Item B1 B.1
Coty f � ,�� ,' BOARD OF COUNTY COMMISSIONERS
�� Mayor David Rice,District 4
The Florida Keys � Mayor Pro Tem Craig Cates,District I
y Michelle Coldiron,District 2
James K.Scholl,District 3
Ij Holly Merrill Raschein,District 5
County Commission Meeting
June 15, 2022
Agenda Item Number: B.1
Agenda Item Summary #10504
BULK ITEM: No DEPARTMENT: Building
TIME APPROXIMATE: STAFF CONTACT: Rick Griffin (305) 453-8815
N/A
AGENDA ITEM WORDING: Presentation of Years of Service Award in Recognition of Fifteen
(15) Years of Service to Adam Kasprzak, Electrical Inspector/Plans Examiner, Monroe County
Building Department.
ITEM BACKGROUND: Adam Kasprzak, Monroe County Building Department Electrical
Inspector/Plans Examiner, is being recognized for his fifteen (15)years of dedicated public service
to Monroe County.
PREVIOUS RELEVANT BOCC ACTION: N/A
CONTRACT/AGREEMENT CHANGES:
N/A
STAFF RECOMMENDATION: Approval.
DOCUMENTATION:
Personnel Policy and Procedures Manual.3.17.21,2.16(b)Years of Service Program
Kasprzak.YOS
FINANCIAL IMPACT:
Effective Date:
Expiration Date:
Total Dollar Value of Contract:
Total Cost to County: $200.00 in recognition of Monroe County Building Department
Electrical Inspector/Plans Examiner Adam Kasprzak's fifteen (15)years of public service to
Monroe County.
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B.1
Current Year Portion:
Budgeted:
Source of Funds:
CPI:
Indirect Costs:
Estimated Ongoing Costs Not Included in above dollar amounts:
Revenue Producing: If yes, amount:
Grant:
County Match:
Insurance Required:
Additional Details:
See "Total Cost to County"
REVIEWED BY:
Rick Griffin Completed 04/14/2022 1:52 PM
Assistant County Administrator Christine Hurley Skipped
04/14/2022 12:53 PM
Peter Morris Completed 05/02/2022 1:24 PM
Purchasing Completed 05/02/2022 1:32 PM
Budget and Finance Completed 05/02/2022 1:53 PM
Brian Bradley Completed 05/02/2022 2:50 PM
Lindsey Ballard Completed 05/03/2022 3:48 PM
Board of County Commissioners Pending 06/15/2022 9:00 AM
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B.1.a
4. Sexually offensive jokes,innuendoes,and other sexually oriented statements or behavior.
If an individual experiences or observes any form of harassment of an employee by any person (regardless
of the offender's identity or position), he/she is required to promptly report the incident to an Assistant
County Administrator,Department Head, the Human Resources Administrator or the County U
Administrator.Assistant County Administrators and Department Heads are responsible for promptly
reporting the allegations or concerns to the Human Resources Administrator or the County Administrator. 4-
(It is encouraged that the individual put such a complaint in writing). If the complaint is about the County 0
Administrator or any other person whose official or political position leads an employee to believe that the
complaint may be ignored or handled improperly; the individual who experiences or sees any prohibited
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form of harassment which he/she is required to report may report the conduct to a county commissioner,
who shall see that it is properly processed by staff in an objective manner.The complaint will be
immediately investigated and kept confidential to the extent possible. Individuals who make complaints C
have an obligation to assist and cooperate with the County's investigation.
If the County determines that an,employee (including public officials,Assistant County Administrator, (U
Department Head, or supervisor) or third-party has harassed another individual,appropriate remedial
action will be taken against the offender, up to.and including termination. If the harassment involves a
third party such as a contractor,vendor,supplier, or other visitors to County buildings or the workplace,
that person may be barred from the premises.
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The County prohibits any form of retaliation or coercion (including intimidation,interference or
discrimination for lodging a bona fide complaint under this policy or for assisting in the investigation of a LO
claim of harassment. If an individual experiences or observes any form of retaliation by any person, 0
employee or non-employee (regardless of the offender's identity or position) he/she is required to promptly
report the incident to an Assistant County Administrator, Department Head, the Human Resources
Administrator or the County Administrator.Assistant County Administrators and Department Heads are
responsible for promptly reporting the allegations or concerns to the Human Resources Administrator or
the County Administrator. It is encouraged that the individual put such a complaint in writing.The
complaint will be immediately investigated and kept confidential to the extent possible. Individuals who
make complaints have an obligation to assist and cooperate with the County's investigation. If the ;
complaint is about the County Administrator or any other person whose official or political position leads
an employee to believe that the complaint may be ignored or handled improperly, the individual who
experiences or sees any prohibited form of harassment which he/she is required to report may report the
conduct to a county commissioner,who shall see that it is properly processed by staff in an objective
manner.The county will protect individuals who make a complaint to the extent legally possible.Any bona
fide complaint will in no way be used or held against an employee (or non-employee) nor will it leave an
adverse impact on the complaining employee's employment.
