurate.I further certify that I possess the authority to apply for this grant
on behalf of this county.
Signature of Authorized Representative Date
NOTE: This form may be submitted electronically to Tony.Partin@dep.state.fl.us or by mail to the Financial Management
&Procurement Section,MS 4555,Division of Waste Management,Department of Environmental Protection,2600 Blair
Stone Road,Tallahassee,Florida 32399-2400.
MOiy' . E COUNTY AT
RO D AS T
r
ASStSTANT COUN EY
Date l
ATTACHMENT A
GRANT WORK PLAN
Project Title: Monroe County Small County Solid Waste Grant
Project Location: Monroe County, Florida
Project Background:
Monroe County, Florida has been declared by the Florida Department of Environmental
Protection an area of critical concern. There are no open landfills in Monroe County.
All solid waste and recycling is hauled out of the County. This grant will be used to off-
set a small portion of Monroe County's annual illegal dumping and haul out costs.
Project Objectives: Provide a list of objectives, in bullet format, expected to be achieved as a
result of funding/completing this proposed project.
• Objective 1: Prevent illegal dumping.
• Objective 2: Increase recycling.
• Objective 3:
• Objective 4:
• Objective S:
DEP Agreement#####,Attachment A,Page I of 4
Project Description: Provide a detailed description of the work to be performed for the project.
Project descriptions should include speck tasks for accomplishing the completion of the
project.
Task#1 —Transport solid waste, marine debris and recyclables out of the County for
proper processing and/or recycling and disposal. Cost is approximately$73.92 per ton.
Project Tasks/Deliverables: Identify by task, start date, and completion date. Identify
deliverables to result from this project. (Examples include: reports, manuals, videos, maps,
BMPs installed, meetings,field days, issued permits, quality assurance plans, something as proof
that the task was completed, etc.) Identify dates for providing the deliverables on a schedule
after the date of agreement execution. Format should appear as follows:
Task Deliverable Due
No. Task Title Start Complete Deliverable Dates
1 Transport solid 10/1/13 09/30/14— Number of tons 09/30/14
waste,marine or when collected and hauled
debris and grant funds on invoices
recyclables expended.
Performance Measures: (include criteria used to determine if the deliverable(s) are acceptable
and the completion of the task is successful.)
The criterion used is the tonnage of solid waste, marine debris and recyclables collected
and hauled out.
Financial Consequences: (include what the consequences are for non-performance or
unsatisfactory deliverable.)
County would have to pay for a greater portion of the disposal costs of the tonnage
collected.
DEP Agreement#####,Attachment A,Page 2 of 4
Project Budget: Detailed budgets must be submitted to support the budget information
summarized in this section. Detailed budgets should be developed on a task-by-task basis.
Budget information supporting all match ex ected for this project must also be provided.
Budget Category Matching Funds and Source
DEP Funding Amount Funding Amount Source of Funds
Salaries:
Fringe Benefits:
Travel:
Contractual
Services: $90,909.00
Equipment
Purchases
Supplies/Other
Expenses
Land
Indirect:
Total: $90,909.00
Total Funding
Amount:
%Match:
Project Budget Narrative: Provide budget detail for each Project Funding Category stated
above for both DEP Funding and Match.
Salaries: Provide the positions that will be paid under this grant, what their hourly rate is and
how many hours it is anticipated they will work on the project.
Fringe Benefits: Provide the fringe benefit rate and the benefits included in the rate.
Travel. Who is traveling and to where and what task is it under?
Contractual: What services will be subcontracted?
Equipment: What equipment will be purchased? Equipment is$1,000 or more per unit cost.
Supplies/Other Expenses: What supplies will be purchased? What are the other costs? (rental,
postage, copying, any costs other than salaries,fringe benefits, travel, contracted services,
indirect).
Land: If land is being purchased or leased make sure that there is language in the Agreement
and provide a description of the purchase or lease.
Indirect. What is the indirect rate? Provide %of(categories based on cost allocation plan)
NOTE: IF THERE IS MATCH, THE SAME DETAIL MUST BE PROVIDED FOR THE
MATCH.
DEP Agreement#####,Attachment A,Page 3 of 4
Total Budget by Task: The tasks identified here should agree with the tasks identified and
described above.
-MatchingFunds and Source
Task DEP Funding Matching Funds Source of Funds
-
I Transport solid waste;
marine debris and
recyclables $90,909.00
2
3
4
5
6
Total: $90,909.00
Project Total: $90,909.00
Measures of Success: Identify factors that can be used to evaluate project performance to
support project success. Include appropriate timelines for conducting such reviews.
Tonnage collected and frequency of illegal dumping incidents.
DEP Agreement#####,Attachment A,Page 4 of 4
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