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Item C18 BOARD OF COUNTY COMMISSIONERS AGENDA ITEM SUMMARY Meeting Date: July 17, 2013 Division: Public Works/Engineering Bulk Item: Yes X No _ Department: Project Management Staff Contact Person/Phone#: Ann Riger X4439 AGENDA ITEM WORDING: Receipt of monthly report on change orders reviewed by the County Administrator's Office. ITEM BACKGROUND: There were three change orders considered and approved by the County Administrator and/or Deputy Administrator for the period beginning June 1, 2013, and ending June 30, 2013 totaling $14,655.33. There was one change order denied for the Marathon Courthouse Renovation. See Attached. PREVIOUS RELEVANT BOCC ACTION: On September 9, 1998, Ordinance No. 026-1998 was adopted in order to provide that the County Administrator may approve separate, non-cumulative change orders for construction projects and professional service contracts in amounts not to exceed $25,000.00 or 5% of the original contract price, whichever is greater. The BOCC requested a monthly report of all change orders considered by the County Administrator. CONTRACT/AGREEMENT CHANGES: NIA STAFF RECOMMENDATIONS: N/A TOTAL COST: N/A Indirect Costs BUDGETED: Yes N/A No DIFFERENTIAL OF LOCAL PREFERENCE: N/A COST TO COUNTY: N/A SOURCE OF FUNDS: N/A REVENUE PRODUCING: Yes No X AMOUNT PER MONTH Year APPROVED BY: County Atty OMB/Purchasing Risk Management DOCUMENTATION: Included X Not Required_ DISPOSITION: AGENDA ITEM# Revised 7/09 a)m w o+o L C Y C C >. O y�a+ a) C'C Q O m"o N O m t y m L a+ m c t vL aL+ O R N C U 3 c o > 3 u c O L E L m Q Y 0 E V m > 03a� y O W 03 y L—L t rA N Y �r U L w w $ 0 f0 0 a > D 4+ O C +� v c ui o+m Emuod) U)'a G=7 o m c tC vW a (/3� LL W W ti i 0 0� � � L. 3 00 0 0 U •c 3 O 1 V O p y CL co6 x m O CA co Z I Z ~ M O m E o y 0 p. W V4 w B .6 m� � of v� C, oc a p a� v CD O m FA W +' v' o IA Z 1 o m 3 � mQ = m L ao ° _ _ a G) $ m,o o u ` y W a n=M g a W ~ W 77L�° jo � °' 3 � d d 00 �"� o v V d O W U. � o in N cD .c m c ++ r W O rn R °' -qp� +� s a 40. a� Z .a 'c .i d c O a aci a ea u al a7 fl. 7 3000 00 aj O �. 46m �nQ �nQ 03 0a LL if if O O 2,0 m m 0 c C dNY0Yy � ) m a �+ 0 " D c 0 c c i ^ fA 3 Evw-HU CONTRACT CHANGE ORDER PROJECT TITLE: CHANGE ORDER NO: 9 Construction of a new StockIsland Fire Station INITIATION DATE: May 13,20f3 TO CONTRACTOR: CONTRACT DATE: October 17,2012 Burke Construction Group,Inc. 10145 Mw 10 Street Dora1,FL 33172 E i The Contract Is changed as follows: The original(Contract Sum)(Guaranteed Maximum Price)............................................$3,256,250.00 Net change by previously authorized Change Orders. .............................................. .$ 0.00 The(Co=ct Sum)(Guaranteed Maximum Price)prior to this Change order was.............$3,256,250.00 The{Contract Sum)(Guaranteed Maximum Price)will be(increased)(decreased) (unchanged)by this Change Order.......$ 3,995.76 The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.......$3,260,245.76 The Contract Time will be(increased)(decreased)(unchan ed}by.................................. NIA The-date of Substantial Completion as of the date of this Change Order Is...................... 12JI0/13 Detailed description of change order and justification: Rtra sh and install r uin-wag and concrete slab lid fnr water fdierMMM between 9rt 10M C&A and north of arld One S E This change Order is.1227%of the pnAlnj1 2gaUct,price. Not valid until sinned by Owner Archilefil fiE a blek and CoDjMWgr ARCHITECT: ` William P. om Architect,P.A. Dati CONTRACTOR: �- 11-A27 3 Burite Construction Group,Inc. Date DIRECTOR PW/ENGINEERING K n Date DIRECTOR PROJECT MANAGEMENT avid i I Date 14CON /DEPUTY ADMINSTRATOR _ 3 ck JfF' JUI(A�Date Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: Afodircation to the water riftersystem was needed to protect the water supply. • Change Order was included in the original specifications. Yes n No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5%of contract price(whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes® No❑ If no,explanation of why: • Change Order is correcting an error or omission in design document. Yes❑No Should a claim under the applicable professional liability policy be made? Yes❑ No Explain: r_1-IAnir.F ORDER OWNER . . -..... .. ARCHITECT