Item C38 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: July 17,2013 Division: Emergency Services
Bulk Item: Yes X No u Department: Emergency Management
Staff Contact Person/Phone#Jose Tezanoslx6325
AGENDA ITEM WORDING: Approval of Modification#1 to the FY10 State Homeland Security
Grant Program Agreement(SHSGP) 1 lDS-9Z-1 1-54-01-330 to extend expiration date to July 30, 2013
and to accept additional funds in the amount of$48,000.00,no county match;and authorization for the
County Administrator to execute any other required documentation in relation to the application
process.
ITEM BACKGROUND: The Division of Emergency Management has awarded Monroe County an
agreement in the amount of$8,500 to provide planning,training and exercises under the State
Homeland Security Grant Program—Issue 10.The period of this grant is October 1, 2010 through April
30,2013. This Modification will extend the grant agreement through July 30,2013.
PREVIOUS RELEVANT BOARD ACTION: On December 15,2010 the Board approved Award
Letter 201-SS-TO-0092,on January 19,2011 the Board approved FY10 State Homeland Security Grant
Program Agreement(SHSGP) 1 lDS-9Z-11-54-01-330.
STAFF RECOMMENDATIONS: Approval of timeline extension and additional funds granted.
TOTAL COST: $56,500.00 INDIRECT COST: BUDGETED: Yes X No
DIFFERENTIAL OF LOCAL PREFERENCE: N/A
COST TO COUNTY: $ 0.00 SOURCE OF FUNDS: Grant Funds
REVENUE PRODUCING: Yes— No—X AMOUNT PER MONTH Year
APPROVED BY: County Atty OMB/Purliging Risk Management
01
DOCUMENTATION: Included X Not Required
DISPOSITION: AGENDA ITEM#
Revised 7/09
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: State of Florida DEM Contract#11DS 9Z-11-54-01-330
Effective Date: October 1,2010
Expiration Date: July 30, 2013
Contract Purpose/Description:
Approval of Modification#1 to the FY 10 State Homeland Security Grant Program
-Agreement(SHSGP) I lDS-9Z-11-54-01-330 to extend expiration date to July 30,2013
and to accept additional funds in the amount of$48,000-00,no count match; and authorization
for the County Administrator to execute any other required documentation in relation to the
application process.We request that OMB increase revenue cost center by the additional
amount awarded.
Contract Manager: Jose Tezanos 6325 14
(Name) (Ext.) (Department/Stop#)
for B OCC meeting on Jul 17, 2013 Agenda Deadline: Jul 2,2013
.............
CONTRACT COSTS
Total Dollar Value of Contract: $ 56,500.00 Current Year Portion: $ 56,500.00
Budgeted?YesF-1 No Z Account Codes: --GE-1 104-530640- -
Grant: $ 56,500.00
County Match: $ 0
ADDITIONAL COSTS
Estimated Ongoing Costs: $------jyr For:
(Not included in dollar value above) eg.maintenance,utilities,janitorial,salaries,etc.)
CONTRACT REVIEW
Changes Date Out
Date In Needed Reviewer
Division Director YesE3NoFT-,,-
Cc
Risk Management YesE-1 N0[:j
O.M.B./Purchasing 2413 Yes[]NoE y'
U 2A/L
T r,County Attorney 4 YesR No
Comments.
ONO Form Revised 2/27/01 MCP#2
MODIFICATION#1 TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
MONROE COUNTY EMERGENGENCY MANAGEMENT
This Modification is made and entered into by and between the State of Florida,Division of
Emergency Management("the Division"),and Monroe County Emergency Management("Recipient")to
modify Contract Number IIDS-9Z-11-54-01-330 which began on October 1,2010("the Agreement").
WHEREAS,the Division and the Recipient have entered into the Agreement,pursuant to which the
Division has provided a subgrant to Recipient under the State Homeland Security Grant program of$8,500
and
WHEREAS,the Division and the Recipient desire to modify the Agreement;
WHEREAS,the Agreement expired on April 30,2013;and
WHEREAS,the Division and the Recipient desire to reinstate the Agreement,extend the terms of
the Agreement.
WHEREAS,the Division and Recipient desire to increase funds by$48,000
NOW,THEREFORE,in consideration of the mutual promises of the parties contained herein,the
parties agree as follows:
1. The agreement is hereby reinstated and extended as though it had never expired.
2. Paragraph 3 of the Agreement is hereby amended to read as follows:
This Agreement shall begin October 1,2010 and shall end July 31,2013,unless
terminated earlier in accordance with the provisions of Paragraph (12)of this
Agreement.
3. The funds to be disbursed under this Agreement are increased by the sum of S48,000 so
that the total funding hereunder is an amount not to exceed$56,500. The funds being
subgranted to the Recipient under this Modification must be used in accordance with the
requirements as outlined in the Agreement.
4. Paragraph 17 of the Agreement is hereby amended to read as follows:
FUNDINGICONSIDERATION
(a) This is a cost-reimbursement Agreement. The Recipient shall be reimbursed
for costs incurred in the satisfactory performance of work hereunder in an
amount not to exceed$56,500 subjectto availability of funds.
