Item C47 BOARD OF COUNTY COMMISSIONERS
AGENDA ITEM SUMMARY
Meeting Date: 7/17/2013 Division: Community Support Services
Bulk Item: Yes X No Department: Social Services
Staff Contact Person: Sheryl Graham
(305)292- 4511
AGENDA ITEM WORDING: Request approval of amendment#005 of the Alliance for Aging, Inc
Standard Contract, Older Americans Act(OAA) Contract AA-1329 between the Alliance For Aging,
Inc. (AAA) and the Monroe County Board of County Commissioners (Social Services/In home and
nutrition programs) for the current contract period of I/l/13 to 12/31/13.
ITEM BACKGROUND: The purpose of Amendment #005 is to increase Title III C I (Congregate
Meals) allocation by $5,199.27 from $130,440.08 to $135,639.35 and Title III C2 (Home delivered
Meals) allocation by $6,062.51 from $208,990.88 to $215,053.40. These additional funds from the
Alliance for Aging were recouped from other service providers who were unable to provides services
as required by the OAA RFP and will assist in offsetting the any reductions as a direct result of the
OAA sequestration.
PREVIOUS RELEVANT BOCC ACTION: Prior approval granted to Amendment #004 Older
Americans Act (OAA) Contract #AA-1329 on 5/15/13.
CONTRACT/AGREEMENT CHANGES: Amendment#005 increases the total funding by
$11,261.78 from the award amount of$444,344.49 to $455,606.27.
STAFF RECOMMENDATIONS: Approval
TOTAL COST: $455,606.27 BUDGETED: Yes X No
COST TO COUNTY: $50,622.92 in kind (match required) SOURCE OF FUNDS: Grant
funds
REVENUE PRODUCING: Yes N/A No AMOUNT PER: MONTH: YEAR:
APPROVED BY: County Atty. OMB#ulr'chasing_ Risk Management
DOCUMENTATION: Included x Not Required To Follow
DISPOSITION: AGENDA ITEM
Revised 8/06
MONROE COUNTY BOARD OF COUNTY COMMISSIONERS
CONTRACT SUMMARY
Contract with: Alliance For Aging, Inc. Contract: AA-1329
(AAA) Effective Date: 7/17/2013
Expiration Date: 12/31/2013
Contract Purpose/Description: Request approval of Amendment#005 of the Older Americans Act(OAA)
Contract AA-1329 between the Alliance for Aging, Inc. (AAA)and Monroe County Board of County
Commissioners(Social Services/In Home and Nutritional Services).
Contract Manager: Sheryl Graham 305-292- Social Services/Stop I
4511
(Name) (Ext.) (Department/Stop#)
L For BOCC meeting on 7/15/2013 Agenda Deadline: 7/2/2013
CONTRACT COSTS
Total Dollar Value of Contract: approx. $455,606.27 Current Year Portion: $—
Budgeted?Yes X No 0 Account Codes: 125-6153013 -
125-615113
County Match: $50,622.92 125-615213
Additional Match: 125-615413
Total Match $50,622.92 ADDITIONAL COSTS
Estimated Ongoing Costs: $ jyr For:
(Not included in dollar value above) (e.g.Maintenance,utilities,janitorial,salaries.etc)
CONTRACT REVIEW
Changes Date Out
D to In Needed tv eM
r
Division Director Yes L'i No
Risk Management Yes 0
io
No
O.M.B./Purchasing 13 Yes ,-- No EZ
County Attorney ("a/
Yes N
Comments:
OMB Form Revised 2/27/01 MCP#2
ORIGINAL
Amendment 005 CONTRACT AA-1 329 Page 1
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to increase title C1 by $5,199.27 and increase title C2 by
$6,062.51
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2013) is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S. Health and Human Services 93.044 $46,614.39
Title 11113—Support Services
Older Americans Act Administration U.S. Health and Human Services 93.045 $135,63935
Title 1110 —Congregate Meals
Older Americans Act Administration U.S.Health and Human Services 93.045 $215,053.40
Title III C2—Home Delivered Meals
Older Americans Act Administration
Title III E—Caregiver Support U.S.Health and Human Services 93.052 $58,299.14
Services
TOTAL FEDERAL AWARD $455,606.27
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service Maximum Maximum
Service to be Provided Unit Rate Units of Dollars
Service
Chore 111B $22.00 312 $6,866.39
Homemaker/Personal Care 111B $22.00 370 $8,141.00
Screening&Assessment 111B $25.00 24 $607.00
Congregate Meals C1 $9.25 14,286 $132,151.35
Congregate Meals Screening C1 $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home Delivered Meals Frozen C2 $6.00 33,074 $198,443.51
Home Delivered Meals Hot C2 $6.00 1,817 $10,906.88
Nutrition Counseling C2 $47.50 4 $190.00
Nutrition Education C2 $0.20 1,810 $362.00
Screening&Assessment C2 $25.00 206 $5,151.00
Chore 111E $22.00 76 $1,692.00
In Home Respite 111E $20.00 998 $19,974.00
Respite in Facility 111E $10.50 3,389 $35,589.14
Screening &Assessment 111E $25.00 41 $1,044.00
Material Aid (ITN) $1.00 22,800 $22,800.80
Education/Training(ITN) $82.00T 100 $8,199.20
Total Contract 1 $455,606.27
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
This amendment and all its attachments are hereby made a part of the contract.