r ' CONTRACTOR. - Zir FIELD AL! DOCUMB;,NT G701 -OTHER PROJECT: Stock Island Fire Station CHANGE ORDER NUMBER: 002 Mahoney Ave&2nd St. Key West,FL 33040 DATE: 5/13/2013 CONTRACTOR PROJECT#: 1210 CONTRACT DATE 12/3/2012 TO CONTRACTOR Burke Construction Group,Inc. 10145 NW 19th Street Doral,FL 33172 The Contract is changed as follows: Provide and install retaining wall and lid for filter system between Gridlines $ 3,767.81 C&D and North of Grid line 6. Subtotal--- $ 3,767.81 Contractor Overhead— 0% $Contractor Profit— 5% $ 188.39 Insurance 1% $ 39.56 Total $ 3,995.76 Not valid until signed by the Owner and Contractor. The original(Contract sum)( )was.................................................... $ $ 3,256,250.00 Net change by previously authorized Change Orders.............................................:....I................ $ $ (29,824.89) The(Contract Sum)(a .Fame^^ ^ P )prior to this Change Order was....................... $ $ 3,226,425.11 The(Contract Sum) will be(increased)(deereased) $ 3,995.76 (unchanged)by this Change Order in the amount of ............................_............................. $ The new(Contract Sum)( )including this Change Order will be.......... $ $ 3,230,420.88 The Contract Time will be @nereasa)(decreased)(unchanged)by 0 Calendardays The date of Substantial Completion as ofthe date of this Change Order therefore is 11/1/2013 William P.Horn Architect,PA Burke Construction Group,Inc. Monroe County Board of Count Commiss. Consultant CONTRACTOR OWNER 915 Eaton Street 10045 NW 19th Street 500 White Head Street Address Address Address Key West,FL 33040 Dora.FL 33172 Key West,FL 33040 BY 8Y BY DATE DATE S/>'F�s DATE YATES B 11003.- Office Phone: (305)7944414 CHANGE ORDER#02 APRIL 18,2013 Office Fax (305)847-0848 STOCK ISLAND FIRE STATION # 8 BURKE CONSTRUCTLO.N GROUP,INC 10145 NW 19TH STREET ' DORAL,FL 33172 DESCRIPTION: FURNISH LABOR,MATERIAL AND EQUIPMENT TO FORM AND POUR NEW CAST IN PLACE FILTER RETAINING WALLS WIITH CONCRETE LID BETWEEN GRID LINES C&D JUST OUTSIDE GRID LINE#6 AS PER SKETCHES PROVIDED. LABOR DESCRIPTION JOB TITLE QUANTITY PAY RATE HOURS DAYS TOTAL COST LABOR TO DRILL&EPDXY AND PLACE REBAR LABORERS 2 30.00 & i .00 LABOR TO ASSIST PUMP AND FINISH LID LABORERS 2 30.0Q 4 00.00 LABOR TO FORM CONCRETE CARPENTERS. 3 35.00 S 72 ,00 LABOR TO STRIP FORMS AND CLEAN:UP LABOR R 2 30.00 4 240;00 TOTAL1 5 1.220:00 MATERIAL. DESCRIPTION CATEGORY QUANTITY COST TOTAL COST CONCRETE MATERIAL CONCRETEEPDXY MATERIAL 6 203.38 1,250.28 TOTAL 1,878.281 E UIPAM DESCRIPTION CATEGORY QUANTITY . COST PER HOURS ONTH TOTAL COST 2'PUMP 1 65.00 2 MIN, 1.30.00 AUGER FOR ONE DRILLED PILE 1 14 600,001 1 1 MIN. 5 ,00 TOTAL S 830.00 SUB TOTAL 1 3,426.28 $64 OH&P $ -4e13c7it 342.53 10% TOTAL ADDS 1 "39 U'1 3,767.81 SIGN&DATE SIGN&DATE BURKE CONSTRUCTION GROUP,INC YATES BUILDERS,INC MEMORANDUM TO: Board of County Commissioners From: Roman Gastesi County Administrator Date: May 29, 2013 RE: Change Orders Attached is a proposed change order for Burke Construction Group, Inc. Change Order #1 for the Stock Island Fire Station construction for $3,995.76 is to furnish and install a retaining wall and concrete slab lid for water filter system between gridlines C&D and north of grid line 6. According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Thwaday, May-30, 2013. Roman Gas si County Administrator RG/ac Campo-Abra From: Campo-Abra Sent: Friday, May 31, 2013 8:28 AM To: County Commissioners and Aides Subject: Change Order- Stock Island Fire Station Attachments: Change Order.pdf Attached for your review please find Change Order#1 submitted by Burke Construction Group, Inc.for the Stock Island Fire Station. Please refer any questions to Ann Riger at 295-4439 or riser-ann@monroecounty-fl.gov. Abra Campo Sr.Administrative Assistant Office of Monroe County Administrator The Historic Gato Cigar Factory 1100 Simonton Street,Suite 205 Key West, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 campo-abraCuimonroecounty-fl.Qov bA, Please consider the environment before printing this email. PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record,available to the public and media upon request. Your e-mail communication may be subject to public disclosure. 