S. The Scope of Work,Attachment A to the Agreement,is hereby modified as set forth in
Revised Attachment A to this Modification,which is attached hereto and incorporated
herein by reference.
6. The Budget,Attachment A to the Agreement,is hereby modified as set forth in Revised
Attachment A to this Modification,which is attached hereto and incorporated herein by
1
reference.
7. All provisions of the Agreement being modified and any attachments thereto in conflict
with this Modification shall be and are hereby changed to conform with this Modification,
effective as of the date of the last execution of this Modification by both parties.
8. All provisions not in conflict with this Modification remain in full force and effect,and are to
be performed at the level specified in the Agreement.
IN WITNESS WHEREOF,the parties hereto have executed this Modification as of the dates set out
below.
RECIPIENT: MONROE COUNTY EMERGENCY MANAGEMENT
BY:
Name and Title:
Date:
DIVISION OF EMERGENCY MANAGEMENT
By:
Name and Title:Bryan W.Koon,Director
Date:
M N5E 'OUNTYATTORNEY
A OV D AS 0 FOR
VYNTHIA
CASSI
T COUNTY ATTORNEY
2
Revised
Attachment A
Proposed Program Budget
i Below is a general budget which outlines eligible categories and their allocation ue>der this award. The Recipient is to
utilize the"Proposal Program Budget"as a guide for completing the"Budget Detail Worksheet'below.
14 The equipment category will require a"Detailed Budget Worktheet"including the proposed equipment to be purchased and
the corresponding Authorized Equipment List(AEL)reference mamba.The AEL an be found at www.rkb.us
y The transfer of funds between the categories fisted in the"Proposed Program Budget"is permitted. However,the transfer
of finds between Issues is strictly prohibited.
4. If applicable,Issue 2,5 and 16 Management and Administration teats corresponds to 3%of the Issue allocation. This
allomfim is in addition to the total issue award and has been added to the overall award amount Management and
Administration finds alloated may be put towards Programmatic costs instead.
d. Management and Adnumistration costs are not allowed unless identified in the Proposed Program Budget below.
/.. r / " ,�r nr: /, ✓. ,. ;/.., r /r ,,,,;/' r //i/ r r //'; j ,,,,,
•.. �/!�//���., ���//f/fir / �%/%/rr%�11is' 1�/rh��f%//%,.�//rrr��i��//�.JZ r//%�!l�%�/ r%r r r. �,
56.500
FY 2010-State Homeland Security t, I1 379
Grant Program—issue 10 Monroc County "" ""
Budget Detail Worksheet
The Recipient is required to provide a completed budget detail worksheet,to the Division,which accounts for the total award amount
as described in the"proposed Program Budget".
If any changes need to be made to the"Budget Detail Worksheet",AftK the execution of this contact,contact the grant manages listed
in this agmenscat via email or letter.
,Ovat3me sad bactfiU for ernecgeacy p�eparedaesa and
response personnel attending FEMA-spumsored and
myoved tntiminx Classes.
Overtime and backfill expenses for partOtilme and
volunt=emergency response personnel participating in
FEMA
Training Workshops and Caafaeaces
Full or Part-Time Staff or Caotractom/Coosultants
Travel
Supplies
Tuition for higher education
Other items
A complete list of FEMA approved coutses may be found at www,oin.uscbj.gov/FWAIdocs/Eligible Federal k f
Allowable Egtdpment Acgtddtion CONS
The table below highfi the allowable equipment
caatgm a far this award. A compebermw Wring of
those allowable equipment cstegmus,and specific
equipment eligible under cats category,can be fimnd on
the nveb-based Authorized FAldpment List ac
haz%-Uwww.rkb.us QUantk7 Unit Cost TOW Cost Numb'
-4- Cock on"Aat6mmd Equipmoent list(AEL)
I-L If you wish to purchase a piece of equipment from
any CIRICIONY below,then,in the spate given below
OW txoegacy,put the"AM tram number and
"W
Famm ai pamceve
Explosive dance won and as awpt*aaaatt
I
CI RW a perstianai smirch and resene egtupmmt
InfOrmrmioe teclmobRy `""`
WTG XTM 1520 FIREWALL—05NP-oo FWAL 1 24543.00 24543.00 10
Watchguard XTM 1520—05NP-00 FWAL 2 3653.00 7306.00 1 10
WM 7Cl M 1250 BALL_05NP-00 FWAL. 1 16151.00 16151.00 I0
Cyber setxnity
Ile le
4
800 MHz Radio Chargers—21GN-00.OM 14 &V.14285 9500.00 10
Detection Epdpaaeat
i
retto�m incidmc et�ipm®t �.'
rnspacaan and Scmening
Agricahmt Tertotism Pre=Ke,RespoWe,and M p"
CORM Av .
CBRNE WgisdW snppmt oqmpoft
r
� ttr i�pu twr ramst�tl�t '„ � ;
et'
TOTAL %,500.00
5