Amendment 005 CONTRACT AA-1329 Page 2
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
Monroe County Social ALLIANCE FOR AGING, INC.
Services
SIGNED BY: SIGNED BY:
George Neugent Max B. Rothman, JD, LL.M.
NAME: NAME:
Mayor President & CEO
TITLE: TITLE:
DATE: DATE:
Mo E COUNTY
ED AS 'm
s. ER ADO
(-Z
Date
Amendment 004 CONTRACT AA-1 329 Page I
THIS AMENDMENT is entered into between the Alliance for Aging, Inc. hereinafter referred
to as the "Alliance", and Monroe County Social Services.
The purpose of this amendment is to deobligate $1,745.61 from title 111113, deobligate
$14,305.92 from title C1, deobligate $3,350.12 from title C2 and deobligate $5,013.86 from title
IIIE.
The Budget Summary by Title for the whole fiscal year (January 1-December 31,
2013) is as follows:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
Older Americans Act Administration U.S. Health and Human Services 93.044 $46,614.39
Title 11113—Support Services
Older Americans Act Administration U.S.Health and Human Services 93.045 $130,440.08
Title 111C I —Congregate Meals
Older Americans Act Administration U.S. Health and Human Services 93.045 $208,990.88
Title HI C2—Home Delivered Meals
Older Americans Act Administration
Title III E—Caregiver Support U.S. Health and Human Services 93.052 $58,299.14
Services
TOTAL FEDERAL AWARD $444,344.49
The Alliance shall make payment to the provider for provision of services up to a maximum number
of units of service and at the rate(s) stated below:
Service Maximum Maximum
Service to be Provided Unit Rate Units of Dollars
ollars
Chore 111B $22.00 312 $6,866.39
Homemaker/Personal Care 111B $22.00 370 $8,141.00
Screening&Assessment 111B $25.00 24 $607.00
Congregate Meals C1 $9.25 13,724.54 $126,952.08
Congregate Meals Screening C1 $20.00 96 $1,925.00
Nutrition Counseling C1 $47.50 19 $926.00
Nutrition Education C1 $0.20 3,185 $637.00
Home Delivered Meals Frozen C2 $6.00 32.063 $192,381.00
Home Delivered Meals Hot C2 $6.00 1,817 $10,906.88
Nutrition Counseling C2 $47.50 4 $190.00
Nutrition Education C2 $0.20 1,810 $362.00
Screening &Assessment C2 $25.00 206 $5,151.00
Chore 111E $22.00 76 $1,692.00
In Home Respite 111E $20.00 998 $19,974.00
Respite in Facility 111E $10.50 3,389 $35,589.14
Screening&Assessment 111E $25.00 41 $1,044.00
Material Aid (ITN) $1.00 22,800 $22,800.80
Education/Training (ITN) $82.00 100 $8,199.20
Total Contract
$444,344.49
All provisions in the contract and any attachments thereto in conflict with this amendment
shall be and are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at
the level specified in the contract are hereby amended to conform with this amendment.
Amendment 004 CONTRACT AA-1329 Page 2
This amendment and all its attachments are hereby made a part of the contract.
IN WITNESS WHEREOF, the parties hereto have caused this amendment to be executed by their
undersigned officials as duly authorized.
PROVIDER:
MonrojeCounty Social ALLIANCE FOR AGING, INC.
Sel es
4SIGNED BY: '` SIGNED BY:
George Ne gent ax othma JD, .M.
NAME: NAME:
Mayor President & CEO
TITLE: TITLE:
DATE: May 15, 2013 DATE:
I tEA�
s u ,c
MONPOEO COUNTY F OR EY
PECDRO 1. � :RCADO
ASSIST / ORN �Y—�
e �j � i L3