1 S .4A E T m A MACT CHANGE ORDER .,ROJECT 19TLE: CHANGE ORDER NO; 6 Renovation and Addition of Fire Station.#i 17 fin Gionch Key INITIATION DATE: May 3Q.2013 TO CONTRACTOR: CONTRACT DATE: September 21,2011 Pedro Falcon.Electrical Contractors, Inc. 31160 Avenue C Big Pine Key, EL 33043 The Contract is changed as follows: The original(ContractBurrr){Guaranteed Maximum Prce)........................................_ $1,695,000.00 Net change by previously authorized Change Orders....................................................$ 250,127.53 The(Contract Sum)(Guaranteed Maximum Price)prior to this Change order was.............$1,945,127.53 The(Contract Sure){Guaranteed Maximum Pda--N tMll be{increased)(decreased) (unchanged)by this change Carder....--- 2,864-00 The new(Contract Sum)(Guaranteed Maximum Price)including this Change Order is.---...$1,947,991-53 The Contract Time will be(increased)(decreased)(unchanged)by.................................. 14 Days The date of Substantial Completion as of the date of this Change Oj der is...................... June 26,2013 Detailed description of change order and justification_ Parrish and install a Roof Drain on the exis-fina roof. It was discovered durincr construction that the exisfina roof held water The roof drain is to help eliminate he accumuistior of water on the roof. This change Order is .16891/6 of the original contract price. Not valid until signed by Owner.Architect if a licable arm Contractor ARCHITECT: Will' m P. Horn Architect, P.A. iate CONTRACTOR: - 06/04/2013 • edro al .. Electri ! Contr crs, Inc. rate DIRECTOR CE PROJECT MANAGEMENT: • David Hill Date DIRECTOR PUBLIC!/ WORKS/ENGINEERING K vin . ilson Date COUNTYiDEP UTY ADMINISTRATOR _ - ---- —- — -- Roman'Gastesi/Debraie Frederick Date , 1 -7 ►ng ounl usu� :i,tnrt�n `� c Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: Water retention on the roof was discovered during construction. The installation of a roof drain will reduce the water retention. • Change Order was included in the original specifications. Yes❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5% of contract price(whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes® No ❑ If no, explanation of why: • Change Order is correcting an error or omission in design document. Yes ❑No Should a claim under the applicable professional liability policy be made? Yes ❑ No Explain: ElqFPedro Falcon ectrical s, 31160 Avenue C,Big Pine Key,F],33043-4.516 (.305)877-2200•Far(305)872-221.9•falconeWbellsoutti.raet CCoC1 07Ca17/ Z:C0001491 /1sC131103416 Request for Change Order 30 May 2013 Project: Conch Key Fire Station No. 17 Change Order Request No: Six Description: Provide Roof Drain at Existing Roof Provide Roof Drain Bob Hilson& Company Add the Sum of................................................... .. ................... $ , 98.00 2.2 Additional Project Management for Above Items PFEC Addthe Sum of.............. ..................... . .................................$300.00 SUBTOTAL ALL OF THE 98 ABOVE:...................................................$ , .00 25 Industrial • Commercial -Institutional a Utility Established 1985 OH& P Overheadat 5%.........................................................................................................$130.00 Subtotal.....................................................................................$2,728.00 Profitat 5%...............................................................................................................$136.00 Permit Fees and Design Drawings are Not Included in this proposal other than as reimbursement for fees already paid by PFEC. If additional permit fees are required the Owner is to pay for all permit fees. If Design Drawings are required then the Owner is to supply Design Drawings. Net Amount of Request for Change Order:....................................................$2,864.00 Additional Time Requested for Change: 2 Weeks(14 Calendar Days). Respectfully Submitted, Ken Bygler Project Manager . . ............ ............ May 22,2013 B01; HILSONTo:Pedro Falcon Contractors &COMPANYu INC. * Project Name.Conch Key Fire Station ROOFING&SHEET METAL 0 Project Location:S Concl-i Ave 522 W, Mowrj Drive Conch Key,FL Homestead, FL 33030 RO. Box 901543 Change order#1 Homestead, FL 33090 Provide labor and material.to install or e roof drain to iinprove drainage at the lower flat roof. 305-246-0209 Price for the above scope of work-$2,2-98.00 305-248-1982 Fax Monroe: 305-451-2927 Note: Above installation is based upon the approval of the local building official. COMMERCIAL/RESIDENTIAL REROOFING ROOF REPAIRS NEW ROOFING Mick Cronje Cell 4(786)357-7047 METAL ROOFING Bob Hilson&Co,Inc. WATER PROOFING ROOF MAINTENANCE LICENSED&INSURED SERVING DADE BROWARD AND FLORIDA KEYS 00 C057388 COG1328538 H12573 www.bobhIIson.com MEMORANDUM TO: Board of County Commissioners From: Teresa Aguiar Acting County Administrator Date: June 5, 2013 RE: Change Orders Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for the Renovation and Addition of Fire Station#17. Change Order#6 is for$2864.00 to furnish and install a roof drain on the existing roof. According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Friday, June 7, 2013. Teresa Aguiar Acting County Administrator TA: adc Campo-Abra From: Campo-Abra Sent: Thursday,June 06, 2013 8:53 AM To: County Commissioners and Aides Subject: Change Order- Fire Station#17 in Conch Key Attachments: Change Order.pdf Please review the attached Change Order#6 submitted by Pedro Falcon Electrical Contractors, Inc.for Fire Station#17. If you have any questions please refer them to Ann Riger at 295-4439 or riser-ann@monroecounty-fl.gov. Abra Campo Sr.Administrative Assistant Office of Monroe County Administrator The Historic Gato Cigar Factory 1100 Simonton Street, Suite 205 Key West, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 cameo-abra(a)monroecounty_-fl.4ov j Please consider the environment before printing this email. PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record, available to the public and media upon request.Your e-mail communication may be subject to public disclosure. 1 momm u ry G ojE coNTRAcr CHANGE ORDER PRCUECT TITLE., CHANGE ORDER NO: 7 Kenn and AdMon ofFk*S&OW#17 In Conch Key IMMATI DATE: June 8,2013 Pedro Falcon Electrkal Confiectom,Inc. V 160 Afire C Big Pine Key,FL 32W The Contract is changed as foilows: The original fGontrgg Sum)(;vary iteed Maximum Price)........................................ Net change by piously authorized Change Orders........... ......................---..........$ 252,991.53 The fqoatreat Such)(Guaranteed Maximum Prue)prior to this Change order was.............$1,947,991.53 the(Contract Sum)I(Guaranteed Maximum Price)well be,�ngMase4)(decreased) (,unc�hanged)by this Change Order.......$ 7,795.57 The new QAft rdq_8-yrn,)(Guaranteed l irnurn Price)incltsdirij this Change Order is.......$1,955,787A The Contract Time trill to f nc Mased)(decreased)(unchanged)bi.................................. NIA The date of Substantial Completion as of the dale of this Change Order is...................... june 26,2013 Detailed description of change order and tustifac0on: Accifid 2Mcnat9 and s`t921 Cebar at the-entrance of fhe drtve�+av to ac�►ttrxrodata AWa f-of ft ttueics arzd add a cor"we land=' to stahs This chaM Order is.459 of the o. inal Not vafld i#ect if licable €_nuactor ) ARCHITECT: William _ LAwhrtect,P.A. bate �-CONTRACTOR: �� � O&P.2113 ..n•�' Pedro Fin Electrical Contractors, Inc. Date DIRECTOR OF PROJECT IVIANAGEMEN T: � f� ett Date DIRECTOR l'EtSi.iG WORIS&ElaiialldE-ERING ..� K n 7/� COUNTYi-1EPUT`f ADMINISTRATOR AJ &We Fre ri bate Change Order Attachment per Ordinance No. 004-1999 • Change Order was not included in the original contract specifications. Yes® No❑ If Yes, explanation: Additional concrete was needed to support the weight of the emergency trucks where the stormdrain is at the entrance to the driveway. A concrete landing was added to the bottom of the stairs. • Change Order was included in the original specifications. Yes❑ No If Yes, explanation of increase in price: • Change Order exceeds$25,000 or 5%of contract price (whichever is greater). Yes❑ No If Yes, explanation as to why it is not subject for a calling for bids: • Project architect approves the change order. Yes® No❑ If no,explanation of why: • Change Order is correcting an error or omission in design document. Yes❑No Should a claim under the applicable professional liability policy be made? Yes❑ No Explain: , . Pedro Falcon Electfical Contractors, Inc. 31160 Avenue C,Big Pine Key,FL 330434516 ' Request axv for Change Order �� �� �&&�� �� ����� ����� Project: Conch Key Fire Station No. 17 Change Order Request No: Description:Additional Concrete Work E.G.Brawell Construction,Inc. Additional Concrete ft000 Driveway Revisions.....................................................................................