Individuals shall not assume that the County is aware of a harassment problem and are required to adhere
to this policy and make a report so that the problem can be resolved. Any questions concerning this policy 2
should be addressed to Human Resources. o
F. If one believes that the County has violated the equal opportunity policy, as stated in this section,he/she
should submit a written complaint to the EEO Coordinator. The EEO Coordinator shall investigate the
complaint and respond to the complaint.
2.16 EMPLOYEE RECOGNITION
t A. EMPLOYEE OF THE QUARTERZYEAR PROGRAM
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B.1.a
Monroe County has established an Employee Service Award which is designed to recognize employees who
demonstrate superior performance and dedication to their work which is above and beyond the call of duty.
(See Monroe County Administrative Instruction Series 4000.) The employee selected for the quarter shall
5, be awarded a$300 one-time lump sum payment and an appreciation plaque.The employee of the year shall- receive a one-time lump sum payment of$3,000 and an appreciation plaque.
B. YEARS OF SERVICE PROGRAM
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Monroe County has established a program to recognize County employees who have been in the County
Service for Five,Ten, Fifteen,Twenty,Twenty-five,Thirty, and Thirty-five years. Grant and part-time >`
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employees will be eligible for the years=of-service program.
At the employee's anniversary date, or as soon thereafter as is feasible, the Human Resources office will C
send Department Heads a list of employees that are eligible for a years of service award that month along
with a template letter for recognizing the employee and notifying the Payroll office. Each Department Head E
will be responsible for completing and providing a letter of recognition to the employee along with
providing a copy to Human Resources to be placed in the employee's personnel file, noting the years of
service and the award that will be given. Payment of the award will be distributed as outlined below and will
be included in the employee's.paycheck.A letter to the Payroll Department will be completed by the zsr
Department informing Payroll what the amount of the award shall be and a.copy of the letter provided to p
Human Resources to be placed in the employee's personnel file. It is the Department's responsibility to
discuss the presentation opportunity with the employee and together come to a decision as to whether the
employee would like to be recognized at the BOCC meeting. If the employee chooses to be recognized at
the BOCC meeting, the Department must coordinate with the Human Resources office regarding the 0
appropriate award as outlined below, and with the County Administrator's office to ensure that said
recognition is placed on the meeting agenda.Whenever possible,this presentation will take place at the
BOCC meeting in the employee's location.The following will be provided in a lump sum payment to the _
employee:
a. For 5 years of service, a decorative pin and a$100.00 award;
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b. For 10 years of service,a decorative pin and a$175.00 award and recognition at the BOCC 17
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Meeting;
c. For 15 years of service,a decorative pin and a$200.00 award and recognition at the BOCC
Meeting;
d. For 20 years of service, a decorative pin and a $350.00 award and recognition at the BOCC
Meeting;
e. For 25 years of service,a decorative pin and a$500.00 award and recognition at the BOCC
Meeting; 2
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f. For 30 years of service, a decorative pin and a$1,000.00 award and recognition at the BOCC
Meeting;
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g. For 35 years of service,an engraved Lucite desk clock and a$1,500.00 award and recognition at
the BOCC meeting.
C. EMPLOYEE SUGGESTION PROGRAM
The employee suggestion program is designed to incentivize ideas by providing monetary awards to
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County of Monroe
The Florida Keys
61111,DING DEPARTMENT BOARD OF COUNTY CONINIISIONEAS
2798 Overseas I fighway Mayor David Ruce, Distrio 4
Suite#300 Mayor Pro teat(.°raig Cates, Nstrio I
Maralhon,FL 3305�O NIMICHC COW�Ml, DWTiCl 2
305-289-2 Sly 1 - Office Vacam, Disn,,lo 3
305-289-2515--Fax Holly Merrill Raschein, DistHcl 5
Eiriployee Services Department
Hurnan Resources
The Historic GATO Cigar Factory
I 100 Simonton Street, 2nd Floor .2
Key West, Fl, 33040 (n
4-
0
March 10, 2022 >-
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Dear Adam:
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fhe Board Of(-70Uuty Commissioners WiSheS to ree()gniZe long tenn ernployees fior their contributions to E
the citizens of"the (:`aunty and to their- successful completion ofniany years of service. We Marc most M
pleased to inIbnn YOU that you are to be recognized fior 15 years of service with Monroe CountY,
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As part ofthis recognition, you have been awarded $200.00 as well as a, decorative pin ft)r you to keep, �
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'I"he Board Of("OUnty ("ornmissioners and 'the Administration certainly appreciate your commitment and
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service to the citizens of the Cou
nty and look forward to along and mutually productive relationship. �e
Congratulations! E
Very truly YOUI-S,
Ric', Griffin ---------------
Sr. Di rector/B Ui I ding Official
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