$5,}7l.0O Additional Concrete o1 Revised Stairs...................................................$l,90O'0O Subtotal.....................................................................................$7-071.00 Overheadu15%...................................... ............................ ....................................$353.55 Industrial °Commercial ~institutional ~ Utility Subtotal.....................................................................................$7,424.35 Profitat 5%...............................................................................................................$371.22 Net Amount of Request for Change Order:.....................................................$7,795.57 Additional Time Requested for Change:................................................0 Days Respectfully Submitted, Ken Rygler Project Manager E.G. Braswell Construction, Inc. Po Box 421206 summerlana Key,FL 33042 (305)296.0305 p (305)296.1824 f CGC 046370 May 22, 2013 Ken Bygler Pedro Falcon Electrical Contractors, Inc. 31660 Avenue C Big Pine Key, FL 33043 Dear Ken, Thank you for meeting with me today. Issue#1: Drawing A-3 shows a cut through the driveway on a Drawing A-10 shows 6" concrete driveway We installed an 8" concrete drive with a double mat of#4. We installed a grade between the relocated trench drain and street. Installation of the piping and trench drain required the concrete to be from 16"to 24" in depth_ Additional form work, concrete material, rebar and labor to install: $5,171 Issue#2: On the pay app, line item 23 "extra formwork for triangular walls"--As stated this work was not on plan but was required. I received this info on the forming both time and material from Dave. Although this area was not large it was labor intensive and difficult to pour requiring (bird mouths) to allow access to pour. Afterward they had to be cut off and ground out. Again labor intensive. Total Value Line item 23: $1,900 Sincerely, Edgar G Braswell President EG Braswell Construction, Inc. edC?_egbraswell.com debbie.braswellconstructionO-cimaii.com Campo-Abra From: Campo-Abra Sent: Thursday,June 13, 2013 4:46 PM To: County Commissioners and Aides Subject: Change Order- Conch Key Fire Station#17 Attachments: Change Order.pdf Please review the attached Change Order#7 submitted by Pedro Falcon Electrical Contractors, Inc.for the Conch Key Fire Station#17. If you have any questions please direct them to Ann Riger in Project Management at 295-4439. Abra Campo Sr.Administrative Assistant Office of Monroe County Administrator The Historic Gato Cigar Factory 1100 Simonton Street,Suite 205 Key West, FL 33040 Office: 305.292.4441 Fax: 305.292.4544 campo-abra@monroecounty-fl.gov F,A, Please consider the environment before printing this email. PLEASE NOTE: Florida has a very broad public records law. Most written communications to or from the County regarding County business are public record,available to the public and media upon request. Your e-mail communication may be subject to public disclosure. 1 MEMORANDUM TO: Board of County Commissioners From: Debbie Frederick Deputy County Administrator Date: June 13, 2013 RE: Change Orders Attached is a proposed change order for Pedro Falcon Electrical Contractors, Inc. for the Renovation and Addition of Fire Station #17. Change Order#7 is for $7,795.57 to add concrete and steel rebar at the entrance of the driveway to accommodate the weight of the trucks, and add a concrete landing to stairs. According to Ordinance 026-1998 adopted by the Board of County Commissioners, proposed change orders are to be presented to members of the Board of County Commissioners prior to approval, assuming they are within the Administrator's prescribed limits. Change orders not within the Administrator's authority are placed on the BOCC agenda. The Administrator/Deputy Administrator intends to approve this change order on Friday, June 14, 2013. cw:� (GEC Debbie Frederick Deputy County Administrator DF: adc